WEEKLY REPORT FOR PERIOD ENDING 27 NOVEMBER 1987

• Document Type: CREST
• Collection: General CIA Records
• Document Number (FOIA) /ESDN (CREST): CIA-RDP89-00063R000300350001-6
• Release Decision: RIPPUB
• Original Classification: S
• Document Page Count: 32
• Document Creation Date: December 27, 2016
• Document Release Date: July 25, 2012
• Sequence Number: 1
• Publication Date: November 27, 1987
• Content Type: MEMO

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TO:
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building, Agency/Post)
1. Is. S
Initials
Date
3.
S.
Action
File
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Prepare Reply
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REMARKS
cf?m Jteco'r ~0
DO NOT use this form as a RECORD of approval, concurrences, disposals,
clearances, and similar actions
FROM: (Name, org. symbol, Agency/Post)
Room No.-Bldg. -
SOAt-102 * U.S. GPO: 1966-491.247/40012 OPTIONAL FORM 41 (Rev. 7.76)
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DDA 87-2527
27 November 1987
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FROM: William F. Donnelly
Deputy Director for Administration
SUBJECT: Weekly Report for Period Ending 27 November 1987
1. During the Office of Training and Education's (OTE) Executive
Development elective "CIA and the Congress" last week, Senator David Boren of
the Senate Select Committee on Intelligence (SSCI) told the 20 Agency officers
in the course that he wants to devote more attention to reviewing intelligence
analysis. Both Boren and House Permanent Select Committee on Intelligence
(HPSCI) Chairman Louis Stokes expressed willingness to have their committees
and not the Government Accounting Office audit the Agency. Boren and Stokes
also are concerned that the intelligence committees in the wake of the
Iran-Contra investigations are held in lower esteem and regarded with less
confidence by their Congressional colleagues.
2. The Office of Logistics on 19 November sponsored a
"kickoff" meeting to discuss the planning approach and preliminary master
plans for further development of the site. Representatives from the
Directorates of Administration and Science and Technology and the Intelligence
Community Staff attended the meeting. This marks the beginning of a three- to
four-year process to design and construct a 1.2 million-square foot complex
training center, and support facilities.
which will include office space, a computer facility, printing plant,
3. An Office of Security officer last week discussed with State
Department representatives the Agency's strong endorsement for establishing
"hardcore areas" in US consulates and embassies in which US personnel would be
segregated from local employees.
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4. A representative from the Office of Medical Services (OMS) this week
spoke to the Senior Executive Association's Annual Conference on Ethics in
Government about the psychology and ethics of lying. The audience included
senior government officials and members of the media.
6. The Offices of Information Technology and Medical Services have
replaced two automated systems containing medical information with one
integrated database. The Medical Information Diagnosis and Artificial
Intelligence System (MIDAS) provides OMS greater capabilities for tracking and
tabulating medical data and increased flexibility in processing medical lab
tests and results.
7. Agency employees as of 19 November contributed $349,402 to the
Combined Federal Campaign, $61,886 for the Educational Aid Fund and $35,935
for the Public Service Aid Society.
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e-P
NOTE FOR: Deputy Director for Administration
FROM: John M. Ray
Director of Logistics
Following are some OL activities which you may wish to
include in your discussions with the DCI on Monday:
61 o n Ray
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20 November 1987
NOTE FOR: Deputy Director for Administration
FROM: John M. Ray
Director of Logistics
SUBJECT: Breakfast Bullets for the Week of 23 November 1987
Following are some OL activities which you may wish to
include in your discussions with the DCI on Monday:
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9010.11*-
Donovan Statue: The six-foot clay model of the statue
of Major General William Donovan was inspected by the OL
Interior Design Consultant at the studio of the
sculptor, Lawrence Ludtke. Molds will be made of this
completed figure during the month of December. Casting,
welding and burnishing of the statue will take place at
a foundry in New York during the winter. Molds are also
being made of the original two-foot model and castings
could be made if desired. The large statue, which is
designed for placement inside the Headquarters Main
Lobby, is expected to be delivered in late winter or
early spring.
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SUBJECT: Breakfast Bullets for the Week of 23 November 1987
Congressional Budget Justification Books: The
processing of the Congressional Budget Justification
Books is well under way in the Printing and Photography
Division, OL. This will be the first year that
typographical composition of all 13 volumes of the CBJB
will be done electronically.
ohn M. Ray 6
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MEMORANDUM FOR: Deputy Director for Adminis
FROM: John M. Ray
Director of Logistics
SUBJECT: Report of Significant Logistics Activities for
25X1 the Period Ending 24 November 1987
1. Events of Major Interest That Have Occurred During the
Preceding Week:
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S E C R E T
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f. OL reports that copies of schematic stage drawings and
calculations for the cafeteria expansion project were received from
Cooper-Lecky Architects on 19 November and distributed to the
Offices of Medical Services, Security and Logistics for review and
comment by 30 November. In early December, the project manager
intends to brief senior OL management and the Cafeteria Committee
about the project status.
g. OL reports that on 21 November the Bid Package 1
contractor returned to the construction site to excavate a series
of joints on the southside chilled water line. Two holes were
excavated which exposed four joints on the chilled water lines.
There was no evidence of leakage, but two loose bolts were found
and thus all bolts were tightened. Backfilli.ng of the holes was
completed on 23 November. As part of the procedure established by
the Facilities Management Division and the New Building Project
Office to examine the joints, chilled water was introduced into the
line to bring it down to operating temperature. As the water
temperature dropped, the leakage rate increased. This phenomenon
has been observed in the past. Representatives from OL and the
General Services Administration will eek to discuss
which area will be excavated next.
within the NHB. The only other office space in the North Tower to
be accepted is 30,000 square feet on the 4th floor, west area.
This area is being finished as general open space. The target date
for acceptance of this area is 5 December. Although the office
spaces have been accepted and are in good physical shape,
additional finishing must be done in the public areas of the North
Tower, such as vending area, stairwells, restrooms and corridors.
h. On 24 November, OL reports that the Agency took
occupancy of the 6th floor of the North Tower of the New
Headquarters Building (NHB). A total.of 594,000 square feet has
been accepted in the'NHB. This is 52 percent of the total space
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S E C R E T YV & v 0
of Real Property Development, General Services Administration
25X1 (GSA), met to discuss a variety of items related to GSA's
delegation of authority for maintenance, operations (M&O) and lease
management. Changes to the proposed Memorandum of Understanding
(MOU) for delegation of lease management authority were discussed.
25X1 This delegation applies to Key, Ames, Chamber of Commerce,
25X1 GSA agreed to all CIA
proposed changes except a provision which would allow a 30-day
period for GSA approval of an alteration project rather than 60 p4
days. GSA will consider a compromise to allow only 30 days under
special circumstance. GSA also proposes to amend the present MOU PVT
on M&O at the Headquarters he
25X1 Scatter ood-Thorne Property However, before this
can a done, there are budget considerations and disputed payments
-72
25X1 for Headquarters hich must be settled. OL
25X1 requested a written proposal from GSA.
2. Significant Events Anticipated During the Coming Week:
John M. Ray
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REAL ESTATE AND CONSTRUCTION DIVISION WEEKLY REPORT
FOR PERIOD ENDING 24 November 1987
1. Progress Report Tasks Assigned by Senior Management:
None
2. Major Events That Have Occurred During the Preceding Week:
(1) Classroom Training Building - Real Estate and
Construction Division, OL engineers continue to provide on-site
management of the construction activity of the Classroom
Training Building. The.sewer line, which had been disapproved,
has been repaired to the satisfaction of the design engineer.
Final sewer hookup should be completed the week of 22 November
1987. The general contractor will remove his trailer the week
of 22 November 1987.
S E C R E T
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SUBJECT: Real Estate and Construction Division Weekly Report
for Period Ending 24 November 1987
d. Delegations of Authority from the General Services
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Administration - On 19 November 1987, representatives of Real
Estate and Construction Division, OL met with the cleared General
Services Administration (GSA) liaison representative from the
Office of Real Property Development, GSA Central Office to discuss
a variety of items related to GSA's delegations of authority for
maintenance and operations (M&O) and lease management. A summary
of these discussions follows:
(1) Changes to the proposed Memorandum of Understanding
(MOU) for Delegation of Lease Management Authority were
agreed to all of our latest changes except a provision which
would allow a 30-day period for GSA approval of an alteration
project rather than 60 days. GSA will consider a compromise to
allow only 30 days under special circumstances. A response is
expected by 24 November 1987.
(2) GSA proposes
Headquarters Compound
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Property
there are budget
Headquarters
written proposal
Services -'In conjunction with representatives of the Office of
Technical Services (OTS), Power Sources Branch, and Contracts
Management Staff, Real Estate and Construction Division (RECD/OL)
has become invol-yed in the lpac;inry and engineering aspect of
developing a new facility for OTS. The lease
of the facility will a accomplished by the OTS contractor;
however, RECD has been assisting with specific advice on the terms
and conditions of t oposed lease. A final document is expected
in early December.
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to
to
amend the present MOU on M&O at the
include the Scattergood/Thorne
However, before this can be done,
considerations and disputed payments for
which must be settled. RECD reauested a
2
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WEEKLY REPORT FOR AGENCY CONTRACTS GROUP
FOR PERIOD ENDING
23 November 1987
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1. Progress Report of Tasks Assigned by the DCI/DDCI:
No tasks assigned during this reporting period.
2. Items or Events of Major Interest that have Occurred During
the Preceding Week:
a. Agency Contracts Group, Office of Logistics, issued a
contract to Computer Associates International, Incorporated in the
amount of $250,000.00. This contract provides for Fiscal Year 1988
site licensing of an assortment of Computer Associates (formerly
Integrated Software Systems) graphics software on behalf of Office of
Information Technology, Engineering Group. Obtaining the site
license, rather than purchasing or leasing the software by individual
CPU, resulted in annual savings of over $1.0 million to purchase and
$757,000.00 to lease.
b. Agency Contracts Group, Office of Logistics, issued a
purchase order totalling $35,000.00 to Kolinar Corporation,
Incorporated on behalf of the Office of Information Technology,
Engineering Group to renew main
Software for Fiscal Year 1988.
c. Agency Contracts Group, Office of Logistics, issued a
delivery for $37,065 to Ramtek Corporation. This order was issued on
behalf of three Agency components: Office of Information Technology;
Office of Scientific and Weapons Research; Office of Soviet Analysis;
and Office of African and Latin American Analysis, to renew
maintenance of the Coloraranhic Terminals and Peripheral Devices for
Fiscal Year 1988.
d. Agency Contracts Group, Office of Logistics, issued a
purchase order for $42,104 to Lundy Electronics and Systems,
Incorporated. This order was issued on behalf of the Operations
Implementations Staff to renew maintenance of the Optical Character
Reader System for Fiscal Year 1988.
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e. Agency Contracts Group, Office of Logistics, issued a
contract to NCR Comten Incorporated of Rockville, Maryland in the
amount of $1,064,940.36 for the maintenance of NCR Comten front end
processors and related hardware currently installed throughout the
Aaencv in Office of Information Technology supported computer centers.
f. On 20 November 1987, Agency Contracts Group, Office of
Logistics, issued a firm fixed price delivery order to A llo
Computers Incorporated in the total amount of o This
delivery order is for preventative monthly maintenance of the Apollo
Computer hardware and software systems.
g. Agency Contracts Group, Office of Logistics, negotiated a
Firm Fixed Price purchase order on behalf of the Office of Training
and Education with Scandrett-Rush Associates to provide five runnings
of a training course entitled "Women in the Work Force". The
purchase order is valued at $10,500 and the period of performance is
13 NnvPmher 1987 through 30 September 1988.
h. Agency Contracts Group, Office of Logistics, issued a
modification effective 10 November 1987 providing an additional
in fundin to a cost reimbursement contract with the New
York City firm Total funding on this
contract is now This action was initiated on behalf
of the Office of Personnel. The period of performance is through
9 July 1990 and provides for the immediate purchase and resale of
homes belonging to Agency employees who are transferred within
CONUS.
i. Agency Contracts Group, Office of Logistics, awarded a
Variable-Quantity/Firm-Fixed-Price contract to
The contract provides for the
acquisition ot services necessary tor the repair and calibration of
Office of Communication equipment which was originally manufactured
by the Contractor. The contract period of performance is
1 October 1987 through 30 September 1988.
j. Agency Contracts Group, Office of Logistics, recently
negotiated a Firm Fixed Price type contract with Overseas News &
Information Services, Inc. The contract was issued on behalf of
the Office of Information Resources, Information Services Division,
Visual Media Branch for use and replication of video material which
will be used for operational purposes overseas. The amount of the
contract is $60,000 and the period of performance is 1 October 1987
to 30 September 1988.
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1. Agency Contracts Group, Office of Logistics, renewed the
Office of Information Resources' (OIR) contract for maintenance of
their NBI word processing equipment. This year, the renewal includes
an annual maintenance discount of 15% for every month the contract
remains above $250,000 and 10% for every month the contract remains
above $100,000. The contract is currently written for approximately
$297,000. The contract is expected to remain above the $250,000 mark
for a good part of the fiscal year, resultin in an estimated savings
of some $35,000. F--
3. Significant Events Anticipated During the Coming Week:
None
4. Management Activities and Concerns:
None
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OL/NBPO WEEKLY REPORT - PERIOD ENDING 25 NOVEMBER 1987
1. Progress Reports on Tasks Assigned by or of Interest to Senior
Management:
a. On 19 November 1987, the Chief, New Building Project Office,
CL, conducted a tour of the New Headquarters Building for the Executive
STAT Officer --9L, and Chief, Procurement Management Staff, OL.
STAT
b. On 20 November 1987, the Chief, New Building Project Office,
CL, conducted a tour of the New Headquarters Building for the General
Counsel and six members of his staff.
2. Major Events that Have Occurred During the Preceding Week:
STAT
SIAI
STAT
a. Activity levels have increased on the ground floor area of the
Center Section of the New Headquarters Building which is to be occupied by
the Office of Technical Service. Masonry walls have been painted,, the
id has been started, and casework is being installed.
the line to bring it down to operating temperature. As the water
temperature dropped, the leakage rate increased. This phenomenon was been
observed in the past. NBPO, FMD and General Services Administration will
meet the week of 23 November to discuss which area will be excavated next.
joints on the chilled water lines. There was no evidence of leakage but
two loose bolts were found. All bolts were tightened. Backfilling of the
holes was completed on 23 November. As part of the procedure established
by Facilities Management Division (FMD), OL, and New Building Project
Office (NBPO), OL, to examine the joints, chilled water was introduced into
S 6outhside chilled water line. Two holes were excavated which exposed four
b. On Seiw=l"; 21 November R96'~, the Bid Package 1 contractor
returned to the construction site to excavate a series of joints on the
c. On 23 November 1987, the Bid Package 3 contractor (MCI) showed
up at the construction site with representatives frcm National Airmotive
and Williams and Lane (W&L) unannounced with no prior coordination. The
MCI representative stated they were at the site to install generator No. 7
and start it up. (This unit was repaired by National Airmotive in
California and returned to the site on 9 November). W&L was MCI's original
generator contractor. In November 1986, W&L was suspected of deliberately
disabling Agency generators. They and MCI traded legal barbs, each suing
the other for breach of contract. MCI prevailed in the suit. MCI has now
had a falling out with Stewart and Stevenson (the most recent MCI generator
subcontractor) over lack of payment. Consequently, MCI has renewed their
relationship with W&L. However, in a meeting on 23 November, MCI was
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STAT
STAT
unable to satisfy GSA's contractual requirements for allowing them to
proceed with the generator installation. New Building Project Office, OL,
and Facilities Management Division, CL, are assessing the technical impact
of W&L's proposed installation plan. General Services Ar1minisfratinn ig
assessing their contractual position in this matter.
d. On 24 November , the Agency took occupancy of the sixth
floor of the North Tower of the New Headquarters Building (NHB). This
brings to 594,000 the total square footage which has been accepted in the
NHB. This is 52 percent of the total space within the NHB. The only other
office space in the North Tower to be accepted is 30,000 square feet on the
fourth floor west area which was to be occupied by the Polygraph Division,
Office of Security. This area is now being finished as general open
space. The target date for acceptance of this area is 5 December 1987.
Although the office spaces have been accepted and are in good physical
shape, additional finishing must be done in the public areas of the North
Tower, such as vending areas, stairwells, restrooms, and corridors.
pff
e. During the week ending 21 October Shirley Contracting rD z~7 ~.
Corporation, the Route 123 realignment contractor, installed the top coat Jv_
Y of pavement along east and westbound Route 123 and the CIA en
STAT, e y is scheduled to be striped in the next few days.
STAT-
STAT
STAT
f. On 21 October 11, Miller Electric Co., the Bid Package 2
electrical subcontractor installed the overhead lights in the telephone
closets in the South Tower of the New Headquarters Building. The New
Building Project Office, OL, is monitoring progress of the telephone
closets in the South Tower in an effort to make closets available to the
Office of Information Technology by 18 December 1987.
g. On 21 November 1987, installation of the permanent power supply
from the New Headquarters Building to the new North Loading Dock was
completed. The dock had been supplied temporary power from the Original
Headquarters Building since January 1987. The outage necessary to complete
this work was coordinated with Facilities Management Division, OL.
3. Upcoming Eventt
The second session of training on the operation and maintenance of
the Uninterruptible Power System (UPS) equipment in the New Headquarters
Building is scheduled for the week of November 30 through 4 December 1987.
Ten engineers and technicians frown Faci 1 i ti es Management nivision, CL, and
STAT Ogden Allied Services will attend.
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4. Management Activities and Concerns:
STAT
D/OL
C/FMD/OL
Chie New Building Pro3ect ffice
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CONFIDENTIAL
OL/FMD WEEKLY REPORT
1. Progress Reports on Tasks Assigned by or of Interest to
Senior Management:
a. On 19 November, the sculptor, Harold Vogel, added
a star to the Memorial Wall and the name of William F. Buckley
25X1 ..- to the Book of Honor in the Headquarters lobby.
25X1
2. Major Events that Have Occurred During the Preceding
Week:
a. During a routine transformer inspection by Allied
personnel, a small hole was discovered in a cooling fin of the
transformer which contains hazardous PCB fluids and provides
25X1 C7 electrical service to After confirmation
that approximately 100 gallons of PCB leaked into the soil, the
Environmental Protection Agency was notified and a licensed PCB
contaminated soil for testing. The transformer has been taken
out of service and arrangements are being made to replace the
damaged transformer with an oil filled type.
b. Shortages of up to 70 percent are still occurring
/titr for day-time security escort allocations. Discussions continue
with Headquarters Security Division, Office of Security
(HSD/OS) to improve this situation.
c. Excavations continue on the Headquarters compound
southside chilled water line to examine the integrity of
suspected leaking joints. Whenever found, loose bolts are
being retightened to specifications. Facilities Management
,,r'/,e ivision (FMD) and New Building Project Office (NBPO) continue
to develop plans to examine the remaining portions of the line,
ire since only 20 percent of the southside system has been
excavated to date. During the excavation and examination
phase, the northside line continues to be the primary supplier
for Headquarters building chilled water needs for computer and
air conditioning systems.
d. FMD personnel escorted Office of Technical
Services (OTS) and Office of Medical Services, Safety Division
(OMS/SD) personnel to Smith Hinchman and Grylls in Detroit on
19 & 20 November 1987 for a 35 percent completion review of the
design effort of the OTS space in the New Headquarters Building
(NHB). A meeting is scheduled for 7 December to review final
construction drawings.
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CONFIDENTIAL
incorporate into the construction package.
space, utility requirements for chilled water and electric
risers and a sprinkler system are being developed to
of ttie tinal K package is scneciuleci tor ti December. 1) Concurrent wit the design of Office of Imagery Analysis (OIA)2t 0 OF 1~
e. A 90-percent completion package of the master plan
for the backfill project was reviewed on 16 November. Delivery
3. Upcoming Events:
a. Copies of schematic stage drawings and calculations
for the cafeteria expansion project were received from
Cooper-Lecky Architects on 19 November and distributed to
Safety Division/OMS, Physical Security Group/OS, and within FMD
for review and comment by 30 November. In early December, the
project manager intends to brief senior OL management and the
cafeteria committee about the project status.
4. Management Activities and Concerns:
a. Concurrent activities are centering on planning
adjustments relating to the delay in opening the NHB and
accelerating personnel replacement in the M&CB. A headquarters
notice has been submitted in draft relating to reduction in
courier service as a result of significant personnel loss. In
the facilities area, test results are expected this week on the
degree of PCB contamination in the soil. A worst case scenario
has been developed. Plans to get an early start on the
backfill infrastructure upgrade are underway and the Integrated
Logistics Support Program (ILSP) Staff is now addressing heavy
equipment rigging and chemical transfer requirements for the
OTS move.
b. Personnel Actions (all in M&CB):
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Chief
Facilities Management Division
(1) Resigned: L
(2) Reassigned:
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PRINTING AND PHOTOGRAPHY DIVISION
WEEKLY REPORT FOR PERIOD OF
17 NOVEMBER 1987 - 2:3 NOVEMBER 1987
1. STATUS OF TASKS ASSIGNED BY SENIOR MANAGEMENT:
NONE.
II. ITEMS OR EVENTS OF MAJOR INTEREST THAT HAVE OCCURRED
DURING THE PRECEDING WEEK:
B. THE OFFICE OF LOGISTICS! PRINTING AND PHOTOGRAPHY DIVISION
(OL/P&PD), IS STILL IN THE PROCESS OF PRINTING THE REDBOOK.
DURING THE PAST WEEKEND FIVE SHIFTS OF OVERTIME WERE USED ON THE
SIX-COLOR PRESS TO PRINT ONE SIGNATURE. Two MORE SIGNATURES
REMAIN TO BE PRINTED PLUS THE COVERY AND IT IS ESTIMATED THAT 12
OR 13 MORE SHIFTS WILL BE REBUIRED TO COMPLETE THE PRESS WORK ON
THIS PUBLICATION. P&PD STILL EXPECTS TO COMPLETE THIS JOB ON
25X1CHEDULE.
C. THIS WEEK THE OFFICE OF LOGISTICS! PRINTING AND
PHOTOGRAPHY DIVISION (OL'P&PD)r INSTALLED AND TESTED A KONICA
1503z COPIER A5 PART OF AN INVESTIGATION INTO SHALL COPIERS
REBUESTED BY THE PLAIN TEXT PROCESSING EEUIPMENT BRANCH OF THE
OFFICE OF SECURITY
(OS/PTP?). THE KONICA 1503z IS A STEP-UP SIZE OVER A PERSONAL
COPIER BUT IS STILL RATHER SLOW AND SOMEWHAT NOISY. DURING THE
COURSE OF THE STUDY ADDITIONAL C
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D. THE OFFICE OF LOGISTICS, PRINTING AND PHOTDGRAPt4Y DIVISION
(OL/P&PD): EXPERIENCED A SEVERE PROBLEM WITH THE CUM RecuRsaw USED
TO PRODUCE 16MM MICRDFICHE ON THE 17TH OF NOVEMBER. THE PRBLEM
RESULTED IN THIS MACHINE BEING UNABLE TO ADVANCE FILM DURING LONG
PRODUCTION RUNS. R TECHNICIAN FROM TRW ATTEMPTED TO RESOLVE THE
PROBLEM FOR THE NEXT THREE DAYS, BUT ALL OF THESE ATTEMPTS WERE
UNSUCCESSFUL, AND A CALL WAS PLACED TO TRW's CUM SOFTWARE EXPERT
BASED IN CALIFORNIA. THIS EXPERT WAS DUE TO ARRIVE IN P&PD ON THE
23RD OF NOVEMBERS AND TRW WAS CONFIDENT THAT A MODIFICATION TO THE
PROGRAM THAT CONTROLS FILM ADVANCE WILL CORRECT THE PROBLEM. IN
ADDITIONS THE 16MM CAMERA ON THE DICOMED RECORDERS WHICH SERVES A5
BACKUP FOR THE 16MM PRODUCTION DEVICES ALSO BECAME INOPERABLE DUE
TO A SUSPECTED CAMERA MALFUNCTION. TERMINAL DATA CORPORATION
(TDC) CORRECTED THIS PROBLEM ON 23 NOVEMBER AND ALL 16MM
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E. REPRESENTATIVES OF THE OFFICE OF LOGISTICS, PRINTING AND
PHOTOGRAPHY DIVISION (OL'P&PD), THE OFFICE OF INFORMATION
TECHNOLOGY (OIT), AND DICOMED CORPORATION MET ON 19 NOVEMBER TO
DISCUSS DETAILS OF THE WORK PLAN FOR IMPLEMENTING THE INTEGRATED
GRAPHICS SYSTEM BETWEEN THE AGENCY'S MAINFRAME COMPUTER SYSTEM AND
P&PD's DICOMED EMUIPMENT. A GREAT DEAL OF INFORMATION WAS
EXCHANGED, AND SEVERAL MODIFICATIONS TO THE DICOMED MENUS WERE
AGREED UPON. DICOMED EXPECTS TO BEGIN INSTALLATION AND
25X14PLEMENTATION OF T SYSTEM IN MID-FEBRUARY.
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i
NONE.
IV. MANAGEMENT ACTIVITIES AND CONCERNS:
NONE.
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S E C R E T
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I. During the week of 9 November, all MLS careerists
received a memorandum from the Chief, Supply Division,
emphasizing SD's commitment to training and detailing all
training completed as recorded in LETTS. Employees were aske
to review the listing for accuracy and completeness and were
encouraged to enroll in training courses for self improvement
to increase their value to OL and to enhance career
opportunities available to them.
K. The Forms Manager, Supply Management Branch, Supply
Division, met with the Chief, Planning Services Staff, Office
of Production Management, Printing and Photography Division
(P&PD) on Thursday, 19 November in an attempt to preclude
production errors that slow the forms replenishment process.
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S E C R E T
The role of each participant--the Forms Manager, the
Information Management Officer, and the Production Staff/P&PD,
was examined to determine whether any changes might assist
P&PD. It was determined that no changes are necessary, just
diligence by all involved in the process. The Forms Manager
expressed ap
preciation f
or the cooperative spirit
and
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of the Production Staff.
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L. The
Data Control
Branch, Supply Division,
has
begun
cleaning up the on-line
i
activity file, which has
i
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exceeded some
182,000 records, caus
ng
quer
es on this f
le to
take
well over
one hour to complete. The deletion process to date has removed
lover 110,000 records. With approximately 42,000 more records
to delete, it is anticipated that this cleanup process will be
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III. UPCOMING EVENTS:
None.
IV. MANAGEMENT ACTIVITIES AND CONCERNS:
None.
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PROCUREMENT MANAGEMENT STAFF, OL
WEEKLY REPORT
Week Ending 24 November 1987
1. Status of Tasks Assigned by Senior Management:
On 19 November, the Chief, Procurement Management Staff
(OL/PMS) conducted a visitation with the Chief, SDG Contracts
Staff, Office of Development and Engineering. This meeting
covered an overview of the significant changes occurring in the
procurement system and their effects on the SDG environment.
The meeting was considered successful.
2. Major Events That Have Occurred During the Preceding Week:
a. Agency Contract Review Board (ACRB) Activities:
b. Automation Activities:
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(1) (met with Office of
SIGINT Operations, to discuss definition and structure of the
acquisition planning process in the Agency, especially in
reference to a draft Acquisition Planning Guide written by
This collaborative work between procurement and
program offices will expand with the next revisions of the draft
documen
(2)I (discussed with three vendors details of
their procurement software packages. Such software will be used
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SUBJECT: OL/PMS Weekly Report for 24 November 1987
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i 1M"')
C O N F I D E I AL
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in the personal computer systems being developed for the
contract teams. One vendor, Systems Exploration Inc., is
developing an expert system for contract generation. The Office
of Research and Development and OL/PMS are considering the same
application so that some joint effort may be appropriate. This
avenue is being explored further. A second vendor, EG&G
Washington An lytical Service r, will present a
demonstration on 25 November. The third
vendor, Compusearc , as agree o install a test bed version of
the Federal Acquisition Regulations (FAR) clauses on the
prototype Contract Team Local Area Network (CTLAN) in OL/PMS.
(3) The decis' as made -t-P establish the CTLAN Working
Group, chaired by to define the content,
structure, and procedures for the CTLANs being developed and to
help define relationships between CTLANs and the Commercial
Logistics Application System project. This group will begin
work in the first week of December.
(4) On 18 November, the Chief, PMS/OL and
attended a demonstration of GRID Systems Corporation products,
current versions of which are already in use in the contracting
system. These new products offer increased po to
significantly improve the procurement process.
c. Contract Officer Intern Program (COIP):
In a continuing effort to meet with all COIs, the Chief,
PMS/OL met with on 23 November to review her
progress with the F an e-remaining actions which must be
accomplished before her successful completion of the program. `
d. FOCI Meeting:
The Chief, PMS/OL attended a FOCI panel meeting to review a
case submitted by the Directorate of Intelligence Contract Team
(DI/CT). Further information is to be provided by the DI/CT,
supporting this waiver from FOCI restrictions.
e. Special Assignments:
(1)I reported that he researched and drafted
language for the CO's Ce4ificate of Appointment.
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SUBJECT: OL/PMS Weekly Report for 24 November 1987
(2)I (furnished information on the financial
status of Delta Data Systems Corporation to the ADP and
Engineering Branch, Procurement Division, OL,.
(3)I lalso discussed with the General Services
Administration the availability of electronic FAR updates and
determined that electronic updates will be unavailable for at
least 60 days.
f. Procurement Newsletter:
reported that the Procurement Newsletter
is in the process of being prepared for mid-December
distribution.
g. CONIF Activity:
CONIF input ~ contracts andL__]amendments into its system
during the past week.
h. Personnel Activities:
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a. part-time secretary in the office,
is still on extended annual leave due to the serious illness of
her mother. is scheduled to report to the Chief,
PMS/OL this week and is expected to request that she be placed
in a leave without pay status through 1 January 1988.
b.
3. Upcoming Events:
Representatives from Peat Marwick Main and Compan- are
scheduled to meet with the Chief, PMS/OL and
24 November to discuss an upcoming workshop or a COs.
4. Management Activities and Concerns:
OL/PMS will continue to keep senior management apprised of
significant management activities and concerns as appropriate.
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INFORMATION AND MANAGEMENT SUPPORT STAFF
WEEKLY REPORT FOR PERIOD ENDING 24 NOVEMBER 1987
1. Progress Report on Tasks Assigned by the DCI/DDCI:
2. Items or Events of Major Interest that have Occurred During
the Preceding Week:
A. TECHNICAL GROUP
(1) EXDINR (Executive Dining Room System).
visited the Executive Dining Room on 17 November to observe
the computer hardware which had been delivered for the new
point-of-sale system. All equipment which was ordered
appears to be present. During this visit also
noted equipment configuration questions regarding the
necessary cabling requirements. She will purchase the
equipment during this week.
(2) EXDINR. I (will visit EDR to view
the projected hardware configuration and reinvestigate any
questions or concerns, and to deliver his Point-of-Sale
User's Manual for approval. After approval has been given
he will begin programming the system. He-will also deliver
the two PICK Operating Systems software for this system.
RS (Federal Automated Requisitioning System).
generated the skeleton of the IDMS/R FARS
application. The application displays each of the menus and
allows the user to move between all of the menus. She is
currently working on process code to add records input
through the menus.
(4) ICS-FARS Communication. The initial requests have
been transmitted without problems, but the receiving
requests were not received. The extract was relaunched and
the requests were received without error. Currently, a
review is being conducted to discover the location of the
problem. A modification is being done to modify the JCL to
print the system and error messages.
(5) FCS. Currently, testing is being done with the
latest version of the converted Logistics Automated Data
System (LADS III) with its 15 new addendum items. General
Electric plans to deliver the complete set of system
documentation and the LADS Query software on 20 November.
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INFORMATION AND MANAGEMENT SUPPORT STAFF
WEEKLY REPORT FOR PERIOD ENDING 24 NOVEMBER 1987
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(6) I is currently writing several user
manuals that will help the FCS system administrator in
starting up the system and managing the different Logistic
Automated Data System (LADS) files and user 'mini-disks'.
The General Electric LADS Training Manual and Operations
Manual is presently being proof read.
(7) coordinated several outgoing cables
with OC/ , updating the five OC field sites on the
progress of FCS and reminds them of the security and
hardware re uirements. and will
be in on 30 Nov. to install t e FCS hardware and
software and to load AMCA's inventory data.
(8)I has completed and tested changes on
ICS for four RFC's. The changes were approved by the Data
Base Manager and moved into production early in November.
The two most notable changes were a change to prevent the
creation date of activity records from changing when the
ICS/GAS interface is run on a different date from the
creation date, and a change in the ICS/CONIF interface
procedure that will count records received from CONIF.
(9) ICS (Inventory Control System).
contacted OF/ADP Staff, regarding the
Automated Strips Payment System (ASPS) conversion, which is
responsibility. The ASPS system receives
input through an interface with ICS. is
converting the ASPS from a GIMS system a NumAv system.
While doing this, he will also enhance the processing of
ASPS to include FEDSTRIP processing. The ASPS conversion
will entail a change to the ICS interface h
extract he data picked up by ASPS. 7
informed that the memo needed to be sent to
the ICS a a ase manager as soon as possible, so that his
requirements can be looked at and the changes scheduled.
(10) The changes to the receiving procedure on ICS
which is executed from the 1006 menu, have been completed.
Computation problems were corrected in the procedure, which
flagged 10% differences in actual and total cost. In
correcting the computations, hanged the
computations to flag 10% dif erences in actual and estimated
2
CONFIDENTIAL
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INFORMATION AND MANAGEMENT SUPPORT STAFF
WEEKLY REPORT FOR PERIOD ENDING 24 NOVEMBER 1987
prices instead of total costs. In addition, he added code
that would not allow processing if the total estimated cost
differed by more than $10K from the actual total cost. The
changes have been submitted to the Data Base Manager for
testing.
(11) Currently, 19 new reports are being added to the
Inventory Control System (ICS) end-of-month process. These
reports will be added to the two PLI programs that presently
format and produce 62 stock status monthly reports.
The OL Quarterly for the Fourth Quarter FY 87 was held
in the Auditorium at Headquarters on 19 November 1987 and in
room 2C19 Building on 20 November. In addition to
presentations by four speakers, a video tape covering
significant activities of the Office of Logistics for FY 87
was shown. The written narrative and design of the
presentation were done by IMSS Plans, the graphics were
completed on an expedited basis by the Design and
Presentations Center, OL/P&PD, and the video tape was
produced by the Motion Picture and TV section, OL/P
of MP/TB/P&PD/OL, was the narrator.
(1) Effort on developing the test packets for the
prototype of 1.2 continues. The live database is now ready
to be initialized with the data to be used during the
testing. Prototyping is scheduled to start on 7 December.
(2) Cullinet brought another functional analyst on
board for support to the Purchasing and Accounts Payable
Teams which should provide some relief.
The ADP Task Force met on Monday and had a full
agenda. Minutes will be released by Wednesday. The Task
Force is now meeting weekly vice bi-weekly to keep the
momentum going.
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INFORMATION AND MANAGEMENT SUPPORT STAFF
WEEKLY REPORT FOR PERIOD ENDING 24 NOVEMBER 1987
On 19 October,) Ithe Information Review Officer,
Directorate of Administration, IRO/DA, visited the RMO/OL.
as recently been appointed the IRO/DA. is
being reassigned. The purpose of the visit was for an
overview of OL's records management program and
accomplishments.
D. REGULATIONS
(1) The following regulations originated in OL were
published:
lassified Contract Security
CIA Contract Review Board
(2) The following regulations originating outside OL
were coordinated and approved:
3. Significant Events Anticipated During the Coming Week
4. Perspective of Staff Activities
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