WEEKLY REPORT FOR PERIOD ENDING 11 DECEMBER 1987

• Document Type: CREST
• Collection: General CIA Records
• Document Number (FOIA) /ESDN (CREST): CIA-RDP89-00063R000300360003-3
• Release Decision: RIPPUB
• Original Classification: S
• Document Page Count: 30
• Document Creation Date: December 23, 2016
• Document Release Date: July 26, 2012
• Sequence Number: 3
• Publication Date: December 11, 1987
• Content Type: MEMO

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DDA 87-2652
11 December 1987
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FROM: William F. Donnelly
Deputy Director for Administration
Weekly Report for Period Ending 11 December 1987
3. OTE is conducting a seven-day total immersion language training
program in Farsi Presentations include
operational role playing exercises and lectures in Farsi by senior operations
officers.
5. The Office of Information Technology has completed testing the new
CRAY supercomputer which will be used primarily for scientific applications.
No serious problems were encountered during the 33-day test.
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6. The Office: of Finance has distributed to senior Agency managers the
Agency's Annual Financial Report for the. fiscal year ending 30 September 1987.
V 9. OL has made and distributed to Agency facilities 290 boxes for this
year's "Operation Santa Claus." The toys and clothing collected will be
distributed to needy families in the Washington area.
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William F. Donnelly
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ORIG: DDA/MS) pf:11 December 1987 (weeklib)
Distribution:
0 - DCI
1 - DDCI
1 - EXDIR
1 - EA. DA OD
1 - SSA/DDA
1 - DDA/CMS
1 - DDA/MS
1 - DDA/EEO
1 - ISD
1 - RPD
1 - DDA Subj
1 - WFD Hold
1 - EA Subj
1 - OCA
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11 December 1987
NOTE FOR: Deputy Director for Administration
FROM: John M. Ray
Director of Logistics
SUBJECT: Breakfast Bullets for the Week of 14 December 1987
Following are some OL activities which you may wish to
include in your discussions with the DCI on Monday:
P&PD Production: Someone from Printing and Photography
Division (P&PD) will deliver to your office at 0730
Monday morning a stack of finished intelligence
publications representing a typical week's production by
P&PD. You may wish to display this at your breakfast
meeting.
Harvard University: Harvard University publicly
announced that it has a contractual relationship with
CIA for a program of research studies and educational
services on intelligence assessment and policy decision
making. One aspect of the contract calls for periodic
collegia between senior Agency/Government officials and
Harvard University representatives. The first
colloquium is scheduled to take place at the DACOR Bacon
House in Washington, DC, on 14 December 1987. It is
highly probable that this will be in the media.
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Replacement of Power Equipment: From 14 through 16
December, the Virginia Power Company, will de-energize
half of their 230 kilovolt substation to allow
replacement of control and relay equipment. During this
period, only one transformer will be available to
service the entire Headquarters Compound. As a
precaution, all emergency generators will be held in
ready condition. The outage will be transparent to all
Headquarters operating components. In the event of an
unscheduled power failure, standard emergency procedures
will be in effect.
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* 10 S E C R E T
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f. On 4 December, the Printing and Photography Division,
OL, received an urgent request from the East Asia Division, DO, for
immediate production of 276 5- by 7-inch photographic prints in
The
iob was completed and ready for the customer in less than 3 hours.
* g. OL reports that "Operation Santa Claus" began on
7 December. Last week Building Services Branch (BSB), OL, cleared
Bay I of the North Loading Dock for collection of toys and clothing
fabricated 290 boxes needed for the project. Santa boxes have been
distributed to all outlying buildings, and BSB will be picking up
boxes from external buildings as well as from several entrances in
for needy area families,
the Headquarters Building.
h. On 2 December, the Printing and Photography Division,
OL, received a priority request from the
Staff, DO, for the creation of presentation material to be used by
the Director of Central Intelligence in briefing the National
Security Planning Group, All
briefing matter was ready by the 7 December deadline.
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2. Significant Events Anticipated During the Coming Week:
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a. Procurement Division, OL, speculates that the
Washington Post will print an article regarding the first meeting
of senior representatives of the Intelligence Community and the
Harvard University faculty, which is to be held on 14 December in
Washington, D.C. Such meetings are to become a regularly scheduled
part of the Agency's recent contract with Harvard for a program of
research studies and educational services on intelligence
assessment and policy decisionmaking. The unclassified contract is
in the amount of $1.18 million and is expected to continue through
30 September 1990.
* b. From 14 through 16 December, the Virginia Power
Company, will de-energize half of their 230 kilovolt substation to
allow replacement of control and relay equipment. During this
period, only one transformer will be available to service the
entire Headquarters Compound. As a precaution, all emergency
generators will be held in ready condition. The outage will be
transparent to all Headquarters operating components. In the event
of an unscheduled failure, standard emergency procedures will
be in effect.
c. On 15 December, the Director of Logistics and the
Chief, Facilities Management Division, OL, will be visiting the
General Electric Company in Valley Forge, Pennsylvania, for
discussions on facility-related activities, and to observe
technological developments in the facilities area. Some of these
new developments include a space-planning system, new containers
that carry classified material between buildings, and a new
incinerator.
d. On 17 December, OL will hold its Christmas party in
from 3 to 6 p.m. The Printing and Photography
Division (P&PD), OL, will have a Christmas party on?16 December in
the P&PD building.
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OL/NBPO WEEKLY REPORT - PERIOD ENDING 9 DECEMBER 1987
I
1. Progress Reports on Tasks Assigned by or of Interest to Senior
Management:
to be poured the week of 7 December.
the new South Loading Dock was poured. Additional sections are scheduled
2. Major Events that Have Occurred During the Preceding Week:
a. On 3 December 1987, the first section of concrete pavement at
STAT
STAT
STAT
uilding Project Office, OL, on 8 December, the Project Manager made a
ommittment to increase the level of activity by scheduling work to be done
joints on the southside chilled water line. In a meeting with Chief, New
v* vn '* Lecemner iyui, the uenerai Services Administration Project
Manager cancelled work scheduled for Saturday, 5 December to excavate
during regular work hours as opposed to only weekends as has been the case
to date. Thursday, 10 December is the target date to start excavating
c. Preparations are underway to start painting the copper
shielding in the South Tower. Windows are being covered with paper to
protect them during the spray-painting process. Painting of the copper in
the North Tower is complete except for some minor touch-up work.
e. On 8 December 1987, a representative of the New Building
Project Office, OL, met with representatives from Headquarters Securtiy
Division, OS, to discuss the location of bollards along a section of the
new Route 123 bike trail that runs adjacent to the Scattergood-Thorne
property. The bollards (concrete-filled posts) will be used to prevent
automobiles from e t ing sections of the the bike trail.
3. Upcoming Events:
None.
4. Management Activities and Concerns:
None.
Chief, New Building Project Office
D/OL
C/FMD/OL
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S E C R E T
Notes not used in the Weekly:
In recent weeks representatives from Supply Management Branch
(SMB), General Procurement Branch (GPB), and Building Services
Branch (BSB) have held meetings to discuss problem areas in
management of BSB stock to develop some plausible alternatives.
After extensive discussions, SMB recommended that BSB request an
allocation for items in support of their requirements. This
mechanism provides automated control of issues, records accurate
demand levels, and provides for the selection of proper reorder
levels which will help prevent stock out conditions, preserve
control of BSB stock within their organization and help to exert
budgetary controls. In addition, combining replenishment
requirements for SMB and BSB orders into single contracts lowers
prices as a rule. Further research is being conducted to select
items for which the demand justifies annual contracting with
scheduled deliveries to ensure quantity price discounts and reduced
paperwork in terms of sole source justifications, requisitions,
procurement actions, etc. Further disc Lll be d with BSB
before final action.
CLB - Negative
DCB - Negative
IDSB - Negative
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 C O N F I D E N T I A L
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of Training and Education to provide several runnings of two courses
entitled "Positive Power and Influence for Instructors" and "Positive
Power and Influence for Managers." The period of performance for the
f. Agency Contracts Grou of Logistics, negotiated a
firm-fixed-price contract for with Beverly Kaye and
Associates, Inc. of Sherman O fornia on behalf of the Office
r'nntrar'f- ; c 1 n'fober 1987 through 30 September 1988.
g. Procurement Di i inn ' e of Logistics issued a delivery
order in the amount of7s
to International Data Corporation.
This order is being issued on behalf of Office of Information
f~t
Technology to renew OIT's Subscriptions to IDC information services
25X1 for Fiscal Year 1988.
h. Agency Contracts Group, Office of Logistics, issued a
delivery order fo to NCR COMTEM, Incorporated. This 25X1
order, issued on behalf of the Office of Information Technology,
renews the licenses and maintenance of NCR COMTEN software for Fiscal
25X1 Year 1988.
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i. Agency Contract Group, Office of Logistics, issued a delivery
order for to Storage Technology Corporation (STC), Silver 25X1
Spring, MD tor the Pi cal Year 88 renewal of the maintenance of STC's
Solid State Drums and Tape subsystems on behalf of the Office of
Information Technology.
contract for development of the Automated Requirements Management
(ARM) system on behalf of the Collection Requirements Evaluation
Staff (CRES/DI). This Modification reflects award fee earnings in
the amount of $105,590 for the period 9 March through 30 September
1987. Because of Ford's outstanding work on this effort during the
evaluated period, Ford was awarded the maximum award fee available.
j. Agency Contracts Group, Office of Logistics, issued
Modification Number Four to the Ford Aerospace & Communications.
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 C O N F I D E N T I A L
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3. Significant Events Anticipated During the Coming Week:
None
4. Management Activities and Concerns:
None
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 S E C R R T
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CZ
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SUBJECT: Real Estate and Construction Division Weekly Report for
the Period Ending 8 December 1987
however, a few important ones still remain, necessitating
additional RECD and FMD research. RECD and FMD representatives
h. Square Footage in CIA Occupied Buildings - On
3 December 1987, a Real Property Officer from the Real Estate and
Construction Division, (RECD/OL) met with representatives of
Facilities Management Division, (FMD/OL) to resolve discrepancies
between FMD and RECD square footage figures in Agency occupied
buildings. Many of the differences were resolved at the meeting;
plan to meet again in two weeks.
k. First Quarter Fiscal Year 1988 Rent Billing from
General Services Administration - The Agency has received its first
quarter billing from the General Services Administration for Agency
occupied building space. This bill has been reviewed by the Real
Estate and Construction Division, OL, and a recommended
reimbursement amount will be forwarded to the Director of Finance
by the end of December.
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SUBJECT: Real Estate and Construction Division Weekly Report For
the Period Ending 8 December 1987
3. Upcoming Events
4. Management Activities and Concerns:
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CONFIDENTIAL
PRINTING AND PHOTOGRAPHY DIVISION
WEEKLY REPORT FOR PERIOD OF
02 December 1987 - 08 December 1987
I. Status of Tasks Assigned by Senior Management:
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II. Items or Events of Major Interest that have Occurred
During the Preceding Week:
ou q tee.
.~(Xhe Office of Logistics, Printing and Photography Division
(OL/P&PD) received an urgent request from the Directorate of
Operations, East Asia Division (DO/EA) on ^ n ;oPA9e= for the
immediate production of 276 5x7 photographic prints.
P&PD completed the job and had the prints ready for pick-up in less
B. The Office of Logistics, Printing and Photography Division
(OL/P&PD) is in the process of preparing an Employee Personnel
Profile (EPP) for OL careerists. A sample EPP was provided to the
Office of Logistics, Personnel and Training Staff (OL/P&TS) for
their review, and corrections were made last week. A new draft has
been forwarded to P&TS for their approval, and for the approval of
the Director of Logistics. If there are no major chances. P&PD will
create the EPP for all OL careerists this weekend.
4. On 2 December X9.8 the Office of Logistics, Printing and
Photography Division (OL/P&PD) received a priority est from the
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creation of presentation material te--b e - - e 1 n I - by 7 December,
~ &7 This briefing material a.- AGto be used by the Director of
Central Intelligence to brief the National Security Planning Group
(NSPG) which is chaired by the President. -~ P met All deadlines %A~voA
25X1 for this project.
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CONFIDENTIAL
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D. This past week, the Office of Logistics, Printing and
Photography Division (OL/P&PD) provided videotape support for two
live sessions in Headquarters, Room 1E-78. On 1 December, the
Agency Managers Program for P&PD Supervisors was presented by the
Chief, Management Trainina Branch. Office of Trainina and Frhirntinn
III. Upcoming Events:
* On 11 December 1987, the Office of Logistics, Printing and
Photography Division will provide videotape support in the
Headquarters Conference Room 7D-32 from 0900 hours to approximately
1700 hours for the Directorate of Intelligence, Office of Soviet
Analysis, Defense and Economics Group, Economics Implications
Branch. Attendance at the Soviet Statistics Conference will include
academic specialists, as well as representatives from the
Intelligence Community and the Agency.
IV. Management Activities and Concerns:
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TOP SECRET
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PROCUREMENT MANAGEMENT STAFF, OL
WEEKLY REPORT
Week Ending 8 December 1987
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1. Status of Tasks Assigned by Senior Management:
Procurement Policy Panel
On 7 December, the Chief, Procurement Management Staff
(OL/PMS) met with PPP members to discuss a number of current
procurement items. A list of professional procurement employees
was provided to panel members who were asked to confirm the
eligibility of each candidate for official designation as an
Agency Contracting Officer (CO). After the list is confirmed, a
plan to formally issue CO designations within the next quarter
will be developed. All members were also provided with a list
of topics to be presented by OL/PMS at remaining workshops in
fiscal year 1988. Three workshops have been presented to date.
2./ Major Events That Have Occurred During the Preceding Week:
'\a. Agency Contract Review Board (ACRE) Activities:
Additional topics were requested for consideration.
Four dockets, with a combined dollar value
were presented to the ACRB on 1 December. All were
for proval by the Director of Logistics, one with a caveat.
b. OL/PMS Workshop:
orted that OL/PMS hosted a workshop for
all COs I Ion 4 December. A presentation on "How
Contractors Respond to Government-Issued RFP's" was given by
Peat Marwick Main and Company. The presentation was received by
over 70 COs and the conference room was filled to a "standing-
room-only" capacity A holiday get-together was also hosted by
OL/PMS immediately following the workshop.
c. Contract Officer Intern (COI) Meetings:
PMS/OL and
2 December
3 December
effort to meet with all COIs, the Chief,
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SUBJECT: OL/PMS Weekly Report for 7 December 1987
d. CONIF Activity:
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CONIF input 212 contracts and 95 amendments into its system
during the past week.
e. Procurement Newsletter:
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reported that the Procurement Newsletter will
be distributed to all contracting elements the third week of
December.
f. Industrial Review Panel (IRP) Meeting:
25X1 ,~^~, reported that the RP met on 3 December and
25X1(L1 seven cases were reviewed.
3. Upcoming Events:
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On 11 December, the Senior COs (team chiefs) will meet to
address significant procurement issues with all PPP members.
4. Management Activities and Concerns:
OL/PMS will continue to keep senior management apprised of
significant management activities and concerns as appropriate.
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INFORMATION AND MANAGEMENT SUPPORT STAFF
WEEKLY REPORT FOR PERIOD ENDING 1 DECEMBER 1987
1. Progress Report on Tasks Assigned by the DCI/DDCI:
2. Items or Events of Major Interest that have Occurred During
the Preceding Week:
A. TECHNICAL GROUP
(1) Contract Team Local Area Network (CTLAN). The
prototype Local Area Network (LAN) has been redesigned in
PMS, moving the PS/2 Model 80 to become the server. The two
PS/2 Model 50's are currently running as the work stations.
~t In redesigning the LAN, a configuration and memory problem
i~ ) surfaced. An IBM representative helped to eliminate the
problem by running the reconfiguration program and adjusting
the memory cache so that extended memory could be used more
efficiently.
Jr (2) Executive Dining Room System (EXDINR). The new
estaurant Management system proposed for the Executive
ining Room will be completed in a three phase effort. Each
hase consisting of installation and training of the three
software packages purchased to comprise the Restaurant
anagement Point-of-Sale software system. Phase I and Phase
II will be initialized on 11 December. Mark Plasko,
Triangle Computer, and (OL/TG/Project Leader)
will install the Club Management Member Billing and the
General Ledger software packages on the IBM PC-AT located in
the management office of the Executive Dining Room. Mr.
Plasko will conduct the necessary training of EDR management
during the week of 14 December. Phase III, involving the
Point-of-Sale software is currently being developed.
Development and testing of this software should be completed
not later than 31 December. It is intended that Phase III
will be installed in the Director's Dining Room during the
first two weeks of January 1988. An exact date of
installation and training will be resolved during
Mr. Plasko's visit on 11 December.
(3) Federal Automated Requisitioning System (FARS).
FARS application. She has input and successfully compiled
24 processes to allow the user to add, modify, delete, and
query parameter file data. All of the DATACON parameter
continues working on the skeleton of the IDMS/R
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INFORMATION AND MANAGEMENT SUPPORT STAFF
WEEKLY REPORT FOR PERIOD ENDING 1 DECEMBER 1987
data has been input and the remainder of the parameter file
data is currently being input. She is also testing the
procedures and writing process code to print the parameter
file data.
(4) Field Computer System (FCS). The converted
Logistics Automated Data System (LADS III) is currently
being installed for AMCA. The software will run on a DEC
Micro VAX II mini-computer.The installation of the hardware,
software, and data will be completed 12 December. Training
classes will be conducted for the Logistic personnel at the
site.
(5) Security Contractor Data System (SECOND). The
Interface Control Document (ICD) for the SIMS-SECOND
Interface was completed and approved by members from the
Office of Security (SIMS) and the Office of Logistics/-
Security Staff. Bernie Conrow has begun work on the ADDSEC
procedure, which will be placed into th to
generate GIMS statements for SECOND.
(1) Prototype Testing: The prototype testing for
Cullinet's 1.2 Application packages began today. the teams
are working from Master Test Packets which contain
transactions based on live data and cases already processed
in the existing Logistics and Finance Systems. The results
of the tests are monitored and logged, documenting both
successful and failed transactions.
requirements.
(2) Other: Work is being done concurrently on
identifying external interfaces, conversion, and training
C. ADP TASK FORCE
The ADP Task Force met on 7 December and the following
items were approved:
(a) 2 IBM PS-02 Personal Computers for PMS - $7,000
(b) 4 Compaq III Portable PC's for use in a
Procurement Training Class run by
$20,000
(c) 1 Compaq III 386 Portable PC for use in an OD&E
$200M contract - $4,000
2
SECRET
Declassified in Part - Sanitized Copy Approved for Release 2012/07/26: CIA-RDP89-00063R000300360003-3
 Declassified in Part - Sanitized Copy Approved for Release 2012/07/26: CIA-RDP89-00063R000300360003-3
INFORMATION AND MANAGEMENT SUPPORT STAFF
WEEKLY REPORT FOR PERIOD ENDING 1 DECEMBER 1987
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(d) 1 Digitizing Scanner for FMD -
(e) 9 Wang Workstations for RECD's
$1.oon
(1) On 11 December, the RMO/OL will meet with
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Information Management Staff, Directorate of Operations
0 (IMS/DO). The purpose of the meeting is to discuss and
review the procedures for integrating CLB/SD records into
the DO records system.
E. REGULATIONS
(1) The following regulations originated in OL were
submitted to Regulatory Policy Division:
(2) The following regulations originating outside OL
were coordinated and approved:
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 Declassified in Part - Sanitized Copy Approved for Release 2012/07/26: CIA-RDP89-00063R000300360003-3
INFORMATION AND MANAGEMENT SUPPORT STAFF
WEEKLY REPORT FOR PERIOD ENDING 1 DECEMBER 1987
(3) The following regulation originated in OL was
signed and published:
(1) IMSS and B&F prepared initial drafts of the
Consolidated Expenditure Center overviews and the OL Base
Descriptions for the FY-89 Congressional Budget Book under
development.
(2) IMSS completed an initial draft of a new OL
Five-Year Plan for FY 1988-92. It is being held temporarily,
no-ndincy jiaates that require input from some OL components.
Significant Events Anticipated During the Coming Week
Budget: OIT has called for a budget meeting on Friday,
11 December, to discuss the impact of budget cuts on the
Corporate Data Program in OIT and the implications for
BARS/CLAS. The meeting will be attended by representatives
of OIT, OL, and OF.
4. Perspective of Staff Activities
4
SECRET
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CONFIDENTIAL
OL/FMD WEEKLY REPORT
PERIOD ENDING 9 DECEMBER 1987
1. Progress Reports on Tasks Assigned by or of Interest to
Senior Management:
ddressed three locations with a prioritized list of potential
a. On 3 December the NHB art selection panel met to
select locations for art, type of art and artists to fulfill
the New Building Project Office 22 April 1987 obligation of
$400,000 to the GSA Art in Architecture program. The selection
artists for each area. The locations are the exterior of the
West entrance (sculpture), the interior (two dimensional) and
the cafeteria courtyard (sculpture). The panel's decisions
will be forwarded to the GSA Administrator for review and
consultation prior to final determination in January 1988.
2. Major Events that Have Occurred During the Preceding
Week:
Research (OSWR) will occupy in NHB.
a. The Architectural Design Branch (ADB) completed
design drawings to modify the entrance to the infirmary on'the
fourth floor of the New Headquarters Building (NHB). The
entrance was reconfigured to allow adequate passage for medical
stretchers. Also, ADB completed design drawings for some minor
renovations to the areas the Office of S-ianiifir' and Weapons
b. The cleanup from the PCB fluid spill at the
Hammermill is continuing. The contractor has disconnected and
relocated the transformer to make way for the removal of the
foundation and contaminated soil. PCB was found in the high
voltage cable duct and is in the process of being jack hammered
back to the point that shows no contamination. On 7 and
8 December, two trucks with protective lined beds removed the
c. The Emerson 60 hz Uninterruptible Power Source
(UPS), located in the DCI Garage, tripped offline on
30 November. This problem has not been isolated or repaired as
of 7 December and the unit may require a complete subassembly
(inverter leg). Allied is looking into purchasing a complete
subassembly from Emerson.
d. Allied's daily security escort requirements were
revised to 35 during the day and 19 at night. Shortages of up
to 66 percent for day-time escorts occurred during this
reporting period. Discussions continue with Headquarters
Security Division, Office of Security to improve this
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 Declassified in Part - Sanitized Copy Approved for Release 2012/07/26: CIA-RDP89-00063R000300360003-3
CONFIDENTIAL
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install a natural growth barrier at the Route 123 entrance
area. This natural barrier will define the property boundary
and serve as a means of controlling and channeling large crowds
such as demonstrators. The shrubbery that has been selected
for this purpose is attractive in appearance, but densely armed
with 3- to 5-inch thorns. With the thick foliage it develops,
the presence of the thorn growth cannot be recognized beyond a
IV, -
e. Plans are underway at this time to have Allied
distance of a few yards.
e
'WOperation Santa Claus began on 7 December. st
week Building Services Branch (BSB) cleared Bay I of thel,North
Loading Dock for collection as well as provided boxes and
materials needed for the project. Santa boxes have been
distributed to all outlying buildings and BSB will be picking
up boxes from all area buildings as well as from sev
entrances in the Headquarters building.
i. On 3 December, Mail & Courier Branch (M&CB)
personnel met with representatives from the Recruitment
Division, Office of Personnel (OP), to discuss OP mailing
requirements. The purpose of this meeting was to discuss
necessary corrections to a series of infractions cited in a
U.S. Postal Service audit. Alternatives relating to the
increased use of metered mail and express mail contracts were
suggested to have the OP recruitment centers improve mailing
procedures.
O -
Upcoming Events:
a. For three days, beginning 14 December, Vepco will
de-energize half of their 230 KV substation to allow
replacement of control and relay equipment associated with the
newly installed outdoor switchgear. During this period, only
one transformer will be available to carry the entire compound
load. As a precaution, all emergency generators will be held
2
CONFIDENTIAL
Declassified in Part - Sanitized Copy Approved for Release 2012/07/26: CIA-RDP89-00063R000300360003-3
 Declassified in Part - Sanitized Copy Approved for Release 2012/07/26: CIA-RDP89-00063R000300360003-3
CONFIDENTIAL
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on full ready condition. The outage will be transparent to all
Headquarters operating components. In the event of an
unscheduled power failure during this period, standard
emergency procedures and backups will be in effect.
4. Management Activities and Concerns:
a. Division managers are continuing to review all
FAN's to accommodate proposed budget cuts. There is concern
over the affordability of contractor support in all FMD areas
to supplement staff personnel as Headquarters expansion
progresses.
b. The situation concerning the cleanup surrounding
the PCB-filled transformer is being monitored closely.
c. Schedule adjustments for the NHB slippage continue
to be refined.
d. A new shuttle schedule will be issued in January
Facilities Management Division
3
CONFIDENTIAL
Declassified in Part - Sanitized Copy Approved for Release 2012/07/26 : CIA-RDP89-00063R000300360003-3