1ST-QTR FY-86 DDA QUARTERLY P&PD BLDG, 12 FEB 86 (DRY RUN 3 FEB 86)

• Document Type: CREST
• Collection: General CIA Records
• Document Number (FOIA) /ESDN (CREST): CIA-RDP89-00087R000100080004-9
• Release Decision: RIPPUB
• Original Classification: C
• Document Page Count: 36
• Document Creation Date: December 27, 2016
• Document Release Date: February 3, 2012
• Sequence Number: 4
• Content Type: MISC

various
Stf/div input
1
17 Jan
Memo fr D/L w/agenda
2
23 Jan
Memo fr C/IMSS w/revised agenda
3
28 Jan
Memo changing location of Dry Run
4
various
Forms 70C
5
3 Feb
Notes from Dry Run
6
12 Feb
Thank-you memos
7
n/a
Tony's script
8
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 ? CONFIDENTIAL ?
Presentation of "Employee of
the Quarter" Awards
Overview of OL activities/
accomplishments for 1st Qtr
Trends in Agency contracting
activities
 Overview of OL activities/
accomplishments
for 1st Qtr, FY 86
I'm Chief of the Information and Management
Support Staff of the Office of Logistics.
Before we begin our individual briefings, I'd like to give
you an overview of OL activities during first quarter.
 ....but it'll give you a quick look at some of the
activities that took place in our staffs and divisions -- shown
on this organizational chart.
I'll have pictures of these slides you can take with you at
the end of our presentation.
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? ?
(OL logo g NBPO header)
?
Bid Package 2
Superstructure virtually completed.
One of our most important efforts, of course, was progress
on the New Building.
Almost all the major structural steel was in place by the
end of December.
?
?
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 (OL logo fj NBPO header)
Bid Package 2
Superstructure virtually completed.
One of our most important efforts, of course, was progress
on the New Building, which is called "Bid Package 2" of the
overall project.
Almost all the major structural steel was in place by the
end of December.
 ("topping-out" ceremony -- slide #1 )
These next few slides show the traditional "topping out"
ceremony, held in early January:
Here the crew is ready to hoist the last piece of steel....
 (Tony: FYI: There are two versions of the origin of the
"topping-out" ceremony:
(1) That it started in China.
(2) That it started in Scandinavian countries as a way to
thank and honor the gods for the building materials--
and as a form of "tree worship."
(3) The American version with the flag and evergreen tree.
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? ?
? (slide of New Building)
This aerial shot of the new building was taken in
November.
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 Boiler modifications
Emergency-generator demolitions/installations
New cooling-tower/condenser system
Heating/ventilation units
Chilled-water pumping system
Air-compressor installations
Work progressed rapidly on Bid Package 3, which is the
Power Plant.
 ....The old and new cooling towers as seen from the
entrance to the New Building and looking toward the Power
Plant....
The new towers were tested and run together with the
old wooden towers in the foreground. Once the new ones
are proven reliable, the older towers will be removed.
Similar phasing is taking place on the boilers,
electrical gear, and chillers.
(Optional: Steady progress continues on phasing the
25-year-old Power Plant equipment to new, higher-
efficiency and larger-capacity units.)
 Security Access/Visitor Control Centers
Rt. 123 main entrance
GWMP entrance
Parking/road area repaving
? Site lighting
? Landscaping
? Curbing replacement
The contractor arrived on site and officially started
work on 14 January.*
(* Tony: FYI: People go to the trailer daily, although
no equipment or crews are on site. As of 4 Feb, the
trailer has power but no telephones.)
 contingencies, so the total allotted for budget purposes
is 7 million dollars.
The contractor arrived on site and officially started
work on 14 January.*
(* Tony: FYI: People go to the trailer daily, although
no equipment or crews are on site. As of 4 Feb, the
trailer has power but no telephones.)
0 I
$`~r~- ?mon - e contract awarded for
J-
Security Access/Visitor Control Centers
Rt. 123 main entrance
GWMP entrance
Parking/road area repaving
Site lighting
Landscaping
Curbing replacement
The 5.8 million shown here ,,i.s the amount of the actual
contract. Another 1.2 mill-ion is available for
//
 The acceleration lane on the GW Parkway was delayed
because the asphalt plant closed down for the winter. It
looks like March will be the earliest we can expect to
(Tony: FYI: The Federal Highway Administration has
promised to encourage the contractor to do the work as
soon as weather permits -- not wait until spring -- but
Scott says the asphalt plant is still closed as of 4 Feb.)
 . Rts. 123/193 road-improvement design presented to VDH&T.
The acceleration lane on the GW Parkway was delayed
because the asphalt plant closed down for the winter. But
the Federal Highway Administration has promised to
encourage the contractor to do the work as soon as weather
permits -- not wait until spring.
 0 0
Space allocations for New Building tenants
184,000-sq-ft revision needed
In November, they briefed the DDCI on space allocations.
The recent shuffling of Directorates will require revision of
184,000 square feet -- or 22 percent -- of the available
office space!
 25X1
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 This illustrates the~new barcoding system. I
understand you saw this also.
(Tony: FYI: The barcoding system underwent final testing
in First Quarter ... and should be operational this month.
This sample "movement document" has a bar code that was
burned onto it by a laser printer.)
 (Tony: FYI: The hand-held terminal is used to scan the
data and store it in memory. Data are then transmitted to an
IBM PC and sent over secure lines to ICS.
Barcoding will be used initially to track material through
but we hope to expand it for inventory and property
accountability.)
 25X1
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 (OL log0and P&PD header) ?
FBIS modernization program
Secure printing
Terrorist Mugbook
Six-color press
Our Printing $ Photography Division is heavily involved on
the FBIS modernization program -- and looking at contracting out
FBIS work, or establishing a satellite printing plant for FBIS
and other unclassified publications (such as the JPRS and Daily
Reports).* We'll give you a detailed briefing on these
possibilities at a later date.
For secure printing, we now use the "copy number" process
but are exploring other methods. With DDI support, this was
ranked the #1 DA proposal for FY-88 R$D.
You'll see our new six-color press in operation later this
morning. It was installed in 1st Quarter.
(Tony: FYI: * JPRS = Joint Publications Research Service.
PGPD prints both the JPRS Reports and the FBIS Daily Reports
(both unclas), but they don't do any composition (e.g., all P$PD
does is take the camera-ready copy, make negatives, and print).
FBIS modernization will require someone to do the composition;
this is why P*PD identified the 13 additional positions. So
they re looking into contracting out both these publications.)
 Monthly average Monthly average Percent
1st Qtr FY 85 1st Qtr FY 86 Change
Impressions 5,112,001 5,603,886 + 10 %
Books bound 490,791 514,116 + 5 %
Documents copied 2,643,300 2,812,228 + 6 %
This shows monthly averages for printing, compared with the
same quarter last year.
The past: few years have seen a trend toward larger
"run-lengths" -- that is, more pages being printed in a
particular document.
 Monthly average Monthly average Percent
1st Qtr FY 85 1st Qtr FY 86 Change
Jobs received 1,439 1,506 + 5 %
Note the increase in the number of transparencies
requested: more than 250 percent over 1st Quarter, 85.
That increase is attributable to the accelerating use of
computer graphics for briefings.
 S
awaiting final clearance, and 7 expected in May). We expect 7
PF,PD's actively recruiting to reach authorized strength by
candidates now in process, plus 25 prospective candidates.
the end of the fiscal year. Ads and interviews in the L.A.,
 Recruitments
(Professional/technical)
. 877 files/resumes reviewed
. 85 applicants placed in process
Minority-recruitment focal-point officer identified
. Ads placed for --Architects/Engineers
Contract officers/interns
Supply Officer trainees
P$PD skills
The minority recruitment officer (third bullet) has made
several trips with the Office of Equal Employment Opportunity and visited several schools independently.
We expect about 10 more career trainees in 86:
. 3 in process from outside the Agency, plus
. 3 employees who were in the January CT class, and
. 4 employees for the April, July 4 October classes.
 109 design/construction projects underway
(value $8.9 million)
29 work projects (40 %) assigned in-house
47 subcontracted
(value $1.5,million)
During 1st Quarter, HOME was involved in 109 design and
construction projects valued at almost 9 million dollars....
About 40 percent of the projects are being done in-house by
Allied; the rest subcontracted.
Around 114,000 square feet of space were, or are, under
varying degrees of renovation.
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S -
? Allied
Number Number Percent Total
received completed completed backlogged
Work orders 4,725 4,704 99.5 % 389
Trouble calls 2,778 2,649 95.0 % 129
...figures on Allied's performance during 1st Quarter....
Not shown is Allied's part in the Quick-Reaction Field
Support Team will
give you a full report on that operation later this morning.
?
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 STAT
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Dicon is the commercial company that provides architectural
support to HOME (that is, construction design for modifications).
They completed 17 of the 25 design initiatives they received
in 1st Quarter.
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? Motor Pool activities
1st Qtr
FY 85
1st Qtr Percent
FY 86 Change
Trips
8,237
10,821 + 24 %
Passengers
80,534
94,513 + 15 %
Accidents
12
9 - 25 %
? a comparison of Motor Pool activities for First Quarters
85 and 86....
Even with a 24 percent increase in the number of trips last
quarter, the number of accidents was down by 25 percent.
?
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? Mail $ courier activities
1st Qtr 1st Qtr Percent
FY 85 FY 86 Change
Mileage 90,800 103,613 + 12 %
Postal mail 516,071 936,255 + 55 %
CIA mail 2,092,229 1,995,513 - 05 %
...mail and courier activities....
Note the 12-percent increase in mileage -- and the huge
55-percent increase in postal mail. Last year, HOME took over
deliveries from commercial vendors such as UPS, Federal Express,
and Puralator -- and this accounts for some of the jump in
postal mail.
.
(Tony: FYI: The volume of postal mail has grown, as well.)
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 STAT
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? Data administration
? LOTS operational
? CONIF modified - for EFT of vendor payments
? TRACS potential investigated
...some of our logistics data systems....
? The Logistics Overtime Tracking System -- LOTS -- began
operation in October. Starting 1 February, we're tracking the
Motor Pool as an example of the overtime expended
and to find out why and for whom it's worked.
The Contract Information System (CONIF) has been modified to
permit electronic funds tranfer of vendor payments.
We also began looking into State Department's TRACS --
Transportation Records and Control System -- to monitor overseas
shipment of materiel and household effects.
0
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 low d4d1fe
OFFICE OF LOGISTICS PRESENTATION
TO THE DEPUTY DIRECTOR FOR ADMINISTRATION
ON 1st-QUARTER FY 86 ACTIVITIES
Room 154, P&P Building
Wednesday, 12 February 1986
0930 hours
Presentation of "Employee of the Richard Kerr
Quarter" Awards Deputy Director for Administration
Overview of OL activities/accomplish-
me nts_ for-ls t-Qtr------
ie Information Management
---Support.-Staff
torical background $ lessons learned HQ Operations, Maintenance &
Engineering Division