WEEKLY REPORT FOR PERIOD ENDING 30 DECEMBER 1987

• Document Type: CREST
• Collection: General CIA Records
• Document Number (FOIA) /ESDN (CREST): CIA-RDP89-00063R000300360001-5
• Release Decision: RIPPUB
• Original Classification: S
• Document Page Count: 35
• Document Creation Date: December 23, 2016
• Document Release Date: July 26, 2012
• Sequence Number: 1
• Publication Date: December 30, 1987
• Content Type: MEMO

RDP89-00063ROO0300360001-5
DATE
TRANSMiTTAL SLIP
TO:
ROOM NO.
BUILDING
REMARKS:
/rnss
FROM:
ROOM NO.
BUILDING
EXTENSION
FORM NO. REPLACES FORM 36-8 (47)
1 FEB 56 241 WHICH MAY BE USED.
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'A EO
MEMORANDUM FOR: Director of Central Intelligence
FROM: William F. Donnelly
Deputy Director for Administration
Weekly Report for Period Ending 30 December 1987
2. In early December the Director of Training and Education (OTE) hosted
a meeting of training directors from the Intelligence Community. The
resulting discussions identified areas of possible resource sharing and
highlighted topics on which community workshops might prove mutually
beneficial.
3. OTE conducted a Chief Executive Officer (CEO) Colloquium in Atlanta
on 15 and 16 December for 15 Agency SIS officers. Sessions were held with
Sam Ayoub, retired chief financial officer and senior executive vice president
of the Coca Cola Company and present president of China/Tech; Ronald Green,
president and CEO of 21st Century Robotics; Kenneth Cannestia, executive vice
president at Lockheed Aeronautical Systems Company; and William Johnson, CEO
and vice chairman of the board, Scientific-Atlanta Incorporated.
4. The Office of Information Technology announced that the
communications link between the North Tower of the New Headquarters Building
and the Original Headquarters Building is now operational and approved for
classified use. This is a key step in activating data processing systems in
the New Headquarters Building.
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William F. Donnelly
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. % f - J Li ' A L. 1
i ?
25X1 ORIG: DDA/MS
O - DCI
1 - DDCI
1 - EXDIR
1 - EA. DA OD
1 - SSA/DDA
1 - DDA/CMS
1 - DDA/MS
1 - DDA/EEO
1 - ISD
1 - RPD
1 - DDA Subj
1 - WFD Hold
1 - OCA
pf:30 December 1987 (weeklib)
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MEMORANDUM FOR: Deputy Director for Administration
Acting Director of Logistics
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SUBJECT: Report of Significant Logistics Act' for
the Period Ending 28 December 1987
1. Events of Major Interest That Have Occurred During the
Preceding Week:
b. During this reporting period, the Printing and
Photography Division (P&PD), OL, installed two cameras and a video
editing system in the Headquarters Building for the Polygraph
Division, OS. P&PD will also provide hands-on training on this
equipment which serve as a training tool for polygraph
operators.
d. During the period 15 through 19 December, OL completed
the final phase of the move of the Office f Development and
Engineering into the second floor This move involved
the relocation of 153 pieces of Wang equipment, 30 workstations,
961 boxes, 23 safes and two tractor-trailers loaded with
furniture.
S E C R E T
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S E C R E T
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e. OL reports that during the past week, the Newton
Asphalt Company paved a section of Route 193, the intersections of
Potomac School Road and Route 123, Merchant Lane and Route 123, and
the visitor ing lane at the Route 123 Visitor Control
Center.
S E C R E T
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TO (Name,. office symbol, room number,
Jlding, Agency/Post)
i.
Initials
Date
!.
S.
L
n
File
Not. and Return
1
For Clearance
per Conversation
Requested
For Correction
Prepare Reply
lrculate
For Your Infownation
See Me
ment
Investigate
nature
l
Coordination
Justi
REMARKS
,7/v
STAT
DO NOT use this form as a RECORD of approvals, concurrences, disposals,
clearances, and similar actions
FROM (Name, org. symbol. Agency/Post)
6041-102 OPTUMM ~M 41 (Rev. 7-76)
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? C O N F I D E N T I A L
PRINTING AND PHOTOGRAPHY DIVISION
WEEKLY REPORT FOR PERIOD OF
21 December 1987 - 28 December 1987
I. Status of Tasks Assigned by Senior Management:
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II. Items or Events of Major Interest that have Occurred
During the Preceding Week:
A. The Office of Logistics, Printing and Photography Division
(OL/P&PD) has just completed a very large project for the Office of
Communications (OC). This job began by sending 2 of P&PD's
photographers to field stations in the spring and summer of 1987 to
photograph all of the OC facilities. The film was then separated
according to country, developed and the negatives placed in pouches
to be printed in phases. This job required approximately 8,000 8x8
inch images printed on 8 x10 inch paper to be mounted in a special
binder. In addition, each print had to be numbered. P&PD has had
one employee workina full-time on th-s one project since the first
part of November.
with P&PD's electronic composition system. As a result of this
direction, the printing of the CBJB has had progressively less
B. Representatives of the Office of Logistics, Printing and
Photography Division (OL/P&PD) have scheduled a meeting with
representatives of the National Security Agency (NSA) to discuss the
status of NSA's electronic input of Volume 2 of the Congressional
Budget Justification Books (CBJB). P&PD has printed all 13 volumes
of the CBJB for the past several years, and has been encouraging all
contributors to prepare their submissions in a format compatible
impact on P&PD resources in the past few years. Meetings with other
contributors to the the CBJB will be held in the near future.
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C O N F I D E N T I A L
III. Upcoming Events:
The Office of Logistics, Printing and Photography Division
(OL/P&PD) is preparing a script, camera storyboard and narration for
a 15 to 20 minute video presentation showing a tour of all P&PD
services and equipment. This video tape will be shown at the
overseas OL Conference by the DC/P&PD on 5 February 1988.
IV. Management Activities and Concerns:
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INFORMATION AND MANAGEMENT SUPPORT STAFF
UPDATE TO
WEEKLY REPORT FOR PERIOD ENDING 22 DECEMBER 1987
A. Budget: The CLAS budget, as well as the BARS budget,
was severely taxed in the recent reduction exercise. OIT and
Finance are appealing to the DDA for additional money for the
Corporate Program (specifically BARS).
B. Meeting with Cullinet: On Wednesday morning DC/IMSS and
Kramer Gilmore (BARS project leader) will meet with Mark Rupport,
Cullinet Vice President for Federal Systems, to plan a trip to
Cullinet Headquarters for D/OL, D/OF, D/OIT, and the three
project managers. The purpose of the trip will be to focus on
Cullinet's late deliveries of releases of software and the
STAT impact on the BARS/CLAS project.
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OL/NBPO WEEKLY REPORT - PERIOD ENDING 30 DECEMBER 1987
1. Progress Reports on Tasks Assigned by or of Interest to Senior
Management:
2. Major Events that Have Occurred During the Preceding Week:
a. On 22 December, installation of a temporary remote alarm panel
in the Headquarters Security Duty Office was completed. This panel is
connected to sensors in the New Headquarters Building (NHB) which will
detect abnormal conditions such as power failure, high room temperature,
smoke or fire in the NHB computer rooms. .ar-it*Pn nroc~:.s g
._ - +,, b t,kan ;,, ._case- - P, a ..~a? .. fi?ae ~f ee r.rt .. @B ^ " a` and
rp ~ _.ri::;Tire ='abo a et- v x t=y .,~, as cos ,i. t ..
STAT 3S s..,rN gma t. i i to s ion (FMD) and- Safety -Divi=s?ion, OMS-._ . ,
STAT
b. At the request of the Office of Information Technology (OIT)
the New Building Project Office (NBPO) has negotiated access to several
areas in the NHB that have not been accepted by the Government. OIT
r-~ contractors plan to brace and modify certain sections of the auxiliary
I~ conduit system. OIT plans to begin work in the evenings, starting 4
January 1988 and complete their work within two weeks. This will allow
telephone trunk lines to be pulled to the remaining telephone closets.
STAT
3. Upcoming Events:
None.
4. Management Activities and Concerns:
None.
STAT
Chief, New Building Project Office
D/OL
C/FMD/OL
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4
FACILITIES MANAGEMENT DIVISION
WEEKLY REPORT FOR PERIOD ENDING 21 DECEMBER 1987
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I. Status of Tasks Assigned by Senior Management
None
II. Major Events that Occurred During the Preceding Week
a. New Headquarters Building (NHB) Switchgear
Tests: The main breakers on the UPS switchgear H-1,
H-2, H-3 were energized to test newly installed
control cables from the NHB to the Central Plant. The
test situation has exposed some potential rel
"
failures which are scheduled for correction.
b. NHB Power-off Tests: All of the manual
power-off switches located in the computer center were
tested to verify that they did in fact shut down all
power within the centers. All tests were performed
well with only minor problems. A few of the power
distribution units could not be tested in the first
floor switch computer area due to the fact that no
fuses had been installed in some of the switchgear. A
Liebert air handling unit did not power down when one
of the push buttons was activated and is also
scheduled for correction.
c. ~ Move: Building Services Branch (BSB)
completed Office of Development and En ineerin 's
(OD&E) final move into the second floor
complex. The move was completed in the following
stages:
furniture
equipment
0 18 and 19 December - Relocated 30
workstations, 961 boxes, and 23 safes
Plaza A basement
Wang
d. PCB Removal: Removal of PCB contaminated
soil by Substation Test Company continues adjacent to
the Hammermill. New soil samples taken this
wn&k to determine if additional removal wile--4 s
T ,required.
CONFIDENTIAL
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e. Chilled Water: The south side chilled water
line from the Central Plant to the Original
Headquarters Building remains out of service pending
repair of underground leaks. GSA has not scheduled
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dates for additional exploratory diggings.
f. Foreign Periodical Deliveries: On 16
December, Chief and Operations Manager, Mail & Courier
Branch (M&CB), met with representatives from Foreign
Broadcast Information Service (FBIS), Office of
Information Resources (OIR), and the Department of
State to discuss the length of time required for
foreign periodicals to arrive at FBIS. The timely
delivery of periodicals is important since a great
deal of FBIS work involves foreign media sources.
Initially, the slow delivery period was attributed to
M&CB. However, input from all attendees showed that
M&CB had the best response time of all offices
involved. It takes up to ten days for material to
arrive at State Department from foreign countries; an
additional three to five days for State Department to
process periodicals (which are given the lowest
priority); and four more days for OIR to process
materials for delivery. Once received in M&CB,
periodicals and magazines are delivered to FBIS within
24 hours. M& time was clearly
exceptional.
g. Escort Requirement: Current statistics for
escorts indicate that only 56 percent of day and 98
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Percent of night requirements are being met.
h. A second traffic flow count was conducted at 'hp HP;;c1cm;;ri-P-rq nnmnnuncl on 16
all three entranc
and 17 December.
III. Upcoming Events
None
IV. Management Activities and Concerns:
None
CONFIDENTIAL
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2. Major Events that Have Occurred During the Preceding Week:
a. On 21 December 1987, The New Building Project office provided a
tour of the New Headauarters Building for two members of the Office of
OT AT . , . , I I
STAT
STAT i
OL/NBPO WEEKLY REPORT - PERIOD ENDING 23 DECEMBER 1987
1. Progress Reports on Tasks Assigned by or of Interest to Senior
Management:
b. On 23 December 1987,.the New Headquarters Building (NHB)
contractor completed office space on the second floor of the South Tower
(ST). The New Building Project Office, OL, instructed the General Services
Administration Project Manager not to accept the space until the restrooms,
vending areas, etc., on the second floor, ST, also are completed.
section of Route 193 and the intersections of Potomac School Road and Route
123 and Merchant Lane and Route 123 All of the road work associated with
c. During the week ending 19 December 1987, Newton Asphalt paved a
On 21 December 1987, the visitor
processing lane at the Route 123 Visitor Control Center.'
e. On 22 December 1987, a Bid Package 4 subcontractor striped the
Turkey Run Access Road that borders the Headquarters compound. The Turkey
Run Access Road was the primary route for deliveries of construction
materials and equipment to the New Headquarters Building construction
plc site. As a result of heavy usage, the original road striping had worn
away. The striping work was coordinated with representatives from the
51A1 Federal Highway Administration and the National Park Service.
STAT
f. On 15 December, 1987 General Services Administration formally
accepted the North Tower freight elevator. The elevator was restored to
like-new condition, removing the plywood protection and repainting the
cab. The elevator has been operating continuously for use by all Agency
STAT contractors and Centex punchlist crews.
g. In response to an office of Information Technology initiative,
New Building Project Office, OL, and Facilities Management Division, OL,
coordinated the locking of four conduit pull boxes and two signal closets
to accommodate red data transfer between the Original Headquarters Building
and the New Headquarters Building computer centers by the 21 December
STAT
deadline. The data path transits space that is still under construction.
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STAT
h. Over the weekend of 19 December 1987, General Services
Administration supervised the testing of the powerhouse to New Headquarters
Building (NHB) control wiring which remotely controls the NHB substation
breakers. The majority of testing was sucessful. An electrician was
brought in from Bid Package 3 to coordinate with the Bid Package 2
electrician to resolve the outstanding items.
3. Upcoming Events:
We anticipate completion of office space in the western portion of
the Fourth Floor, North Tower, of the New Headquarters Building by 31
STAT December 1987.
4. Management Activities and Concerns:
STAT
STAT
STAT
a. The New Building Project Office (NBPO), OL, requested $800,000
in the FY-88 Headquarters Facilities Upgrade Budget (HFUB) for Site Monitor
(independent contractor) payroll costs. A more recent review of projected
costs has identified a possible shortfall of up to $100,000. NBPO is
working closely with Budget and Fiscal Branch, OL, to identify where within
the HFUB we can reprogram sufficient funds to meet our potential
shortfall.
b. On 21 December 1987,1 (former Summer Only
employee, returned to New Building Project Office, OL, for a "Winter Only"
stint of two weeks.
Chief, New Building Project Office
D/OL
C/FMD/OL
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PRINTING AND PHOTOGRAPHY DIVISION
WEEKLY REPORT FOR PERIOD OF
16 December 1987 - 22 December 1987
I. Status of Tasks Assigned by Senior Management:
None.
II. Items or Events of Major Interest that have Occurred
During the Preceding Week:
an existing backlog of copier requests and additional copier
requests continue to arrive which CMP is no longer able to fund.
response to this situation, CMP is preparing a memorandum to the
Office of the Comptroller requesting that alternate methods of
funding be considered, particularly in instances where requesting
components indicate a willingness to fund for their own copier
B. Budgetary constraints in the Office of Logistics, Printing
and Photography Division have resulted in a moratorium being placed
on new copier acquisitions and the upgrade of existing copiers
through the Copier Management Program (CMP). Unfortunately there is
requirements.
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C. Work on the Employee Personnel Profile (EPP) program for
Office of Logistics (OL) employees is continuing. The Personnel and
Training Staff (P&TS) is currently reviewing the latest draft of the
EPP. As it stands now, if there are no substantive changes
requested, Printing and Photography Division will run the EPP for
all OL employees in mid-January 1988.
Service for pick-up of the completed 25,000 copies. (Don
D. Over the weekend, Printing and Photography Division, OL
completed 25,000 copies of the Redbook. Plans, at this time, are
for completion of the remaining 35,000 copies during the week of 28
December. P&PD is currently negotiating with Office of Technical
E. Now that all the scheduled overtime for the weekends has
been completed in the Office of Logistics, Printing and Photography
Division (OL/P&PD), arrangements are being made to have Allied come
in and clean the air ducts and do the necessary high cleaning for
the painters. The Division is still trying to get the paint job
completed that was started back in the summer. All that remains to
be painted is the ceiling.
F. On 17 December, the Office of Logistics, Printing and
Photography Division (OL/P&PD) was tasked with an immediate priority
request from the Director~tt of Operations, Counterterrorism Center
(DO/CTC). processing and a proof sheet ef-nxtt
awes by 1500 hou s. the same day. P&PD generated one
hundred and eighty 5x7 finished prints by close of business the
25X1 . The job was completed as scheduled.
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H. The Office of Logistics, Printing and Photography Division
(OL/P&PD) was tasked with a request on 30 Nove
hundred thirty seven 8x10 prints to be complet
mber 1
ed by
987 for two
noon on 11
December for the Office of Security. These pr
ints w
ere needed for a
meeting on 14 December with the National Security Aaencv and the
State Department. All was completed on time.
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C O N F I D E N T I A L
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J. On 11 December 1987 a priority request was brought to the
Office of Logistics, Printing and Photography Division (OL/P&PD) by
the Directorate of Operations, East Asia Division (DO/EA). The
request consisted of annotating a map with information concerning
various locations highlighted on the map. Work on this request was
completed by 1600 hours. At 1700 hours a request for additional
services was made and included captioning and mounting photographs
for a briefing board. This additional request was completed around
2200 hours. The customer picked up the job at 0800 hours on 14
December in time to make a Presidential briefing.
K. On 24 November 1987 the Directorate of Intelligence, Office
of Strategic Weapons Research requested that the Office of
Logistics, Printing and Photography Division print eight 5x7 prints
and 4 vugraphs each of 131 images from a book. P&PD obtained 4
rolls of Fine Grain Aerial Dup film (not a P&PD stock item) from the
National Photographic Interpretation Center to complete the job.
This job will he romnletPH by the scheduled date of 31 December
1987.
L. This past week, the Office of Logistics, Printing and
Photography Division (OL/P&PD) installed two cameras and a video
editing system in the Headquarters Building for the Office of
Security, Polygraph Division, Training and Research Branch
(OS/PD/T&RB). P&PD will also provide PD with hands-on training of
the video equipment. The purpose of this particular project is to
serve as a training tool for polygraph operators
III. Upcoming Events:
None.
IV. Management Activities and Concerns:
None.
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10 C O N F I D E N T I A L
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WEEKLY REPORT FOR AGENCY CONTRACTS GROUP
FOR PERIOD ENDING
22 December 1987
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1. Progress Report of Tasks Assigned by the DCI/DDCI:
No tasks assigned during this reporting period.
2. Items or Events of Major Interest that have Occurred During
the Preceding Week:
a. Agency Contracts Group, Office of Logistics, issued a
modification for $194,958.00 to DSI Computer Services, Inc. in order
to exercise the final option for maintenance of computer hardware
during Fiscal Year 1988 on behalf of the Office of Information
Technology.
CPU's, artist console workstations and peripheral equipment during
Fiscal Year 1988 on behalf of the Office of Current Production and
b. Agency Contracts Group, Office of Logistics, issued a
contract for $150,525.60 to Genigraphics Corporation to provide for
hardware and software maintenance of Genigraphics film recorders,
Analytical Support, the Office of Training and Education and the
National Photographic Interpretation Center.
c. Agency Contracts Group, Office of Logistics, issued an order
for $112,273.56 to Tektronix, Incorporated for renewal of maintenance
of Tekronix hardware used by several Agency offices. Maintenance
requirements are coordinated through the Office of Information
Technology.
..-dY Agency Contracts Group, Office of Logistics, has completed
negotiations and is in the process of issuing a contract to IBM
?' U Corporation, Gaithersburg, Maryland for engineering services on
behalf of the Office of Information Technology. The contractor will
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provide computer network analysis and capacity planning for the
computer systems in the Northside and Special Computer
Centers. The contract was negotiated for a savings of
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' T
m the contractor's original proposal.
e. Agency Contracts Group, Office of Logistics, has completed
negotiations and is in the process of issuing a contract to IBM
Corporation, Gaithersburg, Maryland for engineering services on
behalf of the Office of Current Production and Analytical Support.
The contractor will provide applications programming support to the
rarknaraxylair,and Design Grou . The contract was negotiated for
a savin s of from the contractor's original
proposal.
negotiations and is in the process of issuing a contract to IBM
Corporation, Gaithersburg, Maryland for engineering services on
behalf of the Information Management Staff of the Directorate of
f. Agency Contracts Group, Office of Logistics, has completed
Operations.
g. Agency Contracts Group, Office of Logistics, issued a
modification in the amount of to Cray Research, Inc.
in order to provide funding for the Fiscal Year 1988 payment on the
Lease to Ownership Plan, and for the software and hardware
maintenance for the Cray X/MP-24 computer system on behalf of the
25X1 Office of Information Resources.
h. Agency Contracts Group, Office of Logistics, negotiated with
Ford Aerospace on behalf of Collection Requirements Evaluation Staff,
DI to definitize tasks under Ford's contract for development of the
Automated Requirements Management (ARM) System. Task 3 entitled
"Functional Requirements Specification" and the Fiscal Year 1988
gement task were negotiated at and 25X1
respectively. Savings as a result of negotiations were LORI
realized in the amount of These tasks will be 25X1
definitized in Modification Number Five to the Cost Plus Award Fee
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i. Agency Contracts Group, Office of Logistics, negotiated a
Firm Fixed Price type contract on behalf of the Office of Training
and Education and the Office of Technical Services with Cooper
Management Institute of Reston, Va. This contract will provide for
several runnings of a course entitled "Negotiate To Win."
The contract value is and the per'
October 1 1987 through ep em er 30 1988.
n. Agency Contracts Group, Office of Logistics, received a
request from the Office of Deputy Director for Intelligence on
16 December 1987 for the procurement of an Oldsmobile Delta 88 for
the Deputy Director for Intelligence. Bids were obtained from three
U automotive dealers in the metro area with award going to JKJ
Chevrolet in the amount ofl Delivery was scheduled for 25X1
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3. Significant Events Anticipated During the Coming Week:
None
4. Management Activities and Concerns:
None
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Next 3 Page(s) In Document Denied
Iq
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INFORMATION AND MANAGEMENT SUPPORT STAFF
WEEKLY REPORT FOR PERIOD ENDING 22 DECEMBER 1987
1. Progress Report on Tasks Assigned by the DCI/DDCI:
2. Items or Events of Major Interest that have Occurred During
the Preceding Week:
(1) Contract Information System (CONIF). A reports
JCL has been adjusted to allow two of the reports to be sent
directly to autofiche. This will eliminate the monthly
filing of requests to P&PD by CONIF personnel to get the
reports printed on microfiche.
(2) Field Computer System (FCS). The Field Computer
System was successfully installed in AMCA
completin
a
,
g
major milestone in the FCS project. The FCS system is
%-r designed to monitor logistic inventory from requisition
COI` through its disposition. In addition to the installation of
the software and hardware, approximately 2700 expendable
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stock items were entered into FCS making it fully
operational. AMCA personnel were very receptive to the
system and started to use it after a major portion of the
stock information was entered into the system.
(3) has started to look into Logistic
Automated Data System LADS) software code to add
Accountable Property reports for non-expendable items and to
enhance several inventory reports.
(4) The Federal Automated Requisitioning System (FARS)
Engineering Review Board (ERB) meeting was held on 15 Dec.
Progress on IDMS/R FARS was discussed, an amendment to the
Detailed System Requirements Document (DSRD) was approved.
The open action item was extended for one additional meeting
and it was aareed tq add (FARS DBM) to the TG
Weekly
(5) Security Contractor Data System (SECOND).
SIMS-SECOND interface. The procedure has not been tested
and may require adjustments before being placed into SIMS
production. The next step in the interface is the creation
of the nightly run statements to execute the interface.
completed the ADDSEC procedure for the
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INFORMATION AND MANAGEMENT SUPPORT STAFF
WEEKLY REPORT FOR PERIOD ENDING 22 DECEMBER 1987
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(6)
procedures with
maintaininrrr
reviewed fundamental VM and NOMAD
who will be in charge of
ROCORG NOMAD database.
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suggested that the database be installed on a
separate two cylinder disk with V-link access b the users.
With concurrence, she requested to
initiate the paperwork to assign disk space with R /W access
to and R/O access to
B. REGULATIONS
(1) The following regulation originating in OL was
submitted to Regulatory Policy Division:
Employee Bulletin, Revised Holiday Shuttle Bus
Schedule
(2) The following OL regulation was published:
LN 18-1-68, Joint PAR Workshops for Logistics and
Communications Personnel
(3) The following Agency regulations originating
outside OL were coordinated within OL and concurred in:
(1) IMSS collected inputs from FMD and SD and
completed a draft of OL's proposed justification writeups
for FY-90/91 new initiatives. That draft is currently being
scrutinized and revised by IMSS, B&F, FMD, and SD.
(2) IMSS is collecting inputs from several OL
divisions and preparing a draft of an OL submission for the
DCI's Annual Report to Congress.
(3) IMSS drafted two Logistics Advisory Notices
(LAN's) one of which was distributed. The second LAN was
approved by the D/L and will be distributed soon.
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INFORMATION AND MANAGEMENT SUPPORT STAFF
WEEKLY REPORT FOR PERIOD ENDING 22 DECEMBER 1987
(5) IMSS is writing the final section for a draft of a
new OL Five-Year Plan which will be available for review by
the D/L the first week in January.
(6) The revised OL "Yellow Pages", dated December
1987, have been received by OC/OL-ISC/ Distribution will
commence this week. Recipients will be instructed to
destroy their copies of this booklet, dated August 1986.
Significant Events Anticipated During the Coming Week
4. Perspective of Staff Activities
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PROCUREMENT MANAGEMENT STAFF, OL
WEEKLY REPORT
Week Ending 22 December 1987
o
1. Status of Tasks Assigned by Senior Management:
Senior Contracting Officers Meeting:
a. CEO Colloquium:
On 15 and 16 December, the Chief, Procurement Management
Staff, (OL/PMS) accompanied 16 Agency managers to Atlanta,
Georgia, to meet with the chief executive officers of three
corporations, i.e., Scientific-Atlanta, Lockheed-Georgia, and
21st Century Robotics. These officers discussed their corporate
cultures in terms of delegation of authority, line/staff
management, and decentralization of operations. This Office of
Training and Education course was highly beneficial.
b. Assistance to the U.S. Secret Service:
On 21 December, the Chief, PMS/OL met with officials of the
Secret Service at their request to discuss Agency contracting
policies and procedures which may be of assistance to that
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2. Major Events That Have Occurred During the Preceding Week:
a. Agency Contract Review Board (ACRB) Activities:
The ACRB met in an executive session on 22 December. The
docket, with a dollar value of $6.6 million, was recommended for
Director of Logistics (D/L) approval subject to the availability
of funding in support of this effort. Two additional executive
sessions of the ACRB are scheduled on 31 December.
b. Procurement Newsletter:
K-v
reported that the Procurement Newsletter
will be printed and distributed to all contracting elements the
week of 21 December.
c. Settlement of Contracts under $100,000.00:
OL/PMS, in conjunction with the Commercial Systems and Audit
Division, has developed a new Agency policy to facilitate quick
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SUBJECT: OL/PMS Weekly Report for 22 December 1987
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ko
closeout procedures for contracts valued at $100,000 or less.
This new procurement note is currently being routed for review
and comment.
d. Training:
(1) reported that coordination was completed
for guest speaker participation in the procurement portion of
the Logistics Support Program. This program will be presented
by Supply Division 4 through 8 January 1988.
(2)I (submitted to the Chief, PMS/OL a market survey
of companies that present in-house seminars and requested
approval for Management Concepts, Inc., to present a pilot
running of "Image Management."
(3) I ~Ihas been nominated to attend a
3-week course sponsored by the Directorate of Administration
(DA), which delineates how the DA supports the Agency's
efforts.
(4) A memorandum has been submitted, informing management of
a possible cancellation of a Department of the Navy (DON) course
that is essential to the Contract Officer Intern Program
(COIP).
e. COI Meetings:
f. CONIF Activity:
CONIF input 195 contracts and 106 amendments into its system
during the past week.
g. Competition in Contracting:
Letters have been forwarded this week from the D/L to each
directorate, showing the directorate's competitive activity for
fiscal year (FY) 1987. This was the first year that goals were
established by each directorate for increased competition and
progress was made in some offices. We hope to improve the
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SUBJECT: OL/PMS Weekly Report for 22 December 1987
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FY 1987 figures by asking the directorates to review their
statistics and project is goals for increased competitive
spending in FY 1988.
h. Automation Activities:
(1) OL/PMS received approval to purchase additional
microcomputers to support development of improvements in the
procurement process. The three areas affected include (a) four
portable COMPAQ IIIs and two printers to be used by students in
the Contract Process Course for contracting officer's technical
representatives; (b) one portable COMPAQ 386, a powerful
state-of-the-art computer to be used to support a large
Directorate of Science and Technology contract (pre request for
proposal through award); and (c) two desktop IBM PS/2s to
support OL/PMS automation.
(2) Systems Exploration, Inc. (SEI) has worked for two years
with a team at Texas Tech University to develop an expert system
for contract generation as a subset of a larger procurement
management software package for use on a personal computer or
minicomputer network. (An expert system captures the knowledge
of a group of experts and makes it available to a more junior
person to enhance performance).
Meikle of SEI, plan to visit Texas Tech in early January to
evaluate its effort and decide whether this method could be
Office of Research and Development, along with Ron
useful to our COs.
i. Government-Furnished Property (GFP) Report:
^_:~C7 _Additional GFP information was received in OL/PMS, resulting
j. OL/PMS Work Categorization:
all OL/PMS work into three categories: MBOs, projects, and
other responsibilities. This categorization will assist in
prioritizing the OL/PMS workload and help the staff understand
the order of precedence of their contributions. Furthermore,
this categorization will facilitate timely and accurate MBO
along with the Chief, PMS/OL, has organized
reporting by OL/PMS.
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SUBJECT: OL/PMS Weekly Report for 22 December 1987
3. Upcoming Events:
C
4. Management Activities and Concerns:
will be on annual leave through 31 December.
continues his active military tour of duty with
DON through 26 December; he is assigned to the Washington Navy
OL/PMS will continue to keep senior management apprised of
significant management activities and concerns as appropriate.
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