PRINTING AND PHOTOGRAPHY DIVISION WEEKLY REPORT FOR PERIOD OF 04 FEBRUARY 1987 - 10 FEBRUARY 1987

• Document Type: CREST
• Collection: General CIA Records
• Document Number (FOIA) /ESDN (CREST): CIA-RDP89-00063R000300260002-5
• Release Decision: RIPPUB
• Original Classification: S
• Document Page Count: 28
• Document Creation Date: December 27, 2016
• Document Release Date: July 23, 2012
• Sequence Number: 2
• Publication Date: February 4, 1987
• Content Type: MISC

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PRINTING AND PHOTOGRAPHY DIVISION
WEEKLY REPORT FOR PERIOD OF
04 February 1987 - 10 February 1987
I. Status of Tasks Assigned by Senior Management:
None.
II. Items or Events of Major Interest that have Occurred
During the Preceding Week
* A. Following the established of the DCI/IG group for
the Congressional investigation of the Iranian arms
transfer, the Office of Logistics, Printing and Photography
Division (OL/P&PD) received an urgent request for a copier
to support their activities. The request was received on
Friday morning, 6 February, for an immediate placement of a
copier (no later than Monday morning, 9 February). Thanks
to the friendly, supportive and cooperative relationship
that exists between P&PD and Canon Government Marketing
Center representatives, Canon was able to obtain a copier
that met all the DCI's requirements, for placement on Monday
morning. Canon also insured the availability of a service
technician for immediate installation and a customer support
representative to train the users. P&PD feels that had the
rapport between Canon and the Agency not existed, it would
not have been possible to place a machine in the timeframe
demanded by the requestor.
B. On Thursday and Friday, February 5-6, 1987 a member
of the Office of Logistics, Printing and Photography
Division (OL/P&PD) met with representatives of the
OL-designated consultants to further discuss bar coding uses
within P&PD. Facts gathered from the review of P&PD will be
incorporated into a report for the Director of Logistics
which is to be completed by the end of February.
* C. On Tuesday, 2 February, a representative of the
Office of Logistics, Printing and Photography Division
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~ t C O N F I D E N T I A L
(OL/P&PD) attended a briefing for component safety officers.
Major safety topics were reviewed with emphasis on recent
changes in policy or procedure. Of interest to P&PD "Flying
Squad" personnel is that the Office of Medical Services,
Safety Branch will loan selected safety equipment to TDYers,
including a portable smoke sensor and emergency safety
light. Contact Safety Branch or the P&PD Safety Officer for
more information.
D. For two days, 5 & 6 February, a representative from
the Office of Logistics, Printing and Photography Division
(OL/P&PD) attended the Network Publishing Conference in
Rossyln. The conference, sponsored by the National
Composition Association, focused largely on the growth of
personal computers and desktop publishing packages as
front-end typesetting equipment and even as complete
publishing systems. One trend noted at the Conference
sighted the migration of technology into the hand of the
ultimate user. This trend has occurred in many areas, but
more quickly and visibly in computers, and now in
publishing. Users are now able to produce finished
documents, by outputting to laser printers, in a form
similar in quality to what they were getting from
publishers. They sacrifice the high-quality output through
typesetters and the design experience of publishers. If
users can get a product that meets their standard of quality
in a timely manner and retain control of the product,
popularity of such systems will continue to grow.
* F. As of 9 February, the Office of Logistics; Printing
and Photography Division (OL/P&PD) has completed all 13
volumes of the Congressional Budget Justification Books
(CBJB) except Volume I (The Executive Overview) which is to
be disseminated on 10 February and Volume 5 (Navy) which
will be finished by 12 February.
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III. Significant Events Anticipated During the Coming
Week
for 1000 hours on Friday, 20 February 1987.
A. On Friday, 06 February, a representative of Dicomed,
Inc., contacted the Office of Logistics, Printing and
Photography Division (OL/P&PD) to cancel the meeting
scheduled for 09 February. Several representatives from
Dicomed, Inc. were slated to brief P&PD personnel on
specific costs and system integration requirements for the
incorporation of a Dicomed "File Manager" into P&PD's
computer graphics system. This meeting has been rescheduled
IV. Management Activities and Concerns:
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WEEKLY REPORT FOR PROCUREMENT DIVISION
FOR PERIOD ENDING
10 FEBRUARY 1987
1. Progress Re ort of Tasks Assigned by the DCI/DDCI:
No tasks assigned during this reporting period.
2. Items or Events of Major Interest that have Occurred During
the Preceding Week:
a. Procurement Division, Office of Logistics, has issued a
delivery order for $27,688 to Motorola Computer Systems. The
order is for FY87 maintenance service of two mini-computer systems
supporting Information Management Systems in the Directorate of
Operations.
b. Procurement Division, Office of Logistics, on behalf of
the Office of Communications, has awarded a fixed price contract
in the amount of $262,743 to Wang Laboratories for the purchase
of 39 Intelligence Communication terminals and associated
hardware.
d. Procurement Division, Office of Logistics, received
several requests from the Office of Security, Information Systems
Branch to solicit proposals for contracts in support of the
polygraph work station research program. Four separate contracts
are anticipated; three consultation contracts with recognized
experts in the polygraph field and one research and development
contract with Ultras stems S ace and Defense, Inc.
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e. On 3 February 1987, the Agency Contract Review Board
approved the recommendation of Procurement Division, Office of
Logistics to terminate two outstanding Duracell battery contracts
for default. Under the conditions of the default, Duracell will
convey to the government a royalty-free license to produce three
types of cells, tooling and jigs associated with the battery
production, and free access to specialized battery technology.
Duracell will not be assessed reprocurement costs, and will make
arrangements with a follow-on contractor to transfer subcontracts
for parts on order. The termination is an amicable one, even
though classified as a default, and the few outstanding issues are
expected to be resolved in the near future. Other battery
contracts with Duracell are unaffected by this action.
f. Procurement Division, Office of Logistics, awarded an
indefinite quantity/firm-fixed price contract to Communications
Techniques. An amount of $75,000 has been obligated for the
maintenance, repair, overhaul, and/or minor modifications of
communications equipment. These sere' of Office
of Communications FY87 requirements.
g. Procurement Division, Office of Logistics, negotiated a
time & materials type contract with Stanford Telecommunications,
Inc. for repair and return of communications equipment. This
contract was written on behalf of the Office of Communications,
Foreign Networks Division and is in the amount of $20,000.
4. Management Activities and Concerns:
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 ADMIN~STRATIV
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PROCUREMENT MANAGEMENT STAFF, OL
WEEKLY REPORT
Period Ending on 10 February 1987
1. Status of Tasks Assigned by Senior Management:
No tasks pending.
2. Major Events That Have Occurred During the Preceding Week:
a. CONIF Activity:
CONIF input 126 contracts and 94 amendments during this past
b. Training:
(1) On 9 February, Procurement Management Staff (OL/PMS)
initiated a 2-day course entitled "Introduction and Overview of
Procurement in CIA." The students consisted mainly of new
entrants on duty from the Offices of Finance (OF) and Logistics.
STAT
(2) gave a presentation to the Logistics
Orienta n 3 February.
c. Meetings:
STAT
STAT
(2)
princip
sed with and received agreement in STAT
Deputy Director of Finance, to obtaiSTAT
the consulting services from
expert.
OF's personal computeSTAT
(3) met for several hours with STAT
three representatives of the General Electric Company, which is
conducting a study of OL operations and how bar coding technology
can improve operations within OL/PMS.
ADMINISTRATIVE - INTERNAL USE ONLY
ADMINISTRATIVE - INTERNAL USE ONLY
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 ADMINISTRATIVE INTERNAL USr: UNLY
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SUBJECT: OL/PMS Weekly Report for the Period Ending 10 February 1987
(4) 27 February has been confirmed as the date for the next
bimonthly meeting of the Procurement Executive with the contract
teams.
d. Interview:
interviewed one applicant, for aSTAT
STAT
position in procurement. The applicant has a law egree an an MBA " "~~
and is working on a doctorate in business. He is presently a GS-12
contracting officer (CO)
e. Contracting Manual:
A memorandum was sent to the Chief, Logistics and Procurement
Law Division, Office of General Counsel, requesting a review of a
recently published briefing paper on bid protests and an opinion as to
whether or not the Agency should develop procedures for inclusion in
the Agency Contracting Manual.
f. Coopers and Lybrand:
The Chief, PMS/OL reviewed data provided by senior COs and
other sources and prepared for the Procurement Executive a staffing
plan which identifies CO positions required for the reorganized
procurement system.
g. Agency Contract Review Board (ACRB)
On 3 February, the ACRB reviewed 10 actions, all of which were
recommended for approval by the Director of Logistics two with
caveats. Due to the fact that its total value wa onSTAT
contractual action was forwarded to the Deputy Di
Administration for approval in accordance with Headquarters Notice
3. Upcoming Events:
None of a significant nature.
4. Management Activities and Concerns:
None of a significant nature.
ADMINISTRATIVE - INTERNAL USE ONLY
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WEEKLY REPORT FOR SUPPLY DIVISION FOR PERIOD
ENDING 11 February 1987
I. Status of Tasks Assigned by Senior Management:
PTPE UPDATE:
None
II. Major Events That Have Occurred During the Preceding Week:
A. The Chief, Operations Support Branch, Supply Division,
has been detailed to the IG Office for four to six weeks to
Pxamine Aaencv activities associated with the Contra Support
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 STAT
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J. Two Operations Support Branch, Supply Division,
staffers are partici atin in the Introduction to Procurement
Course being held this week. Deputy Chief,
Operations Support Branc , Supp y ivision, briefed this course
on 9 February concerning the functions of a Supply Officer in a
component support role.
K. This week Supply Management Branch, Supply Division,
submitted stock replenishment requisitions to Procurement
Division for 250 IBM typewriters at a total cost of $258,200.
This quantity plus present on-hand balances should carry us
through FY 87.
III. UPCOMING EVENTS:
IV. MANAGEMENT ACTIVITIES and CONCERNS:
Insufficient staffing to support near and mid-term PCS and TDY
requirements remains the most significant item of concern for Supply
Division management.
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a
OL/NBPO WEEKLY REPORT - PERIOD ENDING 11 FEBRUARY 1987
1. Progress Reports on Tasks Assigned by the Senior
Management:
The Associate Deputy Director for Administration (DDA)
has requested that the New Building Project Office (NBPO), OL,
provide a briefing on and a tour of the New Headquarters
Building for component support officers. Chief, NBPO, will
work with the DDA Career Management Officer to schedule the
briefings/tours for groups of 8-10 support officers. (R.
2. Major Events that Have Occurred During the Preceding
Week:
a. One of the more unusual pieces of correspondence
received by the New Building Project Office, OL, this week is a
disclaimer by the Bid Package 4 contractor for damages
sustained by newly planted trees outside the Route 123
entrance. It seems that due to the heavy snow, deer have been
foraging in the area and have stripped the bark from several
white pines.
b. During preliminary testing, the Bid Package 3
contractor has successfully demonstrated the automatic
operation of four of seven emergency gas turbine generators at
the Headquarters Powerhouse. This automatic operation is an
important part of the load management system. It involved
automatic start-up of the generators, power sequencing, and
breaker closure. Other aspects of the load management system
are still being tested and once completed, performance of the
load management will be demonstrated in a comprehensive test.
c. The Bid Package 3 contractor has substantially
completed installation of the fifth and sixth Carrier chillers
in the Headquarters Powerhouse. Once Carrier Corporation has
completed start-up procedures, the two chillers will be placed
into operation and will represent a total of eight chillers in
the reconfigured Powerhouse.
d. Work at the George Washington Memorial Parkway
Security Control Center (SCC) is continuing. The foundation
for the canopy had to be moved approximately one foot to avoid
a conflict with an existing storm drain. Resolution of a
problem with the sanitary sewer line also has been reached.
Sewage from the SCC will be pumped uphill for approximately
280 feet before it is discharged into a gravity line. (J.
STAT
STAT
STAT
STAT
STAT
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e. On 9 February 1987, the Bid Package 2 contractor
began work on the construction of a new entrance into the
Original Headquarters Building (OHB). This entrance will be
adjacent to the old North loading dock and will connect into GG
corridor. Considerable jackhammering of existing concrete will
be required.
f. On 9 February 1987, representatives from the New
Building Project Office, OL, attended the pre-construction
conference for the realignment of Routes 123/193 adjacent to
the Route 123 entrance to the Headquarters compound. Temporary
construction signs will be installed this week, while work on
the project is expected to begin within the next two weeks.
One of the first tasks under the project will be the clearing
of the area along Route 193 in preparation for the precast
concrete barrier to be constructed behind the Evermay
community. Road work which may impact traffic entering the
compound will not begin until later this spring. In addition,
the terms of the construction contract restrict the contractor
from working during peak rush hour periods. The project is
scheduled to be completed by 15 October 1987.
g. In response to a request from the Office of
Security (OS), the New Building Project Office (NBPO), OL, met
with the architect for the New Headquarters Building to discuss
modifying one of the guard booths at the Route 123 Security
Control Center (SCC). OS has requested that the SCC be altered
so that one guard can process visitors without leaving the
guard booth. In addition, NBPO is preparing a request for the
architect to submit designs that would provide additional
waiting areas for visitors in the SCC.
3. Upcoming Events:
None.
4. Management Activities and Concerns:
None.
Chief, New Building Project
STAT
STAT
STAT
STAT
STAT
D/OL
C/FMD/OL
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FACILITIES MANAGEMENT DIVISION
WEEKLY REPORT FOR PERIOD ENDING 11 FEBRUARY 1987
installation.
1. Status of Tasks Assigned by Senior Management:
a. A member of the Design Branch/ FMD, Allied
Maintenance and the Chief, DCI Support Staff, will survey the
ground floor of the DDCI's residence to establish the
feasibility of enclosing a room and installing a water closet
and sink for the DCI Security Staff. The survey will decide
what drawings and building permits are required for the
February.
b. Support was provided during the week for the
upcoming DDS&T ceremony on 19 February. A move of
approximately 10 pieces of furniture including tables and boxes
were moved from NPIC to Headquarters and several pieces have
been received through the New North Loading Dock which were
given priority handling. This type support will continue on a
call-in basis through the reception the evening of 19
2. Major Events That Have Occurred During the Preceding
Week:
outage which was coordinated with an Agency-wide FMD notice.
a. The partial steam outage in the North Penthouse
and North Basement was performed on Saturday, 7 February 1987,
from 0600 to 1400 hours. The outage was to replace the
condensate piping. There were no problems associated with this
b. Representatives of Operations/FMD met w
installed.
personal computers currently being installed in 3f and 4F
corridors. These installations were not coordinated with FMD
and have tripped a number of circuit breakers since 6 January.
The request to install power to support this equipment was
received on 29 January. After much discussion, a plan was
developed to remedy the problem. It will take approximately 2
months to get the required circuits installed. HVAC problems
are also expected. ALA agreed to cooperate with FMD to
minimize tripped circuit breakers until new circuits are
representatives of DDI/ALA to discuss approximately
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c. The Disposal Section of Building Services
destroyed 44,000 pounds from Headquarters Building and 120,780
pounds from outlying buildings. A total of 6,800 pounds was
destroyed in the Hammermill. A total of 4,000 pounds of burn
waste was destroyed in the Hammermill. A total of 4,000 pounds
of burn waste was destroyed at the Andrews Air Force Base
incinerator. Allied transported 22 loads of SOMAT waste to the
landfill.
d. On Wednesday, 4 February, a suspect package was
received in the Mail and Courier Branch Postal Section. The
package had been mailed to former DCI William J. Casey and the
return address indicated that it had been mailed from an
individual in New York City. Upon x-ray inspection, it was
apparent that the package contained a transistor radio and an
extra set of batteries. Due to the unknown nature of the
possible contents of the radio, the Security Duty Office/OS was
alerted and upon their inspection of the package, the Ordnance
Team from Ft. McNair was called out. The package was opened on
the South Loading Dock and the contents were what they
originally appeared to be.
e. On Thursday, 5 February, considerable damages were
incurred to a Mail and Courier truck when it struck the rear
end of a privately owned Mercedes Benz in Arlington. The
driver of the Mercedes misunderstood a red signal light
indicated no left hand turn to be intended for the lane in
which she was driving. Although the green light for the
forward moving lane was illuminated, she came to an abrupt
halt. There was only minor damage to both vehicles, no
citation was issued and no personal injuries were sustained.
f. A total of 224 pieces of PTI furniture was
collected by Services Section and a total of 261 manhours were
expended during the week.
g. During the past week, a total of 7,300 passengers
were transported by the Motor Pool Branch. Out of this total,
528 passengers were transported by Pool assignments, 638 by
special requests and 6,134 by shuttle service.
3. Upcoming Week:
a. The Executive Dining Room will cater the food to a
large reception to take place on 19 February in the main lobby
for the 40th anniversary of the DS&T.
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4. Management Activities and Concerns:
M&CB
M&CB
Chief
Facilities Management Division
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S E C R E T
11 February 1987
MEMORANDUM FOR: Deputy Director for Administration
Acting Director of Logistics
SUBJECT: Report of Significant Logistics Act' ies for
the Period Ending 10 February 1987
1. Events of Major Interest That Have Occurred During the
Preceding Week:
a. The Office of Logistics (OL) reports that the Bid
Package 2 contractor began construction of a new entrance into the
Original Headquarters Building, at the old North loading dock. This
entrance will connect into the GG corridor. Considerable
jackhammering of existing concrete will be required.
b. OL reports that representatives from the New Building
Project Office, OL, attended a Virginia Department of Transportation
meeting for the realignment of Routes 123 and 193, adjacent to the
Headquarters Compound. Temporary construction signs will be
installed for the work which is scheduled to begin in two weeks.
Road work which may impact traffic entering the compound will not
begin until later this spring. The terms of the construction
contract restrict the contractor from working during rush-hour
periods. The project is scheduled to be completed by 15 October.
c. In response to a request from the Office of Security
(OS), an OL representative met with the architect for the New
Headquarters Building to discuss modifying one of the guard booths
at the Route 123 Security Control Center (SCC) so that a guard can
process visitors without leaving the guard booth. In addition, the
architect was requested to submit designs that cvoul~rovide for
additional waiting areas for visitors in the SCC. lul
d. OL received a priority request on 5 February from the
Counterterrorist Center, Directorate of Operations, requiring 24
color prints for each of 11 originals. The photographs were
passport pictures of suspected terrorists. The job was completed on
schedule. ~~
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the ground floor of Mr. Gates' residence to establish the
feasibility of enclosing a room and installing a water closet and
sink for the DCI Security Staff. The survey will decide what
drawings and building permits are required for the installation.
m. A suspect package was received in the Mail and Courier
Branch Postal Section on 4 February. The package had been mailed
to former DCI William J. Casey and the return address indicated
that it had been mailed from an individual in New York City. Upon
x-ray inspection, it was apparent that the package contained a
transistor radio and an extra set of batteries. Due to the unknown
nature of the possible contents of the radio, the Security Duty
Office was alerted and, upon their inspection of the package, the
Ordnance Team from Ft. McNair was called out. The package was
opened on the South Loading and the contents were what they
originally appeared to be.
n. Representatives from OL and the Office of African and
Latin American Analysis (ALA) met to discuss approximately the
personal computers which are currently being installed in 3F and 4F
corridors. These installations were not coordinated with OL and
have tripped a number of circuit breakers since 6 January. The
request to install power to support this equipment was received on
29 January. After much discussion, a plan was developed to remedy
the problem. It will take approximately two months to get the
required circuits. installed. HVAC problems are also expected. ALA
agreed to cooperate with OL to minimize tripped circuit breakers
until new circuits are installed.
o. OL reports that the HITT Contracting Company of
Arlington, VA., was the successful bidder for the construction of
at Reston. is to be occupied by Foreign 25X1
Broadcast Information Service (FBIS). Construction is scheduled to
begin on 16 February. The third, second, and first floors are
scheduled to be completed in 90, 120, and 150 calendar days
respectively. At the request of FBIS, a daily monetary incentive
has been incorporated in the contract for early completion of the
third floor. The basic construction on is complete. 25X1
The Wang secure and nonsecure data line installations and security
enhancements are currently in proyress. 25X1
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2. Significant Events Anticipated During the Coming Week:
a. OL reports that the Executive Dining Room will cater
the food to a large reception to take place on 19 February in the
main lobby for the 25th anniversary of the DS&T.
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INFORMATION AND MANAGEMENT SUPPORT STAFF
WEEKLY REPORT FOR PERIOD ENDING 10 FEBRUARY 1987
1. Progress Report on Tasks Assigned by the DCI/DDCI:
Memorandum of Agreement: The memorandum of Agreement (MOA)
between the Directors of Logistics, Finance, Information Technology,
and the Deputy Director for Administration has been reviewed and is
now ready for signature. It will be routed to the above for final
disposition.
2. Items or Events of Major Interest that have Occurred During the
Preceding Week:
General Electric has submitted a proposal to Technical
Group (TG) for the tasks associated with the downloading of LADS
III inventory software to a small Wang VS system or an IBM PC.
TG is in the process of reviewing the proposal.
B. Planning
(1) In response to a DDA Management Staff request, IMSS
reviewed a DA draft of the 1987 Program for Standard Support
Requirements and outlined sections that DL components should
review/revise. The OL divisions and staffs should respond by
24 February to allow IMSS and B&FB time to prepare a
consolidated OL response to the DDA ~~anagement Staff.
(2) In support of a B&FB task .from the DDA Management
Staff, IMSS is reviewing/revising the Ongoing Initiative
Resource Schedule Form for CLAS. The proposed revisions, if
approved by the D/L, will be used as a basis for determining a
funding request for future years FY 89-93.
(3) IMSS met with Agency photographers to take new shots
for the upcoming ~~L ~~sarterly. Also, IMSS ;net with
representatives of tine Design and Presentation Center to plan
graphics for the ~~v~nt.
C. CLAS
(1) The CLAS t~3~~ aave continued to work on the
implementation plans Ear their respective packages. The
planning process invo'~es identifying tasks, breaking the tasks
Declassified in Part - Sanitized Copy Approved for Release 2012/07/23: CIA-RDP89-000638000300260002-5
 Declassified in Part - Sanitized Copy Approved for Release 2012/07/23: CIA-RDP89-000638000300260002-5
into sub-tasks, assigning personnel the responsibility for doing
the sub-tasks and estimating man-days necessary to complete the
sub-tasks. In addition, the sub-tasks are assigned a time
sequence for completion.
(2) Other: Discussions with Procurement personnel
regarding contracting for the procurement of Cullinet software
packages, consulting services and training credits, indicate
that the best solution is to write new ontracts as opposed to
amending existing contracts. PDP&E/PD has been STAT
identified as the contracting officer for these contracts.
D. Headquarters Claims Review Board
Status of Headquarters Claims Review Board personal
property claims for January 1987 is as follows:
Received
Adjudicated
Appeal
Reconsideration
Amount Claimed
Amount Paid
22
15
1
1
$16,827.90
$12,527.72
E. Records Management
(1) The OL/RMO and two representatives from OIS met with a
representative from P&TS/OL to discuss the assignment info
system. The information gathered will be used to develop
machine-readable (electronic) records schedule.
(2) The information handling audit was completed in O-D/L,
SS/OL, P&TS/OL, B&FB/O L, and IMSS/OL and the component logistics
offices. One logistics office