WEEKLY REPORT FOR PERIOD ENDING 16 JANUARY 1987

• Document Type: CREST
• Collection: General CIA Records
• Document Number (FOIA) /ESDN (CREST): CIA-RDP89-00063R000300250002-6
• Release Decision: RIPPUB
• Original Classification: S
• Document Page Count: 33
• Document Creation Date: December 27, 2016
• Document Release Date: December 3, 2012
• Sequence Number: 2
• Publication Date: January 16, 1987
• Content Type: MEMO

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DDA 87-0095
16 January 1987
MEMORANDUM FOR: Acting Director of Central Intelligence
FROM: William F. Donnelly
Deputy Director for Administration
SUBJECT: Weekly Report for Period Ending 16 January 1987
1. There are currently 61 Career Trainees (CTs) fully cleared and
confirmed for the January 1987 CT class.
2. As of 9 January 1987, the Summer-Only Program had a total of 675
applicants, including 106 dependents of covert employees.
3. The Equal Employment Opportunity Office hosted a -social function for
24 Summer Fellows being processed for summer employment. These included
university and college professors representing 17 historically black colleges
and universities. This event proved to be an excellent opportunity to discuss
a host of issues of mutual concern. This is the largest group of Summer
Fellows applicant: to date.
4. The Minority Undergraduate Program for summer employment also reached
a new high of 55 candidates. These students will work in the Directorates of
Administration, Intelligence, and Science and Technology.
5. On 1 January 1987, the Office of Personnel assumed responsibility from
the Office of Personnel Management (OPM) for the internal administration of
all retirement programs for Agency employees.
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7. The Office of Training and Education (OTE) started the following
programs during the week of 5-9 January 1987:
8. Senator Malcom Wallop will visit the Deception Analysis Course at its
next running F on 26 February 1987.
9. Agency employees are increasing their use of the OTE Learning Center
at Headquarters. From 26 November through 6 January 1987, 841 employees
signed into the Center as compared with 90 who used the Center during the same
period last year. A cable TV grid has now been hooked up in the Center, and,
in the near future, OTE will present a variety of training materials on the
cable network.
10. The Office of Information Technology successfully tested the KY-40
secure voice unit using a briefcase portable cellular telephone in a moving
vehicle. The package is a viable, if cumbersome, mobile secure voice system.
13. Electrical contractors are modifying the electrical system in the
Agency Archives and Records Center (AARC) in preparation for installing new
movable shelving which will temporarily relieve storage problems at the AARC.
Installation is scheduled to begin on 20 January 1987.
William F. Donnelly
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wall mounted track which Allied has installed in an FMD
office. The product is being, evaluated for practicality
FACILITIES MANAGEMENT DIVISION
WEEKLY REPORT FOR PERIOD ENDING 14 JANUARY 1987
1. Status of Tasks Assigned by Senior Management:
a. An increasing number of requests for wall storage
for manuals, televisions and VCR's necessitated a consolidated
response on the part of FMD. Manufacturers' products were
researched and the Interior Design Consultant arranged for a
demonstration of the Bretford Manufacturing Walltrack Shelving
System. The area representative provided a sample shelf and
strength and aesthetic appeal.
b. The Executive Dining Room has been tasked by
Mr. David Griese, Director of Congressional Affairs, to
prepare and serve on a monthly basis, a working lunch for 12
people in his office. The date for these lunches are being
worked out at this time.
2. Major Events That Have Occurred During the Preceding
b. The Disposal Section, Building Services,
destroyed 46,000 pounds of classified trash from Headquarters
Building and 85,495 pounds from outlying buildings. A total
of 6,800 pounds was destroyed in the Hammermill. A total of
5,000 pounds of burn classified waste was destroyed at the
Andrews Air Force Base incinerator. Allied transported 20
loads of Somat waste to the landfill.
c. On 10 January 1987, a total of 545 square yards
of carpet was shampooed in 804 Key Building 1016 Ames
for the DCI/PAO and 1013 Key Building for FB
Additionally, on the same date, BSB offloaded eight
trailers of carpet tile at the West Lot Parking garage for
NBPO.
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d. During the week, a total of 148 pieces of PTI
furniture was collected by Services Section. A total of 251
work hours were required to accomplish those tasks reported
e. During the past week, the Passenger Vehicle
Section transported 811 passengers on pool assignments.
f. On Monday, 12 January 1987, the Mail & Courier
Branch provided special support to the National Security
Council (NSC) located in the Old Executive Office Building.
Seventy-five boxes of material will be picked up from the NSC
h. In response to a request from the Office of
Security, FMD solicited a cost proposal from Dicon for the
design and construction of static security barriers at the main
entrance of the DCI garage, Northeast, Northwest and Southwest
entrances of the Original Headquarters Building, and auditorium
entrance; modification to the grassy area fronting the main
entrance; and the design and construction of a new VIP parking
lot guard house. The cost proposal will be returned to the
Office of Security for their review and comment.
i. The domestic water outage in P&PD on 10 January
was accomplished with only one problem. A faucet in one of the
bathrooms on the first floor was left on and when the water was
turned back on, the bathroom flooded. The outage affected all
bathrooms and water faucets throughout the building. The
purpose of this outage was to tie the new domestic water pipe
to the existing piping system- The outage was coordinated with
j. The partial steam outage scheduled for 10 January
was cancelled and rescheduled for 17 January due to the outdoor
temperature falling below 40 degrees Fahrenheit.
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k. On Monday, 5 January, Allied responded to a call
regarding a water leak in GE78 for OIT. Upon arriving at GE78,
they were not permitted to enter the area. After an hour, OIT
provided an escort to Allied to fix the leak. On Tuesday, OIT
was called to ask what the delay was in letting Allied in and a
possible explanation was that there were new people on the main
desk and since you need a special clearance to get in, they did
1. A representative from FMD completed a six-day TDY
in support of a Counterterrorism Center Operation request.
3. Upcoming Week:
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a. The Mail and Courier Branch will conduct the first
of two week-long penalty indicia, official mail counts, during
the week of 10-16 January. This count, along with a second
count scheduled for June, will be used to determine the
Agency's financial liability for FY-87 to th_ United States
Postal Service for penalty indicia usage.
b. The Passenger Vehicle Section of the Motor Pool
Branch will transport 307 passengers during the coming week.
c. There will be a partial steam outage in the North
Penthouse and North Basement on 17 January, from 0600 to 1400
hours. The outage is to replace the condensate piping. The
outage will be rescheduled for the following week or weeks if
the outdoor temperatures are below 40 degrees Fahrenheit.
d. On 16 January 1987, the DDA will host a working
lunch in the DDA Conference Room. Nine guests will be present
for this scheduled working lunch.
4. Management Activities and Concerns:
a. The North Loading Dock was turned over to BSB/FMD
on 13 January. Building Services is ready to clean up J and K
corridors and set up the Dockmaster's office and begin
operation.
b. The W-4's and 3280's were disseminated to all
Headquarters component personnel officers for distribution to
each employee. This was deemed the most efficient means to
preclude employees inflating the actual quantity required for
this exercise. The OF requested a limited quantity for
distribution to the field along with the W-2's being
disseminated the week of 12 January. The Office of Finance
expects host elements to supply the majority of the forms to
employees serving overseas.
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c. The Chief of the Motor Pool and the Chief
Dispatcher met with the Deputy for Services and representatives
of the Parking office last week to discuss arrangements of the
new Visitors Center. The discussion was regarding Metro buses,
waiting time and leave time after passengers are let off at the
Visitors Center.
Chief
Facilities Management Division
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A C O N F I D E N T I A L
PRINTING AND PHOTOGRAPHY DIVISION
WEEKLY REPORT FOR PERIOD OF
07 January 1987 - 13 January 1987
I. Status of Tasks Assigned by Senior Management:
None.
II. Items or Events of Major Interest that have Occurred
During the Preceding Week
A. On 9 January 1987 a meeting was held with personnel
of the Office of Logistics, Printing and Photography
Division (OL/P&PD) to discuss the status of P&PD's video
replicating system. It was noted that customer demands
during the last calendar year have unexpectedly and grossly
exceeded system design limits. As a result, P&PD could soon
find itself in a position where it may not be able to
fulfill its tape replicating mission to the Agency. Several
alternative solutions to this problem were presented. The
outcome of this meeting is that P&PD will draft a memorandum
soliciting information regarding anticipated changes in
videotape replicating requirements from Agency components.
In addition, P&PD will draft a Headquarters Notice with
respect to recycling used videotapes through P&PD. Further
discussions will be held among appropriate parties after
additional information has been obtained by P&PD personnel.
B. On 7 January, the Micrographics Specialist from the
Office of Logistics, Printing and Photography Division
(OL/P&PD) hosted a meeting with the Agency Micrographics
Officer (AMO), and personnel from P&PD's Computer Output
Microform (COM) Center. The purpose of this meeting was to
explore the possibility of expanding the Agency microfilm
approval process to P&PD's COM applications. It was agreed
that sufficient need, authority and coordination exists to
initiate this expansion. To eliminate unnecessary delay to
P&PD requestors, an interim procedure was proposed to
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C O N F I D E N T I A L
simultaneously test new COM applications and evaluate new
customer requests. When completed, this expansion will
enhance the AMO's evaluation and monitoring capabilities.
Existing P&PD Micrographics applications will be resurveyed
concurrent with the planned revalidation of source document
applications. It was also agreed to investigate a possible
redesign of forms 3239 (Microfilming Proposal for
Evaluation) and 3487 (COM Processing/Microform Request) to
streamline these forms to make them easier for customers to
complete.
C. A memorandum is being drafted by the Office of
Logistics, Printing and Photography Division (OL/P&PD) to
initiate the use of an additional format for micrographics
applications. In cases of widely varying image ratios or
sizes within the same source document application, the
standard-of-choice will be the National Micrographics
Association (NMA) format. Although this format is different
from the NMA Microfiche format, both formats share the same
titling card (3431A). The major difference in the two NMA
formats is images/fiche; 96 images for NMA Microfiche
compared with 60 for NMA format. However, the loss of
storage in NMA format is offset by increased versatility.
Originated to solve a one time application problem, the NMA
format will become the standard format for similar cases in
the future.
D. On Friday, 9 January 1987, representatives of the
Office of Logistics, Printing and Photography Division
(OL/P&PD), along with representatives of the Directorate of
Intelligence, Current Production Analysis Support (DI/CPAS)
met with a representative of Eastman Kodak at their office
in Rosslyn to view the Kodak Ektaprint Electronic Publishing
System (KEEPS). CPAS has purchased two KEEPS for use in
quick turnaround, low volume publications. With the growth
of desktop publishing systems, P&PD is interested in how
documents created in such a system could be interfaced with
P&PD's electronic photo composition equipment for high
quality output, and to determine the effect desktop
publishing technology will have on P&PD's production
requirements and methods.
E. The Office of Logistics, Printing and Photography
Division (OL/P&PD) has altered the methods by which Joint
Publication Research Service (JPRS) documents are
disseminated within the Intelligence Community. The old
method required these unclassified documents be stuffed into
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L U N r 1 1) n IN .U 1 H L
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labeled envelopes with the envelopes then placed in labeled
boxes. These boxes were then disseminated to the
Intelligence Community through the Mail and Courier Branch.
The new method is to label the document directly, then
utilize reuseable mail bags instead of boxes, and forward
the mail bags to Mail and Courier Branch for dissemination
to the Intelligence Community. Expected material savings
alone will average $380.00 per week.
G. The Office of Logistics, Printing and Photography
Division (OL/P&PD) continues to work on requests for the
production of slides for the Office of Logistics Quarterly.
Of special note this quarter, OL/P&PD will be doing board
art in addition to computer graphics. OL/P&PD felt that
certain illustrations planned for this Quarterly can be done
quicker by hand, and at the same time make them more
attractive.
H. The Office of Logistics, Printing and Photography
Division (OL/P&PD) videotaped Robert Gates' address to
Agency employees in the Headq ters Auditorium on
January S. An overflow crowd were in
attendance. Thus far, 40 copies of the speech have been
created.
III. Significant Events Anticipated During the Coming
Week
None.
IV. Management Activities and Concerns:
None.
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g. The Agency Contract Review Board has approved the award of
a competitive contract for documentation support services to
Computer Sciences Corporation. The contract is on behalf of the
Office of Information Technology's Training and Information
Branch, which is tasked with preparation and publication of user
materials for Agency hardware and software. A cost-plus-award-fee
type contract for a base and three option years wil
negotiated, with an expected value of $1.3 million.
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h. Procurement Division, Office of Logistics, has recently
awarded various preventative maintenance contracts for outlying
locations. Brown Mechanical, MET Electrical, Williard, and
West Group contracts have been renewed for the upkeep of
air-conditioning systems for the computer operations in some of
the outer buildings. These contracts also provide for emergency
service in the event a problem develops, which can cause the
shut-down of the computer system, outside the normal inspection
and maintenance periods.
j. The Procurement Division, Office of Logistics, completed
contract negotiations with IBM for systems support and development
of ALLSTAR - DORIC (Directorate of Operations Central Records
Processing System) computer software applications for the fiscal
1987 year. The contract amount is $2,168,721.
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in. Procurement Division, Office of Logistics, awarded a
contract to Temporary Placement, Incorporated for word
processing/clerical services. The contractor will be responsible
for typing, proofing, and assembling unclassified contracts. The
work will be accomplished in the contractor's Vienna, Virginia
facility. Contract is on a trial six-months basis through 12 Jul
1987 to alleviate a critical typing backlog.
3. Significant Events Anticipated During the Coming Week:
None
4. Management Activities and Concerns:
None
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PROCUREMENT MANAGEMENT STAFF, OL
WEEKLY REPORT
Period Ending on 13 January 1987
1. Status of Tasks Assigned by Senior Management:
No tasks pending.
2. Major Events That Have Occurred During the Preceding Week:
a. CONIF Activity:
CONIF input 196 contracts and 84 amendments during this past
week. Additionally, CONIF has input data on the settlement of a
number of completed firm fixed price (FFP) contracts in an effort
to retire them from the system.
b. Training:
STAT
STAT
STAT
STAT
STAT
STAT
STAT
(1) The in-house training course (MANAGEMENT OF DEFENSE
ACQUISITION CONTRACTS BASIC) began, as planned, 5 January 1987, at
the Chamber of Commerce Building. The course has an enrollment of
20 students. Chief, Procurement Management Staff
(PMS), OL, welcomed the students and (OL/PMS)
coordinated last minute efforts, i.e., the security roster,
parking permits, etc. Printing and Photography Division (P&PD)
has been requested to take a class picture on 20 January 1987 at
1100 hours.
(2) OL/PMS prepared and submitted a confirmation memorandum to
all guest speakers for the "Introduction and Overview of
Procurement in CIA" course to be given 9-10 February 1987, in
certificate for participants.
Building. is working on creating a course
(3)I briefed the foreign ownership, control, or
influence FOCI segment of the "Contract Process Course," which
was held on Thursday, 8 January 1987.
(4)I lattended a 2-day seminar, entitled
"Negotiate to Win," at the Chamber of Commerce on 6 and
7 January 1987. The course was presented by James Thomas, a local
attorney.
c. Portable Computer For Negotiation Purposes:
Center, Office of Finance OF FIC , to discuss the potential
met with Financial Information
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SUBJECT: OL/PMS Weekly Report for the Period Ending 13 January 1987
application of microcomputers in the procurement process and the
future assistance by OF/FIC in researching and developing
applications to procurement.
d. Directorate of Intelligence Contract Team Review:
A memorandum to the Deputy Director for Intelligence (DDI) was
prepared for the Deputy Director for Adminsitration's signature,
informing the DDI that OL/PMS plans to begin a Procurement
Management Review of the DI Contract Team in late January 1987.
e. Federal Acquisition Requirements Implementation Guide:
OL/PMS has issued tasking memorandums to all contract
personnel who have been assigned the responsibility to review
carryover items from the 15-16 December 1986, conference in
Fredericksburg, Virginia. Responses are due in OL/PMS on
16 January 1987, except for one action - the review of letter
contracts and supporting documentation, which is being done by a
study group. The due date for the letter contract study group is
23 January 1987. The contractor, Sterling Institute, is scheduled
to meet with OL/PMS personnel on 21 January 1987.
f. Coopers and Lybrand Action Plan:
On 12 January 1987, C/PMS/OL, met with senior contracting
officers and the Procurement Executive to review the action plan
for Coopers and Lybrand (C&L) recommendations and progress made to
date. C/PMS/OL has been tasked to take the lead on all action
plan items and has prepared statements of objectives to cover the
recommendations. Further input is required from Chief,
Procurement Division, OL, to prepare the staffing requirements of
the restructured procurement organization.
g. Briefing on Coopers and Lybrand Report:
On 6 January 1987, C/PMS/OL briefed the Office of
Communications, DA, front office on the C&L report. The briefing
lasted about one hour and generated significant interest on the
additional staffing and slotting of positions to support the
further decentralization of the Contracts Staff, OC. OC stated
its viewpoint that additional positions, as may be required, are
the responsibility of OL. OC expressed appreciation for the
briefing.
h. Meeting With Directorate of Intelligence and Office of
Training and Education Representatives
On 8 January 1987, Chief, Procurement Management Staff, OL,
STAT along with the Procurement Executive met with Office
ADMINISTRATIVE - INTERNAL USE ONLY
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STAT
SUBJECT: OL/PMS Weekly Report for the Period Ending 13 January 1987
of Training and Education, DA, and Chief,
Resource Planning and Management center, Management, Planning and
Services, DI, and other representatives of their respective
offices; to discuss the "Contracts Process Course." The DI
acknowledged the revisions previously made to the Course and will
outline to OL further changes it is requesting, which will be
submitted in writing. Other OL training initiatives were
discussed at the meeting along with a recommendation that DI
requirements be considered at the same time, since there appears
to be a substantial degree of commonality of training
requirements. DI and OTE were both supportive in their approaches.
i. Procurement Newsletter:
The January Procurement Newsletter was sent to P&PD for
printing on 8 January 1987; distribution is targetted for
16 January 1987.
3. Upcoming Events:
a. Two members of CONIF will visit the Contract Staff, National
Photographic Interpretation Center (NPIC), DS&T, on Wednesday,
14 January 1987, to review how Form 1218 (B.J.) documentation is
processed in NPIC and to review required data points.
b. On Friday, 16 January 1987, Chief, CONIF will brief General
Electric Corporation personnel, who are working on the use of bar
coding within OL, on the CONIF system and how it interfaces with
the Inventory Control System (ICS), Supply Division, and General
Accounting System (GAS), OF.
c. On Thursday, 15 January 1987, there will be a CONIF/GAS
Working Group Meeting.
4. Management Activities and Concerns:
None of a significant nature.
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INFORMATION AND MANAGEMENT SUPPORT STAFF
WEEKLY REPORT FOR PERIOD ENDING 13 JANUARY 1987
1. Progress Report on Tasks Assigned by the DCI/DDCI:
The Memorandum of Agreement concerning the Corporate Data Base
Project for CLAS, between the Directors of Logistics, Information
Technology and Finance has been drafted and is being revised and
edited. When completed it will be coordinated for signature by the
Office Directors.
2. Items or Events of Major Interest that have Occurred During the
Preceding Week:
(1) A representative from EA/LOGS visited Document Control
Branch and was given a tutorial on how to query the Inventory
Control System (ICS). EA/LOGS indicated they will be requiring
several new ICS reports in the future.
(2) During four of the last five days, FARS personnel have
experienced difficulty receiving their GIMPROD reports. The
reports come from the Data Base Control Center and print out on
the FARS printer in Page Building. of Technical
Group is working to resolve the problem.
(3) At the request of OL/P&TS, TG/DAS
demonstrated the Logistics Employee Training and Tracking System
(LETTS) to a group of eight DDA Training Officers. LETTS was
well received by the group and we anticipate additional requests
for copies of the LETTS software in the near future.
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(3) We reviewed proposed EB re CIA Child Day Care Center,
coordinated it with NBPO and FMD, and per A-D/L's direction,
changed paragraph 4. The A-D/L concurred with the caveat that
paragraph 4 be changed as OL wished. editor,
RPD/OIS, was so advised telephonically, and the -D/L signed the
original memo which was returned to RPD/OIS.
(4) In response to a request from the Executive Assistant
to the DDA (EXA/DDA), IMSS and SD/IDSB are soliciting
information from the Defense Advanced Research Projects Agency
(DARPA) concerning their SIMNET, an advanced research project
for interactive simulator networking. Initially, IMSS was
requested to respond with information by 9 January. However, at
the request of IMSS, the EXA/DDA extended the suspense date
until 16 January. The extension was requested because DARPA is
not a part of the focal point system and SD/IDSA had to rely on
informal contacts to reach DARPA and because it is taking time
to clear information through DARPA. IMSS will prepare a
response to go through the D/L to the EXA/DDA when DARPA
information is received.
(C/Regulations/IMSS will report this item.)
(5) The Executive Officer/OL, C/B&FB and the OL Planning
Officer met with the C/DDA Management Staff and representatives
from the Office of the Comptroller and the Office of Security to
revise OL and OS initiatives narratives to make them clear to
outsiders who will review them. Final changes will be keyed and
submitted to the DDA Management Staff on 12 January.
C. CLAS
(1) Members of the CLAS teams are reviewing documentation
of Cullinet's training courses as they prepare a training
schedule for the new software packages.
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WEEKLY REPORT FOR PERIOD ENDING 13 JANUARY 1987
(2) Meeting w/OIT OF: DC/IMSS met with
~(FSD/OF) to discuss an Agenda for an upcoming meetin
with Cullinet. Topics on the agenda will include discussions on
Beta-Site Agreements, training packages, support, tasking, etc.
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Visitation Pr .
3. Significant Events Anticipated During the Coming Week
1. C/IMSS will meet with Admin. Officer/DCI and
Logs. Officer on 14 January 1987 as part of the OL
2. Representatives from CLAS/IMSS/OL will attend a meeting with
Cullinet Software, Inc., and OIT on Thursday,
15 January to begin the formative process for establishing a
relationship with the vendor.
3. On January 16,I (will brief members of the
GE Barcode study team on CONIF and how it interfaces with ICS and
GAS.
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WEEKLY REPORT FOR SUPPLY DIVISION FOR PERIOD
ENDING 14 January 1987
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I. Status of Tasks Assigned by Senior Management:
PTPE UPDATE:
The bidders' conference for a contract to provide technical
support to the Plain Text Processing Eq ' ment Program will be
held on 14 January 1987 in room 2C19 at Six
contractors have been invited to bid on the contract.
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H. IBM again has given notice that they will stop
manufacturing the Selectric Typewriter in February 1987. IBM
has agreed to maintain a reserve of Selectrics to meet Agency
procurement projections through November 1987. Supply
Management Branch, Supply Division, is working with PTPE
personnel to determine requirements through FY 88. Stock
replenishment requests for FY-87 requirements will be issued as
soon as requirements are determined a s for
FY 88 will be issued in October 1987.
2
S E C R E T
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.J u V 1u a
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K. Two representatives from Interdepartmental Support
Branch, Supply Division, met with Mr. Charles Portale, Chief,
Automotive Purchasing Branch, General Services Administration,
for an overview briefing and meeting with procurement officers
who purchase this Agency's vehicles.
L. A mini-tutorial was given to a representative from
EA/LOGS on how to query the Inventory Control System (ICS).
Questions were also answered on the reporting techniques that
are available to users. In the near future EA/LOGS will be
requesting several new reports that will extract data from the
Suspense and Activity files.
P. Inventory and Audit Section has completed counting of
approximately 50 percent of the January inventory. Review of
previously discrepant items continues and in three cases during
this week, corrective action was taken.
Q. On 9 January, the Chief, participated in the
Supply Division Staff Meeting. This was the first of weekly
visits by area logs officers as part of this Division's effort
to increase information exchange.
III. Upcoming Events:
3
S E C R E T
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SUBJECT: Real Estate and Construction Division Weekly Report
for Period Ending 13 January 1987
e. Office of Personnel, Clerical Staffing Branch
Relocation - Real Estate and Construction Division, OL, is
working with the Office of Personnel (OP), to develop new
architectural drawings based on revised requirements received
from the Clerical Staffing Branch. Efforts are being made by
OP to minimize their space requirements for the relocation
site, now identified as the
A meeting is scheduled for 13 January to review e
f. Ma Service Center, Office of Information
latest partition plan.
Resources Lease Renewal - The present lease for the Map Service
Center, Office of Information Resources (MSC/OIR) expires in
April 1987, and the Real Estate and Construction Division, OL
(RECD) has requested that the renewal of the lease be
accomplished by GS
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SUBJECT: Real Estate and Construction Division Weekly Report
for Period Ending 13 January 1987
k. Preventive Maintenance Schedule on the Air
Handlers and Chillers at the Ames Building - On 7 January, 1987
a representative from the Real Estate and Construction Division
met with representives of General Services Administration (GSA)
and Dominion Management (Ames Building Manager), regarding a
preventive maintenance contract on all air handlers and
chillers in the Ames Building. GSA will contract directly with
Dominion Management. The contract is expected to be ready by
31 January, 1987 to enable Dominion Management to begin a
regular preventive maintenance schedule.
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SUBJECT: Real Estate and Construction Division Weekly Report
for Period Ending 13 January 1987
1. Testing of the Fire Alarms, Ames Building - The
Arlington County Fire Department notified property owners of
the Ames Building that the Arlington County Board has enacted a
revised Fire Protection Code. Under this code all manual fire
alarm systems must be tested monthly and a written log shall be
maintained on the premises. A representative from the Real
Estate and Construction Division met with Safety Division and
it was decided that on every second Monday of the month at
approximately 6:00 a.m. the Building Manager will test the
alarms. All employees of the Ames Building will be made aware
of this testing and signs will be posted around the building.
n. Renovations to Chamber of Commerce - The final
design drawings for the major renovation project at the Chamber
of Commerce Building are expected to be completed on
12 January. The estimated cost for the relocation of the guard
post to t round floor and the first floor renovation is
$320,000.
3. Upcoming Events:
None.
4. Management Activities and Concerns:
None.
5
S E C R E T
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15 January 1987
MEMORANDUM FOR: Deputy Director for Administration
FROM: John M. Ray
Director of Logistics
SUBJECT: Report of Significant Logistics Activities for
the Period Ending 14 January 1987
1. Events of Major Interest That Have Occurred During the
Preceding Week:
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a. The Office of Logistics (OL) reports that in
response to a request from the office of Security (OS), OL
solicited a cost proposal from an architectural firm, Dicon
for the design and construction of static security barriers at
the main entrance of the DCI garage, Northeast, Northwest and
Southwest entrances of the existing Headquarters Building, and
auditorium entrance; modification to the grassy area fronting
the main entrance; and a new VIP parking lot guard house. The
cost al will be returned to OS for their review.
b. OL reports that there will be a partial steam
outage in the North Penthouse and North Basement on
17 January, from 0600 to 1400 hours. The outage is to replace
the condensate piping. The outage will be rescheduled for the
following week or weeks if the outdoor temperatures are below
40 degrees Fahrenheit.
for distribution to each employee. The Deputy Chief,
Compensation Division, OF, requested a limited quantity for
distribution to the field along with the W-2's being
disseminated the week of 12 January. The Office of Finance
d. OL reports that the W-4's and 3280's were
disseminated to all Headquarters component personnel officers
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j. OL reports that Bigelow-Sanford, Inc. delivered
eight truck loads of carpet tiles to be installed in the New
Headquarters Building on 10 January. The carpet delivery,
which represents the third of four shipments, is being stored
in an enclosure on the around flnnr of rking garage
until it is installed.
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k. OL reports that favorable weather conditions have
allowed the paving subcontractor to finish paving the
Route 123 Security Control Center.
1. The security fence around the new North Dock was
removed to allow the Office of Logistics to begin storing and
transhipping materiel for the existing Headquarters Building
on 12 January. Punch list items will continue to be resolved
by the New Headquarters Building contractor in the upcoming
weeks. Construction on i- outh Dock will begin in 30 to
60 days.
m. The Printing and Photography Division, OL,
videotaped the ADCI's address to Agency employees in the
Headquarters Auditorium on 8 January. An overflow crowd of
550 people were in attendance. Thus far, 40 copies of the
speech have been created.
n. The Logistics Employee Training and Tracking
System (LETTS) was demonstrated to eight DDA Training
Officers. LETTS was well received.
q. The Arlington County Fire Department notified
property owners of the Ames Building that the Arlington County
Board has enacted a revised Fire Protection Code. Under this
code all manual fire alarm systems must be tested monthly and
a written log shall be maintained on the premises. OL reports
that it was decided that on every second Monday of the month
at approximately 0600 hours the Building Manager will test
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the alarms. All employees of the Ames Building will be made
aware of this testing and sians will be posted around the
building.
'Al John M. Ray
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OL/NBPO WEEKLY REPORT - PERIOD ENDING 14 JANUARY 1987
1. Progress Reports on Tasks Assigned by the Senior
Management:
2. Major Events that Have Occurred During the Preceding
STAT
STAT
STAT
STAT
STAT
a. On 7 January 1987, representatives from
Stewart-Stevenson Services, Inc. (SSSI) arrived on site. SSSI
has been retained by the Bid Package 3 contractor, MCI
Constructors, Inc. (MCI), to complete work on the emergency
generators and Load Management System at the Powerhouse. MCI
and their former subcontractor, Williams and Lane (W&L), have
been embroiled in an ongoing contractual dispute. As a
consequence, no work has been done on the generators for six
weeks. SSSI is surveying the work to be done and hopes to
have a schedule by 16 January of the activities required to
complete the job. We anticipate a protracted legal
entanglement involving General Services Administration, MCI,
and W&L on this issue.
b. On 10 January 1987, Bigelow-Sanford, Inc.
delivered eight truck loads of carpet tiles to be installed in
the New Headquarters Building. The carpet delivery, which
represents the third of four shipments, is being stored in an
enclosure on the around floor of the parking garage until it
is installed.
c. Favorable weather conditions have allowed the
paving subcontractor to finish paving the Route 123 Visitor
Control Center (VCC). In addition, corrections were made to
the grade of the roadway at the main entrance to the
Headquarters building. The paving subcontractor has
demobilized until spring. The striping subcontractor has
striped the intersection of the east and south roads, the
parking area at the Route 123 VCC, and is currently stri in
the oarkina areas around the perimeter of the compound.
d. The security fence around the new North Dock was
removed to allow the Agency to begin storing and transhipping
material for the Original Headquarters Building on 12
January. Punch list items will continue to be resolved by the
New Headquarters Building contractor in the upcoming weeks.
Construction on the new South Dock will begin in 30 to 60
days.
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s e. Representatives from the New Building Project
Office, OL, attended a preconstruction meeting on 13 January at
the Fairfax County Department of Public Works to discuss the
County's project to expand and modernize the sewage pumping
STAT
3. Upcoming Events:
None.
4. Management Activities and Concerns:
None.
STAT
Chief, New Building Project ice
D/OL
C/FMD/OL
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