ACTION PLAN IMPLEMENTATION OF FEDERAL EMPLOYEES RETIREMENT SYSTEM (FERS) ACT OF 1986

• Document Type: CREST
• Collection: General CIA Records
• Document Number (FOIA) /ESDN (CREST): CIA-RDP89-00066R000800050023-7
• Release Decision: RIFPUB
• Original Classification: K
• Document Page Count: 19
• Document Creation Date: December 27, 2016
• Document Release Date: August 15, 2012
• Sequence Number: 23
• Content Type: MISC

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Action Plan
Implementation of Federal Employees Retirement System (FERS) Act of 1986
Major System Element: FERS - Basic Annuity Plan.
Statutory References: Section 101 of the FERS Act amends Title 5, United States Code by adding a new Chapter 84
"Federal Employees Retirement System." Sections 8410 through 8425 establish the Basic Annuity
Plan provisions of the FERS. The Basic Annuity Plan feature of the FERS becomes operational on
1 January 1987.
Comments: The Basic Annuity Plan provisions of the Act address not only the coverage criteria and benefits of the new
system applicable to new Federal employees mandatorily subject to the new system but also establishes:
1. Coverage, provisions, and status of rehired employees with five or more years of prior service
under special CSRS or CIARDS modified systems.
2. Transition provisions applicable to employees appointed on/after 1 January 1984 covered under the
Federal Employee's Retirement contribution Temporary Adjustment Act of 1983.
3. Provisions for optional conversion of eligible CSRS participants to the FERS (and CIARDS
participants to the FERS-CIA Special Category).
4. Special provisions under the FERS applicable to those CIA employees who meet eligibility criteria
and are selected by the DCI for participation under provisions of the CIA Retirement and Disability
System Act of 1964, as amended.
The various provisions of the Basic Annuity Plan section of the FERS Act establish different combinations
of contribution rates, service computation formulas, annuity accrual rates, entitlements and options
applicable to the differing status of CIA employees comprising the several categories above. CIA internal
administration of the CSRS and FERS requires development and installation not only of the full range of
Agency processes, data base and computer support, and regulations parallel to those being developed by OPM
for general Federal government application but in addition must devise special provisions for handling
security sensitive and/or unique circumstances that must be accommodated.
The attached "Implementation Requirements" cite a number of identifiable requirements, taskings, and
sub-taskings relative to specific functional areas that must be addressed. These requirement listings are
only "openers" and should be expanded and/or refined as experience indicates as action progresses.
Similarly, the listed tasks and sub-tasks represent only those identified at this point in time and
expectedly expand as work continues. It is not necessary to formalize every task and sub-task
undertaken fully develop an operating system but it is important to recognize that a myriad of sub-tasks
are inheren in completion of each identifiable requirement.
Gt/i41-
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Implementation Requirements
Major System Element: FERS - Basic Annuity Plan
Requirement 1 - Identify Retirement System coverage
Develop methodologies,
and effect appropriate
of Agency employees as
Act amendments.
and procedures to identify
retirement system coverage
prescribed under the FERS
TASK
ACTION PERIOD
Task 1 - Designation of CIA employees as to appropriate
retirement system coverage.
Sub-Tasks - 1. Develop additional PERSIGN coding and OIT computer support
to permit designation or charge of designation of CIA
employees as to retirement system coverage.
2. Confirm employee's retirement system eligibility and
verify creditable service.
3. Provide Personnel specialists with guidance and instruction
on inputting designation data.
4. Prepare and disseminate information to
providing designation actions.
5. Initiate actions to effect designation
coverage.
Requirement 2 - Employee Deduction and Government Contribution
Establish new and/or modify existing procedures to
accommodate employee payroll deductions and Government
contributions as appropriate for retirement system coverage
(FERS, FERS-Special Category (Firemen) FERS-CIA and CIARDS
and CSRS-modified).
Agency employees on
of retirement system
Task 1 - Provide OIT with specific data required to track and report basic
annuity plan, Social Security employee deductions, and Government
contributions.
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TASK
COMPLETION DATE
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TASK TASK
ACTION PERIOD COMPLETION DATE
Task 2 - Develop interface procedures between retirement system designation
or change of designation action by OP with OF to permit adjustments
in deductions and contributions.
Task 3 - Consult with OPM to ensure CIA procedures are consistent with
procedures administered by OPM.
Requirement 3 - Annuity Supplement
Establish an internal CIA system to permit computation
of annuity supplements for annuitants. Section 8421
prescribes statutory requirements for computing benefits.
Task 1 - Enhance CIA actuarial data base, if required, and develop software
that will provide computations of the amount of annuity supplement
entitlements for individual employees.
Task 2 - Establish procedures for effecting payment of annuity supplements.
Task 3 - Establish procedures for monitoring earnings of annuitants while
they are entitled to a supplement, notification to annuitants of
reduction if required and effecting reduction when prescribed by
Section 8421(a) of Chapter 84, Title 5, United States Code.
Requirement 4 - Special Retirement Accrual Rate
A. Establish a system to account for all CIA service abroad
performed by employees who have not been designated
for FERS - CIA Special Category.
B. Establish procedures to confirm, record, and credit for
annuity computation when employees eligible for the
preferred accrual rate.
Task 1 - Develop a mandatory documentation and certification system to
record the beginning and ending of periods of CIA service
abroad performed by Agency employees.
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Requirement 5 - Alternative Form of Annuities
Establish by regulation alternative forms of annuities
that may be elected by CIA employees at the time of
retirement. Such regulations must conform to the
maximum extent possible with requirements specified in
Section 8343(a) of Chapter 83, Title 5, United States Code.
TASK TASK
ACTION PERIOD COMPLETION DATE
Task 1 - Consult with OPM to confirm guidelines and regulations prescribed
by OPM relative to establishing alternatives for non-CIA Federal
employees.
Task 2 - Develop proposals for DCI policy decision on alternatives to apply
to CIA employees.
Task 3 - Establish, in consultation with OPM, CIA regulations on
alternatives. Such regulations to be submitted to the House and
Senate Intelligence Committees before regulations take effect.
Requirement 6 - Employee Orientation, Training and Counselling
Establish employee orientation, training, and
counselling programs on the new retirement system
and other provisions of the FERS Act of 1986.
Task 1 - Develop orientation program and provide employees with
information on the FERS and impacts on other retirement
systems.
Task 2 - Establish training program for OP retirement specialists and
other Agency employees who are involved in implementation of
the FERS.
Task 3 - Arrange for OP retirement counselors to participate in the
OPM training program for retirement counselors. Effective
upon enactment of the Act the D/OPM is charged with establishing
a Retirement Counselling training program on the administration
and provisions of the FERS Act.
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TASK TASK
ACTION PERIOD COMPLETION DATE
Sub-Task - 1.
Develop modifications of OPM's training program for
internal training of retirement counselors on
applications of statute that are peculiar to CIA
employment.
2. Develop or obtain software to permit comparative
analysis of future level of benefits, etc., under
various elections available to CSRS and CIARDS.
Requirement 7 - Disability and Survivor Affairs
Establish, in consultation with OPM, procedures
prescribed by regulations and patterned upon
established comparable processes in CIARDS, for
internal CIA administration of disability and
survivors provisions applicable to CIA employees
subject to the CSRS and FERS.
Task 1 - Establish internal disability and survivor procedures,
delegations of authority to make determinations on
disability and dependency, and adjudicate and process
applications for disability and survivor benefits.
Requirement 8 - Retirement and Annuitant Services
Establish internal and external procedures relative to
employee retirements and services for former employee
annuitants
Task 1 - Establish internal procedures applicable to delegations of
authority by DCI as appropriate for adjudication of applications
for retirement, claims, and appeals.
Task 2 - Establish procedures relative to the retirement process.
Sub-Task 1 - OP and OF establish interim procedures for computing
benefits and transferring the data for benefit payments
until automated process is established and in operation.
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TASK TASK
ACTION PERIOD COMPLETION DATE
Sub-Task 2 - OP establish the automation of Retirement Division processes
(including CIARDS) including capability to transfer data to
OF for payment of benefits.
Sub-Task 3 - OF provide OIT with specifications for making annuity payments.
Sub-Task 4 - OIT will develop replication of current CIARDS system to assure
operational capability by 1 January 1987 to compute benefit
payments.
Sub-Task 5 - Establish agreements and procedures with OPM for access to
official personnel folders retained in OPM storage facilities.
Sub-Task 6 - Establish and maintain a retiree file system for employees
retired under CIA administrative authority.
Sub-Task 7 - Establish a correspondence service for CSRS and FERS retirees/
annuitants retired under CIA administrative authority.
Requirement 9 - Transitions and Transfers Between Retirement Systems
Establish procedures to effect conversion of retirement
coverage from one system to another.
Task 1 - Develop procedures to provide for "one time" transition of
employee coverage under the CSRS "interim" system to the
appropriate system to which they are subject.
Task 2 - Provide informational program for employees under the CSRS and
CIARD systems on option to transfer to FERS and FERS - CIA
Special Category.
Task 3 - Establish procedures to effect transfer of coverage from CSRS
to FERS and CIARDS to FERS - CIA Special Category status.
Sub-Task 1 - Institute procedures for Social Security coverage; changes
in basic annuity deduction amounts, change thrift account
account status (eligible for Government contribution) etc.
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Major System Element:
Statutory References:
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Action Plan
Implementation of Federal Employees Retirement System (FERS) Act of 1986
DCI's statutory authority to administer the CSRS and FERS as they apply to CIA
employees who are subject to these Federal retirement systems.
The FERS Act of 1986 contains two separate citations that provide the Director of Central
Intelligence with authority to internally administer the CSRS and FERS as they apply to
CIA employees:
1. Section 207 of the FERS Act amends Section 8347, Chapter 83 of Title 5, United States Code.
This amendment provides the DCI with authority to administer the CSRS with respect to CIA
employees subject to that system.
2. Section 101 of the FERS Act adds a new Federal retirement system through amendment
of Title 5, United States Code with the addition of a new Chapter 84 to Title 5.
Section 8461 (j) (1) of Chapter 84 - "Federal Employees Retirement System" provides the
Director of Central Intelligence with the authority to administer the FERS with respect
to CIA employees who are subject to that system.
Comments: 1. The amendments to existing statutes applicable to the current Civil Service Retirement System provide
the DCI with specific authority to administer the CSRS as applicable to CIA employees. These
amendments were sponsored by the Senate Select Committee for Intelligence as a means of improving the
security of intelligence sources, methods and activities through reduction of unnecessary dissemination
within the Government of intelligence personnel information. It is interpreted that these amendments
become effective on 1 January 1987.
The comparable administrative authorities provided the DCI elsewhere in the Act specifically relate to
the new FERS and are construed as effective on 1 January 1987 when the FERS becomes an operational
Federal retirement system.
The wording of these amendments authorizes the DCI to elect to exercise his administrative authority at
his discretion when he determines it appropriate. In the absence of the DCI's decision to internally
administer certain functions and/or provisions of the CSRS, the Director of the Office of Personnel
Management would continue to be responsible for CSRS administration applicable to effected CIA
employees.
In recognition of this the new
Office of Personnel Management
DCI's decision to exercise his
amendments require that the DCI will consult with the Director of the
in developing regulations prescribing procedures for implementing the
administrative authority relative to CSRS affairs.
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Action Plan
Implementation of Federal Employees Retirement System (FERS) Act of 1986
2. The thrust of the requirements in this major element is focused on the need to establish agreements,
processes, and procedures prescribed by regulation pertinent to the DCI's authority to administer CSRS
and FERS affairs and is not directed at the many procedural requirements for administration of the
operational elements of the CSRS and FERS themselves. These specific requirements are presented in
other major element segments of the implementation action plan.
The DCI's authority to elect to administer the CSRS and FERS within the CIA is the base foundation
influencing the scope and breadth of functions, currently and prospectively administered by OPM, which
will be handled internally within the CIA. While the Agency has not been responsible for final
adjudication of CSRS cases nor authorized to disburse from the CSRS Fund, internal administration of
the CIARDS has established a body of experience and an "in place" operating system that parallels all
primary features of the OPM system.
An updated knowledge of the internal "Director, OPM administrator" functions is required but it appears
that the CIARDS mechanisms provide an excellent model for adaptation for CSRS and FERS administration.
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Implementation of Federal Employees Retirement System (FERS) Act of 1986
Implementation Requirements
Major System Element: DCI's new statutory authority to administer the CSRS and FERS as they
apply to CIA employees who are subject to these Federal retirement systems.
Requirement 1 - Applicable to CSRS administration.
Develop, in consultation with OPM, external and internal
agreements, processes, procedures and regulations relative
to DCI's administration of CSRS affairs within the CIA.
TASK TASK
ACTION PERIOD COMPLETION DATE
Task 1 - (A) Conduct review of current CSRS processes relative
to active CIA employees, separated employees and
annuitant beneficiaries under current jurisdictional
system and identify functions that should be
administered under the DCI's new statutory authority.
(B) Establish Agency policy position on use of DCI's
authority to administer all or selected aspects of
CSRS administration effecting CIA employees.
Primary Action Offices - OP, OF, OIT
Task 2 - (A) Arrange with OPM to review their current CSRS
processes, delegations of authority, etc.,
relative to functions that will be administered
internally by CIA.
(B) Develop new and/or modify Agency procedures,
processes, and regulations for selected functions
patterned on the current OPM system.
Note: Even if CIA policy decision is to phase-in the
administration of certain functions to a future
date, early actions should include developing CIA/OPM
agreements and developed methodology for:
1. DCI to authorize and disburse from the CSRS Fund.
2. DCI to collect deposits to the Fund.
3. Recovery of sensitive personnel records now
retained at OPM.
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TASK TASK
ACTION PERIOD COMPLETION DATE
Primary Action Offices - OP, OF
Task 3 - Establish a system under which the Director, OPM shall
furnish information and, on a reimbursable basis, provide
such services to the DCI as the DCI requests to carry out
his administrative authorities under the FERS Act of 1986
amendments.
Primary Action Offices - OP, OF OIT
Task 4 - Establish procedures by regulation for the D/OPM to inspect
and audit disbursements from the CSRS Fund authorized by the
DCI.
Primary Action Offices - OF, 0/Compt
Requirement 2 - Applicable to FERS and FERS-CIA Administration
Develop, in consultation with OPM, external and internal
agreements, processes, procedures, and regulations
relative to DCI's administration of FERS and FERS-CIA
affairs within the CIA.
Note: This requirement is treated separately from CSRS
administration in that:
1. CSRS OPM Systems, statutes, and regulations
are fully operational. OPM has not yet
developed their internal/external
processes, guidelines, nor regulations
for FERS.
2. Results of consultation with OPM on CSRS
affairs (e.g. agreements, inter Agency
processes, etc.) can serve as model for
application to FERS administration.
3. FERS provisions require that CIA
administration of the system must be
consistent with the OPM administration
of FERS.
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4. It is probable that OPM will not be prepared
to provide guidance until late in the
pre-operational period (i.e. system is
operational 1 January 1987).
5 Action must be initiated now by CIA to
establish capabilities to support the FERS
provisions laid out in the Act. Should OPM
not be ready to promulgate instructions on
implementing FERS prior to early fall 1986,
it may be necessary to establish interim
procedures (after consultation with OPM) to
accommodate essential statutory provisions
of the Act.
TASK TASK
ACTION PERIOD COMPLETION DATE
Task 1 - Conduct on-going analysis and interpretation of the FERS Act
of 1986 and identify requirements that must be satisfied prior
to, upon, and after effective date of FERS on 1 January 1987.
Sub-Task 1 - Maintain liaison with OPM to keep currently abreast of
their actions on FERS, attend briefings, etc. on the
provisions of the act.
Sub-Task 2 - Identify functional requirements specifically pertinent
to the DCI's authority to administer the FERS within the
CIA.
Sub-Task 3 - Establish priorities for phase-in of FERS
administrative functions under CIA control.
Task 2 - Develop, in consultation with OPM, interim if necessary
and permanent where possible, agreements and procedures
prescribed by regulation for DCI to administer the FERS
within the CIA.
Sub-Task 1 - Submit regulation to the House and Senate Intelligence
Committees prior to their going into effect.
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Action Plan
Implementation of Federal Employees Retirement System (FERS) Act of 1986
Major system element - Thrift Savings Plan
Statutory References: Section 101 of the FERS Act amends Title 5, United States Code by adding a new Chapter 84,
Sub-Chapter III "Thrift Savings Plan." Sections 8432 through 8440 establishes a voluntary
capital accumulation plan as an option for augmentation of retirement income.
Comments: The FERS Act of 1986 establishes the Federal Retirement Investment Board (FRIB) as an off-budget agency
to handle the investment and administration of the Thrift Savings Plan. An Executive Director will be
appointed to administer the Thrift Savings Plan in accord with policy determinations of the FRIB. The
statute charges the Executive Director with prescribing regulations relative to provisions of the Thrift
Savings Plan as contained in the statute.
As with the FERS and CSRS, the statute provides authority to the DCI, in consultation with the Executive
Director of the FRIB, to elect to administer certain functions (not to include investing sums) of the
Thrift Savings Plan as applicable to CIA employees. Upon electing to use this authority, the DCI,
after consulting with the Director, OPM and Executive Director, FRIB shall by regulation prescribe
procedures to carry out administration of the Plan. Such regulations must, before they take effect,
be sent to the House and Senate Intelligence Committees.
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Implementation Requirements
Major System Element: Thrift Savings Plan
Requirement 1 - Institute a system (internal and external) to implement
DCI's authority to administer the Thrift Savings Plan
as applicable to CIA employees.
TASK TASK
ACTION PERIOD COMPLETION DATE
Task 1 - Establish liaison contact with the Office of the Executive
Director, Federal Retirement Investment Board (FRIB) when
the FRIB is operational.
Task 2 - Establish, in consultation with the Executive Director, FRIB
and the Director, OPM, external and internal procedures
prescribed by regulations to enable the DCI to administer
the Thrift Savings Plan (TSP) as applicable to CIA employees.
Sub-Task 1 - Review FRIB's TSP employee election forms (and others that
may be developed) to determine utility by CIA and explore
development of comparable CIA forms if required.
Sub-Task 2 - OP develop procedures to control distribution, completion,
receipt, and processing of election forms.
Sub-Task 3 - OP and OF develop a manual system to transmit election and
deduction data between their action offices.
Sub-Task 4 - OP and OF initiate planning to automate the transfer of data.
Sub-Task 5 - OF define functional requirements for maintaining individual
accounts.
Sub-Task 6 - ? OF and OIT explore availability of commercial software package
to support administration of the TSP.
o OF assess functional capabilities of the commercial package.
o OIT assess compatibility of CIA system with commercial package,
confirm capability for modifications and maintenance.
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Task 3 - Identify employees who by retirement system coverage are
eligible for Government contributions to their TSP account
and those eligible for voluntary participation but without
Government contributions.
Sub-Task 1 - Establish a TSP account for each employee eligible for
Government TSP contribution (e.g. mandatory 1% and
matching).
Sub-Task 2 - Establish a "paper" file for each TSP participant as
repository for pertinent documents (e.g. election forms
for deductions, etc.)
?
TASK TASK
ACTION PERIOD COMPLETION PERIOD
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Action Plan
Implementation of Federal Employees Retirement System (FERS) Act of 1986
Major System Element: FERS-CIA Special Category and CIARDS
Statutory References: 1. Section 101 of the FERS Act establishes new Chapter 84, Title 5, United States Code.
Section 8461(j) (1) of new Chapter 84 provides DCI with authority to administer the
FERS within the CIA.
2. Title V of the FERS Act amends the CIARDS Act of 1964, as amended, and provides
provisions accommodating the FERS-"CIA Special Category" statute applicable to
CIA employees.
Comments: The Act includes amendments to the CIARDS Act of 1964, as amended, which provide CIARDS
participants with certain entitlements (e.g. alternative forms of annuities, thrift
savings plan participation, transfer rights to FERS - Special Category, etc) parallel
to those provided Federal employees subject to CSRS and other systems. Most of the
amendments to the CIARDS system focused on new provisions applicable to CIA employees
covered by the PERS and/or Special Category status in FERS. The statute did not alter
the status and provisions of CIARDS as a viable on-going system nor the status of CIARDS
participants and the CIARDS Fund. CIARDS will continue for several years to get new
participants from pre-1983 hires who eventually qualify. The post-1983 employees under
FERS who eventually meet participant standards defined in the CIARDS Act and identified
by the DCI for FERS-CIA Special Category status will be eligible for "CIARDS-type" early
retirement and "law-enforcement" levels of annuity accrual rates but will not become CIARDS
participants. Employee and Agency contributions will go to the CSRS Fund and benefit
disbursements will come from the CSRS Fund.
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Implementation Requirements
TASK TASK
ACTION PERIOD COMPLETION DATE
Requirement 1 - Applicable to FERS-CIA Special Category Status
Establish procedures to identify employees eligible for
designation under FERS-CIA Special Category status and
institute procedures to carry out special category
processes established by the Act.
Task 1 - Establish capability to identify employees who meet basic
eligibility (60 months of service abroad) for consideration
for designation as FERS-CIA Special Category status.
Note: System required in Requirement 4 of the "FERS-Basic
Annuity Plan" element to confirm all service abroad
should be able to serve (with some modification)
this requirement.
Task 2 - Establish procedures for designation as Special Category
employees, increase employee contributions to basic annuity
plan, and serve other special status requirements.
Requirement 2 - Applicable to CIARDS Status
Establish procedures to transfer retirement system coverage
from CIARDS to FERS-CIA Special Category status for
employees who elect to make this decision.
Sub-Task 1 - Institute Social Security coverage and contributions, change
basic annuity deductions, change Thrift Savings Plan status
(eligible for Government contributions).
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Action Plan
Implementation of Federal Employees Retirement System (FERS) Act of 1986
Major System Element: Miscellaneous Provisions
Statutory References: Non-specific
Comments: This elements identifies a mix of requirements. In some instances they
flow from security considerations, others have common application in several
functional areas of the FERS and some are specialized administrative
requirements peculiar to the nature of intelligence functions.
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Implementation Requirements
TASK TASK
ACTION PERIOD COMPLETION DATE
Requirement 1 - Regulations (new, changes, additions)
Draft and publish changes, additions, and new regulations
as required to implement provisions of the FERS Act of 1986.
Note: There are several provisions in the FERS Act of 1986
which impose specific requirements as regards issuances
of regulations. Treatment of regulations involve
different circumstances for consideration:
1. Statute requires that procedures applicable to
certain provisions must be prescribed by
regulation;
2. Statute requires regulations applicable to
certain provisions involving the DCI's use of
his authority to administer retirement system
affairs must be referred to the House and
Senate Intelligence Committees before going
into effect;
3. Provisions which the statute does not require
to be prescribed by regulation but which are
presented by internal regulations not subject
to external review.
Task 1 - OP and OF will draft new regulations, and/or modify, adopt, or add
to current regulations as required to implement primary provisions
of the FERS Act.
Sub-Task 1 - OP will coordinate regulations internally and arrange for review
by the congressional intelligence committees when so required.
Requirement 2 - Computer/Data Support
Institute actions to assure capability, currency and
compatibility of systems.
Task 1 - OP, OF and other appropriate offices will identify needs for
updating system to meet service requirements.
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TASK TASK
ACTION PERIOD COMPLETION DATE
Sub-Task
1 -
Sub-Task
2 -
Sub-Task
3 -
Sub-Task
4 -
OP and OF will determine historical file requirements for
OIT.
OF will prepare new transaction codes.
OF will update GAS dictionaries.
OF will update chart of accounts.
Requirements 3 -Special Liaison Contacts and Procedures
Establish special procedures for administration of
non-typical retirement system and thrift plan
processes.
- ? OP provide Social Security Administration liaison contacts
with briefings on Agency applications of the FERS.
? Identify issues and jointly provide solutions.
? Establish inter-Agency agreements and procedures for
informational exchanges, mutual actions, etc.
Task
1
Task
2
Task
3
- OP, OF and other CIA components of interest will jointly develop
procedures to handle retirement and Thrift Savings Plan records
for employees transferring between Government Agencies.
- OP, OF, OGC and other CIA components of interest will establish
liaison as required with IRS, Department of Labor and other
Departments or Agencies responsible for some aspect of the
FERS.
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