D/L QUARTERLY HEADQUARTERS AUDITORIUM THURS, 5 JUN 86

• Document Type: CREST
• Collection: General CIA Records
• Document Number (FOIA) /ESDN (CREST): CIA-RDP89-00087R000100080017-5
• Release Decision: RIPPUB
• Original Classification: S
• Document Page Count: 51
• Document Creation Date: December 27, 2016
• Document Release Date: February 3, 2012
• Sequence Number: 17
• Publication Date: June 5, 1986
• Content Type: MISC

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Welcome
AGENDA
D/L Quarterly
Headquarters Auditorium
Thurs, 5 Jun 86
John Ray, D/L
Presentation of "Employee
of the Quarter" Awards William Donnelly, DDA
Overview of OL's 2nd Qtr activities
Personnel & training highlights
Planning for the move to Reston
PTPE revisited
The pneumatic tube system -- OL's
silent messenger
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AGENDA
D/L Quarterly
2C19 Page Building
Fri, 6 Jun 86
Opening Remarks
C.
ersonnel & training highlights :
verview of OL's 2nd Qtr activities
Planning for the move to Reston
? PTPE revisited
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The pneumatic tube system -- OL's
silent messenger
CONFIDENTIAL
John Ray, D/L
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(OL logo)
Overview of OL activities/
accomplishments
for 2nd Qtr, FY 86
Good afternoon.
To give you a better idea of the magnitude of the work we do
in OL, I'd like to show you a few of our activities during the 2nd
Qtr. I'll bring you up-to-date on as many as possible.
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(SLIDE FROM
CONFERENCE)
A big first was our logs conference overseas in Feb,
arranged by
Chief of Supply Division. -- It was
Headquarters.
The purpose was to bring people together to meet each other
and discuss what they're doing and the problems they face
They all seemed eager to learn what's going on back here.
All in all, we thought the meeting was highly successful.
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LUNriDliNIIAL
(OL logo and PUD header)
PRINTING AND PHOTOGRAPHY DIVISION
o "Washington's Best Employers"
o Your Employee Benefits Statement
o Congressional Budget Justification Books
As you might have heard, a recent Washingtonian magazine
article,.. ."Washington's Best Employers,".. .listed the CIA as one of
the six best places to work in the Washington area. At OP's
request, PUD printed 5,000 copies of the article to use in
recruitments.
PUD also printed
Your Employee Benefits
Statement. The plan is to update it annually.
Another big project was the FY-87 Congressional Budget
Justification Books.
CONFIDENTIAL
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(Slide showing New Electronic Page Controller)
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We installed and debugged the improved Electronic Page
Controller shown in this slide, and it should be ready for
production by next quarter.
When operational, this equipment will represent the first
direct-to-plate system for 8 1/2" x 11" page production in the
United States. -- Copy can go from computer to metal plate via the
laser doing away with the paper or film copy previously required.
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CONFIDENTIAL
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FBIS/JPRS Study
Alternative sources for production of unclassified publications:
-- satellite printing facility
-- contract with commercial firms
We completed a study on alternative sources for producing the
FBIS Daily Report and other unclassified material.
Of the two alternatives shown here, we decided the satellite
plant would be more feasible in terms of cost and effectiveness
We've set aside 40 thousand square feet of proposed
construction for this purpose,
are working on design specifications for the satellite plant.
CONFIDENTIAL
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(OL logo and RECD header)
REAL ESTATE AND CONSTRUCTION DIVISION
(figure - building)
Reston Corporate Center
(figure - student at desk) Chamber of Commerce
These are a few of the leases RECD handles....
You'll hear from
Center, which we just saw.
about the Reston Corporate
We should have the first floor of the Chamber of Commerce
Building under lease by 30 June.
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ADMINISTRATIVE - INTERNAL USE ONLY
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NEW BUILDING PROJECT OFFICE
Now,... in the New Building Project Office area
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2?
(2 slides of New Building)
The project we've all probably heard the most about is the
1111 New Headquarters Building --
These two aerial photos were taken in May.
110
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nuns?AwAnns?LVL xnasianns, tioz V111,1
(pre-cast: courtyard view)
4ep
Here, the crane is hoisting one of the decorative, pre-cast
panels for the exterior of the new building. This is the view
you'd see from the cafeteria, looking across the courtyard.
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ainaiminJA ...WY WILL
Iccee r>
(2 interior views)
...the escalators as seen from the inside first floor....
...and the atrium inside the 4th-floor main entrance....
These shots were taken in late April, so we're even further
along now.
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"Building of Excellence Award"
Memorial plaque for non-Agency personnel
Bas relief sculpture of the DCI
In 2nd Qtr, the New Headquarters Building was selected to
receive the 1986 "Building of Excellence Award" from the Iron
0 Workers Employers Association. -- The award was presented in
late April and is on display in the New Building exhibit area on
the first floor of Headquarters Building.
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We met with the sculptor to discuss a memorial plaque in
honor of non-Agency personnel who died while serving the
Agency. These are people like Air America personnel and others
in proprietaries who cannot be officially recognized. The
plaque will be placed in the main foyer of the existing
Headquarters Building.
We're also planning a sculpture of Mr. Casey for the New
Building.
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(OL logo and PD header)
PROCUREMENT
Draft of Coopers and Lybrand report
Draft of recommended new FOCI policy
Contracting with academia
We've received the draft Coopers and Lybrand report on the
Agency procurement process; and the draft's 39 recommendations are
being reviewed by senior procurement officers and the front office
of OL.
We've sent OS the final draft of the recommended new policy on
Foreign Ownership, Control, or Influence -- known as FOCI.
The data we compiled on Agency contracting with academic
institutions was used in a consolidated report for the House
Permanent Select Committee on Intelligence.
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? Contracting Officer Intern Program
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"PAT-B" test
Interview
screening
Agency
courses
On-the-job
training
In January, several of our contracting officers visited NSA to
discuss our contracting officer intern program. NSA liked some of
our approaches, including interview screening, heavy reliance on a
"PAT-B" type test, -- and hiring people with no experience, then
training them through a combination of Agency courses and OJT during
their intern period.
The final draft plan for the program is being readied for
submission to the Training Panel within the next few weeks and then
for approval by the Logistics Career Board.
CONFIDENTIAL
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Some statistics for Procurement Division
The numbers are even higher now that more of the paperwork is
into our Contract Information System.
This doesn't include activity by the contracting teams.
CONFIDENTIAL
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Workstation support services contract
($23.2 million)
Engineering services and equipment installations
($5.1 million)
Community Information Retrieval System (CIRS)
($137 thousand)
These are some of our other procurement activities:
CONFIDENTIAL
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Purchase of items for DSU offices in Reston
(being negotiated)
We're negotiating to buy,...in-place,...cafeteria furniture and
equipment and parts of the alarm system in the Reston building when
it's vacated by GE.
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Automobiles
Carpet and tile
Software packages
Power system design
Maintenance of APARS
Optical character readers
Consulting services re PTPE
Personnel Access Security System
(THESE COULD ALSO BE IN THE FORM OF "0" "L" WITH DASHES BETWEEN
WORDS)
These are some of the many goods and services we procured
during the 2nd Qtr.
CONFIDENTIAL
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(OL Logo - FMD header)
FACILITIES MANAGEMENT DIVISION
124 design/construction projects under way
(value $8.5 million)
59 work projects assigned
(value $1.2 million)
94,000 sq ft of space under renovation
3,054 trouble calls
(96% completion rate within 48 hours)
FMD is heavily involved in design and construction projects at
Headquarters. Probably the project with the greatest executive
interest is the Counterterrorist Center, to be ready this August.
ADMINISTRATIVE - INTERNAL USE ONLY
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o Asbestos survey of the Headquarters Building
o Revalidation and issue,of carpool permits
o Electronic elevator door detectors
o Microprocessor overlays
We retained an outside company to make an asbestos survey at
Headquarters Building Most of the asbestos-containing material
is in the form of pipe insulation on steam lines, is encapsulated,
and is in good condition There are presently no known asbestos
hazards in the Headquarters Building.
All carpool permits were revalidated during 2nd Qtr .
FMD installed electronic elevator door detectors on 16
passenger elevators in the Headquarters Building. The detectors
sense the presence of anything between the open doors and prevent
the doors from closing
Installation of the microprocessors will be completed this
December to improve elevator response time and provide for an
emergency recall of two elevators.
ADMINISTRATIVE - INTERNAL USE ONLY
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(New Exhibit Hall)
This is the recently renovated Exhibit Hall at Headquarters
Building. Our Interior Design Staff color-coordinated the
panels, display cases, and track lights to create a gallery setting.
FMD supported a DCI-hosted reception for 500 on June 2nd, in
honor of the Fighting 69th. -- We also coordinated the exhibit for
the month of June, entitled -- "With the Fighting 69th: Donovan in
World War I." -- On display, for one week only, was a small
mock-up of the statue of Gen. Donovan proposed for the main entrance
lobby of Headquarters Building.
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PICTURE OF THE EXECUTIVE DINING ROOM
This slide shows the Executive Dining Room.
Our business increased in the EDR in terms of number of meals
served and number of guests served at cocktail parties.
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(NO LOGO SHOW THE PRINTING ON THE SCREEN OF A COMPUTER)
Data administration
Wang systems visual display
Logistics Overtime Tracking System
Transportation Records and Control System
...a report on some logistics data systems...
We created a visual display of OL's seven Wang master
units and 224 peripheral devices
gives us a quick look at the systems users, capabilities, and
potential for expansion.
The Logistics Overtime Tracking System, implemented in January,
enables our components to record and track overtime, and is
gradually evolving into a time and attendance system.
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(OL Logo -- take out PHS and substitute "Personnel and Training")
Professional/Technical Recruitment
FY-86
Applicant f
(interest r
Interviews
Interviews
Applicants
Applicants
iles/resumes reviewed
esumes and all files)
1st Qtr
877
lad Qtr
730
requested
scheduled
placed in process
who entered on duty
112
97
85
8
214-
196:
1554,
13
OL's recruitment program is ongoing
VI
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STAT
(TRANSITIONAL SLIDE)
Personnel and Training Highlights
That concludes my overview of OL for the 2nd Qtr.
Our next speaker is
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HAS EMERGENCY
PIPE - WHAT IS PTPE?
tmed
HOW WES PIPE IMPACT ON OL?
PIPE STANDS FOR
PLAIN TEXT PROCESSING EQUIPMENT AND
THE PIPE PROGRAM IS QUICKLY BECOMING
ONE 9OF OL'S BIGGEST CHALLENGE,
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JUST WHAT IS PLAIN TEXT PROCESSING EQUIPMENT?
==--(SLIDE)
PTP EQUIPMENT ARE THOSE EQUIPMENT ITEMS SUCH AS TYPEWRITERS,
DUPLICATING MACHINES, XEROX MACHINES, CERTAIN COMMO EQUIPMENT.
PLUS A HOST OF OTHER EQUIPMENT THAT PROCESS, COPIES OR DISPLAYS
INFORMATION IN THE CLEAR, IN AN UNCIPHERED FORM.
OUR CONCERN IS INTELLIGENCE INFORMATION. IN ORDER TO
PROTECT OUR INTELLIGENCE SOURCES AND METHODS, WE MUST PROTECT
t/tAt
AND CONTROL THE EQUIPMENT THAT PROCESSES/ INFORMATION AT ALL
1/4
TIMES....
(SLIDE)
PTPE IS INTENDED TO CONTROL AND ESPECIALLY PROTECT THIS
EQUIPMENT FROM SOPHISTICATED FORMS OF HOSTILE INTRUSION.
IN SHORT..., FROM BEING BUGGED.
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Good afternoon, I'm
to tell you a little bit about the
in the Headquarters Building. The
and I'm here this afternoon
pneumatic tube systems used
systems are maintained and
operated by the Carrier Maintenance Section (CMS). All
repairs, renovations and relocations are done in-house by the
section. *We come under the Deputy for Operations, Facilities
Management Division. Over the years, I have seen many
organizational charts of the Division. On most, CMS has been
squeezed into a tiny block barely visible to the naked eye.
This abbreviated chart gives you a more accurate perspective of
our position in the Division.
LtAt--; 01_.(0. Site!? 7 ry) 67-.5s t-:- C-B- LgE-Aj) y 0A( Tile SdAle&W)
*SLIDE - Organizational Chart
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There are two types of pneumatic tube systems being used in
the building. The largest by far is the automatic system. But
we also have a conventional system. In a conventional system,
send and retrieve lines run directly between stations. When a
carrier, that is the container that holds the material sent
through the systems, is sent from a station, it has to travel
to the station that the line runs to. The only way the carrier
can be diverted to another station is if the operator at the
receiving station manually transfers the carrier into another
direct line. This is a relatively simple and trouble free
system, and most of the hardware is compatible with the
automatic system, so we do not have to keep a large inventory
of replacement parts. The system operates 24 hours a day,
seven days a week, and is mainly limited to components that
have around-the-clock operations.
6L-1i,E: FOUR 6-4 AVERs
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The automatic system was designed specifically for the Old
Headquarters Building and was installed during the construction
of the building. There are no plans at this time to install a
new system or expand the existing system into the New
Headquarters Building. The system was designed to allow rapid
and secure transmission of paper between stations within the
system. The system began operating in January 1963, and since
then, over 34 million carriers have been sent through the
system. Although the systems was designed to transmit paper,
station operatot9have experimented, sending things other than
paper. A live bird, a can of beer, a slightly overripe pear,
and a pipe, probably sent by a non-smoker, are some of the more
unusual things sent through the system. Surprisingly, the bird
faired better than the other things. It not only survived its
trip, it probably had a whale of a story to tell about its
roller coaster ride through the CIA.
c'yitzIttfm?gekia2?ene.
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As installed, the automatic system is actually zoned into
three separate systems: A system, which utilizes amber colored
carriers, B system, using green carriers, and C system with red
carriers. The metal carrier is the type used in the
conventional system. The system operates from 0800 to 1700
hours, Monday through Friday.
SLIDE - Green Carrier
The carrier used in the automatic system is a three dial
carrier. It is approximately 14 1/2" long, 4" in diameter at
its widest point, and weighs nearly two pounds. there are
three dial rings at the front end of the carrier. The first
ring has 'A' through 'H' engraved on it, the second 'R' through
'Z', and the third '0' through '7'. By turning these rings to
the desired station code, an internal circuit is set in the
carrier between the three dial rings, and the seven body
contact rings. As the carrier travels through the system, it
crosses brushes that line up with the carrier's 10 rings. The
system electrically reads the code set on the carrier and
directs the carrier to its proper destination.
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When the system became operational in 1963, a fully
assembled carrier could be purchased for under $40. Today, it
E
costs over $300. But we can assembly a carrier from
replacement parts for under $150. There are approximately 800
carriers in use in the automatic system.
SLIDE - First View of Exhauster
The carriers are pulled through 4" steel tubing at 20 miles
per hour by an air flow created by seven exhausters that range
in size from 7 1/2 to 30 horsepower. This exhauster has a 25
horsepower motor.
SLIDE - Second View of Exhauster
This view shows how the 4" lines are attached to the
exhauster's manifold.
Declassified in Part - Sanitized Copy Approved for Release 2012/02/03: CIA-RDP89-00087R000100080017-5
Part - Sanitized Copy Approved for Release 2012/02/03: CIA-RDP89-00087R000100080017-5
SLIDE - Third View of Exhauster
To the left of this exhauster you can see some of the 26
miles of 4" steel tubing used on the system.
Four monitors are used to automatically route carriers into
the correct receive line. Because of its size, A system
utilizes two monitors. B & C systems each have one monitor.
SLIDE - Supervisory Panel
This is the supervisory panel of one of A system's
monitors. Indicator lights are used to show problems that may
occur in the system. Counters are used to count incoming and
outgoing traffic.
Declassified in Part - Sanitized Copy Approved for Release 2012/02/03 : CIA-RDP89-00087R000100080017-5
Declassified in Part - Sanitized Copy Approved for Release 2012/02/03 : CIA-RDP89-00087R000100080017-5
SLIDE - Supervisory Panel Interior
Here the panel door has been opened to show the counters,
lights, and some of the relays used in the system, along with
their associated wiring.
SLIDE - Control Panel - First View
This is the control panel. A stepping switch and telephone
type relays are used to select the line to be dumped and to
read the code set on the carrier.
SLIDE - Control Panel - Second View
Here the panels have been opened to show additional relays
and the wiring used to read the code.
Declassified in Part - Sanitized Copy Approved for Release 2012/02/03 : CIA-RDP89-00087R000100080017-5
Declassified in Part - Sanitized Copy Approved for Release 2012/02/03: CIA-RDP89-00087R000100080017-5
SLIDE - Monitor
The carriers enter the monitor through the valves at the
top, move down a storage tray and into a carriage. Here the
code set on the carrier is read, a diverter on the fourth,
third or second floor is set and the carrier is dumped into the
chute.
SLIDE - Chute
Where it is funneled back into a four inch line.
SLIDE - Line Diverters
Declassified in Part - Sanitized Copy Approved for Release 2012/02/03 : CIA-RDP89-00087R000100080017-5
Declassified in Part - Sanitized Copy Approved for Release 2012/02/03 : CIA-RDP89-00087R000100080017-5
The carrier travels through the line passing any unopen
diverter until it comes to the activated diverter. There, an
arm has moved into the path of the carrier and diverts it into
the receive line. Once the carrier passes into the receive
line, the diverter arm returns to its normal position.
This has been a very brief description of a very complex
and extensive system. If anyone is interested in seeing the
system in operation, you can call me on extension and I
will arrange it for you.
Declassified in Part - Sanitized Copy Approved for Release 2012/02/03 : CIA-RDP89-00087R000100080017-5