LOGISTICS OPERATIONS CENTER WEEKLY REPORT FOR PERIOD ENDING 31 JANUARY 1987

• Document Type: CREST
• Collection: General CIA Records
• Document Number (FOIA) /ESDN (CREST): CIA-RDP89-00063R000300250005-3
• Release Decision: RIPPUB
• Original Classification: S
• Document Page Count: 27
• Document Creation Date: December 27, 2016
• Document Release Date: December 3, 2012
• Sequence Number: 5
• Publication Date: January 31, 1987
• Content Type: MISC

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WEEKLY REPORT FOR SUPPLY DIVISION FOR PERIOD
ENDING 04 February 1987
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I. Status of Tasks Assigned by Senior Management:
PTPE UPDATE:
On 7 January 1987, the Supply Management Branch (SMB),
Supply Division, Forms Manager received notification from
General Procurement Branch, Procurement Division, that Form
812, classified Confidential, could not be printed outside the
Agency. There are no cleared vendors available to print this
form, which has been printed by Wallace Computer Services since
1984. Upon receiving this notice, the SMB Forms Manager
ascertained that the form initially was printed outside the
Agency because it is a carbon interleaf set, which Printing and
Photography Division (P&PD) does not handle. After checking
with the DO Forms Officer, however, it was decided that the
form could be printed on NCR paper and a Form 70 (P&PD Printing
Requisition) with a sample attached was sent to P&PD. Closer
inspection determined that the use of spot carbon for the last
two copies (to be sent to field stations) would negate the use
of NCR paper. P&PD reexamined the feasibility of this form
being printed in-house. At the same time, P&PD queried GPO
regarding their classified printing facility. Neither P&PD nor
GPO can handle this job. The Agency Forms Officer contacted
SMB on 30 January to relay P&PD's final decision. He will
contact the DO Forms Officer on 2 February to determine whether
the form should be declassified, sterilized, or redesigned to
eliminate the spot carbon requirement.
II. Major Events That Have Occurred During the Preceding Week:
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S E C R E T
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E. Personnel from Operations Support Branch and Supply
Management Branch, Supply Division, have designed, loaded and
put into operation a visual memory drawer to manage MLS
assignments. This tracking system provides the Chief and
Deputy Chiefs of Supply Division immediate access to all
information concerned with current personnel assignments and
vacancies as well as work sheets for each action requiring
attention during personnel meetings.
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S E C R E T
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S E C R E T
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0. Data Control Branch, Supply Division, has generated
several reports for Small Purchases Branch. These reports
provide a count of line items and total dollar value for each
month of FY 85.
P. Data Control Branch Division has been unable
to process any floppy disks because a wrong
country code had been input into the disk. The problem has
been researched and t necessary steps are being taken to
correct the problem.
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C O N F I D E N T I A L
PRINTING AND PHOTOGRAPHY DIVISION
WEEKLY REPORT FOR PERIOD OF
28 January 1987 - 04 February 1987
I. Status of Tasks Assigned by Senior Management:
None.
II. Items or Events of Major Interest that have Occurred
During the Preceding Week
A. The production of the 13 volume Congressional Budget
Justification Books (CBJB) continues as a high priority task
for the Office of Logistics, Printing and Photography
Division (OL/P&PD). As of 2 February, Volumes 6, 8, 10, 11,
and 13 have been completed and disseminated. All other
volumes are in the production cycle with the exception of
Volume 5 which is awaiting OK of page proofs. The
processing of the CBJB has been hindered this year due to
the slow verification process by the customer.
program changes will be requested by OF.
B. Representatives of the Office of Logistics, Printing
and Photography Division (OL/P&PD) met with representatives
of the Office of Finance (OF) and the Office of Information
Technology (OIT) on 29 January to discuss a change to OF's
Master Leave Payroll program. This change requires P&PD to
change the Master Leave form slide which is used as an
overlay on the Computer Output Microfiche recorder when
producing the Master Leave job. P&PD has contracted with
Photographic Sciences Corporation (PSC) to modify the
existing form slide, and a proof of the new form slide was
reviewed at this meeting. It is anticipated that further
C. On 28 January, representatives of the Office of
Logistics, Printing and Photography Division (OL/P&PD)
accompanied the Agency Micrographics Officer (AMO) on an
initial survey of an Office of Technical Services (OTS)
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and job throughput time.
The Agency Micrographics Officer (AMO) from the
Office of Information Services (OIS) is in the process of
conducting a biannual source document microfilm survey in
the OL/P&PD. This survey, which is expected to be completed
in two weeks, will examine, personnel, production, equipment,
D. The Office of Logistics, Printing and Photography
available for dissemination that day.
videocassettes in VHS, Beta, and U-Matic formats depicting
the activities of the Human Resource Modernization and
Compensation Task Force. The replication effort of this 27
minute tape was completed on January 30, with the tapes
Division (OL/P&PD) completed the replication of
should be installed within 2 years.
E. In an effort to eliminate misunderstandings
concerning data transmission and how it relates to our
Computer Output Microfilm (COM) and vugraph output,
representatives of the Office of Logistics, Printing and
Photography Division (OL/P&PD) met with a representative of
the Office of Information Technology (OIT) to discuss this
matter. A long held belief that a fiber optic
commuinication link between the Headquarters building and
the Printing and Photography building would be the only
means by which graphic data could be transmitted in a timely
manner was determined to be incorrect. The existing link
which was upgrades in 1984, is able to transmit at the rates
necessary for our equipment. It was further determined that
delays attributed to transmission distance shouldactually be
blamed on the inability of existing equipment to receive the
data fast enough. When a fiber-optic communication link is
installed, it will not increase the capabilities of the
link,but will make the system more efficient. Fiber optics
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C O N F I D E N T I A L
III. Significant Events Anticipated During the Coming
Week:
Diacomed Briefing: Beginning at 1300 hours on Monday,
9 February 1987, several representatives from Dicomedia,
Inc. will brief Office of Logistics, Printing and
Photography Division (OL/P&PD) personnel on specific costs
and system integration requirements for the incorporation of
a Dicomed "File Manager" into P&PD's computer graphics
system. The addition of the File Manager is part of an
ongoing P&PD effort to enhance its computer graphics
equipment to meet increasing Agency demands for high quality
graphic products. The File Manager will place P&PD
equipment on-line with the Agency's VM mainframe which will
give Agency mainframe users direct electronic access to P&PD
graphic design personnel and film recorders. The net result
will be a reduction in the turn-around time required for
P&PD generated graphics. It is anticipated that the File
Manager will be fully operational by the end of FY-1987.
IV. Management Activities and Concerns:
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PROCUREMENT MANAGEMENT STAFF, OL
WEEKLY REPORT
Period Ending on 3 February 1987
1. Status of Tasks Assigned by Senior Management:
No tasks pending.
2. Major Events That Have Occurred During the Preceding Week:
a. CONIF Activity:
CONIF input 149 contracts and 87 amendments during this past
week.
b. Training:
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(1) The in-house training course, Management of Defense
Acquisition Contracts (Basic), is complete and all students have
returned to their components. Procurement Management Staff
(OL/PMS) is now reviewing other courses in order to evaluate
whether or not they can be given by qualified accredited
instructors at our facilities. The courses under consideration at
this time are Negotiation Techniques and Cost and Price Analysis.
(2) Preparation and coordination continue on several other
Agency courses -- Logistics Support Program and Introduction and
Overview of Procurement in CIA.
c. Procurement Management Review (PMR):
Audit Division, OF) initiated t e F MR o the DDI Contract Team on
2 February.
(OL/PMS) and (Commercial Systems and
d. Agency Contract Review Board (ACRB)
Eleven ACRB dockets were reviewed and questions prepared by
OL/PMS for the 3 February meeting.
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SUBJECT: OL/PMS Weekly Report for the Period Ending 3 February 1987
e. Meetings:
(1) I Imet with personnel from the Defense
Systems Management College, Fort Belvoir, and obtained a
comprehensive list of software being developed for application to
program management and procurement. OL/PMS acquired, free of
charge, three software programs -- Contract Appraisal System
(CAPPS), Competition Evaluation Model, and Software Cost
Estimating Module. Mr. Snoderly, Associate Dean of the Department
of Automated Resources and Education, School of Acquisition
Education has indicated a willingness to work closely with the
Agency. plans to meet with Mr. Snoderly and his
computer application chiefs in about two weeks. While there.
cquired several publications revelant to acquisition
p anning and procurement management.
(2) A meeting with) of the
Information and Management Support Staff, OL, was held to discuss
their participation in a government property symposium to be
conducted in February on the Automated Inventory Management System
(AIMS) presently in use by the U.S. Air Force, Special Projects,
Property Management Office. Mr. Lewis Brauthwaite of that office
has been contacted to provide a 4-hour briefing to Agency
personnel. Details of the briefing are still being coordinated.
f. Government Travel Requests:
A policy paper on the use of government travel requests
(GTR's) by contractors was drafted for inclusion within the Agency
Contracting Manual.
. Procurement Note (PN) 185
3. Upcoming Events:
Bimonthly Team Chief Meeting
The meeting is scheduled for 27 February 1987. (See the
OL/PMS weekly report for the week of 27 January 1987.)
4. Management Activities and Concerns:
Personnel Assignment:
No confirmed date has been provided for
arrival in OL/PMS.
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5 February 1987
MEMORANDUM FOR: Deputy Director for Administration
Acting Director of Logistics
SUBJECT: Report of Significant Logistics Ac es for
the Period Ending 4 February 1987~1vltfi
1. Events of Major Interest That Have Occurred During the
Preceding Week:
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a. The New Building Project Office, OL, responded to a
request from the Office of Security (OS) for an aerial photograph of
the New Headquarters Building. OS, in coordination with the Office
of General Counsel, plans to release it to the Helicopter Pilots'
Association for inclusion in an upcoming story in their magazine.
b. OL reports that the Bid Package No. 2 contractor has
begun installation of the terne metal in the first floor atrium area
of the New Headquarters Building. It forms an important part of the
RF shielding. The terrazzo flooring will be installed at a later
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k. On 28 January OL received a report that a 50-ton
chiller at the Ames Building was not functioning. As a result,
computer equipment belonging to the Office of Research and
Development, D/S&T, went down. The chiller was found to be shutting
off due to a high freestat setting which was corrected through an
adjustment of the chilled water thermostat.
1. OL's Architectural Design Branch has completed a new
equipment plan to modify the main cafeteria, which will relieve the
traffic congestion near the hot food serving lines.
M. OL reports that two officials from the Fort Wayne
Museum of Contemporary Art and Mr. Vincent Melzac, who has loaned
the paintings on display at Headquarters, visited the Agency on
29 January to view the paintings. Mr. Melzac is arranging an
exhibit of "Washington Color School" painter's works to be shown at
the Fort Wayne Museum in Sarasota, Florida, to include many of the
Headquarters paintings. Mr. Melzac has arranged for restoration q`
the large painting currently hanging in the Main Reception area.
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p. The production of the 13-volume Congressional Budget
Justification Books (CBJB) continues as a high priority task for
OL. As of 2 February, five volumes (6, 8, 10, 11, and 13) have been
completed and disseminated. All other volumes are in the production
cycle with the exception of Volume 5, which is awaiting approval of
page proofs. The processing of the CBJB has been hindered this year
had a total of 21 people working.
n. A suspect package was received in the OL Mail and
Courier Branch Postal Section. The package had been mailed to a
P.O. Box used by the Office of Personnel in conjunction with their
recruitment efforts. The Security Duty Office, and the Ordnance
Team from Ft. McNair were called in. The package was opened and
contained two solid pieces of chrome, a bottle of pills, a cassette
tape and various pieces of hand written material. The Office of
Security has the contents in their possession.
o. OL reports that a total of 602 hours of overtime were
spent on 26 January and 586 hours of overtime were spent on
27 January in support of the Snow Emergency Plan. Even though the
government offices were closed on 26 January, the Motor Pool Branch
due to the slow verification process by the customer.
r. OL concluded negotiations and definitized a letter
contract with Booz, Allen & Hamilton, Inc., for technical services
to supply the software engineering and quality assurance expertise
needed for the Multilateral Counterterrorism Database Systems
Program as required by the Office of Information Technology. The
contract was negotiated in the total amount of $370,559.
s. Representatives from OL and the General Accounting
Office (GAO), met on 3 February to discuss the Agency's experience
in changing from a GSA-supported facility to a contractor-supported
facility.
dissemination to Agency components.
q. OL completed the replication of~ videocassettes in
VHS, Beta, and U-Matic formats depicting the activities of the Human
Resource Modernization and Compensation Task Force. The replication
effort of this 27-minute tape was completed and made available for
GAO is currently negotiating with GSA to take over
responsibility of their building. The majority of GAO questions
related to the size of OL's organization, experiences with the
contractor, and the advantages of a fixed-price versus a
cost-plus-award-fee contract.
At the conclusion of the meeting, a tour was given of the
existing Headquarters Building with major emphasis on space occupied
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2. Significant Events Anticipated During the Coming Week:
An Office of Security representative will visit the
Logistics Operations Center on 11 February to discuss details of the
replacement of Federal P otective Officers by Security Protective
Officers at the Center.
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REAL ESTATE AND CONSTRUCTION DIVISION WEEKLY REPORT
FOR PERIOD ENDING 3 FEBRUARY 1987
1. Progress Report Tasks Assigned by Senior Management:
ILLEGIB
c. Parking Survey, Chamber of Commerce Building - Ogden
Allied Building Services was tasked by the Office of Logistics (OL)
to perform a survey of the parking facilities at the Chamber of
Commerce Building. The survey results which address optimal use of
the present site and the concept of end-to-end/stack parking have
been received by the Real Estate and Construction Division. After
evaluation within the Division, recommendations will be forwarded
to the Director/OL.
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SUBJECT: Real Estate and Construction Division Weekly Report for
Period Ending 3 February 1987
h. Preventive Maintenance Schedule on the Air Handlers
and Chillers at the Ames Building - On 28 January 1987,
representatives from the Real Estate and Construction Division,
General Services Administration and Dominion Management (Ames
Building Manager) inventoried all the special air handlers and
chillers in the Ames Building. This informaf-i nn will hp i,epr3 to
prepare a preventive maintenance contract.
i. Failure of 50-Ton Chiller, Ames Building - On
28 January 1987 the Real Estate and Construction Division, OL
received a report that the 50-ton chiller at the Ames Building was
not functioning. As a result the computer equipment belonging to
the Office of Research and Development went down. The chiller was
found to be shutting off due to a high freestat setting which was
corrected through an adjustment of the chilled water thermostat.
3. Upcoming Events:
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SUBJECT: Real Estate and Construction Division Weekly Report for
Period Ending 3 February 1987
4. Management Activities and Concerns:
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OL/NBPO WEEKLY REPORT - PERIOD ENDING 4 FEBRUARY 1987
1. Progress Reports on Tasks Assigned by the Senior Management:
None.
2. Major Events that Have Occurred During the Preceding Week:
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a. A close examination of new gas turbine generator No. 7
has revealed that it has suffered serious damage to its compressor
(jet engine). Compressor blades are chipped and cracked. The metal
appears to be blue in color suggesting that the unit was subject to
excessively high temperatures at some time. Since the unit has
never been run at Headquarters, it appears the damage must have been
sustained during testing at the Williams and Lane plant in
California. Arrangements are being made to ship the compressor to a
repair facility. Repairs may take up to four months. At the
present time, units 2, 3, 4, and 5 are available for service.
Preliminary testing of the Load Management System indicates that the
programmed logic as it pertains to the operation of the 13.2KV
switchgear is correct. Arrangements are being made to demonstrate
this fact lights representing circuit
breakers.
b. Due to the recent hazardous weather conditions, the
rerouting of traffic at the George Washington Memorial Parkway
(GWMP) entrance was delayed. The start of construction and the
altering of traffic at the GWMP entrance was started after the 2
February 1987 morning rush hour.
c. On 29 January 1987, the Bid Package 4 contractor
reported that all recently paved areas on the Headquarters compound
have been striped.
d. On 28 January 1987, the New Building Project Office, OL,
responded to a request from the Security Duty Office for a recent
aerial photograph of the New Headquarters Building. The Physical
Security Division, OS, in coordination with the Office of General
Counsel (OGC) plans to release it to the Helicopter Pilots'
Association (HPA) for inclusion in an upcoming story in their
magazine. Both OS and OGC have been working with the Federal
Aviation Administration (FAA) to limit overflights of the
Headquarters compound by unauthorized aircraft. We understand that
the HPA believes that publication of the article will encourage
local helicopter pilots not to make their aircraft available for
non-official overflights.
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e. The 20 five-inch, northside building-to-building
conduits were cleaned by the New Headquarters Building (NHB)
contractor on 30 January. Ford Aerospace inspected and measured
these runs on 2 February. The NHB occupancy is keyed to completion
of thPGP hui1 ing-to-building communications links.
f. The Bid Package No. 3 contractor has substantially
completed the new domestic water pumping station in the Headquarters
Powerhouse. The new system will replace the original system and
primarily consists of new ariable speed pumps with associated
controls. This system serves the water tower and provides water to
the Headquarters complex. The new system will be phased into
operation during the month of February and a scheme was developed so
that water service to the compound will not be affected.
g. The Bid Package No. 2 contractor has begun installation
of the terne metal in the first floor atrium area of the New
Headquarters Building. The terne metal forms an important part of
the RF shielding, and in this instance will be embedded in terrazzo
flooring which will be installed afterwards.
3. Upcoming Events:
The Office of Training and Education New Headquarters
Building space briefing has been rescheduled for 18 February at the
4. Management Activities and Concerns:
Chief, New Building Project Office
D/OL
C/FMD/OL
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FACILITIES MANAGEMENT DIVISION
WEEKLY REPORT FOR PERIOD ENDING 4 FEBRUARY 1987
1. Status of Tasks Assigned by Senior Management:
a. Installation of an exhibit celebrating the
Directorate of Science and Technology Silver Anniversary began
on 1 February. Each office in the directorate is spending a
day setting up and the first was NPIC. The Interior Design
Staff is assisting the exhibitors and supervising the use of
the Exhibit Hall property.
2. Major Events That Have Occurred During the Preceding
Week:
a. Architectural Design Branch has completed design
drawings and specifictions for modification to the main
cafeteria. The new design will relieve the traffic congestion
near the hot food serving lines.
b. On 25 January at 0300 hours, the Emerson 60 Hz UPS
in Room GE2803 Headquarters, went into bypass. The Allied duty
electrician was called and placed the system back on-line.
Module #2 was the cause of the problem and was left off-line.
True Power from Richmond was notified and arrived on 27
January. The unit was repaired and the system was back to 100%
normal operation at 1030 on 27 January. Cause was determined
to be a blown output filer capacitor.
c. Vincent Melzac and two officials from the Fort
Wayne Museum of Contemporary Art visited the Agency on
29 January to review all the paintings lent by Melzac to the
Agency. Melzac is trying to arrange a joint exhibit of
"Washington Color School" painter's works to be shown in Fort
Wayne, Sarasota and another city unnamed as yet. Included in
the proposed show would be many of the paintings on loan at
Headquarters. Additionally, Melzac has arranged to remove, for
restoration, a large painting currently hanging in the Main
Reception. This is advantageous for us since the area is about
to undergo renovation.
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d. The Disposal Section of Building Services Branch
destroyed 19,000 pounds of classified trash from the
Headquarters Building and 70,970 pounds from outlying
buildings. A total of 6,000 pounds was destroyed in the
Hammermill. A total of 4,500 pounds of burn waste was
destroyed at the Andrews Air Force Base incinerator.
a cassette tape and various pieces of hand written material.
The Office of Security has the contents in their possession.
e. On Thursday, 26 January, a suspect package was
received in the Mail and Courier Branch Postal Section. The
package had been mailed to a P. 0. Box used by the Office of
Personnel in conjunction with their recruitment efforts. The
Security Duty Office/OS and the Ordnance Team from Ft. McNair
was called in. The package was opened and the contents were
determined to be two solid pieces of chrome, a bottle of pills,
f. Due to the weather conditions on 25 January and
26 January, the Snow Emergency Center of FMD put Plan A into
effect for the Motor Pool. One dispatcher and two chauffeurs
were called in for standby duty. Later that evening as bad
weather continued, the Chief Dispatcher was requested to call
in more people. Fourteen (14) calls were made for drivers. A
total of 91 hours of overtime was spent.
g. During the 24-hour period starting at 2400 hours
on 25 January through 26 January, a total of 164 hours of
overtime was spent in support of various tasks. Even though
the Government offices were closed on 26 January, the Motor
Pool Branch still had a total of 21 people working during that
h. On the morning of 27 January, the DDA and DDO and
their secretaries were picked up from their residences and
transported to work. In addition, two briefers were
transported from their Northern Virginia residences to
Headquarters, from Headquarters to their daily assignments, and
returned to the Agency. All requirements were handled by
time in support of the Snow Emergency Plan A.
four-wheel drive vehicles.
i. The Maintenance Section of the Motor Pool Branch,
in support of Allied Maintenance, made repairs on seven pieces
of snow equipment. A total of 192.5 manhours was used for the
two days of snow emergency, of which 128.5 was overtime.
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3. Upcoming Week:
a. The training session for the MG careerists was
conducted by the OP/Retirement Task Force on 30 January. The
personal computers were removed from lA07 and stored by
Building Services pending the demonstration scheduled for
3-5 February in the 1J corridor.
b. The Passenger Vehicle Section of the Motor
will transport 626 passengers during the coming week.
c. There will be a partial steam outage in the North
Penthouse and North Basement on Saturday, 7 February from 0600
to 1400 hours. The outage is to replace the condensate
piping. If the outdoor temperature is below 40 degrees, the
outage will be rescheduled.
d. Design Branch has submitted design drawings and
specifications for the DCI Security Staff for review and
approval for the creation of a two-man office in the DCI's
garage next to the visitor's lounge.
4. Management Activities and Concerns:
a. The Parking Office/FMD wishes to express its
appreciation to all Agency employees for their cooperation
during the past week while "open parking" was a necessity in
order to park all the vehicles. Some inconvenience will
continue until all the snow can be removed from the West "A"
lot. Please be aware that the VIP, Northeast/Northwest
entrances, Southwest entrance, and the four Visitor Handicapped
spaces in the North "A" row are RESERVED 24 HOURS A DAY.
b. On 17 February, a new employee will EOD for the
Mail and Courier Branch. will enter on
duty as an internal courier. Wit coming on board,
the Mail & Courier Branch will soon be releasing
to the Office of Information Resources/DDI.
Chief
Facilities management Division
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WEEKLY REPORT FOR PROCUREMENT DIVISION
FOR PERIOD ENDING
03 FEBRUARY 1987
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1. Progress Report of Tasks Assigned by the DCI/DDCI:
No tasks assigned during this reporting period.
2. Items or Events of Major Interest that have Occurred During
the Preceding Week:
a. The Procurement Division, Office of Logistics, concluded
negotiations and definitized a letter contract with Booz, Allen
& Hamilton, Incorporated, for technical services to supply the
software engineering and quality assurance expertise needed to
perform the implementation of major enhancements, support, and
quality assurance for the Multilateral Counterterrorism Database
Systems Program as required by the Office of Information
Teehnoloav. The contract was negotiated in the total amount of
b. The Procurement Division, Office of Logistics, completed
negotiations with IBM, Gaithersburg, MD, for FY87 continued
support of Applications Development for the Office of Current
Production and Analytic Support, Directorate of Intelligence.
A savings of 12,000 was realized resulting in a contract for
$288,906.
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completed by 12 June 1987.
for the continuation of the Agency's Executive Leadership
Program. The contractor will conduct two five day seminars
entitled "... On Leadership." The nourses are scheduled to be
d. Procurement Division, Office of Logistics, awarded a
firm-fixed price contract in the amount of $66,000 to Levinson
Institute of Cambridge, Massachusetts. This contract is in
support of a requirement from the Office of Training and Education
f. Procurement Division, Office of Logistics, representatives
met with technical representatives of the office of Personnel on
29 January for the purpose of discussing changes to the relocation
services contract with Moran, Stahl and Boyer. The Office of
Personnel is assuming responsibility for some of the staff
functions performed by Moran, Stahl and Boyer and has established
an Agency staff member in place at the Relocation Center. Issues
to be resolved include the potential conflict of interest arising
from the duties of the Agency employee; training expenses proposed
by Moran, Stahl and Boyer; and initiation of a new fiscal year
contract for home buy services. These issues will be discussed
and resolved in coordination with legal counsel.
g. Procurement Division, Office of Logistics, awarded a
contract to MEMOREX Corporation in the amount of $629,640 for the
annual supply of magnetic cartridge tapes and EDP tapes. Seven
contractors offered proposals on the requirement.
3. Significant Events Anticipated During the Coming Week:
4. Management Activities and Concerns:
Declassified in Part - Sanitized Copy Approved for Release 2012/12/03: CIA-RDP89-00063R000300250005-3
 Declassified in Part - Sanitized Copy Approved for Release 2012/12/03: CIA-RDP89-00063R000300250005-3
INFORMATION AND MANAGEMENT SUPPORT STAFF
WEEKLY REPORT FOR PERIOD ENDING 03 FEBRUARY 1987
1. Progress Report on Tasks Assigned by the DCI/DDCI:
Memorandum of Agreement (MOA): The MOA between OL, OIT and OF
on the topic of Corporate Data, specifically CLAS, is now in the
Front Office of OL for review.
2. Items or Events of Major Interest that have Occurred During the
Preceding Week:
(1) Representatives from General Electric (GE) visited
with members of OL/DAS and TG to clarify requirements for
downloading LADS III from a Wang VS-100 System to either an IBM
PC or a smaller Wang VS System. GE plans to have a draft
proposal outlining the scope of work for downloading LADS III
ready by 6 Feb 87.
(3) General Electric Barcode Study is continuing on
schedule. The GE team provided an interim briefing for
Technical Group and DAS personnel on their progress within OL
including some preliminary recommendation on ways to improve
work flows. Additional status briefings are planned before a
final report is submitted by GE.
B. Planning
(1) IMSS met with the Design and Presentation Center
(D&PC) of P&PD to plan graphics for the upcoming OL Quarterly
scheduled for 26 and 27 February. Graphics requirements for two
of the five OL presentations were defined for D&PC, and
preliminary plans for a third presentation were discussed. IMSS
will continue meetings with the presenters and graphics
personnel to coordinate briefing materials and scripts.
ADMINISTRATIVE - INTERNAL USE ONLY
Declassified in Part - Sanitized Copy Approved for Release 2012/12/03: CIA-RDP89-00063R000300250005-3
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WEEKLY REPORT FOR PERIOD ENDING 03 FEBRUARY 1987
(2) IMSS assisted the EO/OL in preparing an inventory of
all Corry-Jamestown furniture in OL. The inventory, based on
inputs received from OL divisions and staffs, was conducted at
the request of the DDA Management Staff to assist them in
preparing for a meeting with the Comptroller.
C. CLAS
(1) Functional Meetings: During the past week the CLAS
teams, along with OIT technical personnel, met with Cullinet
functional analysts to begin the implementation plans for
package software. Tasks are being broken into subtasks,
projected man-days to complete the tasks are being evaluated and
tasking assignments are being made. Training schedules are also
being devised.
(2) Other: Installation dates for Purchasing and Accounts
Payable have been set for 17-20 February; tentatively, Inventory
Control, Bill of Materials and Order Entry are being planned for
early March.
D. Regulations
(1) IMSS initiated a follow-up meeting with responsible
senior Agency managers relative to the new Agency no-smoking
policy and to review the proposed wording of the Employee
Bulletin and Hqs. Notice originated by the EXA/DDA. Selected
areas were also chosen as recommended sites for the Agency
Health and Safety Committee to consider as designated smoking
areas. (The ADDA recently delegated to Dr. Arvel Tharp the
Chairmanship of the Health and Safety Committee.) The goal of
the managers meeting with the EXA/DDA was to present a viable
no-smoking policy recommendation that the Deputy Directors could
approve and implement by 8 February 1987. This subject will
become a new Health and Safety Regulation
when issued by RPD/OIS.
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WEEKLY REPORT FOR PERIOD ENDING 03 FEBRUARY 1987
3. Significant Events Anticipated During the Coming Week
(1) Implementation Mtn: On Tuesday, Feb. 10, the CLAS
teams will meet with Cullinet analysts to review the
implementation planning completed at that time. The meeting
will be held in 3G-06.
4. Perspective of Staff Activities
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