WEEKLY REPORT FOR PERIOD ENDING 30 OCTOBER 1987

• Document Type: CREST
• Collection: General CIA Records
• Document Number (FOIA) /ESDN (CREST): CIA-RDP89-00063R000300340001-7
• Release Decision: RIPPUB
• Original Classification: S
• Document Page Count: 18
• Document Creation Date: December 27, 2016
• Document Release Date: July 23, 2012
• Sequence Number: 1
• Publication Date: October 30, 1987
• Content Type: MEMO

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~_ J/ "-
MEMORANDUM FOR: Director of Central Intelligence
FROM: William F. Donnelly
Deputy Director for Administration
3 0 Oc t.o be r 19 8 ~-`~ -----
Weekly Report for Period Ending 30 October 1987
1. The Office of Training and Education will serve as the Agency's
coordinator for the Women's Executive Leadership Program (WEEP). The WEEP,
sponsored by the Office of Personnel Management, is a year-long training and
Aovol.-..~monF .,r.,~.r ~,,, F.-.r L, ; .,h-...~f ., .,~;~1 ..,..... ,... -...a ... ,.., i~r in _i~~ a.. ,,:~_.,~ ~...
r~ l`1 equip them for future responsibilities as supervisors and managers. The
~~~.~ program, administered and managed by Directorate senior training officers,
included seven Agency participants in FY-87. Nominees fo_* FY-88 are currently
being screened. Agency candidates must be submitted to OPM no later than
15 December 1987.
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6. The Office of Personnel reports that the 1987 Engineer of Year is
25X1 (/ from the Office hn'cal Service/DS&T, and the
25X1 Scientist of the Year is from the Office of Research and
25X1 gyp" ~,,~
Willia F. Donnelly
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 S E C R E T -~ /~/~/
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MEMORANDUM FOR: Deputy Director for Administration
FROM: Harry W. Esterley
Acting Director of Logistics
~~
SUBJECT: Report of Significant Logistics A s for
the Period Ending 27 October 1987},~c"~?,
1. Events of Major Interest That Have Occurred During the
Preceding Week:
d. OL reports that during the period 26 through
28 October, the following New Headquarters Building (NHB) events
occurred:
1) Renovations in the Office of Information
Technology's second and third floor computer the NHB
were completed during this reporting period.
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S E C R E T
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2) OL took possession of the fourth floor (east
portion) of the North Tower in the NHB. This area is slated for
occupancy by the Office of Scientific and Weapons Research in
January 1988.
f. OL reports that a work order was sent to Allied on
8 October to remove or encapsulate asbestos in three areas of the
kitchen fan room in the Old Headquarters Building cafeteria. Phase
I was completed the weekend of 23 through 25 October by working
around the clock. Phase II will begin on 30 October and is
expected to be finished by 1 November, again working around the
i. During the past two weeks, OL received requisitions
however, a significant number from the last production run were set
aside for Agency consumption pending the identification and
million. IBM has discontinued manufacturing this Selectric mock
fort IBM Selectric III typewriters totaling approximately
approval of a replacement typewriter for Agency use.
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STAT
PRINTING AND PHOTOGRAPHY DIVISION
WEEKLY REPORT FOR PERIOD OF
21 October 1987 - 27 October 1987
STAT
STAT
~~
STAT
Administrative-Internal Use Only
I. Status of Tasks Assigned by Senior Management:
None.
II. Items or Events of Major Interest that have Occurred
During the Preceding Week:
A. Representatives of the Office of Logistics, Printing and
Photography Division (OL/P&PD) met with representatives of the
Directorate of Administration, Regulatory Policy Division (RPD) on
21 October to discuss the possibility of creating Regulations on VM,
sending these files to P&PD's Electronic Text Editing and
Composition System (ETECS), and returning the finished product back
to RPD through VM. P&PD representatives explained that the link to
ETECS is still only one-way, and although tests have been conducted
in returning data from ETECS to VM through magnetic tape, the files
have been found to be of minimal value since all ETECS composition
and formatting commands must be eliminated before the tape can be
read into VM. P&PD has received inquiries concerning the capability
in the past, and has explored the possibility of an electronic link
from ETECS back to VM, but has found the value,of such a link to be
minimal when compared to the development cost.
B. Publication of two versions of the Red Book is continuing in
the Office of Logistics, Printing and Photo ra h Division
(OL/P&PD). The press work on the version was
completed last week and is awaiting binding. The English language
version is on hold awaiting on-site approval of several color
separations by the Office of Technical Services. When this approval
is obtained, one shift of work will be required in the layout area
before printing plates can be made. We anticipate meeting the
required due date of early January for this production effort. (A)
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Administrative-Internal Use Only
STAT
STAT
STAT
i, STAT
~~t~
STAT
~1
STAT
C. The Office of Logistics, Printing and Photography Division
(OL/P&PD) has completed testing of the Autologic Microfilm Recording
Unit (MRU) provided by Rachwal Systems, Inc. The MRU functions as a
typesetter but produces page images on 70mm film which is used as
the basis for the Rachwal Projection Platemaking system. P&PD ran
several tests on the MRU and, although several minor problems
surfaced, the tests were successful. P&PD anticipates purchase of a
D. The new Heidelberg GTO press has been installed in the
Office of Logistics, Printing and Photography Division (OL/P&PD) and
is performing well. This press is slowly being phased into
production and training of pressmen on this new piece of equipment
is going very well.
F. The Office of Logistics, Printing and Photography Division
(OL/P&PD is still experiencing problems with the tapes created in
the to produce the bi-weekly payroll microfiche for
the Office of Finance. Data "Write Errors" have once again caused
major delays in the production of these tedious requests. Adding to
this situation, a serious equipment malfunction left P&PD with only
one COM recorder for much of the week. Service technicians from TRW
were finally successful in their efforts to rebair this system after
a marathon 16 hour session on Thursday.
G. The Office of Logistics, Printing and Photography Division
(OL/P&PD) continues to be plagued by fumes of an unknown origin
filtering into the Design and Presentations Center (D&PC) in the
Headquarters Building. Four employees have been affected by this
malady in varying degrees of severity. It has been learned that a
herbicide named "Round-up" had been recently applied to the inner
court yard which is immediately adjacent to the outside wall of
D&PC, and this has been reported to the Office of Medical Services.
Thus far, no cause for this problem has been identified, and Allied
has replaced all filters in the air handlers serving this area. It
should be noted that a customer visiting D&PC, in connection with a
job, also was affected by the environment and had to leave the area.
It is hoped that the source of this condition will soon be found and
corrective action taken.
Administrative-Internal Use Only
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Administrative-Internal Use Only
III. Upcoming Events:
None.
IV. Management Activities and Concerns:
None.
STAT
Administrative-Internal Use Only
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h ~
OL/FMD WEEKLY REPORT
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1. Progress Reports on Tasks Assigned by or of Interest to
Senior Management:
a. On 22 October 1987, the Interior Design Consultant
met with Harold Vogel, sculptor, in order to plan the addition
of one star to the Memorial Wall anc~ Book of Honor which had
been announced earlier by the DCI.
2. Major Events that Have Occurred During the Preceding
Week:
~~
a. On 13 October 19$7, an-i~i+t~team with assistance
from Allied and Kane Movers, started a lengthy project of
rearranging the secure, essential and non-essential power in
the New Headquarters Building to conform with the furniture
layout. The project will last until the last office in the NHB
is turned over to the component for occupancy. A deadline of
23 October was given for the third floor so OIT could pull
commo and data lines to the 100 holes drilled in the floor
tiles. Upon completion of the third floor, a new deadline will
be set for the completion of the fourth floor.
b. Escort problems: Allied's
is 47 during the day and 34 at night.
period, Allied received the following
daily escort requirement
During this reporting
number of escorts:
Date
D~
Shortage
Night
Shortage
10/16/87
5
-42
18
-16
10/19/87
12
-35
19
-15
10/20/87
5
-42
20
-14
10/21/87
13
-34
19
-15
10/22/87
7
-40
20
-14
The escort problem is very critical. Receiving only 5 of 47
escorts presents many problems in accomplishing work to be done
by contractors.
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~~~ ~: ~eC'"~ "-~s!.Ft @Q~ e'Y~", t.~,,:,v41~?z,~d'~ QV~SJ 4~.~~e ~+""~Se'?"~# ?-71.a4.~ CP~`~ ~j f~e
J
c. A quick start memo was sent to Allied on 8 October
to remove or encapsulate asbestos in three areas in the kitchen
fan room - Phase I was completed the weekend of 23-25 October
~f~;~7 working around the clock. Phase II will begin on 30 October
and is expected to be finished by 1 November, again working
25X1 around the clock.
d. The Design Branch has completed design drawings for
the Office of Medical Services to reconfigure the medical
records area in Room 1D4040 to meet the functional
~~~ requirements. Work was requested because of a recent
25X1 reoraanization of OMS.
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---~~a~~,~aa~.~~~~u~:d.,.supe~r,~,i..,si.~~~.~~c3.
x'`4160 KV bus ~?_~ d. f=^~t''-^^~
at the Central Plant'~~e"t'~~?-~~~~e~-~'~'a??~"a'?`~?~?-
.~,sul~cr~x~t.~~.~c~f,.,:.PLC,~,~.s~...:t.h~,,..~NHB..~ac~~tr..ac.t;c~~. The work
consisted of replacing the current transformers to double the
capacity and replacing relays to match, removing interlocks and
correcting controls and installing new feeders to/from boiler
motor control centers.
f. During the past few weeks, there have been some
sporatic problems with the five module Emerson UPS systems
located in the DCI garage area. One of the modules dropped off
line at approximately 0200 hours Sunday, 25 October. The unit
was placed temporarily back in service later that day. On
~,~ Monday, while the system was being worked on by the Allied
subcontractor, Tru Power, the second module tripped off and the
entire UPS system went into the bypass mode. This occurred at
approximately 1400 hours on Monday. The component was notified
that the system was in bypass and that repairs were underway..
This system is 12 years old and is scheduled to be replaced
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~.fj~te removal of all remaining PCB street light
transformers from the Headquarters Building vaults is
complete. -~e~-were trucked off the~ompound at approximately
1430 hours on 2~ October by a licensed carrier under the
supervision of tie contractor, Substation Test Company.
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h. On Tuesday, 20 October, the Mail and Courier Branch
regained partial usage of the South Loading Dock area. The
access road to the Loading Dock was temporarily closed to
vehicular traffic due to Centrex Construction Company grating
~,r., and resurfacing the area. Presently, M&CB is awaiting the
ll.,.'' installation of an extension loading ramp. Courier runs to
Aaencv satellite buildings are still at two runs per day.
' During~'the week 19-23 October, -~~rid-i?ng'?' ~~?-
?___=n~=~^h completed relocation 'Li from the 2D area
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of Headquarters to the 3rd floor This move
included 65 workstations and related equipment.
4. Management Activities and Concerns:
/~-OL
,
a. The/cross-training program '~ ~- ~~ "''~`' R~e?rvt`C~-
is proving to be v ry bene icial.e~rerf~~?
.;$.,.-.e~a~-~y,-M~. Discussions of mutua concern better
communication, and,''~establishment of working
relationships1 '
accoun a e ~ ?~?~
~f-pnc ~n An jLn ni-7L~~:?~,~'',s',rLA.,.w~..,~~~Po...=a5..4.?~J.J.^^y~,w~.;~a w?... u ?.:?..,a!S: ks
software on courier receipts. T}re--aud#t~ra-~?h~-?-ctrmm~rr~e~ ?'o'rt~~?
~nt~d?. a,,,~~fo`3?3csw.-,.Up,~,..~.n..:~~~st~~rl"f n"'~.,,~~b~~~er
,~ The modified software will allow M&CB to readily
b. In response to a recent IG Audit Report on M&CB's
t bl records the Mail and Courier Branch~laa~~~K?-~?w ~" ,
~~ ~k~ +wo ~sr~tGt{3. _,'p~'
identify and put tracers on all outstanding courier receipts.
Facilities Management Division
3
CONFIDENTIAL
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Q
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? S E C R E T
Notes Not Used in Weekly:
A. Two ex editors from Su 1 Mana ement Branch (SMB)
25X1 visited on the afternoon
of 20 October 1987. The purpose of this visit was to observe
25X1r and learn the various procedures for p sing supply
~ V documentation and materials throughout Also, these
V visitations have proven to be beneficial in providing better
.25X1 communications between SMB
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Supply Management Branch would like to welcome Karen
~,to Central Control and Expedite Section as an expeditor.
25X1 C. I la visitor from Office of Security, came
~ ~ through Supply Management Branch (SMB) for three day's training
25X1 this week.
D. The training officer from DCB held a class on the ICS
on 22 and 23 October. Two members from the Office of Logistics
25X1,~~1 and a member of the Office of Finance were in attendance.
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SUBJECT: Real Estate and Construction Division Weekly Report
for the Period Ending 27 October 1987
e. Map Services Center, Office of Information Resources
Relocation - The Real Estate and Construction Division, OL,
continues to work with the lessor to coordinate the technical
aspects of the build-out at the new location ofthe Map Services
Center and has also provided the lessor and the General Services
Administration (GSA) with information regarding tenant selections
of carpet and various other finishing items.
GSA approved the lessor's revised cost estimate for the
build-out on Friday, 23 October 1987 and has forwarded the entire
package which includes the cost estimate, drawings, and the lease
~*"; document to their legal, and contract clearance sections for
~~'' review. GSA is expected to give the lesso verbal notice to
25X1 proceed with the build-out by 30 October.
3. Upcoming Events:
None
4. Management Activities and Concerns:
None
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