WEEKLY REPORT FOR PERIOD 2 OCTOBER 1987

• Document Type: CREST
• Collection: General CIA Records
• Document Number (FOIA) /ESDN (CREST): CIA-RDP89-00063R000300330005-4
• Release Decision: RIPPUB
• Original Classification: S
• Document Page Count: 25
• Document Creation Date: December 23, 2016
• Document Release Date: November 28, 2012
• Sequence Number: 5
• Publication Date: October 8, 1987
• Content Type: MEMO

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DDA 87-2107
2 October 1987
MEMORANDUM FOR: Director of Central Intelligence
FROM: Henry P. Mahoney
Acting Deputy Director for Administration
SUBJECT: Weekly Report for Period Ending 2 October 1987
1. IBM, after several meetings with Office of Security TEMPEST
personnel, has agreed to assist the Agency in developing an electronic TEMPEST
typewriter to replace the IBM Selectric III, which is no longer in
production. IBM also is willing to refurbish old Selectric III typewriters to
provide the Agency a supply of TEMPEST typewriters that will last for at least
another 1 1/2 years.
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7. The Office of Training and Education hosted a meeting of 60
representatives from 20 government agencies and several academic organizations
to exchange information on computer-based language testing and teaching,
materials development, and research. The State Department, CIA and the
Defense Language Institute are conducting major reviews of Russian language
programs and have agreed to pool resources to avoid duplication.
8. The Federal Women's Program sponsored a pilot running of "Culture,
Power and Gender Dynamics" for 20 Agency managers representing all
directorates. The course will replace both the Professional Men's Course and
the Women's Executive Leadership Development Course and will emphasize how
culture impacts on the individual and group successes of men and women in the
Agency.
Henry/P. Manoney
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1 October 1987
MEMORANDUM FOR: Deputy Director for Administration
FROM: John M. Ray
Director of Logistics
SUBJECT: Report of Significant Logistics Activities for
the Period Ending 1 October 1987
1. Events of Major Interest That Have Occurred During the
Preceding Week:
a. The Office of Logistics (OL) reports the following
New Headquarters Building (NHB) activities:
(2) On 28 September, the Cray computer was delivered
to the New Headquarters Building. A Cray installation team
was in position and immediately began installation in the
first-floor computer room.
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c. Support rendered by the Facilities Management Division
and the Printing and Photography Division, OL, contributed
substantially to making the Family Day activities a great success.
Approximately 4,000 attendees visited the participating buildings
making this the Agency's largest open house on record. The
cafeteria had prepared 500 meals, but due to the large attendance,
actually served 1,500 meals.
d. OL reports that on 24 September, the Art Selection
Panel for the New Headquarters Building (NHB) met and toured
potential display areas for placing major works of art to be
commissioned especially for utilization in the NHB. A committee,
appointed by the Agency Fine Arts Commission, presented an overview
of Agency ground rules to the panel members which includes Jack
Cowart, National Gallery of Art curator; Allan Stone, Washington
Project for the Arts Director; and Uriko Yamaguchi, McLean artist.
The National Endowment for the Arts Committee will prepare a
package of potential projects and artists and will present their
proposals to the Agency at a meeting next month. The New Building
Project Office obligated $400,000 for the General Service
Administration "Art in Architecture Program" on 22 April 1987.
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e. OL provided support to the Agency's 40th Anniversary
on 30 September, including electrical and sound support, as well as
construction of a stage and other platforms adjacent to the
Headquarters quadrangle. OL provided 600 rental chairs, 160 swivel
chairs for dignitaries, 15 brown leather chairs for the stage area,
carpet and bunting for the stage, and set up tables in various
areas for refreshments. In addition, OL provided bus service to
all outlying buildings. 25X1
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r.
On 29 September, representatives from OL met at the
with budget personnel from the
discuss and coordinate printing
13-volume Congressional Budget
Intelligence Community Staff to
production plans for the annual
Justification Books.
s. The Printing and Photography Division, OL, processed a
number of rush photographic requests this week. The jobs included
4
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a request from the Office of the Director of Central Intelligence
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2. Significant Events During the Upcoming Week:
None
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9G1/ John M. Ray
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SW Y NM. 41.1. Jam. i
25 September 1987
NOTE FOR: Deputy Director for Administration
FROM: John M. Ray
Director of Logistics
SUBJECT: Breakfast Bullets for the Week of 28 September 1987
Following are some OL activities which you may wish to
include in your discussions with the DCI on Monday:
2. Cray Computer - The Cray Computer, consisting of 72
pieces, will be delivered on 28 September for installation in
the New Headquarters Building.
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4. End of FY 87 Activity - Ph P Agency-wide procurement
system has an estimated of unobligated
requisitioning authority in process. All things being equal,
we expect to complete obligation of this amount by 30
September. The unobligated authority is broken down as
follows:
Directorate of Operations
Directorate of Administration
Directorate of Intelligence
Directorate of Science and
Technology
Materiel Procurement Allotment
Office of the DCI
All Portions classified SECRET
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PRINTING AND PHOTOGRAPHY DIVISION
WEEKLY REPORT FOR PERIOD OF
23 September 1987 - 29 September 1987
I. Status of Tasks Assigned by Senior Management:
None.
II. Items or Events of Major Interest that have Occurred
During the Preceding Week:
A. Preliminary design of a system to track Personal Computer
hardware and software within the Office of Logistics, Printing and
Photography Division was begun last week. Completion of the design
and the initial building of the system is expected during the
upcoming week.
B. On Tuesday, 22 September, the Office of Logistics, Printing
and Photography Division Copier Management Program, conducted an
assessment of copier needs for the Chamber of Commerce Building. As
a result of the on-site evaluation the building's copier needs will
be addresssed as one of the first actions in FY-88.
C. The CIA Contracting Manual being prepared for the Office of
Logistics, Procurement Management Staff, that arrived in Printing
and Photography Division in late August, is finally out of the proof
stages. Etecs had over 600 pages to process. The final text count
was 552 pages which arrived in its final form on the 24th of
September. Production is undprwav and completion is scheduled for 2
October 1987.
STAT
STAT
STAT
STAT
* D. On Tuesday, 29 September, representatives of the Office of
Logistics, Printing and Photography Division's planning staff are orn
meeting with budget personne""
from th community. The purpose of the meeting is to
discuss and coordinate printing production plans for the annual
13-vol 1 Budget Justification Books.
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II ?
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_ Administrative- Internal Use Only
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Administrative- Internal Use Only
E. This past Saturday, 26 September, the Office of Logistics,
Printing and Photography Division participated in the Agency's
"family day", giving tours and answering questions about the various
production processes used in the division. During the course of the
da the division had 426 "guests" tour the facility. STAT
STAT
F. The Office of Logistics, Printing and Photography Division
processed a number of rush photographic requests this week. The
jobs included a request from the Office of the Director of Central
Intelligence for a total of 4500, 5x7 and 8x10 color prints of the
Director's recent trip and the Office of STAT
Security requested that prints be made of seven rolls of color film
and three rolls of black and white film pertaining to security at
III. Upcoming Events:
None.
IV. Management Activities and Concerns:
None.
Administrative- Internal Use Only
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STAT
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OL/NBPO WEEKLY REPORT - PERIOD ENDING 30 SEPTEMBER 1987
1. Progress Reports on Tasks Assigned by or of Interest to Senior
Management:
or id January 1700.
2. Major Events that Have Occurred During the Preceding Week:
a. On 24 September 1987, the bus shelter for the Route 123 Visitor
Control center was delivered to the Headquarters compound. The shelter is
expected to be installed on 30 September 1987.
b. On 26 September 1987, Shirley Contracting Corporation, the
Route 123 realignment contractor, started roadwork at the intersection of
Route 193 and the Turkey Run Access Road. The construction will
temporarily impact those employees who use Turkey Run Road to access the
Headquarters compound. For approximately two weeks, the road surface at
the intersection will be covered with crushed stone. Two-way traffic will
remain open through the intersection during peak rush-hour periods. During
non-peak hours, only one lane of traffic will be open and a flagperson will
be directing traffic. An Employee Bulletin No. 1580, dated 3 September and
prepared by the New Building Project Office (NBPO), OL, briefly addressed
this construction work. In addition, NO prepared a Logistics Note to
alert employees to the construction. NBPO also alerted representatives of
the Federal Highway Administration and the National Park Service to the
construction.
c. On 28 September 1987, the Cray computer was delivered to the
New Headquarters Building. Installation began immediately in the first
floor computer room. The non-secure and secure telephone switches have
been installed and are currently undergoing the 30-day test.
d. Testing of the Uninterruptible Power Supply (UPS) systems
continues in the New Headquarters Building. The 72-hour, full-load test
for the seventh UPS system commenced on 28 September and the 15-minute
battery test is scheduled for 1 October. The eighth and last UPS system is
undergoing repair, and testing is expecting to begin in mid-November.
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f. On 29 September 1987, the New Building Project Office, OL,
completed the securing of the office space on the ground and first floors
of the North Rower of the New Headquaters Building. This will enable
o begin pulling station telephone wires in these areas.
3. Upcoming Events:
None.
4. Management Activities and Concerns:
None.
D/OL
c/FmD/OL
Chief, New Bulibing project Office
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INFORMATION AND MANAGEMENT SUPPORT STAFF
WEEKLY REPORT FOR PERIOD ENDING 29 SEPTEMBER 1987
1. Progress Report on Tasks Assigned by the DCl/DDCI:
2. Items or Events of Major Interest that have Occurred During
the Preceding Week:
A. DAS
(1) FCS (Field Computer System). General Electric,
(GE) started correcting numerous system bugs in the LADS III
converted software on 21 September. GE first base-lined the
LADS software running in OL/IMSS with the version operating
in the GE facility in Reston. This process uncovered and
corrected several software differences between the two
systems. GE will be working in OL/IMSS until all problems
resulting from the conversion are resolved.
B. PLANNING
(1) The first annual update of the OL "Yellow Pages"
has been completed and has been sent to P&PD for printing.
C. CLAS
(1) The first CLAS Skills Workshop was held on
23 September. The attendance was excellent considering the
year-end workload in OL. The workshop consisted of
viewgraph presentations by the Supply Team, Purchasing Team,
and the Accounts Payable Team. This was the first
opportunity many employees had to view Cullinet software
screens and functionality. To provide all OL employees an
opportunity to attend the Skills Workshop, it will be
scheduled to run again on 23 October 1987, aft rt
year-end processing is complete.
(2) The CLAS Project Teams are attending the annual
Cullinet Software User Convention during the week of
28 September. This convention, which is usually attended by
approximately 5,000 people, allows opportunities to meet
other government users, attend seminars and demonstrations
on the new 1.3 release, and get information on Cullinets new
products and marketing directions.
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INFORMATION AND MANAGEMENT SUPPORT STAFF
WEEKLY REPORT FOR PERIOD ENDING 29 SEPTEMBER 1987
(3) On 25 September the CLAS Purchasing, Supply, and
Accounts Payable teams provided OIT with an extensive list
of functional testing requirements in the form of a
Requirements Traceability Matrix (RTM). The RTM will
provide a tracking/auditing mechanism for our rototyping
efforts.
D. CLAIMS
(1) The Claims Review Officer,
personal property claims presentation to the
Administration Class on 24 September 1987 at
gave
Field
the
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E. RECORDS MANAGEMENT
(1) In compliance with Executive Order 12356, OL
Divisions and Staffs were requested to keep a count of the
number of classified documents originated in their office
during the period 14 - 20 September 1987. 436 Secret and
380 Confidential documents were originated in OL during this
time period. The statistics were submitted to OIT/CSG/IRMD
and will be used to compile a report to the Director of the
Information Security Oversight
Office.
F. REGULATIONS
(1) The following regulation originating outside OL
was coordinated and approved:
(2) The following regulations originated in OL and
were submitted for publication:
2
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INFORMATION AND MANAGEMENT SUPPORT STAFF
WEEKLY REPORT FOR PERIOD ENDING 29 SEPTEMBER 1987
EB - , Transfer of Headquarters Audiovisual
Responsibilities
EB - , Employee Art Exhibit - Request for Entries
3. Significant Events Anticipated During the Coming Week
4. Perspective of Staff Activities
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f. Procurement Division, Office of Logistics, issued
modification number one to a contract with IBM under the Computer
Systems Software Engineering Program (CSSEP). This modification
awards CSSEP Task 15 for Systems Network Architecture Support
and Task 16 for Message Processing System and Electronic Cable
Origination Handling System Support on behalf of the Office of
Information Technology Engineering Group (OIT/EG). The negotiated
amounts for these tasks are $112,500 and $145,090 respectively, with
a total negotiated savings of $35,841.
g. Procurement Division, Office of Logistics, continues to
reduce the numbers of unsettled contracts on-hand. In August 1987,
Procurement Division (PD) settled some 1,114 contracts while issuing
only 666 new contracts. Through August of fiscal year 1987, PD has
settled 7,692 contracts while adding only 6,443, thus settling 19
percent more than received for the period. Significant progress was
most noteworthy in the June through August timeframe, when 3,266
contracts were settled, compared to only 1,809 in the same period
last year. This improved performance is attributable to increased
resources devoted to the effort: PD used summer hires to track down
necessary paperwork and move the process along; Audit & Certification
Division of the Office of Finance assigned three part-timers to work
the problem, and Contracts Support & Audit Division of the Office of
Finance pushed through a large number of final audits.
3. Significant Events Anticipated During the Coming Week:
None
4. Management Activities and Concerns:
None
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L A T
,
M. On 23 September 1987, representatives from the Office
of Technical Service (OTS), DS&T; Supply Management Branch;
Data Control Branch; and Contract Information Branch met to
discuss requisition procedural changes created as a result of
changing Allocation 61 (DDS&T/OTS materiel) from a Costed to a
No-Cost Allocation. The changes will be effective 1 October.
III. UPCOMING EVENTS:
NONE.
IV. MANAGEMENT ACTIVITIES AND CONCERNS:
NONE
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OL/FMD WEEKLY REPORT
PERIOD ENDING 30 SEPTEMBER 1987
1. Progress Reports on Tasks Assigned by or of Interest to
Senior Management:
a. None
2. Major Events that Have Occurred During the Preceding
Week:
a. Family Day was held on Saturday, 26 September, from
9:00 a.m. to 4:00 p.m. It was a total success with
approximately 4,000 attendees to all buildings. Maintenance
Branch, Building Services Branch, ADP Staff, Allied and the
cafeteria all supported the open house. The cafeteria was
prepared to serve 500 meals and because of the large attendance
they actually served 1,500 meals.
b. The Engineering Branch, Operations, has trained a
drafter/designer in the use of the Computerized Aided Drafting
(CAD) System and has procured a full single screen CAD
terminal. With this capability, Engineering Branch will most
effectively use the New Headquarters Building CAD database and
will develop an Original Headquarters Building CAD database.
These computerized databases will be the focus for collecting
and reflecting all as-builts and future changes, thus always
assuring the availability of current facility drawings.
c. On Tuesday, 22 September, an outage was held for
maintenance on Exide batteries for 400 hz Emerson UPS System.
The batteries were taken off line at 1900 hours and returned at
2300 hours. A total of 40 battery straps were replaced on 20
battery cells. The UPS system did not need to be shutdown and
was used as a line conditioner and frequency converter during
the outage. There was no loss of power to the component.
d. On 24 September, the Art Selection Panel for the
New Building met and toured potential areas for major works of
art. The committee appointed by the Agency Fine Arts
Commission presented an overview of Agency background and
principles to the panel which included Jack Cowart, National
Gallery of Art
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curator; Allan Stone, Washington Project for the Arts director;
and Yuriko Yamaguchi, McLean artist. The NEA committee will
prepare a package of potential projects and artists and will
present their proposals to the Agency members at a meeting next
month. The New Building Project Office obligated $400,000 for
the GSA "Art in Architecture Program" on 22 April 1987.
3. Upcoming Events:
a. Facilities Management personnel are providing
support for the Agency's 40th Anniversary on 30 September
1987. They will be responsible for electrical and sound
support, as well as construction of a stage and other
platforms. In addition, FMD is providing 600 rental chairs,
160 swivel chairs for dignitaries, 15 brown leather chairs for
the stage area, providing carpet and bunting for the stage, and
setting up tables in various areas for cupcakes, drinks, etc.
4. Management Activities and Concerns:
a. Personnel
New - will report to Mail and Courier
Branch on 10/1/87
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Facilities Management Division
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PROCUREMENT MANAGEMENT STAFF, OL
WEEKLY REPORT
Week Ending 28 September 1987
1. Status of Tasks Assigned by Senior Management:
Coopers and Lybrand (C&L) Implementation Update:
(1) The Chief, Procurement Management Staff (OL/PMS) met
with the Procurement Policy Panel on 23 September. Discussions
included the CIA Contracting Manual (CCM) and position
requirements for the pending procurement reorganization. All
members present concurred with the current status of these
efforts which are targeted for completion in fiscal year 1987.
(2) continues with the development of
the Acquisition Planning Guide Supplement to the CCM. An
initial draft will soon be ready in order to be in coordination
with procurement and program office personnel.
(3) The first production run of the CCM will arrive within a
few days.
2. Major Events That Have Occurred During the Preceding Week:
a. gONIF Activity:
CONIF processed 661 contracts and 341 amendments
past week. CONIF personnel are working very hard in
keep on top of the end-of-the-fiscal year rush.
b. Computer Support to Contract Teams:
during the
order to
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SUBJECT:
Declassified
OL/PMS Weekly Report for 28 September 1987
c. Status of Funds in Project Offices:
will
will continue
current
concern
the status of
be sent by
monthly
GFP reports
is the lack of
(GSA)
Reports to all contract team
funds in their respective programs
OL/PMS, beginning in September 1987,
chiefs regarding
offices
and
(GFP):
thereafter.
d. Government-Fqrnished_Property
OL/PMS is continuing to study past and
to determine its accuracy. Of particular
consistent reporting by all contractors.
e. Electronic Update of_General Services
Administration
Debarred Contractor List:
suspended,
a
officers,
efficiency.
to define the
unclassified
and
1-week OF/CSAD
to cross-
which should
continue
system requirements for electronically
weekly updates from GSA of the debarred,
receiving
will attend
is an attempt
greater
(ACRE Activity):
ineligible contractors list.
f. Trainin9:
Two contract officer interns
training class in October. This
familiarize the auditors and contracting
lead to better communication and
g? Agency Contract Review Board
On 22 September, eight cases
review; five were walk-on cases.
recommended for Director of Logistics
issued. These cases represented
were
All
a total
presented
eight
approval.
to the ACRB for
cases were
One waiver was
dollar value of
$11,685,415.
3. Upcoming _Events:
None of significant nature.
4. Mana ement Activities and Concerns:
None of a significant nature.
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