OCCUPATIONAL SAFETY AND HEALTH FOR THE FEDERAL EMPLOYEE

• Document Type: CREST
• Collection: General CIA Records
• Document Number (FOIA) /ESDN (CREST): CIA-RDP88G01332R000300220053-7
• Release Decision: RIPPUB
• Original Classification: K
• Document Page Count: 131
• Document Creation Date: December 23, 2016
• Document Release Date: December 16, 2011
• Sequence Number: 53
• Content Type: MISC

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OCCUPATIONAL SAFETY AND
HEALTH FOR THE
FEDERAL EMPLOYEE
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 STAT
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Central Intelligence Agency
Asbestos Abatement Program
a. Naturally Occurring Fibrous Mineral
(1) Chrysotile
(2) Amosite
b. Insulation Types
(1) Friable, Sprayed-On
(2) Wrapped, Woven
2. OSHA Standard
a. No Standard For Bulk Asbestos
b. Airborne Standard is 2.0 f/cc
c. CIA Internal Standard is 0.1 f/cc
3. Areas Containing Significant Amounts of Bulk Asbestos
a. Headquarters: Basement, Ground, Penthouses, Main
Auditorium, Power House
STAT
STAT
STAT
STAT
b. NPIC: Fifth and Sixth Floors
4. Areas Containing Moderate Amounts of Bulk Asbestos
South, Central, East Buildings, OTS 3, Headquarters
First and Seventh Floors,
5. Problems
a. Renovations
b. Pipe Maintenance
c. Computer, Telephone Cabling
6. Future Concerns
a. Comprehensive Identification Survey For Headquarters
b. Asbestos
c. Asbestos
Building Materials Used
(1) SD/OMS Identification Surveys
(2) Professional Removal Difficulties
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Asbestos Abatement Program for Remington-Rand Safes
July 1985 Status Report
1. Background
a. The asbestos is located in each drawer head strip of the
Remington Rand (RR) safe, not within the inner liner or firewall.
b. Asbestos is not a hazard while it is bound inside a
substrate, like a woven strip. To become a potential hazard, it
must first become airborne and be inhaled at significant levels.
Airborne asbestos can be generated by a deteriorated or badly worn
RR safe drawer head strip.
c. Analytical monitoring has demonstrated that the levels of
airborne asbestos generated by a typical RR safe are insignificant,
and compatible with those levels typically encountered in an outdoor
environment.
d. All RR safes in the metro area were inspected in April 1985
to ensure the asbestos strips were in good condition. All strips
were found to be in good condition.
e. In response to employee concerns, it was decided to
encapsulate the asbestos strips in all RR safes, or replace the RR
safes with nonasbestos-containing safes, regardless of the condition
of the asbestos strips. Encapsulation is only an interim abatement
measure; the ultimate goal of the program is total replacement of
the RR safes. This policy is also in accordance with Office of
Security guidelines.
RR Safes Needing Encapsulating or Replacement
DATE HEADQUARTERS OUTLYING BUILDINGS
a. August 1983 1283 197
b. July 1985 637 0
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1. Interest of saving time
Handout - review and retentio
Objectives of CIA Safety and Health Program
Objectives and functions of three Branches
2. Since last meeting 10 January 1983 responsibility for
Safety and Health Program from Office/DDA to OMS where
.....-
established as Safety Division. /
3. Why Change? Problems?
Safety part of O/DDA as Safety Staff for 2 years.
Staff increased by Health Physicist, 3 Fire Protection
Engineers.
Not a Staff function as such, not large enough for
`'r`~~~-
Office.
Mr. Fitzwater's decision to transfer function and
personnel'to office of Medical Services.
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4. How's it working - What's the advantages -
STAT
STAT
trained and provided equipment to conduct noise and light
a year, each RMO to attend one - will present safety and
fire protection training to them. Already two conferences.
9 Regional Medical Officers - PCS overseas will be
Medical Services Officers will also be trained in
assignment.
already have one in office of Communications - 2/3 year
1 March 1985 detailed safety officer to fill
ftmftftwnv~
Safety Officer position -
Two contracts for processing x-ray badges - 100 +
40 to be consolidated into one - Samd true two laboratories.
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Continuing safety enhancement program - Budgeted -
implementations recommendations result safety inspections
and surveys.
Closer coordination - industrial hygienists,and
Environmental Health and Preventive Medicine Officer -
Examples:
Analysis of a tracking com oun use in several SE
Exfiltration device for OTS - use of device
coordinated with RMO's in area.
Agency noise policy - examination of employees in
high noise areas.
OMS has quarterly Newsletter - Safety now
including articles in that.
week Basic Safety and Health Course (7) Alcohol
Program and VDT covered by speakers.
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Injuries in 3 categories:
unsafe physical condition
unsafe personal act (improper lifting, removing
MOM
safety devices, improper
equipment)
unsafe personal factor (carelessness, physical
defects, physical
state, lack of
knowledge)
considering use of personnel in Psychological
Services Division re employees injured as result of
unsafe personal act and unsafe personal factor.
7 IF 7_VT _-Z -4
Gemb
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 11 Ir
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CENTRAL INTELLIGENCE AGENCY
Occupational Safety and Health Committee
Meeting Agenda
1400 - 1500 Hours
25 July 1985
7D32, Headquarters Building
1.
2.
STAT
3.
3.
STAT
4.
Introduction of Chairman
Introduction of Committee Members and Technical
Advisors, and Deputy Chief, Safety Division, OMS
Occupational Safety and Health Program
Update, asbestos, Remington Rand Safes-
afes -
5. Briefing on Agency's Asbestos Abatement Program
6. Open for comments or questions concerning the report of
Accident Analyses for CY 1984.
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 STAT
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OCCUPATIONAL SAFETY AND
HEALTH FOR THE
FEDERAL EMPLOYEE
U.S. DEPARTMENT OF LABOR
OCCUPATIONAL SAFETY AND HEALTH
ADMINISTRATION
OFFICE OF FEDERAL AGENCY SAFETY PROGRAMS
Washington, D.C
February 1, 1984
SAFETY & HEALTH COMMITTEES
Pages 8, 36, 37, 38, 41
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TABLE OF CONTENTS
Page
Introduction ..........................................................................................................
Section 19 of the Occupational Safety and Health Act of 1970 ........................ 3
United States Code Title 5 .................................................................................. 5
President's Executive Order 12196, Occupational Safety and
Health Programs for Federal Employees ........................................................ 7
Title 29 Code of Federal Regulations Part 1960, Basic Program
Elements for Federal Employee Occupational Safety and Health
Programs ............................................................................................................ 15
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INTRODUCTION
This booklet contains various materials pertaining to the Federal occupational
safety and health program which is coordinated by the Office of Federal Agency
Safety Programs, Occupational Safety and Health Administration, U.S. Department
of Labor. This booklet will inform the agency head, employees of the agency, and oth-
er interested persons of the occupational safety and health protection provided for the
employees of the agency.
The following is a brief synopsis of each piece of material in this booklet:
A. The Occupational Safety and Health Act of 1970 is the law requiring that
safe and healthful workplaces be provided for all employees. Section 19 of
the Act requires the head of each agency to establish and maintain an
occupational safety and health program for its employees. It also requires
the Secretary of Labor to report to the President on the Federal
occupational safety and health program.
B. Section 7902, Title 5, U.S. Code directs the head of each Federal agency to
develop and support organized safety and health programs and to report to
the Secretary of Labor any injuries and accidents that occur to their
employees.
C. Executive Order No. 12196 defines the responsibilities and outlines the
duties of the Secretary of Labor and each agency head as pertaining to the
Federal occupational safety and health program. It also establishes the
Federal Advisory Council on Occupational Safety and Health to assist the
Secretary of Labor.
D. Title 29 of the Code of Federal Regulations Part 1960, "Basic Program
Elements for Federal Employee Occupational Safety and Health Pro-
grams," outlines specific requirements necessary for each agency to
establish and maintain an occupational safety and health program.
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THE OCCUPATIONAL SAFETY AND HEALTH ACT OF 1970
Public Law 91-596
91st Congress, S. 2193
December 29, 1970
AN ACT
To assure safe and healthful working conditions for working men and women; by authorizing enforcement of
the standards developed under the Act; by assisting and encouraging the States in their efforts to assure
safe and healthful working conditions; by providing for research, information, education, and training in
the field of occupational safety and health; and for other purposes.
Be it enacted by the Senate and the House of Representatives of the United
States of America in Congress assembled, That this Act may be cited as the
"Occupational Safety and Health Act of 1970."
FEDERAL AGENCY SAFETY PROGRAMS AND RESPONSIBILITIES
SEC. 19. (a) It shall be the responsibility of the head of each Federal agency to es-
tablish and maintain an effective and comprehensive occupational safety and health
program which is consistent with the standards promulgated under section 6. The
head of each agency shall (after consultation with representatives of the employees
thereof)-
(1) provide safe and healthful places and conditions of employment, consist-
ent with the standards set under section 6;
(2) acquire, maintain, and require the use of safety equipment, personal
protective equipment, and devices reasonably necessary to protect employees;
(3) keep adequate records of all occupational accidents and illnesses for
proper evaluation and necessary corrective action;
(4) consult with the Secretary with regard to the adequacy as to form and
content of records kept pursuant to subsection (aX3) of this section; and
(5) make an annual report to the Secretary with respect to occupational
accidents and injuries and the agency's program under this section. Such report
shall include any report submitted under section 7902(eX2) of title 5, United
States Code.
(b) The Secretary shall report to the President a summary or digest of reports
submitted to him under subsection (aX5) of this section, together with his evaluations
of and recommendations derived from such reports. The President shall transmit
annually to the Senate and the House of Representatives a report of the activities of
Federal agencies under this section.
(c) Section 7902(cXl) of title 5, United States Code, is amended by inserting
after "agencies" the following: "and of labor organizations representing employees".
(d) The Secretary shall have access to records and reports kept and filed by
Federal agencies pursuant to subsections (aX3) and (5) of this section unless those
records and reports are specifically required by Executive order to be kept secret in
the interest of national defense or foreign policy, in which case the Secretary shall
have access to such information as will not jeopardize national defense or foreign
policy.
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Section 7902. Safety Programs.
(a) For the purpose of this section-
(1) "employee" means an employee as defined by section 8101 of this title;
(2) "agency" means an agency in any branch of the Government of the
United States, including an instrumentality wholly owned by the United States,
and the government of the District of Columbia.
(b) The Secretary of Labor shall carry out a safety program under section
941(bX 1) of Title 33 covering the employment of each employee of an -agency.
(c) The President may-
(1) establish by Executive order a safety council composed of representa-
tives of the agencies and of Labor organizations representing employees to serve
as an advisory body to the Secretary in furtherance of the safety program carried
out by the Secretary under subsection (b) of this section; and
(2) undertake such other measures as he considers proper to prevent injuries
and accidents to employees of the agencies.
(d) The head of each agency shall develop and support organized safety
promotion to reduce accidents and injuries among employees of his agency, encourage
safe practices, and eliminate work hazards and health risks.
(e) Each agency shall-
(1) keep a record of injuries and accidents to its employees whether or not
they result in loss of time or in the payment or furnishing of benefits; and
(2) make such statistical or other reports on such forms as the Secretary
may prescribe by regulation.
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Federal Register
Vol. 45, No. 40
Wednesday, February 27, 1980
Presidential Documents
Executive Order 12196 of February 26, 1980
The President Occupational Safety and Health Programs for Federal
Employees
By the authority vested in me as President by the Constitution and statutes of the
United States of America, including Section 7902(c) of Title 5 of the United States
Code and in accord with Section 19 of the Occupational Safety and Health Act of
1970, as amended (29 U.S.C. 668), it is ordered:
1-1. Scope of this Order.
1-101. This order applies to all agencies of the Executive Branch except military
personnel and uniquely military equipment, systems, and operations.
1-102. For the purposes of this order, the term "agency" means an Executive
department, as defined in 5 U.S.C. 101, or any employing unit or authority of the
Federal government, other than those of the judicial and legislative branches.
Since section 19 of the Occupational Safety and Health Act ("the Act") covers all
Federal employees, however, the Secretary of Labor ("the Secretary") shall
cooperate and consult with the heads of agencies in the legislative and judicial
branches of the government to help them adopt safety and health programs.
1-2. Heads of Agencies.
1-201. The head of each agency shall:
(a) Furnish to employees places and conditions of employment that are free from
recognized hazards that are causing or are likely to cause death or serious physical
harm.
(b) Operate an occupational safety and health program in accordance with the
requirements of this order and basic program elements promulgated by the
Secretary.
(c) Designate an agency official with sufficient authority to represent the interest
and support of the agency head to be responsible for the management and
administration of the agency occupational safety and health program.
(d) Comply with all standards issued under section 6 of the Act, except where the
Secretary approves compliance with alternative standards. When an agency head
determines it necessary to apply a different standard, that agency head shall, after
consultation with appropriate occupational safety and health committees where
established, notify the Secretary and provide justification that equivalent or
greater protection will be assured by the alternate standard.
(e) Assure prompt abatement of unsafe or unhealthy working conditions. When-
ever an agency cannot promptly abate such conditions, it shall develop an
abatement plan setting forth a timetable for abatement and a summary of interim
steps to protect employees. Employees exposed to the conditions shall be informed
of the provisions of the plan. When a hazard cannot be abated without assistance
of the General Services Administration or other Federal lessor agency, an agency
shall act with the lessor agency to secure abatement.
7
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12770 Federal Register / Vol. 45, No. 40 / Wednesday, February 27, 1980 / Presidential Documents
(f) Establish procedures to assure that no employee is subject to restraint,
interference, coercion, discrimination or reprisal for filing a report of an unsafe or
unhealthy working condition, or other participation in agency occupational safety
and health program activities.
(g) Assure that periodic inspections of all agency workplaces are performed by
personnel with equipment and competance to recognize hazards.
(h) Assure response to employee reports of hazardous conditions and require
inspections within twenty-four hours for imminent dangers, three working days for
potential serious conditions, and twenty working days for other conditions. Assure
the right to anonymity of those making the reports.
(i) Assure that employee representatives accompany inspections of agency
workplaces.
(j) Operate an occupational safety and health management information system,
which shall include the maintenance of such records as the Secretary may require.
(k) Provide safety and health training for supervisory employees, employees
responsible for conducting occupational safety and health inspections, all members
of occupational safety and health committees where established, and other
employees.
(1) Submit to the Secretary an annual report on the agency occupational safety and
health program that includes information the Secretary prescribes.
1-3. Occupational Safety and Health Committees.
1-301. Agency heads may establish occupational safety and health committees. If
committees are established, thay shall be established at both the national level
and, for agencies with field or regional offices, other appropriate levels. The
committees shall be composed of representatives of management and an equal
number of nonmanagement employees or their representatives. Where there are
exclusive bargaining representatives for employees at the national or other level in
an agency, such representatives shall select the appropriate nonmanagement
members of the committee.
1-302. The committees shall, except where prohibited by law,
(a) Have access to agency information relevant to their duties, including informa-
tion on the nature and hazardousness of substances in agency workplaces.
(b) Monitor performance, including agency inspections, of the agency safety and
health programs at the level they are established.
(c) Consult and advise the agency on the operation of the program.
1-303. A Committee may request the Secretary of Labor to conduct an evaluation
or inspection pursuant to this order if half of a Committee is not substantially sat-
isfied with an agency's response to a report of hazardous working conditions.
1-4. Department of Labor.
1-401. The Secretary of Labor shall:
(a) Provide leadership and guidance to the heads of agencies to assist them with
their occupational safety and health responsibilities.
(b) Maintain liaison with the Office of Management and Budget in matters
relating to this order and coordinate the activities of the Department with those of
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Federal Register / Vol. 45, No. 40 / Wednesday, February 27, 1980 / Presidential Documents 12771
other agencies that have responsibilities or functions related to Federal employees
safety and health, including the Office of Personnel Management, the Department
of Health, Education, and Welfare, and the General Services Administration.
(c) Issue, subject to the approval of the Director of the Office of Management and
Budget, and in consultation with the Federal Advisory Council on Occupational
Safety and Health, a set of basic program elements. The Program elements shall
help agency heads establish occupational safety and health committees and
operate effective occupational safety and health programs, and shall provide
flexibility to each agency head to implement a program consistent with its mission,
size and organization. Upon request of an agency head, and after consultation with
the Federal Advisory Council on Occupational Safety and Health, the Secretary
may approve alternate program elements.
(d) Prescribe recordkeeping and reporting requirements.
(e) Assist agencies by providing training materials, and by conducting training
programs upon request and with reimbursement.
(f) Facilitate the exchange of ideas and information throughout the government
about occupational safety and health.
(g) Provide technical services to agencies upon request, where the Secretary deems
necessary, and with reimbursement. These services may include studies of
accidents, causes of injury and illness, identification of unsafe and unhealthful
working conditions, and means to abate hazards.
(h) Evaluate the occupational safety and health programs of agencies and
promptly submit reports to the agency heads. The evaluations shall be conducted
through such scheduled headquarters or field reviews, studies or inspections as the
Secretary deems necessary, at least annually for the larger or more hazardous
agencies or operations, and as the Secretary deems appropriate for the smaller or
less hazardous agencies.
(i) Conduct unannounced inspections of agency workplaces when the Secretary
determines necessary if an agency does not have occupational safety and health
committees; or in response to reports of unsafe or unhealthful working conditions,
upon request of occupational safety and health committees under Section 1-3; or,
in the case of a report of an imminent danger, when such a committee has not re-
sponded to an employee who has alleged to it that the agency has not adequately
responded to a report as required in 1-201 (h). When the Secretary or his designee
performs an inspection and discovers unsafe or unhealthy conditions, a violation of
any provisions of this order, or any safety or health standards adopted by an
agency pursuant to this order, or any program element approved by the Secretary,
he shall promptly issue a report to the head of the agency and to the appropriate
occupational safety and health committee, if any. The report shall describe the
nature of the findings and may make recommendations for correcting the
violation.
(j) Submit to the President each year a summary report of the status of the
occupational safety and health of Federal employees, and, together with agency
responses, evaluations of individual agency progress and problems in correcting
unsafe and unhealthful working conditions, and recommendations for improving
their performance.
(k) Submit to the President unresolved disagreements between the Secretary and
agency heads, with recommendations.
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12772 Federal Register / Vol. 45, No. 40 / Wednesday, February 27, 1980 / Presidential Documents
(1) Enter into agreements or other arrangements as necessary or appropriate with
the National Institute for Occupational Safety and Health and delegate to it the
inspection and investigation authority provided under this section.
1-5. The Federal Advisory Council on Occupational Safety and Health.
1-501. The Federal Advisory Council on Occupational Safety and Health,
established pursuant to Executive Order No. 11612, is continued. It shall advise
the Secretary in carrying out responsibilities under this order. The Council shall
consist of sixteen members appointed by the Secretary, of whom eight shall be re-
presentatives of Federal agencies and eight shall be representatives of labor
organizations representing Federal employees. The members shall serve three-year
terms with the terms of five or six members expiring each year, provided this
Council is renewed every two years in accordance with the Federal Advisory
Committee Act. The members currently serving on the Council shall be deemed to
be its initial members under this order and their terms shall expire in accordance
with the terms of their appointment.
1-502. The Secretary, or a designee, shall serve as the Chairman of the Council,
and shall prescribe rules for the conduct of its business.
1-503. The Secretary shall make available necessary office space and furnish the
Council necessary equipment, supplies, and staff services, and shall perform such
functions with respect to the Council as may be required by the Federal Advisory
Committee Act, as amended (5 U.S.C. App. I).
1-601. Within six months of the effective date of this order the Secretary of
Labor and the Administrator of the General Services Administration shall initiate
a study of conflicts that may exist in their standards and other requirements
affecting Federal employee safety and health, and shall establish a procedure for
resolving conflicting standards for space leased by the General Services
Administration.
1-602. In order to assist the agencies in carrying out their duties under Section 19
of the Act and this order the Administrator shall:
(a) Upon request, require personnel of the General Services Administration to
accompany the Secretary or an agency head on any inspection or investigation
conducted pursuant to this order of a facility subject to the authority of the
General Services Administration.
(b) Assure prompt attention to reports from agencies of unsafe or unhealthy
conditions of facilities subject to the authority of the General Services Administra-
tion; where abatement cannot be promptly effected, submit to the agency head a
timetable for action to correct the conditions; and give priority in the allocation of
resources available to the Administrator for prompt abatement of the conditions.
(c) Procure and provide safe supplies, devices, and equipment, and establish and
maintain a product safety program for those supplies, devices, equipment and
services furnished to agencies, including the issuance of Material Safety Data
Sheets when hazardous substances are furnished them.
1-701. Employees shall be authorized official time to participate in the activities
provided for by this order.
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Federal Register / Vol. 45, No. 40 / Wednesday, February 27, 1980 / Presidential Documents 12773
1-702. Nothing in this order shall be construed to impair or alter the powers and
duties of the Secretary or heads of other Federal agencies pursuant to Section 19
of the Occupational Safety and Health Act of 1970, Chapter 71 of Title 5 of the
United States Code, Sections 7901, 7902, and 7903 of Title 5 of the United States
Code, nor shall it be construed to alter any other provisions of law or Executive Or-
der providing for collective bargaining agreements and related procedures, or
affect the responsibilities of the Director of Central Intelligence to protect
intelligence sources and methods (50 U.S.C. 403(dX3)).
1-703. Executive Order No. 11807 of September 28, 1974, is revoked.
1-704. This order is effective July 1, 1980.
THE WHITE HOUSE
February 26, 1980.
]FR Doc. 80-6330
Filed 2-26-80: 1139 am]
Billing code 3195-01-M
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BASIC PROGRAM ELEMENTS FOR FEDERAL EMPLOYEE
OCCUPATIONAL SAFETY AND HEALTH PROGRAMS
29 CFR, PART 1960
Department of Labor
Occupational Safety and Health Administration
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OCCUPATIONAL SAFETY AND HEALTH
PART 1960
BASIC PROGRAM ELEMENTS FOR FEDERAL EMPLOYEE
OCCUPATIONAL SAFETY AND HEALTH PROGRAMS AND
RELATED MATTERS
Sec.
1960.1 Purpose and Scope.
1960.2 Definitions.
1960.3-5 [Reserved]
1960.6 Designation of agency safety and health officials.
1960.7 Financial management.
1960.8 Agency responsibilities.
1960.9 Supervisory responsibilities.
1960.10 Employee responsibilities and rights.
1960.11 Evaluation of occupational safety and health performance.
1960.12 Dissemination of occupational safety and health program information.
1960.13-15 [Reserved]
1960.16 Compliance with OSHA standards.
1960.17 Alternate standards.
1960.18 Supplementary standards.
1960.19 Other Federal agency standards affecting occupational safety and
health.
1960.20-24 [Reserved]
1960.25 Qualifications of safety and health inspectors and agency inspections.
1960.26 Conduct of inspections.
1960.27 Representatives of officials in charge and representatives of employees.
1960.28 Employee reports of unsafe or unhealthful working conditions.
1960.29 Accident investigation.
1960.30 Abatement of unsafe or unhealthful working conditions.
1960.31 Inspections by OSHA.
1960.32-33 [Reserved]
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OCCUPATIONAL SAFETY AND HEALTH
SUBPART E-GENERAL SERVICES ADMINISTRATION AND
OTHER FEDERAL AGENCIES
1960.34 General provisions.
1960.35 National Institute for Occupational Safety and Health.
SUBPART F-OCCUPATIONAL SAFETY AND
HEALTH COMMITTEES
1960.36 General provisions.
1960.37 Committee organization.
1960.38 Committee formation.
1960.39 Agency responsibilities.
1960.40 Establishment committee duties.
1960.41 National committee duties.
1960.42-45 [Reserved]
1960.46 Agency responsibility.
1960.47 Results of investigations.
1960.48-53 [Reserved]
1960.54
1960.55
1960.56
1960.57
1960.58
1960.59
1960.60
1960.61-65
and employee representatives.
SUBPART I-RECORDKEEPING AND
REPORTING REQUIREMENTS
1960.66 Purpose, scope and general provisions.
1960.67 Record or log of occupational injuries and illnesses.
1960.68 Supplementary record of occupational injuries and illnesses.
1960.69 Annual Summaries of Federal Occupational Injuries and Illnesses.
1960.70 Reporting of serious accidents.
1960.71 Location and utilization of records and reports.
1960.72 Access to records by Secretary.
1960.73 Retention of records.
1960.74 Agency annual reports.
1960.75-77 [Reserved]
Training
Training
Training
Training
Training
of top management officials.
of supervisors.
of safety and health specialists.
of safety and health inspectors.
of collateral duty safety and health personnel
members.
Training of employees
Training assistance.
[Reserved]
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SUBPART J-EVALUATION OF FEDERAL OCCUPATIONAL
SAFETY AND HEALTH PROGRAMS
1960.78 Purpose and scope.
1960.79 Self-evaluations of occupational safety and health programs.
1960.80 Secretary's evaluations of agency occupational safety and health
programs.
1960.81-83 [Reserved]
SUBPART K-FIELD FEDERAL SAFETY AND
HEALTH COUNCILS
1960.84 Purpose.
1960.85 Role of the Secretary.
1960.86 Establishing councils.
1960.87 Objectives.
1960.88 Membership and participation.
1960.89 Organization.
1960.90 Operating procedures.
1960.91 [Reserved]
AUTHORITY: Secs. 19 and 24 of the Occupational Safety and Health Act of 1970 (84
Stat. 1609,1614, (29 U.S.C. 668, 673)); Secretary of Labor's Order No. 8-76 (41
FR 25059); E.O. 12196.
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SUBPART A-GENERAL
1960.1-PURPOSE AND SCOPE OF THIS PART
(a) Section 19 of the Occupational Safety and Health
Act (the Act) contains special provisions to assure safe
and healthful working conditions for Federal employ-
ees. Under that section, it is the responsibility of the
head of each Federal agency to establish and maintain
an effective and comprehensive occupational safety
and health program which is consistent with the
standards promulgated under section 6 of the Act.
The Secretary of Labor (the Secretary), under section
19, is to report to the President certain evaluations
and recommendations with respect to the programs of
the various agencies, and the duties which section 24
of the Act imposes on the Secretary of Labor neces-
sarily extend to the collection, compilation and analy-
sis of occupational safety and health statistics from
the Federal Government. The role of the General
Services Administration in this area stems from its
duties as the Government's principal landlord and
from its specific safety and health responsibilities
under 41 CFR Part 101, Subchapter D, Federal
Property Management Regulations.
(b) Executive Order 12196, Occupational Safety and
Health Programs for Federal Employees, issued Feb-
ruary 26, 1980, prescribes additional responsibilities
for the heads of agencies, the Secretary, and the
General Services Administrator. Among other duties,
the Secretary is required to issue basic program
elements in accordance with which the heads of
agencies shall operate their safety and health pro-
grams. The purpose of this part is to issue these basic
program elements. Although agency heads are re-
quired to operate a program in accordance with the
basic program elements, those elements contain nu-
merous provisions which, by their terms, permit agen-
cy heads the flexibility necessary to implement their
programs in a manner consistent with their respective
missions, sizes, and organizations. Moreover, an agen-
cy head, after consultation with agency employees or
their representatives and with appropriate safety and
health committees may request the Secretary to con-
sider approval of alternate program elements; the
Secretary, after consultation with the Federal Adviso-
ry Council on Occupational Safety and Health, may
approve such alternate program elements.
(c) Under Executive Order 12196, the Secretary is
required to perform various services for the agencies,
including consultation, training, recordkeeping, in-
spections, and evaluations. Agencies are encouraged
to seek such assistance from the Secretary as well as
advice on how to comply with the basic program
elements and operate effective occupational safety
and health programs. Upon the request of an Agency,
the Office of Federal Agency Safety and Health
Programs will review proposed agency plans for the
implementation of program elements.
(d) Section 19 of the Act and the Executive Order
require specific opportunities for employee participa-
tion in the operation of agency safety and health
programs. The manner of fulfilling these require-
ments is set forth in part in these program elements.
These requirements are separate from but consistent
with the Federal Service Labor Management Rela-
tions Statute (5 U.S.C. 71) and regulations dealing
with labor-management relations within the Federal
Government.
(e) Executive Order 12196 and these basic program
elements apply to all agencies of the Executive
Branch. They apply to all Federal employees. They
apply to all working conditions of Federal employees
except those involving uniquely military equipment,
systems, and operations.
(f) The Executive Order and this part do not apply to
employees or working conditions of employees of
private contractors performing work under govern-
ment contracts, regardless of whether such privately
employed workers perform their duties in government
owned or leased facilities with government equipment
or together with government personnel. Protection of
employees of private contractors is assured under the
other provisions of the Act, not under section 19. No
provision of the Executive Order or this part shall be
construed in any manner to relieve any private em-
ployer, including Federal contractors, or their employ-
ees of any rights or responsibilities under the provi-
sions of the Act, including compliance activities
conducted by the Department of Labor or other
appropriate authority.
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(g) Federal employees who work in establishments of
private employers are covered by their agencies' occu-
pational safety and health programs. Although an
agency may not have the authority to require abate-
ment of hazardous conditions in a private sector
workplace, the agency head must assure safe and
1960.2
healthful working conditions for his/her employees.
This shall be accomplished by administrative controls,
personal protective equipment, or withdrawal of Fe-
deral employees from the private sector facility to the
extent necessary to assure that the employees are
protected.
DEFINITIONS
(a) The term "Act" means the Occupational Safety
and Health Act of 1970 (84 Stat. 1590 et seq., 29
U.S.C. 651 et seq.).
(b) The term "agency" for the purposes of this part
means an Executive Department, as defined in 5
U.S.C. 101, or any employing unit or authority of the
Executive Branch of the Government. For the pur-
poses of this part to the extent it implements section
19 of the Act, the term "agency" includes the United
States Postal Service. By agreement between the
Secretary of Labor and the head of an agency of the
Legislative or Judicial Branches of the Government,
these regulations may be applicable to such agencies.
(c) The term "agency liaison" means an agency per-
son appointed with full authority and responsibility to
represent the occupant agency management with the
official in charge of a facility or installation such as a
GSA Building Manager.
(d) The term "building manager" means the person
who manages one or several buildings under the
authority of a Federal agency. For example, a build-
ing manager may be the GSA person who manages
building(s) for GSA.
(e) As used in Executive Order 12196, the term
"consultation with representatives of the employees
thereof" shall include such consultation, conference,
or negotiation with representatives of agency employ-
ees as is consistent with the Federal Service Labor
Management Relations Statute (5 U.S.C. 71), or
collective bargaining or other labor-management ar-
rangements. As used in this part, the term "represen-
tative of employees" shall be interpreted with due
regard for any obligation imposed by the aforemen-
tioned statute and any other labor-management ar-
rangement that may cover the employees involved.
(f) The term "Designated Agency Safety and Health
Official" means the individual who is responsible for
the management of the safety and health program
within an agency, and is so designated or appointed by
the head of the agency pursuant to ? 1960.6 and the
provisions of Executive Order 12196.
(g) The term "employee" as used in this part means
any person, other than members of the Armed Forces,
employed or otherwise suffered, permitted, or re-
quired to work by an "agency" as the latter term is
defined in paragraph (b) of this section.
(h) The term "establishment" means a single physical
location where business is conducted or where services
or operations are performed. Where distinctly sepa-
rate activities are performed at a single physical
location, each activity shall be treated as a separate
"establishment." Typically, an "establishment" as
used in this part refers to a field activity, regional
office, area office, installation, or facility.
(i) The term "uniquely military equipment, systems,
and operations" excludes from the scope of the order
the design of Department of Defense equipment and
systems that are unique to the national defense mis-
sion, such as military aircraft, ships, submarines,
missiles, and missile sites, early warning systems,
military space systems, artillery, tanks, and tactical
vehicles; and excludes operations that are uniquely
military such as field maneuvers, naval operations,
military flight operations, associated research test and
development activities, any ? actions required under
emergency conditions. The term includes within the
scope of the Order Department of Defense workplaces
and operations comparable to those of industry in the
private sector such as: Vessel, aircraft, and vehicle
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OCCUPATIONAL SAFETY AND HEALTH
repair, overhaul, and modification (except for equip-
ment trials); construction; supply services; civil engi-
neering or public works; medical services; and office
work.
(j) The term "incidence rates" means the number of
injuries and illnesses, or lost workdays, per 100 full-
time workers. Rates are calculated as
N=number of injuries and illnesses, or number of lost workdays.
EH=total hours worked by all employees during a month, a
quarter, or a fiscal year.
200,000=base for 100 full-time equivalent workers (working 40
hours per week, 50 weeks per year).
(k) The term "inspection" means a comprehensive
survey of all or part of a workplace in order to detect
safety and health hazards. Inspections are normally
performed during the regular work hours of the
agency, except as special circumstances may require.
Inspections do not include routine, day-to-day visits
by agency occupational safety and health personnel,
or routine workplace surveillance of occupational
health conditions.
(I) The term "Lost Workday Cases" means injuries
and illnesses which involve days, or parts of days,
away from work beyond the date of injury. "Lost
Workdays-Away from Work" means the number of
workdays (consecutive or not) during which the em-
ployee would have worked but could not because of an
occupational injury or illness.
(m) The term "representative of management" means
a supervisor or management official as defined in the
applicable labor-management relations program cov-
ering the affected employees.
(n) The term "medical treatment" includes treatment
administered by a physician, or by licensed or regis-
tered professional personnel understanding orders of a
physician, for an occupational injury or illness which
does not result in days away from work. "Medical
treatment" does not include first aid treatment, even
though provided by a physician or licensed or regis-
tered professional personnel. For further details and
specific example of what is considered first aid treat-
ment versus medical treatment, see OSHA 2014,
Recordkeeping and Reporting Guidelines for Federal
Agencies.
(o) The term "recordable occupational injuries or
illnesses" means any occupational injuries or illnesses
which result in:
(1) Occupational-related deaths regardless of the time
between injury and death, or the length of illness;
(2) Nonfatal occupational illnesses; or
(3) Nonfatal occupational injuries which involve days
away from work or medical treatment.
(p) [Reserved]
(q) The term "Safety and Health Inspector" means a
safety and/or occupational health specialist or other
person authorized pursuant to Executive Order
12196, section 1-201(g), to carry out inspections for
the purpose of Subpart D of this part, a person having
equipment and competence to recognize safety and/or
health hazards in the workplace.
(r) The term "Safety and Health Official" means an
individual who manages the occupational safety an-
d/or occupational health program at organizational
levels below the Designated Agency Safety and
Health Official.
(s) The term "Safety and Health Specialist" means a
person or persons meeting the Office of Personnel
Management standards for such occupations, which
include but are not limited to:
Safety Manager/Specialist GS-018
Safety Engineer GS-803
Fire Protection Engineer GS-804
Industrial Hygienist GS-690
Fire Protection Specialist/ Marshal GS-081
Health Physicist GS- 1306
Occupational Medicine Physician GS-602
Occupational Health Nurse GS-610
Safety Technician GS-019
Physical Science Technician GS-1311
Environmental Health Technician GS-699
Air Safety Investigation Officer GS-1815
Aviation Safety Specialist GS-1825
Chemist GS-1320
Health Technician GS-645
Highway Safety Manager GS-2125
or equally qualified military, agency, or non-
government personnel. The agency head shall be
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OCCUPATIONAL SAFETY AND HEALTH
responsible for determination and certification of
equally qualified personnel.
(t) The term "workplace" means a physical location
where the agency's work or operations are performed.
(u) The term "imminent danger" means any condi-
tions or practices in any workplace which are such
that a danger exists which could reasonably be ex-
pected to cause death or serious physical harm imme-
diately or before the imminence of such danger can be
eliminated through normal procedures.
(v) The word "serious" as used in "serious hazard,"
"serious violation" or "serious condition" means a
hazard, violation or condition such that there is a
substantial probability that death or serious physical
harm could result.
(w) The term "certified safety and health committee"
means an agency safety and health committee that
meets the provisions of section 1-3 of Exective Order
12196 and of this part, as listed and attested to by the
head of each agency in writing to the Secretary.
(x) The term "reprisal" as used in this part means any
act of restraint, interference, coercion or discrimina-
tion against an employee for exercising his or her
rights under Executive Order 12196 and this part, or
for participating in the agency's safety and health
program.
1960.3-5 [RESERVED]
SUBPART B-ADMINISTRATION
1960.6
DESIGNATION OF AGENCY SAFETY AND HEALTH
OFFICIALS
(a) The head of each agency shall designate an offi-
cial with sufficient authority and responsibility to
represent effectively the interest and support of the
agency head in the management and administration
of the agency occupational safety and health program.
This Designated Agency Safety and Health Official
should be of the rank of Assistant Secretary, or of
equivalent rank, or equivalent degree of responsibility,
and shall have sufficient headquarters staff with the
necessary training and experience. The headquarters
staff should report directly to, or have appropriate
access to, the Designated Agency Safety and Health
Official, in order to carry out the responsibilities
under this part.
(b) The Designated Agency Safety and Health Offi-
cial shall assist the agency head in establishing:
(1) An agency occupational safety and health policy
and program to carry out the provisions of section 19
of the Act, Executive Order 12196, and this part;
(2) An organization, including provision for the desig-
nation of safety and health officials at appropriate
levels, with adequate budgets and staffs to implement
the occupational safety and health program at all
operational levels;
(3) A set of procedures that ensures effective imple-
mentation of the agency policy and program as
required by section 19 of the Act, Executive Order
12196, and the program elements of this part, consid-
ering the mission, size, and organization of the
agency;
(4) Goals and objectives for reducing and eliminating
occupational accidents, injuries, and illnesses;
(5) Plans and procedures for evaluating the agency's
occupational safety and health program effectiveness
at all operational levels; and
(6) Priorities with respect to the factors which cause
occupational accidents, injuries, and illnesses in the
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OCCUPATIONAL SAFETY AND HEALTH
agency's workplaces so that appropriate corrective
actions can be taken.
(c) The agency head shall assure that safety and
health officials are designated at each appropriate
level with sufficient authority and responsibility to
plan for and assure funds for necessary safety and
health staff, equipment, materials, and training re-
quired to ensure implementation of an effective occu-
pational safety and health program.
1960.7-FINANCIAL MANAGEMENT
(a) The head of each agency shall ensure that the
agency budget submission includes appropriate finan-
cial and other resources to effectively implement and
administer the agency's occupational safety and
health program.
(b) The Designated Agency Safety and Health Offi-
cial, management officials in charge of each establish-
ment, safety and health officials at all appropriate
levels, and other management officials shall be re-
sponsible for planning, requesting resources, imple-
menting, and evaluating the occupational safety and
health program budget in accordance with the regula-
tions of the Office of Management and Budget Circu-
lar A-] 1 (sections 13.2(f) and 13.5(f)) and other rel-
evant documents.
(1) Sufficient personnel to implement and administer
the program at all levels, including necessary adminis-
trative costs such as training, travel, and personal
protective equipment;
(2) Abatement of unsafe or unhealthful working con-
ditions related to agency operations or facilities;
(3) Safety and health sampling, testing, and diagnos-
tic and analytical tools and equipment, including
laboratory analyses;
(4) Any necessary contracts to identify, analyze, or
evaluate unsafe or unhealthful working conditions and
operations;
(5) Program promotional costs such as publications,
posters, or films;
(c) Appropriate resources for an agency's occupation-
al safety and health program shall include, but not be
limited to:
(6) Technical information, documents, books, stand-
ards, codes, periodicals, and publications; and
(7) Medical surveillance programs for employees.
1960.8=AGENCY RESPONSIBILITIES
(a) The head of each agency shall furnish to each
employee employment and a place of employment
which are free from recognized hazards that are
causing or are likely to cause death or serious physical
harm.
(b) The head of each agency shall comply with the
Occupational Safety and Health Administration
standards applicable to the agency.
(c) The head of each agency shall develop, implement,
and evaluate an occupational safety and health pro-
gram in accordance with the requirements of section
19 of the Act, Executive Order 12196, and the basic
program elements prescribed in this part, or approved
alternate program elements.
(d) The head of each agency shall acquire, maintain,
and require the use of approved personal protective
equipment, approved safety equipment, and other
devices necessary to protect employees.
(e) In order to provide essential specialized expertise,
agency heads shall authorize safety and health per-
sonnel to utilize such expertise from whatever source
available, including but not limited to other agencies,
professional groups, consultants, universities, labor
organizations, and safety and health committees.
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Employees who exercise supervisory functions shall,
to the extent of their authority, furnish employees
employment and a place of employment which are
free from recognized hazards that are causing or are
likely to cause death or serious physical harm. They
1960.9
SUPERVISORY RESPONSIBILITIES
shall also comply with the occupational safety and
health standards applicable to their agency and with
all rules, regulations, and orders issued by the head of
the agency with respect to the agency occupational
safety and health program.
1960.10-EMPLOYEE RESPONSIBILITIES AND RIGHTS
(a) Each employee shall comply with the standards,
rules, regulations, and orders issued by his/her agency
in accordance with section 19 of the Act, Executive
Order 12196, and this part which are applicable to
his/her own actions and conduct.
(b) Employees shall use safety equipment, personal
protective equipment, and other devices and proce-
dures provided or directed by the agency and neces-
sary for their protection.
1960.11
(c) Employees shall have the right to report unsafe
and unhealthful working conditions to appropriate
officials.
(d) Employees shall be authorized official time to
participate in the activities provided for in section 19
of the Act, Executive Order 12196, this part, and the
agency occupational safety and health program.
EVALUATION OF OCCUPATIONAL SAFETY AND
HEALTH PERFORMANCE
Each agency head shall ensure that any performance
evaluation of any management official in charge of an
establishment, any supervisory employee, or other
appropriate management official, measures that em-
ployee's performance in meeting requirements of the
agency occupational safety and health program, con-
sistent with the employee's assigned responsibilities
and authority, and taking into consideration any
applicable regulations of the Office of Personnel
Management or other appropriate authority. The
recognition of superior performance in discharging
safety and health responsibilities by an individual or
group should be encouraged and noted.
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1960.12-DISSEMINATION OF OCCUPATIONAL SAFETY AND
HEALTH PROGRAM INFORMATION
(a) Copies of the Act, Executive Order 12196, pro-
gram elements published in this part, details of the
agency's occupational safety and health program, and
applicable safety and health standards shall be made
available upon request to employees or employee rep-
resentatives for review.
(b) A copy of the agency's written occupational safety
and health program applicable to the establishment
shall be made available to each supervisor, each
occupational safety and health committee member,
and to employee representatives.
(c) Each agency shall post conspicuously in each
establishment, and keep posted, a poster informing
employees of the provisions of the Act, Executive
Order 12196, and the agency occupational safety and
health program under this part. The Department of
Labor will furnish the core text of a poster to
agencies. Each agency shall add the following items:
(1) Details of the agency's procedures for responding
to reports by employees of unsafe or unhealthful
working conditions, and to allegations of discrimina-
tion or reprisal due to participation in safety and/or
health activities; (2) the location where employees may
obtain information about the agency's occupational
safety and health program, including the full text of
agency occupational safety and health standards; and
(3) relevant information about any agency safety and
health committees. Such posters and additions shall
not be altered, defaced, or covered by other material.
(d) A copy of the agency's poster shall be provided to
the Secretary. If the agency needs assistance and
advice on the content and development of the poster,
such shall be requested of the Secretary prior to
printing and distribution.
(e) Agency heads shall promote employee awareness
of occupational safety and health matters through
their ordinary information channels, such as newslet-
ters, bulletins and handbooks.
1960.13-15 [RESERVED]
SUBPART C-STANDARDS
1960.16-COMPLIANCE WITH OSHA STANDARDS
Each agency head shall comply with all occupational
safety and health standards issued under section 6 of
the Act, or with alternate standards issued pursuant
to this subpart. In complying with section 6 standards,
an agency may, upon prior notification to the Secre-
tary, prescribe and enforce more stringent permissible
exposure levels or threshold limit values and may
require more frequent monitoring of exposures with-
out recourse to the approval procedures for alternate
standards described in ? 1960.17. In addition, after
consultation with employees and safety and health
committees and prior notification to the Secretary, an
agency may utilize the latest edition of a reference
standard if it is more stringent than the section 6
standard. After notification, the Secretary may re-
quire the use of the approval procedures for alternate
standards for any of the situations described in this
paragraph.
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1960.17-ALTERNATE STANDARDS
An agency head may apply an alternate standard
where deemed necessary, and shall, after consultation
with employees or their representatives, including
appropriate occupational safety and health commit-
tees, notify the Secretary and request approval of such
alternate standards.
(a) Any request by the head of the agency for an
alternate standard shall be transmitted to the
Secretary.
(b) Any such request for an alternate standard shall
not be approved by the Secretary unless it provides
equivalent or greater protection for affected employ-
ees. Any such request shall include:
(1) A statement of why the agency cannot comply
with the OSHA standard or wants to adopt an
alternate standard;
(2) A description of the alternate standard;
(3) An explanation of how the alternate standard
provides equivalent or greater protection for the af-
fected employees;
(4) A description of interim protective measures af-
forded employees until a decision is rendered by the
Secretary of Labor; and
(5) A summary of written comments, if any, from
interested employees, employee representatives, and
occupational safety and health committees.
1960.18-SUPPLEMENTARY STANDARDS
(a) In addition to complying with emergency tempo-
rary standards issued under section 6 of the Act, an
agency head shall adopt such emergency temporary
and permanent supplementary standards as necessary
and appropriate for application to working conditions
of agency employees for which there exists no appro-
priate OSHA standards. In order to avoid any possi-
ble duplication of effort, the agency head should
notify the Secretary of the subject matter of such
standard when the development of the standard
begins.
(b) The agency head shall send a copy of the final
draft of the permanent supplementary standard to the
Secretary prior to official adoption by the agency,
along with any written comments on the standard
from interested employees, employee representatives,
and occupational safety and health committees. If the
Secretary finds the permanent supplementary stand-
ard to be adopted inconsistent with OSHA standards,
or inconsistent with OSHA enforcement practices
under section 5(aXl) of the Act, the Secretary shall
have 15 working days in which to notify the head of
the agency of this finding. In such a case, the
supplementary standard shall not be adopted, but the
agency will be aforded an opportunity to resubmit a
revised standard that is designed to provide adequate
protection and is consistent with OSHA standards.
Upon request of the agency head, the Secretary shall
offer to the agency technical assistance in the develop-
ment of the supplemental standard.
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OCCUPATIONAL SAFETY AND HEALTH
1960.19-OTHER FEDERAL AGENCY STANDARDS AFFECTING
OCCUPATIONAL SAFETY AND HEALTH
(a) Where employees of different agencies engage in
joint operations, and/or primarily report to work or
carry out operations in the same establishment, the
standards adopted under ? 1960.17 or ? 1960.18 of
the host agency shall govern.
(b) There are situations in which the head of an
agency is required to comply with standards affecting
occupational safety and health issued by a Federal
agency other than OSHA. For example, standards
issued by the Federal Aviation Administration, the
Department of Energy, or the General Services Ad-
ministration may be applicable to certain Federal
workplaces. Nothing in this subpart affects the duty
of any agency head to comply with such standards. In
addition, agency heads should comply with other
standards issued by Federal agencies which deal with
hazardous working conditions, but for which OSHA
has no standards.
(c) Although it is not anticipated that standards of
other Federal agencies will conflict with OSHA
standards, should such conflict occur, the head of the
agency shall inform the other Federal agency and the
Secretary so that joint efforts to resolve the issues
may be undertaken. However, until conflicts are
resolved, agencies shall comply with the more protec-
tive of the conflicting standards.
1960.20-24 [RESERVED]
SUBPART D-INSPECTION AND ABATEMENT
1960.25-QUALIFICATIONS OF SAFETY AND HEALTH
INSPECTORS AND AGENCY INSPECTIONS
(a) Executive Order 12196 requires that each agency
utilize as inspectors "personnel with equipment and
competence to recognize hazards." Inspections shall
be conducted by inspectors qualified to recognize and
evaluate hazards of the working environment and to
suggest general abatement procedures. Safety and
health specialists as defined in ? 1960.2(s), with expe-
rience and/or up-to-date training in occupational
safety and health hazard recognition and evaluation
are considered as meeting the qualifications of safety
and health inspectors. For those working environ-
ments where there are less complex hazards, such
safety and health specializations as cited above may
not be required, but inspectors in such environments
shall have sufficient documented training and/or
experience in the safety and health hazards of the
workplace involved to recognize and evaluate those
particular hazards and to suggest general abatement
procedures. All inspection personnel must be provided
the equipment necessary to conduct a thorough in-
spection of the workplace involved.
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OCCUPATIONAL SAFETY AND HEALTH
(b) Each agency which has workplaces containing
information classified in the interest of national secu-
rity shall provide access to safety and health inspec-
tors who have obtained the appropriate security
clearance.
accident, injury, or illness due to the nature of the
work performed. Sufficient unannounced inspections
and unannounced follow-up inspections should be
conducted by the agency to ensure the identification
and abatement of hazardous conditions.
(c) All areas and operations of each workplace, in-
cluding office operations, shall be inspected at least
annually. More frequent inspections shall be conduct-
ed in all workplaces where there is an increased risk of
(d) When situations arise involving multiple agencies'
responsibilities for conditions affecting employee safe-
ty and health, coordination of inspection functions is
encouraged.
1960.26-CONDUCT OF INSPECTIONS
(a) Preparation. (1) Prior to commencement of the
inspection, the Safety and Health Inspector shall be
provided all available relevant information which
pertains to the occupational safety and health of the
workplace to be inspected, including safety and health
hazard reports, injury and illness records, previous
inspection reports, and reports of unsafe and un-
healthful working conditions.
(2) The Safety and Health Inspector shall determine
in advance, where possible, the actual work proce-
dures and conditions to be inspected, in order to have
the proper equipment available to conduct an effective
inspection.
(b) Inspection. (1) For the purpose of assuring safe
and healthful working conditions for employees of
agencies, the head of the agency shall authorize safety
and/or health inspectors: To enter without delay, and
at reasonable times, any building, installation, facili-
ty, construction site, or other area, workplace, or
environment where work is performed by employees
of the agency; to inspect and investigate during
regular working hours and at other reasonable times,
and within reasonable limits and in a reasonable
manner, any such place of employment and all perti-
nent conditions, structures, machines, apparatus, de-
vices, equipment, and materials therein; and to ques-
tion privately any agency employee, and/or any
agency supervisory employee, and/or any official in
charge of an establishment.
(2) If there are no authorized representatives of em-
ployees, the inspector shall consult with a reasonable
number of employees during the walkaround.
(3) When, in the opinion of the inspector, it is neces-
sary to conduct personal monitoring (sampling) of
employee's work environments, the inspector may
request employees to wear reasonable and necessary
personal monitoring devices, e.g., noise dosimeters
and air sampling pumps, for periods determined by
the inspector to be necessary for complete and effec-
tive sampling of the environment.
(4) Upon request of the inspector, the employer shall
encourage employees to wear the personal environ-
mental monitoring devices during an inspection.
(5) Whenever and as soon as it is concluded on the
basis of an inspection that a danger exists which could
reasonably be expected to cause death or serious
physical harm immediately, the inspector shall inform
the affected employees and official in charge of the
workplace of the danger. The official in charge of the
workplace, or a person empowered to act for that
official, shall undertake immediate abatement and the
withdrawal of employees who are not necessary for
abatement of the dangerous conditions. In the event
the official in charge of the workplace needs assist-
ance to undertake full abatement, that official shall
promptly contact the Designated Agency Safety and
Health Official and other responsible agency officials,
who shall assist the abatement effort. Safety and
health committees shall be informed of all relevant
actions and representatives of the employees shall be
so informed.
(6) At the conclusion of an inspection, the Safety and
Health Inspector shall confer with the official in
charge of the workplace or that official's representa-
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tive, and with an appropriate representative of the
employees of the establishment, and informally advise
them of any apparent unsafe or unhealthful working
conditions disclosed by the inspection. During any
such conference, the official in charge of the work-
place and the employee representative shall be afford-
ed an opportunity to bring to the attention of the
Safety and Health Inspector any pertinent informa-
tion regarding conditions in the workplace.
(c) Written reports and notices of unsafe or unhealth-
ful working conditions. (1) The inspector shall, in
writing, describe with particularity the procedures
followed in the inspection and the findings which form
the basis for the issuance of any Notice of Unsafe or
Unhealthful Working Conditions.
(2) Each agency shall establish a procedure for the
prompt issuance of a Notice of Unsafe or Unhealthful
Working Conditions. Such notices shall be issued not
later than 15 days after completion of the inspection
for safety violations or not later than 30 days for
health violations. If there are compelling reasons why
such notice cannot be issued within the 15 days or 30
days indicated, the persons described in paragraph
(cXlXiii) of this section shall be informed of the
reasons for the delay. Such procedure shall include
the following: (i) Notices shall be in writing and shall
describe with particularity the nature and degree of
seriousness of the unsafe or unhealthful working
condition, including a reference to the standard or
other requirement involved; (ii) the notice shall fix a
reasonable time for the abatement of the unsafe or
unhealthful working condition; and (iii) a copy of the
notice shall be sent to the official in charge of the
workplace, the employee representative who partici-
pated in the closing conference, and/or the safety and
health committee of the workplace, if any.
(3) Upon receipt of any notice of an unsafe or un-
healthful working condition, the official in charge of a
workplace shall immediately post such notice, or copy
thereof, unedited, except for reason of national securi-
ty, at or near each place an unsafe or unhealthful
working condition referred to in the notice exists or
existed. In addition, a notice shall be posted if any
special procedures are in effect. Where, because of the
nature of the workplace operations, it is not practica-
ble to post the notice at or near each such place, such
notice shall be posted, unedited, except for reason of
national security, in a prominent place where it will be
readily observable by all affected employees. For
example, where workplace activities are physically
dispersed, the notice may be posted at the location to
which employees report each day. Where employees
do not primarily work at or report to a single location,
the notice may be posted at the location from which
the employees operate to carry out their activities.
(4) Each notice of an unsafe or unhealthful working
condition, or a copy thereof, shall remain posted until
the unsafe or unhealthful working condition has been
abated or for 3 working days whichever is later. A
copy of the notice will be filed and maintained for a
period of five years after abatement at the establish-
ment and made available to the Secretary upon
request.
1960.27-REPRESENTATIVES OF OFFICIALS IN CHARGE AND
REPRESENTATIVES OF EMPLOYEES
(a) Safety and health inspectors shall be in charge of
inspections and may interview any employee in pri-
vate if the inspector deems it necessary. A representa-
tive of the official in charge of a workplace and a
representative of employees shall be given an opportu-
nity to accompany Safety and Health Inspectors
during the physical inspection of any workplace, both
to aid the inspection and to provide such representa-
tives with more detailed knowledge of any existing or
potential unsafe or unhealthful working conditions.
The representative of employees shall be selected by
the employees. Additional representatives of the offi-
cial in charge and additional representatives of em-
ployees may accompany the Safety and Health In-
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spectors if it is determined by the inspector that such
additional representatives will further aid the inspec-
tion. Different representatives of the employer and
employees may be allowed to accompany the Inspec-
tor during each different phase of an inspection.
(b) Safety and health inspectors shall be authorized to
deny the right of accompaniment under this section to
any person whose participation interferes with a fair
and orderly inspection.
(c) With regard to facilities classified in the interest
of national security, only persons authorized to have
access to such facilities shall be allowed to accompany
a Safety and Health Inspector in such areas.
(d) Safety and health inspectors shall consult with
employees concerning matters of occupational safety
and health to the extent deemed necessary for the
conduct of an effective and thorough inspection.
During the course of an inspection, any employee
shall be afforded an opportunity to bring to the
attention of the Safety and Health Inspector any
unsafe or unhealthful working condition which the
employee has reason to believe exists in the
workplace.
1960.28-EMPLOYEE REPORTS OF UNSAFE OR UNHEALTHFUL
WORKING CONDITIONS
(a) The purpose of employee reports is to inform
agencies of the existence of, or potential for, unsafe or
unhealthful working conditions. A report under this
part is not a grievance.
(b) This section provides guidance in establishing a
channel of communication between agency employees
and those with responsibilities for safety and health
matters, e.g., their supervisor, the agency safety and
health officials, safety and health committees, safety
and health inspectors, the head of the agency, or the
Secretary. These channels of communication are in-
tended to assure prompt analysis and response to
reports of unsafe or unhealthful working conditions in
accordance with the requirements of Executive Order
12196. Since many safety and health problems can be
eliminated as soon as they are identified, the existence
of a formal channel of communication shall not
preclude immediate corrective action by an employ-
ee's supervisor in response to oral reports of unsafe or
unhealthful working conditions where such action is
possible. Nor should an employee be required to await
the outcome of such an oral report before filing a
written report pursuant to the provisions of this
section.
(c) Any employee or representative of employees, who
believes that an unsafe or unhealthful working condi-
tion exists in any workplace where such employee is
employed, shall have the right and is encouraged to
make a report of the unsafe or unhealthful working
condition to an appropriate agency safety and health
official and request an inspection of such workplace
for this purpose. The report shall be reduced to
writing either by the individual submitting the report
or, in the case of an oral notification, by the above
official or other person designated to receive the
reports in the workplace. Any such report shall set
forth the grounds for the report and shall contain the
name of the employee or representative of employees.
Upon the request of the individual making such
report, no person shall disclose the name of the
individual making the report or the names of indivi-
dual employees referred to in the report, to anyone
other than authorized representatives of the Secre-
tary. In the case of imminent danger situations,
employees shall make reports by the most expeditious
means available.
(d) Reports received by the agency. (1) Each report of
an existing or potential unsafe or unhealthful working
condition should be recorded on a log maintained at
the establishment. If an agency finds it inappropriate
to maintain a log of written reports at the establish-
ment level, it may avail itself of procedures set forth
in ? 1960.71. A copy of each report received shall be
sent to the appropriate establishment safety and
health committee.
(2) A sequentially numbered case file, coded for
identification, should be assigned for purposes of
maintaining an accurate record of the report and the
response thereto. As a minimum, each establishment's
log should contain the following information: date,
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time, code/reference/file number, location of condi-
tion, brief description of the condition, classification
(imminent danger, serious or other), and date and
nature of action taken.
(3) Executive Order 12196 requires that agency in-
spections be conducted within 24 hours for employee
reports of imminent danger conditions, within three
working days for potentially serious conditions, and
within 20 working days for other than serious safety
and health conditions. However, an inspection may
not be necessary if, through normal management
action and with prompt notification to employees and
safety and health committees, the hazardous condi-
tion(s) identified can be abated immediately.
(4) An employee submitting a report of unsafe or
unhealthful conditions shall be notified in writing
within 15 days if the official receiving the report
determines there are not reasonable grounds to believe
such a hazard exists and does not plan to make an
inspection based on such report. A copy of each such
notification shall be provided by the agency to the
appropriate certified safety and health committee,
where established under Executive Order 12196. An
agency's inspection or investigation report, if any,
shall be made available to the employee making the
report within 15 days after completion of the inspec-
tion, for safety violations or within 30 days for health
violations, unless there are compelling reasons, and
shall be made available to the Secretary or the
Secretary's authorized representative on request.
(e) Reports received by the Secretary of Labor.
(1) Agency safety and health programs must have
provisions for responding to employee's reports of
unsafe or unhealthful working conditions and the
Secretary encourages employees to use agency proce-
dures as the most expeditious means of achieving
abatement of hazardous conditions. It is recognized,
however, that employee reports may be received di-
rectly by the Secretary.
(2) When such reports are received directly from an
employee or employee representative, the Secretary
shall, where a certified safety and health committee
exists, forward the report to the agency for handling
in accordance with procedures outlined in
? 1960.28(d). A copy of the responses to the originator
shall be sent to the Secretary.
(3) Where there is no certified safety and health
committee, or when requested by half the members of
a committee, the Secretary may initiate an inspection
or other appropriate action. When the Secretary
determines that an inspection is warranted, the Secre-
tary shall observe the same response times as required
of the agencies under the Executive Order and
? 1960.28(dX3). When the Secretary determines not to
make an inspection, the report shall be forwarded to
the agency for handling in accordance with proce-
dures outlined in ? 1960.28(d). A copy of the response
to the originator shall be sent to the Secretary.
1960.29-ACCIDENT INVESTIGATION
(a) While all accidents should be investigated, includ-
ing accidents involving property damage only, the
extent of such investigation shall be reflective of the
seriousness of the accident.
(b) In any case, each accident which results in a
fatality or the hospitalization of five or more employ-
ees shall be investigated to determine the casual
factors involved. Except to the extent necessary to
protect employees and the public, evidence at the
scene of an accident shall be left untouched until
inspectors have an opportunity to examine it.
(c) Any information or evidence uncovered during
accident investigations which would be of benefit in
developing a new OSHA standard or in modifying or
revoking an existing standard should be promptly
transmitted to the Secretary.
(d) The investigative report of the accident shall
include appropriate documentation on date, time,
location, description of operations, description of acci-
dent, photographs, interviews of employees and wit-
nesses, measurements, and other pertinent informa-
tion. A copy of the investigative report required by
this section shall be forwarded to the official in charge
of the workplace, the appropriate safety and health
committee, and the exclusive employee representative,
if any. The investigative report shall be made avail-
able to the Secretary or his authorized representative
on request.
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1960.30-ABATEMENT OF UNSAFE OR UNHEALTHFUL
WORKING CONDITIONS
(a) The agency shall ensure the prompt abatement of
unsafe or unhealthful conditions. Where a Notice of
an Unsafe or Unhealthful Working Condition has
been issued, abatement shall be within the time set
forth in the notice, or in accordance with the estab-
lished abatement plan.
(b) The procedures for correcting unsafe or unhealth-
ful working conditions shall include a follow-up, to the
extent necessary, to determine whether the correction
was made. If, upon the follow-up, it appears that the
correction was not made, or was not carried out in
accordance with an abatement plan prepared pursu-
ant to paragraph (c) of this section, the official in
charge of'the establishment and the appropriate safe-
ty and health committee shall be notified of the
failure to abate.
(c) The official in charge of the establishment shall
promptly prepare an abatement plan with the appro-
priate participation of the establishment's Safety and
Health Official or a designee, if in the judgment of
the establishment official the abatement of an unsafe
or unhealthful working condition will not be possible
within 30 calendar days. Such plan shall contain an
explanation of the circumstances of the delay in
abatement, a proposed timetable for the abatement,
and a summary of steps being taken in the interim to
protect employees from being injured as a result of
the unsafe or unhealthful working condition. A copy
of the plan shall be sent to the safety and health
committee, and, if no committee exists, to the repre-
sentative of the employees. Any changes in an abate-
ment plan will require the preparation of a new plan
in accordance with the provisions of this section.
(d) When a hazard cannot be abated within the
authority and resources of the official in charge of the
establishment, that official shall request assistance
from appropriate higher authority. The local safety
and health official, any established committee and/or
employee representatives, and all personnel subject to
the hazard shall be advised of this action and of
interim protective measures in effect, and shall be
kept informed of subsequent progress on the abate-
ment plan.
(e) When a hazard cannot be abated without assist-
ance of the General Services Administration or other
Federal lessor agency, the occupant agency shall act
with the lessor agency to secure abatement. Proce-
dures for coordination with the General Services
Administration are contained in Subpart E of this
part.
1960.31-INSPECTIONS BY OSHA
(a) The Secretary or the Secretary's representatives
are authorized to conduct, when the Secretary deems
necessary, announced or unannounced inspections in
the following situations:
(1) Where an agency has not established occupational
safety and health committees or where committees no
longer operate in conformance to the requirements of
subpart F of this part;
(2) In response to a request from half the membership
of record of any certified safety and health commit-
tee; and
(3) In response to an employee's report of an immi-
nent danger situation, where there is a certified
committee, but where the Secretary determines that
neither the agency nor the committee has responded
to the employee.
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OCCUPATIONAL SAFETY AND HEALTH
(b) The Secretary's inspectors or evaluators are auth-
orized: to enter without delay, and at reasonable
times, any building, installation, facility, construction
site, or other area, workplace, or environment where
work is performed by employees of the agency; to
inspect and investigate during regular working hours
and at other reasonable times, and within reasonable
limits and in a reasonable manner, any such place of
employment, and all pertinent conditions, structures,
machines, apparatus, devices, equipment, and materi-
als therein; and to question privately any employee,
any supervisory employee, and/or any official in
charge of an establishment.
(c) The Secretary may also make scheduled inspec-
tions as an integral part of OSHA's evaluation of an
agency's safety and health program in accordance
with Subpart J of this part.
(d) OSHA inspections shall follow the general format
set forth for agency inspections in other applicable
parts of this subpart.
1960.32-33 [RESERVED]
SUBPART E-GENERAL SERVICES ADMINISTRATION AND OTHER FEDERAL
AGENCIES
1960.34-GENERAL PROVISIONS
Within six months of the effective date of this part,
the Secretary of Labor and the Administrator of the
General Services Administration (GSA) shall initiate
a study of conflicts that may exist in their standards
concerning Federal buildings, leased space, products
purchased or supplied, and other requirements affect-
ing Federal employee safety and health. Both agen-
cies shall establish and publish a joint procedure for
resolving conflicting standards. All other Federal
agencies that have authority for purchasing equip-
ment, supplies, and materials, and for controlling
Government space, as well as the leasing of space,
shall also be subject to the requirements of this
subpart, including publication of a procedure for
resolving conflicting standards.
(a) In order to assist agencies in carrying out their
duties under section 19 of the Act, Executive Order
12196, and this part, the Administrator or the Admin-
istrator's designee shall:
(1) Upon an agency's request, furnish for any owned
or leased space offered to a Federal agency for
occupancy: (i) A report of a recent pre-occupancy
inspection to identify serious hazards or serious viola-
tions of OSHA standards or approved alternate stan-
dards, and (ii) a plan for abatement of the hazards and
violations discovered;
(2) Provide space which: (i) meets any special safety
and health requirements submitted by the requesting
agency, and (ii) does not contain either serious hazards
or serious violations of OSHA standards or approved
alternate standards which cannot be abated;
(3) Repair, renovate, or alter, upon an agency's re-
quest, owned or leased space in a planned and con-
trolled manner to reduce or eliminate, whenever
possible, any hazardous exposure to the occupant
agency's employees;
(4) Accompany, upon request, the Secretary or the
Secretary's designee on any inspection or investigation
of a facility subject to the authority of the General
Services Administration. Requests made for this pur-
pose shall, whenever possible, be made at the GSA
regional level in order to facilitate prompt assistance;
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OCCUPATIONAL SAFETY AND HEALTH
(5) Investigate, upon an official agency request, re-
ports of unsafe or unhealthful conditions within the
scope of GSA's responsibility. Such investigation,
when requiring an on-site inspection, shall be complet-
ed within 24 hours for imminent danger situations,
within three working days for potentially serious
conditions, and within 20 working days for other
safety and health risk conditions;
(6) Abate unsafe or unhealthful conditions disclosed
by reports, investigation or inspection within 30 calen-
dar days or submit to the occupant agency's designat-
ed liaison official an abatement plan. Such abatement
plan shall give priority to the allocation of resources to
bring about prompt abatement of the conditions.
(GSA shall publish procedures for abatement of ha-
zards in the Federal Property Management Regula-
tions-41 CFR Part 101);
(7) Establish an occupancy permit program which
will regulate the types of activities and occupancies in
facilities in order to avoid incompatible groupings,
e.g., chemical or biological laboratories in office
space. GSA shall seek to consolidate Federal labora-
tory operations in facilities designed for such
purposes;
(8) Ensure, insofar as possible, that agency safety and
health problems still outstanding are resolved, or
otherwise answered by acceptable alternatives prior to
renegotiation of leases; and
(9) Ensure that GSA or other Federal lessor agencies'
building managers maintain a log of reports of unsafe
or unhealthful conditions submitted by tenants to
include: date of receipt of report, action taken, and
final resolution.
(b) Product safety. Agencies such as GSA, DOD, and
others which procure and provide supplies, equipment,
devices, and material for their own use or use by other
agencies, except for the design of uniquely military
products as set forth in ? 1960.2(i), shall establish and
maintain a product safety program which:
(1) Ensures that items procured will allow user agen-
cies to use such products safely for their designed
purpose and will facilitate user compliance with all
applicable standards.
(2) Requires that products meet the applicable safety
and health requirements of Federal law and regula-
tions issued thereunder;
(3) Ensures that hazardous material will be labelled
in accordance with current law or regulation to alert
users, shippers, occupational safety and health, and
emergency action personnel, and others, to basic
information concerning flammability, toxicity, com-
patibility, first aid procedures, and normal as well as
emergency handling and disposal procedures;
(4) Ensures availability of appropriate safety rescue
and personal protective equipment to supply user
agencies. The writing of Federal procurement specifi-
cations will be coordinated by GSA with OSHA/
NIOSH as needed to assure purchase of approved
products;
(5) Ensures that products recalled by the manufactur-
er, either voluntarily or by order from a regulatory
authority, are removed from inventory. Each recall
notice or order shall be forwarded to all agencies
which have ordered such product from or through the
procuring/supplying Federal agency, e.g., GSA,
DOD, etc.;
(6) Includes preparation of FEDSTD 313, Material
Safety Data Sheets (MSDS), involving all interested
agencies in review to keep the standard current.
MSDS provided by agencies or contractors shall meet
the requirements of FEDSTD 313 and be furnished to
DOD for filing and distribution.
(c) In order to assist agencies in carrying out their
duties under section 19 of the Act, Executive Order
12196, and this part, the DOD operates and main-
tains an automated system to receive, file, reproduce,
and make available MSDS data to other Federal
agencies through the Government Printing Office or
the National Technical Information Services.
(d) All Federal agencies shall use MSDS either pro-
vided by DOD, or acquired directly from suppliers,
when purchasing hazardous materials (as defined in
FEDSTD 313) for local use. These data will be used
to develop detailed procedures to advise employees in
the workplace of the hazards involved with the mate-
rials and to protect them therefrom.
(e) Safety and health services. GSA will operate and
maintain for user agencies the following services:
(1) Listings in the "Federal Supply Schedule" of
safety and health services and equipment which are
approved for use by agencies when needed. Examples
of such services are: workplace inspections, training,
industrial hygiene surveys, asbestos bulk sampling,
and mobile health testing; examples of such equip-
ment are: personal protective equipment and apparel,
safety devices, and environmental monitoring
equipment;
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OCCUPATIONAL SAFETY AND HEALTH
(2) Rules for assistance in the preparation of agency
"Occupant Emergency Plans" (formerly called "Fa-
cility Self-Protection Plans"), to be published by GSA
at 41 CFR Part 101;
(3) An effective maintenance program in the Intera-
gency Motorpool System which will ensure the safety
and health of Federal employees utilizing the vehicles.
Critical items to be included are: Exhaust systems,
brakes, tires, lights, steering, and passenger restraint
or other crash protection systems; and
(4) A rapid response system whereby agencies can
alert GSA to unsafe or unhealthful items purchased
or contracted for by GSA, which in turn will evaluate
the reports, initiate corrective action, as appropriate,
and advise use agencies of interim protective
measures.
1960.35-NATIONAL INSTITUTE FOR OCCUPATIONAL
SAFETY AND HEALTH
(a) The Director of the National Institute for Occupa-
tional Safety and Health (NIOSH) shall, upon request
by the Secretary, assist in: (1) Evaluations of Federal
agency safety and health programs; (2) investigations
of possible safety and health hazards; and (3) inspec-
tions resulting from employee or committee reports of
unsafe or unhealthful working conditions.
Requests for such Hazard Evaluations may be sub-
mitted to the Director by:
(1) The Secretary of Labor;
(2) The Head of a Federal agency;
(3) An agency safety and health committee if half the
committee requests such service; and
(b) The Director of NIOSH shall provide a Hazard
Evaluation (HE) program for Federal agencies. This
program shall be designed to respond to requests for
assistance in determining whether or not safety or
health hazards are present in a Federal workplace.
(4) Employees who are not covered by a certified
safety and health committee.
(c) The Director of NIOSH may assist agencies by
providing hazard alerts, technical services, training
materials and conducting training programs upon
request by an agency and with reimbursement.
SUBPART F-OCCUPATIONAL SAFETY AND HEALTH COMMITTEES
1960.36-GENERAL PROVISIONS
(a) The occupational safety and health committees
described in this subpart are organized and main-
tained basically to monitor and assist an agency's
safety and health program. These committees assist
agencies to maintain an open channel of communica-
tion between employees and management concerning
safety and health matters in agency workplaces. The
committees provide a method by which employees can
utilize their knowledge of workplace operations to
assist agency management to improve policies, condi-
tions, and practices.
(b) Agencies may elect to establish safety and health
committees meeting the minimum requirements con-
tained in this subpart. Where such committees are not
established or fail to meet the minimum requirements
established by the Secretary, the Secretary is author-
ized by section 1-401(i) of Executive Order 12196 to
conduct unannounced inspections of agency work-
places when the Secretary determines them necessary.
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OCCUPATIONAL SAFETY AND HEALTH
1960.37-COMMITTEE ORGANIZATION
(a) For agencies which elect to utilize the committee
concept, safety and health committees shall be formed
at both the national level and, for agencies with field
or regional offices, at appropriate levels within the
agency. To realize exemption from unannounced
OSHA inspections, an agency must form a committee
at the national level and at any establishment or
grouping of establishments that is to be exempt,
keeping the Secretary advised of the locations and
activities where such committees are functioning.
(1) The principal function of the national level com-
mittee shall be to consult and provide policy advice
on, and monitor the performance of, the agency-wide
safety and health program.
(2) Committees at other appropriate levels shall be
established at agency establishments or groupings of
establishments consistent with the mission, size and
organization of the agency and its collective bargain-
ing configuration. The agency shall form committees
at the lowest practicable local level. The principal
function of the establishment (or local) committees is
to monitor and assist in the execution of the agency's
safety and health policies and program at the work-
places within their jurisdiction. Any dispute over the
meaning of the term "appropriate levels" shall be
resolved by the Secretary.
(b) Committees shall have equal representation of
management and nonmanagement employees, who
shall be members of record.
(1) Management members of both national level and
establishment level committees shall be appointed in
writing by the person empowered to make such
appointments.
(2) Nonmanagement members of establishment level
committees shall represent all employees of the estab-
lishment and shall be determined according to the
following rules:
(i) Where employees are represented under collective
bargaining arrangements, members shall be appointed
from among those recommended by the exclusive
bargaining representative;
(ii) Where employees are not represented under col-
lective bargaining arrangements, members shall be
determined through procedures devised by the agency
which provide for effective representation of all em-
ployees; and
(iii) Where some employees of an establishment are
covered under collective bargaining arrangements and
others are not, members shall be representative of
both groups.
(3) Nonmanagement members of national level com-
mittees shall be determined according to the following
rules:
(i) Where employees are represented by organizations
having exclusive recognition on an agency basis or by
organizations having national consultation rights,
some members shall be determined in accordance
with the terms of collective bargaining agreements
and some members shall be selected from those
organizations having consultation rights, and
(ii) Where employees are not represented by organi-
zations meeting the criteria of paragraph (bX3Xi) of
this section, members shall be determined through
procedures devised by the agency which provide for
effective representation of all employees.
(c) Committee members should serve overlapping
terms. Such terms should be of at least two years
duration, except when the committee is initially
organized.
(d) The committee chairperson shall be nominated
from among the committee's members and shall be
elected by the committee members. Management and
nonmanagement members should alternate in this
position. Maximum service time as chairperson should
be two consecutive years.
(e) Committees shall establish a regular schedule of
meetings and special meetings shall be held as neces-
sary; establishment level committees shall meet at
least quarterly and national committees shall meet at
least annually.
(f) Adequate advance notice of committee meetings
shall be furnished to employees and each meeting
shall be conducted pursuant to a prepared agenda.
(g) Written minutes of each committee meeting shall
be maintained and distributed to each committee
member, and upon request, shall be made available to
employees and to the Secretary.
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1960.38-COMMITTEE FORMATION
(a) Upon forming such committees, heads of agencies
shall submit information to the Secretary concerning
the existence, location, and coverage, in terms of
establishments and population, of such committees,
certifying to the Secretary that such committees meet
the requirements of this subpart. The information
submitted should include the name and telephone
numbers of the chairperson of each committee, and
should be updated annually as part of the annual
report required by ? 1960.74 to reflect any changes
that may have occurred.
(b) If, upon evaluation, the Secretary determines that
the operations of a committee do not meet the require-
ments of this subpart, the Secretary shall notify the
agency and identify the deficiencies to be remedied. If
the agency does not satisfy the Secretary within 90
days that the committee meets the requirements of
this subpart, the committee shall not be deemed a
committee under Executive Order 12196 and this
part.
1960.39-AGENCY RESPONSIBILITIES
(a) Agencies shall make available to committees all
agency information relevant and necessary to their
duties, except where prohibited by law. Examples of
such information include, but are limited to: The
agency's safety and health policies and program;
human and financial resources available to implement
the program; accident, injury, and illness data; epide-
miological data; employee exposure monitoring data;
Material Safety Data Sheets; inspection reports; re-
prisal investigation reports; abatement plans; NIOSH
hazard evaluation reports; and internal and external
evaluation reports.
(b) Agencies shall provide all committee members
appropriate training as required by subpart H of this
part.
1960.40-ESTABLISHMENT COMMITTEE DUTIES
(a) The safety and health committee is an integral
part of the safety and health program, and helps
ensure effective implementation of the program at the
establishment level.
(b) An establishment committee formed under this
subpart shall, except where prohibited by law:
(I) Monitor and assist the safety and health program
at establishments under its jurisdiction and make
recommendations to the official in charge on the
operation of the program;
(2) Monitor findings and reports of workplace inspec-
tions to confirm that appropriate corrective measures
are implemented;
(3) When requested by the agency Safety and Health
Official, or when the committee deems it necessary
for effective monitoring of agency establishment in-
spection procedures, participate in inspections of the
establishment;
(4) Review internal and external evaluation reports
and make recommendations concerning the establish-
ment safety and health program;
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(5) Review, and recommend changes, as appropriate,
to procedures for handling safety and health sugges-
tions and recommendations from employees;
(6) When requested by the Designated Agency Safety
and Health Official, or when the committee deems it
necessary, comment on standards proposed pursuant
to the provisions of Subpart C of this part;
(7) Monitor and recommend changes, as required, in
the level of resources allocated and spent on the
establishment safety and health program;
(8) Review agency responses to reports of hazardous
conditions, safety and health program deficiencies,
and allegations of reprisal;
1960.41
(9) Report their dissatisfaction to the Secretary if half
a committee determines there are deficiencies in the
establishment's safety and health program or is not
satisfied with the agency's reports of reprisal investi-
gations; and
(10) Request the Secretary to conduct an evaluation
or inspection if half the members of record are not
satisfied with an agency's response to a report of
hazardous working conditions.
NATIONAL COMMITTEE DUTIES
National committees established under this subpart
shall, except where prohibited by law:
(a) Monitor performance of the agency safety and
health program and make policy recommendations to
the head of the agency on the operation of the
program;
(b) Monitor and assist in the development and oper-
ation of the agency's establishment committees. As
the committee deems appropriate, monitor and re-
view: Reports of inspections; internal and external
evaluation reports; agency safety and health training
programs; proposed agency standards; agency plans
for abating hazards; and responses to reports of
hazardous conditions; safety and health program defi-
ciencies; and allegations of reprisal;
(c) Monitor and recommend changes in the resources
allocated to the entire agency safety and health
program;
(d) Report their dissatisfaction to the Secretary if half
a committee determines there are deficiencies in the
agency's safety and health program or is not satisfied
with the agency's reports of reprisal investigations;
and
(e) Request the Secretary to conduct an evaluation or
inspection if half the members of record are not
satisfied with an agency's response to a report of
hazardous working conditions.
1960.42-45 [RESERVED]
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SUBPART G-ALLEGATIONS OF REPRISAL
1960.46-AGENCY RESPONSIBILITY
(a) The head of each agency shall establish proce-
dures to assure that no employee is subject to re-
straint, interference, coercion, discrimination or repri-
sal for filing a report of an unsafe or unhealthful
working condition, or other participation in agency
occupational safety and health program activities, or
because of the exercise by such employee on behalf of
himself or herself or others of any right afforded by
section 19 of the Act, Executive Order 12196, or this
part. These rights include, among other, the right of
an employee to decline to perform his or her assigned
task because of a reasonable belief that, under the
1960.47
circumstances, the task poses an imminent risk of
death or serious bodily harm coupled with a reasona-
ble belief that there is insufficient time to seek
effective redress through normal hazard reporting and
abatement procedures established in accordance with
this part.
(b) Based on the Secretary's evaluation of agencies'
procedures for protecting employees from reprisal, the
Secretary shall report to the President by September
30, 1982 his findings and recommendations for im-
provements in procedures for the investigation and
resolution of allegations of reprisal.
RESULTS OF INVESTIGATIONS
Each agency shall keep occupational safety and
health committees advised of agency activity regard-
ing allegations of reprisal and any agency determina-
1960.54
tions thereof. Agency officials shall provide copies of
reprisal investigation findings, if any, to the Secretary
and to the appropriate safety and health committee.
1960.48-53 [RESERVED]
SUBPART H-TRAINING
TRAINING OF TOP MANAGEMENT OFFICIALS
Each agency shall provide top management officials
with orientation and other learning experiences which
will enable them to manage the occupational safety
and health programs of their agencies. Such orienta-
tion should include coverage of section 19 of the Act,
Executive Order 12196, the requirements of this part,
and the agency safety and health program.
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1960.55-TRAINING OF SUPERVISORS
(a) Each agency shall provide occupational safety and
health training for supervisory employees that in-
cludes: supervisory responsibility for providing and
maintaining safe and healthful working conditions for
employees, the agency occupational safety and health
program, section 19 of the Act, Executive Order
12196, this part, occupational safety and health
standards applicable to the assigned workplaces,
agency procedures for reporting hazards, agency pro-
cedures for reporting and investigating allegations of
reprisal, and agency procedures for the abatement of
hazards, as well as other appropriate rules and
regulations.
(b) This supervisory training should include introduc-
tory and specialized courses and materials which will
enable supervisors to recognize and eliminate, or
reduce, occupational safety and health hazards in
their working units. Such training shall also include
the development of requisite skills in managing the
agency's safety and health program within the work
unit, including the training and motivation of subordi-
nates toward assuring safe and healthful work
practices.
1960.56-TRAINING OF SAFETY AND HEALTH SPECIALISTS
(a) Each agency shall provide occupational safety and
health training for safety and health specialists
through courses, laboratory experiences, field study,
and other formal learning experiences to prepare
them to perform the necessary technical monitoring,
consulting, testing, inspecting, designing, and other
tasks related to program development and implemen-
tation, as well as hazard recognition, evaluation and
1960.57
control, equipment and facility design, standards,
analysis of accident, injury, and illness data, and other
related tasks.
(b) Each agency shall implement career development
programs for their occupational safety and health
specialists to enable the staff to meet present and
future program needs of the agency.
TRAINING OF SAFETY AND HEALTH INSPECTORS
Each agency shall provide training for safety and
health inspectors with respect to appropriate stand-
ards, and the use of appropriate equipment and
testing procedures necessary to identify and evaluate
hazards and suggest general abatement procedures
during or following their assigned inspections, as well
as preparation of reports and other documentation to
support the inspection findings.
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1960.58-TRAINING OF COLLATERAL DUTY SAFETY AND
HEALTH PERSONNEL AND COMMITTEE MEMBERS
Within six months after October 1, 1980, or on
appointment of an employee to a collateral duty
position or to a committee, each agency shall provide
training for collateral duty safety and health person-
nel and all members of certified occupational safety
and health committees commensurate with the scope
of their assigned responsibilities. Such training shall
include: The agency occupational safety and health
program; section 19 of the Act; Executive Order
12196; this part; agency procedures for the reporting,
evaluation and abatement of hazards; agency proce-
dures for reporting and investigating allegations of
reprisal, the recognition of hazardous conditions and
environments; identification and use of occupational
safety and health standards, and other appropriate
rules and regulations.
1960.59-TRAINING OF EMPLOYEES AND
EMPLOYEE REPRESENTATIVES
(a) Each agency shall provide appropriate safety and
health training for employees including specialized
job safety and health training appropriate to the work
performed by the employee, for example: Clerical;
printing; welding; crane operation; chemical analysis,
and computer operations. Such training also shall
inform employees of the agency occupational safety
and health program, with emphasis on their rights and
responsibilities.
(b) Occupational safety and health training for em-
ployees of the agency who are representatives of
employee groups, such as labor organizations which
are recognized by the agency, shall include both
introductory and specialized courses and materials
that will enable such groups to function appropriately
in ensuring safe and healthful working conditions and
practices in the workplace and enable them to effec-
tively assist in conducting workplace safety and health
inspections. Nothing in this paragraph shall
be construed to alter training provisions provided by
law, Executive Order, or collective bargaining
arrangements.
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1960.60-TRAINING ASSISTANCE
(a) Agency heads may seek training assistance from
the Secretary of Labor, the National Institute for
Occupational Safety and Health and other appropri-
ate sources.
(b) After the effective date of Executive Order 12196,
the Secretary shall, upon request and with reimburse-
ment, conduct orientation for Designated Agency
Safety and Health Officials and/or their designees
which will enable them to manage the occupational
safety and health programs of their agencies. Such
orientation shall include coverage of section 19 of the
Act, Executive Order 12196, and the requirements of
this part.
(c) Upon request and with reimbursement, the De-
partment of Labor shall provide each agency with
training materials to assist in fulfilling the training
needs of this subpart, including resident and field
training courses designed to meet selected training
needs of agency safety and health specialists, safety
and health inspectors, and collateral duty safety and
health personnel. These materials and courses in no
way reduce each agency's responsibility to provide
whatever specialized training is required by the
unique characteristics of its work.
(d) In cooperation with OPM, the Secretary will
develop guidelines and/or provide materials for the
safety and health training programs for high-level
managers, supervisors, members of committees, and
employee representatives.
1960.61-65 [RESERVED]
SUBPART I-RECORDKEEPING AND REPORTING REQUIREMENTS
1960.66-PURPOSE, SCOPE AND GENERAL PROVISIONS
(a) The purpose of this subpart is to establish uniform
requirements for the collection and compilation by
agencies of occupational safety and health data, for
proper evaluation and necessary corrective action and
to assist the Secretary in meeting the requirement to
develop and maintain an effective program of collec-
tion, compilation, and analysis of occupational safety
and health statistics. The term "incident" as herin-
after used in this subpart shall include all occupation-
al injuries and illnesses.
(b) In order to perform his duties under section 19 of
the Act and Executive Order 12196, particularly with
respect to providing the President with current infor-
mation about the Federal agency safety and health
program, it is necessary that the Secretary be prompt-
ly informed of serious incidents involving agency
employees as provided in ? 1960.70. Assistance to
agencies in the investigation of such incidents is
available pursuant to the provisions of Executive
Order 12196 and this subpart.
(c) Each agency shall utilize the information collected
through its management information system to identi-
fy unsafe and unhealthful working conditions, and to
establish program priorities.
(d) The Department of Labor shall provide Federal
agencies with the forms and instructions for meeting
the recordkeeping specified in ?? 1960.67, 1960.68,
and 1960.69.
(e) The provisions of this subpart are not intended to
discourage agencies from utilizing recordkeeping and
reporting forms which contain a more detailed break-
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OCCUPATIONAL SAFETY AND HEALTH
down of information than the forms provided by the
Department of Labor.
(f) Information required to be submitted to the De-
partment of Labor by this subpart may be submitted
on media processable by electronic data processing
equipment provided that such: media comply with the
requirements of the Office of Federal Agency Pro-
grams, U.S. Department of Labor.
(g) Information concerning occupational injuries and
illnesses or accidents which, pursuant to statute or
Executive Order, must be kept secret in the interest of
national defense or foreign policy, shall be recorded
on separate forms. Such records shall not be submit-
ted to the Department of Labor, but may be used by
the appropriate Federal agency in evaluating the
agency's program to reduce occupational injuries,
illnesses and accidents.
1960.67-RECORD OR LOG OF OCCUPATIONAL
INJURIES AND ILLNESSES
(a) Each Federal agency shall maintain a record or
log of all recordable occupational injuries and ill-
nesses for each establishment. Except as provided in
? 1960.71 (b) and (c), the log is to be maintained at the
establishment.
(b) Within six working days after receiving informa-
tion on a recordable occupational injury or illness,
appropriate information concerning such injury or
illness shall be entered on the record or log. For this
purpose, OSHA Form No. 200 or its equivalent, shall
be used and shall be completed in the detail required
by that form and the instructions contained therein.
(c) As a minimum, any occupational injury or illness
reported by an employee on a Form CA-1 or CA-2
(exeept first aid cases) to the Office of Workers'
Compensation Programs (OWCP), Department of La-
bor, shall be considered recordable on the log.
1960.68-SUPPLEMENTARY RECORD OF OCCUPATIONAL
INJURIES AND ILLNESSES
In addition to the record or log of occupational
injuries and illnesses provided for under ? 1960.67,
each Federal agency shall maintain a supplementary
record for each occupational injury and illness. The
record shall be completed within six working days
after the receipt of information that a recordable
occupational injury or illness has occurred. For this
purpose, OSHA Form No. 101, or OWCP Forms CA-
I and CA-2, or the equivalent, shall be completed in
the detail required by the forms and the instructions;
therein.
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OCCUPATIONAL SAFETY AND HEALTH
1960.69-ANNUAL SUMMARIES OF FEDERAL
OCCUPATIONAL INJURIES AND ILLNESSES
(a) Each Federal agency, on a fiscal year basis; shall
compile an annual summary of occupational injuries
and illnesses as prescribed in OSHA publication 2014.
The summaries shall be based on the record or log of
occupational injuries and illnesses maintained pursu-
ant to ? 1960.67.
(b) At the agency's option, and consistent with the
Privacy Act considerations and applicable bargaining
agreements, the last page of the record or log of
occupational injuries and illnesses may be posted
as the Annual Summary of Federal Occupational
Injuries and Illnesses.
(c) Each agency shall furnish the Department of
Labor with a copy of its summary upon request of the
Secretary.
1960.70-REPORTING OF SERIOUS ACCIDENTS
(a) Within 48 hours after the occurrence of an em-
ployment accident, the head of the Federal agency
shall report by telephone or telegraph to the Office of
Federal Agency Programs:
(I) Any occupational accident which is fatal to one or
more employees;
(2) Any occupational accident which results in the
hospitalization of five or more employees;
(3) Any occupational illness which results in death; or
(4) Any occupational accident involving both Federal
and non-Federal employees which results in a fatality
or the hospitalization of five or more such employees.
Accidents not immediately reportable, but which re-
sult in death within six months of the date of the
accident, shall be reported within 48 hours of the time
the employer becomes aware of the death.
(b) The report shall relate the circumstances of the
accident, names of individuals involved, any actions
taken by the agency, the number of fatalities, and/or
injuries and illnesses and the extent of any injuries.
The Secretary may require such additional informa-
tion in writing or otherwise, as he deems necessary.
1960.71-LOCATION AND UTILIZATION OF RECORDS
AND REPORTS
(a) The provisions of this section, dealing with the
availability of information compiled pursuant to this
subpart, are designed to guide agencies in providing
agency employees and their representatives with the
basic information necessary to assure that they can
actively participate in an agency safety and health
program. The provisions of this section are also
designed to encourage agencies to allow agency safety
and health inspectors to have direct access to the
accident, injury and illness records of the establish-
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ments they are inspecting in order that they may
better carry out their duties pursuant to subpart D of
this part.
(b) The log and supplementary records required by
?? 1960.67 and 1960.68 shall be maintained at each
establishment. Where, for reasons of efficient admin-
istration or practicality, an agency must maintain
these records at a place other than at each establish-
ment, such agency shall ensure that there is available
at each establishment a copy of these records. These
records shall be complete and as current as possible;
in no case shall more than 45 days elapse after the
recording of an illness or injury occurring in an
establishment and the availability of records reflect-
ing that injury or illness at that establishment.
(eX 1) For agencies engaged in activities such as agri-
culture, construction, transportation, communica-
tions, and electric, gas and sanitary services, which
may be physically dispersed, the log and supplemen-
tary records, or copies thereof, may be maintained at
a place to which employees report each day.
(2) For personnel who do not primarily report or work
at a single establishment, and who are generally not
supervised in their daily work, such as traveling
employees, technicians, engineers, etc., the log and
supplementary records, or copies thereof, may be
maintained at the base from which personnel operate
to carry out their activities.
(d) Each Federal agency shall post a copy of its
agency annual summary of Federal occupational inju-
ries and illnesses for an establishment, as compiled
pursuant to ?? 1960.67 or 1960.69, at such establish-
ment, not later than 45 calendar days after the close
of the fiscal year or otherwise disseminate a copy of
the annual summary for an establishment in written
form to all employees of the establishment. Copies of
the annual summary shall be posted for a minimum of
30 consecutive days in a conspicuous place or places in
the establishment where notices to employees are
customarily posted. Where establishment activities
are physically dispersed, the notice may be posted at
the location to which employees report each day.
Where employees do not primarily work at or report
to a single location, the notice may be posted at the
location from which the employees operate to carry
out their activities. Each Federal agency shall take
necessary steps to ensure tht such summary is not
altered, defaced, or covered by other material.
(e) The head of each agency shall ensure access to
establishment logs and annual summaries by the
establishment's, Occupational Safety and Health
Committees, employees, former employees and em-
ployee representatives.
(f) Agency safety and health inspectors shall also
have access to accident, injury and health records
maintained under this subpart and in accordance with
the provisions of ? 1960.26(aXI).
1960.72-ACCESS TO RECORDS BY SECRETARY
The records required to be maintained under the
provisions of this subpart shall also be available and
made accessible to the Secretary or his authorized
representative (including personnel of the National
Institute for Occupational Safety and Health).
1960.73-RETENTION OF RECORDS
The records and reports required to be maintained
under the provisions of this subpart shall be retained
by each agency for five years following the end of the
fiscal year to which they relate, at any location
including a Federal record retention center, to which
the Secretary or his authorized representative would
have reasonable access. In addition, records required
by OSHA standards shall be retained in accordance
with those standards.
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1960.74-AGENCY ANNUAL REPORTS
(a) The Act and E.O. 12196 require all Federal
agency heads to submit to the Secretary an annual
report on their agency's occupational safety and
health program, containing such information as the
Secretary prescribes.
(1) Each agency shall submit to the Secretary by
January 1 of each year a report describing the agency
occupational safety and health program of the previ-
ous fiscal year, and objectives for the current year.
The report shall include a summary of the agency's
self-evaluation findings as required by ? 1960.78(b).
1960.75
(2) The Secretary shall furnish guidelines to agency
heads by January 1 each year concerning the prepara-
tion of this report for the coming fiscal year.
(3) The agency reports shall be used in the prepara-
tion of the Secretary's report to the President.
(b) The Secretary shall submit to the President by
October 1 of each year a summary report of the status
of the occupational safety and health of Federal
employees, based on agency reports, evaluations of
individual agency progress and problems in correcting
unsafe and unhealthful working conditions, and rec-
ommendations for improving their performance.
1960.77 [RESERVED]
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SUBPART J-EVALUATION OF FEDERAL OCCUPATIONAL SAFETY AND HEALTH
PROGRAMS
1960.78-PURPOSE AND SCOPE
(a) The purpose of this subpart is to establish a
comprehensive program for the evaluation of Federal
employee occupational safety and health programs.
This subpart includes the responsibilities of agency
heads in conducting self-evaluations of the effective-
ness of their occupational safety and health programs,
and the responsibilities of the Secretary in evaluating
the extent to which each agency head has developed
and implemented agency programs in accordance
with the requirements of Executive Order 12196 and
this part.
(b) Agency heads shall develop and implement a
program for evaluating the effectiveness of their
agency's occupational safety and health program. An
annual summary report shall be submitted to the
Secretary covering self-evaluations conducted during
the previous year.
(c) The Secretary shall conduct a comprehensive eva-
luation of each Federal agency's occupational safety
and health program. Evaluations shall be conducted
on a regular schedule to determine the performance
levels of each agency's program. The Secretary shall
submit to the President each year: A summary report
of the status of the occupational safety and health of
Federal employees; Department of Labor evaluations,
together with agency responses, of individual agency
progress and problems in correcting unsafe and un-
healthful working conditions; and recommendations
for improving agency's performance.
1960.79-SELF-EVALUATIONS OF OCCUPATIONAL SAFETY
AND HEALTH PROGRAMS
Agency heads shall develop and implement a program
of self-evaluations to determine the effectiveness of
their occupational safety and health programs. The
self-evaluations are to include qualitative assessments
of the extent to which their agency safety and health
programs are:
(a) Developed in accordance with the requirements
set forth in Executive Order 12196 and this part, and
(b) Implemented effectively in all agency field
activities.
Agencies needing assistance in developing a self-
evaluation program should contact the Secretary.
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1960.80-SECRETARY'S EVALUATIONS OF AGENCY
OCCUPATIONAL SAFETY AND HEALTH PROGRAMS
(a) In accordance with section 1-401(h), the Secretary
shall develop a comprehensive program for evaluation
an agency's occupational safety and health program.
To accomplish this, the Secretary shall conduct:
(1) A complete and extensive evaluation of all ele-
ments of an agency's occupational safety and health
program on a regular basis;
(2) Special studies of limited areas of an agency's
occupational safety and health program as deemed
necessary by the Secretary; and
(3) Field reviews and scheduled inspections of agency
workplaces as deemed necessary by the Secretary.
(b) The Secretary shall develop and distribute to
Federal agencies detailed information on the Depart-
ment of Labor's evaluation program. The information
shall include, but is not limited to:
(1) The major program elements included in a com-
plete and extensive evaluation of an agency's occupa-
tional safety and health program;
(5) The reporting format for agency heads in submit-
ting annual summaries of their self-evaluation
programs.
(c) Prior to the initiation of an agency evaluation, the
Department of Labor will review the annual agency
self-evaluation summary report. The Secretary will
then develop a program evaluation plan before the
initiation of an agency evaluation. A copy of the plan
shall be furnished to the agency to be evaluated at the
time of the notification of the evaluation.
(d) To facilitate the evaluation process and to insure
full understanding of the procedures to be followed
and the support required from the agency, the Secre-
tary, or the Secretary's representative, shall conduct
an opening conference with the agency head or desig-
nee. At the opening conference, the Secretary's au-
thority and evaluation plan will be explained.
(e) The agency evaluation should be completed within
90 calendar days of the date of the opening
conference.
(2) The methods and factors used to determine the
effectiveness of each element of an agency's program;
(3) The factors used to define "large" or "more
hazardous" Federal agencies, establishments, or
operations;
(4) The procedures for conducting evaluations includ-
ing field visits and scheduled inspections; and
(f) A report of the evaluation shall be submitted to the
agency head by the Secretary within 90 calendar days
from the date of the closing conference.
(g) Agency heads shall respond to the evaluation
report within 60 calendar days of receipt of the report.
1960.81-83 [RESERVED]
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SUBPART K-FIELD FEDERAL SAFETY AND HEALTH COUNCILS
1960.84-PURPOSE
(a) Executive Order 12196 provides that the Secre-
tary shall "facilitate the exchange of ideas and infor-
mation throughout the Government about occupation-
al safety and health."
(b) Consistent with this objective, the Secretary will
continue to sponsor and/or provide guidance for those
Field Federal Safety and Health Councils now estab-
lished and in operation, and establish new field coun-
cils as necessary. The field councils will consist pri-
marily of qualified representatives of local area
Federal field activities whose duties pertain to occupa-
tional safety and health, and also of representatives of
recognized local labor organizations, or other civilian
employee organizations, at local area Federal field
activities. For the purpose of this subpart the defini-
tion of field activity will be provided by each agency.
1960.85-ROLE OF THE SECRETARY
(a) The Secretary shall maintain liaison with agency
heads to ensure that they encourage their field activi-
ties to participate actively in field council programs.
To ensure maximum participation, the field councils'
annual reports to the Secretary shall provide descrip-
tions of the degree of management and employee
participation by the defined Federal field activities.
The Secretary shall annually furnish each agency
head with a report consolidating the information
received as to the participation of the agency's several
field installations in field council activities.
(b) The Secretary shall provide leadership and guid-
ance and make available necessary equipment, sup-
plies, and staff services to the Field Federal Safety
and Health Councils to assist them in carrying out
their responsibilities. The Secretary shall also provide
consultative and technical services to field councils.
These services shall involve aid in any phase of
developing and planning programs; and in sponsoring,
conducting or supporting safety and health training
courses.
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OCCUPATIONAL SAFETY AND HEALTH
1960.86
(a) Those field councils established and in operation
prior to the effective date of this subpart will continue
to function without interruption provided they are
operating in accordance with the provision of their
charter and this subpart.
(b) The Secretary may establish a council in any area
where ten or more Federal establishments totaling
300 or more employees are located within an area
having a radius of 50 miles, and there is substantial
agreement among the agencies that such a council
would be useful. In any such area where there is no
council already established, a field representative of
the Secretary may, upon his own initiative or at the
request of any establishment within the area, contact
ESTABLISHING COUNCILS
representatives of all establishments within the area
and encourage the organization of a field council.
(c) After a new council has been organized, officers
elected, and articles of organization drafted and ac-
cepted by the council membership, a formal request
for recognition as a field council shall be sent to the
Secretary. Upon approval of the Articles of Organiza-
tion, a charter will be issued.
(d) At the first general meeting of the council, com-
mittees should be appointed and the cooperation of all
participants should be solicited to aid the functioning
of committees and the successful accomplishment of
the council's objectives.
1960.87-OBJECTIVES
The basic objective of field councils is to facilitate the
exchange of ideas and information to assist agencies
to reduce the incidence, severity and cost of occupa-
tional accidents, injuries, and illnesses. Field councils
shall act on behalf of the Secretary or his designees on
occupational safety and health activities in carrying
out within their respective geographic areas the fol-
lowing functions:
(a) To act as a clearinghouse on information and data
on occupational accidents, injuries, and illnesses and
their prevention.
(b) To plan, organize and conduct field council meet-
ings or programs which will give technical advice and
information on occupational safety and health to rep-
resentatives of participating agencies and employee
organizations.
(c) To promote improvement of safety and health
programs and organizations in each Federal agency
represented or participating in council activities.
(d) To promote coordination, cooperation, and sharing
of resources and expertise to aid agencies with inade-
quate or limited resources. These objectives can be
accomplished in a variety of ways. For example, field
councils could organize and conduct training pro-
grams for employee representatives, collateral duty
and professional safety and health personnel, coordin-
ate or promote programs for inspections, or, on re-
quest, conduct inspections and evaluations of the
agencies' safety and health programs.
(e) To provide Federal Executive Boards, Federal
Executive Associations, labor union organizations and
other employee representatives with information on
the administrative and technical aspects of safety and
health programs.
(f) To evaluate the safety and health problems pecu-
liar to local conditions and facilitate solutions to these
problems through council activities.
(g) To develop a cooperative relationship with local
community leaders by informing them of the existing
functions and objectives of the council and by calling
on them for support and participation in council
meetings and activities.
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OCCUPATIONAL SAFETY AND HEALTH
1960.88-MEMBERSHIP AND PARTICIPATION
(a) Each field council shall consist of the designated
representatives of local Federal activities appointed by
their respective activity heads, after consultation with
appropriate employee representatives and appropriate
certified safety and health committees.
(b) Federal agency heads should encourage each field
activity having responsibility for the safety and health
of agency employees to participate in the programs of
these councils.
(c) Each activity head shall appoint an equal number
of officially designated representatives (with designat-
ed alternates), from management and from nonmana-
gement employees, consistent with applicable collec-
tive bargaining arrangements.
(d) Representatives shall be selected from individuals
in the following categories:
(1) Federal occupational safety and health
professionals.
(2) Related Federal professionals, or collateral duty
personnel. This includes persons employed in profes-
sions or occupations related to or concerned with
safety and health of employees.
(3) Line management officials.
(4) Representatives of recognized Federal labor or
other employee organizations.
(i) Where certified occupational safety and health
committees exist, nonmanagement members of the
committees shall be given the opportunity to select
one individual for official appointment to field coun-
cils by the activity head.
(ii) Where employees are represented by collective
bargaining arrangements, but no committee exists,
nonmanagement members of field councils shall be
selected from among those recommended by the
exclusive bargaining representatives for official ap-
pointment to field councils by the activity head.
(iii) Where some employees in an activity are repre-
sented by collective bargaining arrangements and
others are not, the agency head should solicit nomina-
tions for the agency's designated nonmanagement
representative and alternate both from lawful labor
organization(s) with collective bargaining status and
from employees not represented through collective
bargaining and should select from the nominees for
official appointment as designated employee represen-
tatives on the field council.
(e) Representatives from non-Federal organizations.
Associate membership may be granted to any non-
Federally employed person who demonstrated interest
in occupational safety and health. An associate mem-
ber has no voting rights and may not hold any office.
(f) No maximum limitation shall be imposed by a
council on itself, in regard to the numbers of person-
nel in any of the above categories that may attend
meetings and/or participate in field council activities.
An agency is free to have any number of individuals,
in addition to the officially designated representatives,
participate in council activities.
(g) Only officially designated agency representatives
or their alternates shall have voting privileges. All
representatives and participants shall serve without
additional compensation.
(h) Travel funds shall be made available equally to
management and nonmanagement employee repre-
sentatives.
1960.89-ORGANIZATION
(a) Field council officers shall include, as a minimum,
a chairperson, vice chairperson, and secretary. Offi-
cers shall be elected for a one or two-year term on a
calendar year basis by a majority vote of the designat-
ed representatives. Election of officers shall be held at
least 60 days before the beginning of a calendar year.
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OCCUPATIONAL SAFETY AND HEALTH
The election may be conducted at a regularly sched-
uled meeting or by letter ballot.
(b) Each council shall notify the appropriate OSHA
Regional Office and the Office of Federal Agency
Safety and Health Programs of the name, agency
address, and telephone number of each newly elected
official.
(c) Each council shall have an Executive Committee
consisting of all elected officers, chairpersons of ap-
pointed committees and the immediate past chairper-
son of the field council.
(d) In addition to the Executive Committee, each
council shall have either a membership committee, a
program committee and a finance committee, or a
council official designated responsibility in these
areas. Additional committees may be appointed by
the chairperson for specific purposes as warranted.
1960.90-OPERATING PROCEDURES
(a) The Executive Committee of each council shall
meet at least 45 days before the beginning of each
calendar year to approve an annual program for the
council designed to accomplish the objectives and
functions stated in ? 1960.87. In addition, the Execu-
tive Committee shall meet periodically to ensure that
the meetings and other activities of the council are
being conducted as outlined in the council schedule.
(b) The council program shall include at least four
meetings or activities per year dealing with occupa-
tional safety and health issues.
(c) Each field council shall submit to the Secretary or
his designee by March 15 of each year a report
describing the activities and programs of the previous
calendar year and plans for the current year. In
addition, the report shall address the participation and
attendance of designated representatives of the coun-
cil. The Office of Federal Agency Safety and Health
Programs, OSHA, shall furnish guidelines to field
councils concerning the preparation of this report.
(d) Upon determination that a council is not operating
in accordance with its charter and the provisions of
this subpart, and after consultation with appropriate
OSHA regional officials, the Secretary shall revoke
the council's charter. Upon revocation of a charter,
the council shall surrender all its government property
to the appropriate OSHA regional official. Any con-
tinuing or future organization in the same geographi-
cal area shall not use the title Field Federal Safety
and Health Council, or any derivation thereof, unless
formally rechartered by the Secretary. Notification of
revocation of a council's charter shall be sent to the
chairperson, where identifiable, and to the appropri-
ate OSHA Regional Office.
1960.91 [RESERVED]
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 ILLEGIB
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Central Intelligence Agency
Asbestos Abatement Program
1. Asbestos Definition
a. Naturally Occurring Fibrous Mineral
(1) Chrysotile
(2) Amosite
b. Insulation Types
(1) Friable, Sprayed-On
(2) Wrapped, Woven
STAT
STAT
STAT
STAT
Auditorium, Power House
b. NPIC: Fifth and Sixth Floors
4. Areas Containing Moderate Amounts of Bulk Asbestos
South, Central, East Buildings, OTS 3, Headquarters
2. OSHA Standard
a. No Standard For Bulk Asbestos
b. Airborne Standard is 2.0 f/cc
c. CIA Internal Standard is 0.1 f/cc
3. Areas Containing Significant Amounts of Bulk Asbestos
a. Headquarters: Basement, Ground, Penthouses, Main
First and Seventh Floors,
a. Renovations
b. Pipe Maintenance
c. Computer, Telephone Cabling
6. Future Concerns
a. Comprehensive Identification Survey For Headquarters
b. Asbestos Building Materials
c. Asbestos
(1) SD/OMS Identification Surveys
(2) Professional Removal Difficulties
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Asbestos Abatement Program for Remington-Rand Safes
July 1985 Status Report
1. Background
a. The asbestos is located in each drawer head strip of the
Remington Rand (RR) safe, not within the inner liner or firewall.
b. Asbestos is not a hazard while it is bound inside a
substrate, like a woven strip. To become a potential hazard, it
must first become airborne and be inhaled at significant levels.
Airborne asbestos can be generated by a deteriorated or badly worn
RR safe drawer head strip.
c. Analytical monitoring has demonstrated that the levels of
airborne asbestos generated by a typical RR safe are insignificant,
and compatible with those levels typically encountered in an outdoor
environment.
d. All RR safes in the metro area were inspected in April 1985
to ensure the asbestos strips were in good condition. All strips
were found to be in good condition.
e. In response to employee concerns, it was decided to
encapsulate the asbestos strips in all RR safes, or replace the RR
safes with nonasbestos-containing safes, regardless of the condition
of the asbestos strips. Encapsulation is only an interim abatement
measure; the ultimate goal of the program is total replacement of
the RR safes. This policy is also in accordance with Office of
Security guidelines.
RR Safes Needing Encapsulating or Replacement
DATE HEADQUARTERS
a. August 1983 1283
b. July 1985 637
OUTLYING BUILDINGS
197
0
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8 1905
STAT
STAT
MEMORANDUM FOR: CIA Occupational Safety and Health Committee
Members and Technical Advisors
James H. McDonald, Chairman
CIA Occupational Safety and Health
Committee
SUBJECT: Meeting, CIA Occupational Safety and Health
Committee
1. A meeting of the CIA Occupational Safety and Health
Committee and its Technical Advisors, is scheduled for 1400
hours on 25 July 1985. The meeting is expected to last
approximately 1 hour.
2. The agenda for the meeting is attached. Also, you are
encouraged to bring any significant fire, safety, or health
items to the attention of the Committee at the conclusion of
the formal agenda.
3. Please make every effort to attend this meeting or send
an appropriate representative if you cannot be there.
4. Any questions may be addressed to me on extension
or to Chief/Safety Division on extension
IT. - Mc Dona d
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 STAT
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CENTRAL INTELLIGENCE AGENCY
Occupational Safety and Health Committee
Meeting Agenda
1400 - 1500 Hours
25 July 1985
7D32, Headquarters Building
1. Introduction of Chairman
2. Introduction of Committee Members and Technical
Advisors, and Deputy Chief, Safety Division, OMS
3. Occupational Safety and Health Program
4. Update, asbestos, Remington Rand Safes
5. Briefing on Agency's Asbestos Abatement Program
6. Open for comments or questions concerning the report of
Accident Analyses for CY 1984.
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 STAT
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Next 1 Page(s) In Document Denied
Iq
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PURPOSE: Ensure safe and healthful working conditions and environments
for employees of the Central Intelligence Agency. STAT
Designated Safety and Health Official
Harry Fitzwater, DDA
Occupational Safety and Health Committee
Jim McDonald, ADDA, Chairman
PURPOSE: Establish and maintain an effective and comprehensive
Occupational Safety and Health Program to ensure safe and healthful
working environments for employees of the Central Intelligence Agency in
compliance with Federal Statutes.
SAFETY DIVISION
OFFICE OF MEDICAL SERVICES
Deputy Chief
Secretary
Administrative Assistant
Fire Protection Branch
Occupational Health Branch
Operations branch
C/Fire Protection
Engineer
2 - Fire Protection
Engineers
C/Industrial Hygienist
Industrial Hygienist
Health Physicist
IC/Safety Management
Officer
Safety Assistant
Training Assistant
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Objectives
1. Establish and maintain an effective and comprehensive
Occupational Safety and Health Program to ensure safe and
healthful working conditions and envjxonments for employees of
the Central Intelligence Agency.
2. Establish and maintain the Program in accordance with
Agency Headquarters and Field Regulations and as mandated by
Section 19 of the Occupational Safety and Health Act, Executive
Order 12196, and Section 7902, Title 5, United States Code.
3. Administer the Program by properly trained personnel
assigned to and performing the functions of the three Branches
of the Safety Division in accordance with the Basic Program
Elements for Federal Employee Occupational Safety and Health
Programs, Title 29, Code of Federal Regulations, Part 1960.
(Appendix D)
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FIRE PROTECTION BRANCH
OBJECTIVE:
The objective of the Fire Protection.-Branch is to furnish
to employees places and conditions of employment that are free
of recognized fire hazards, and provide the Agency with an
effective fire protection and prevention program that meets the
requirements of the National Fire Codes, Basic Building Code,
and other applicable Federal Standards and regulations. This
task is accomplished by utilizing engineering fundamentals,
research, and fire experience to evaluate and recommend
functional solutions to fire protection and life safety
hazards.
FUNCTIONS:
1. Review, evaluate, and approve plans and specification
for new construction and renovations to ensure compliance with
Agency fire protection and life safety regulations.
2. Provide technical advice and guidance to Agency
officials, project engineers, and management in the
interpretation of fire protection and fire prevention
regulations, standards and directives.
3. Review shop drawings relative to fire protection
equipment being installed under Agency and GSA contracts for
compliance with contract plans and specifications.
4. Design fire protection, fire detection, and fire
extinguishing systems for new construction and facility
renovations.
5. Coordinate fire protection enhancement projects
between Agency personnel and the design firm to achieve a
functional and economical result.
6. Evaluate new building materials and methods of
construction to establish safeguards, to ensure reasonable life
safety for occupants, and to maintain building integrity.
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7. Prepare preliminary cost estimates and scopes of work
for fire protection design projects.
8. Interact with staff engineers, architects, and other
engineering disciplines to ensure the accuracy of project
design.
9. Conduct fire protection engineering surveys and
prepares survey reports for Agency owned or occupied facilities
worldwide.
10. Inspect and test for acceptance all fire alarm, fire
detection, and fire suppression systems to ensure that they
operate in accordance with the contract requirements.
11. Supervise the maintenance testing of all fire
protection systems in Headquarters Building and selected
domestic.sites to ensure their efficient and continuous
operation.
12. Conduct annual fire drills in Headquarters buildings
and selected domestic sites to familiarize employees with
established emergency evacuation procedures. Maintain a
current roster of emergency evacuation personnel and brief the
personnel at least annually.
13. Conduct investigations of all fires involving Agency
property or equipment in the Headquarters area and of fires
involving fatalities or large monetary losses worldwide.
Assist, as requested, government officials such as Department
of State and General Services Administration, in the
investigation of major fires or suspected arson involving areas
where Agency facilities are co-located with those of the
requesting officials.
14. Prepare special fire protection projects that require
immediate or intensive efforts.
15. Prepare fire protection criteria, procedures, and
standards for Agency facilities worldwide.
16. Provide short and long term planning of fire
protection projects to correct existing deficiencies and to
ensure that future projects comply with Agency safety
regulations.
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17. Attend project design meetings with various Agency
components to advise them of fire protection and safety
requirements for new construction and major renovations.
18. Administer the emergency evacuation program for Agency
buildings in the Headquarters area.
a. Review annually and update as required, the
evacuation plans for Agency buildings in the Headquarters
area.
b. Coordinate with appropriate emergency officers and
maintain up-to-date rosters of emergency evacuation
personnel in the Headquarters area.
c. Conduct annual briefings of all headquarters
evacuation personnel and other building organizations upon
request.
d. Provide training and instruction to Security Duty
Officers and Federal Protective officers on emergency
response procedures.
19. Conduct briefings as required to review the operation
of special fire suppression systems utilized by certain Agency
components.
20. Review engineering studies, plans, and specifications
for new construction and renovation projects managed by the
Department of State, to ensure that the Agency's fire
protection and life safety requirements have been satisfied.
21. Assist in the training program of the Operations
Branch by providing instruction in the safety course as well as
special courses in regard to fire prevention and protection,
use of fire extinguishers, and applicable codes.
22. Attend periodic functions of the National Fire
Protection Association and Society of Fire Protection
Engineers. Attend appropriate courses for purpose of refresher
training, and keeping abreast of state-of-the-art regarding the
fire protection and prevention field.
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23. In coordination with Operations Branch, conducts fire,
safety and health inspections of Agency facilities worldwide.
Inspection includes a physical inspection of the facility,
observation of its daily operation, examination of equipment,
and effectiveness of measures used to develop safe operations.
Comprehensive reports containing recommendations for correction
of specific hazards as well as overall appraisal of the safety
performance are provided to the appropria.te officials.
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VIII. OPERATIONS BRANCH
STAT
The objective of the Operations Branch is to insure that
Safety and Health Program, as set forth in
is maintained in compliance with
the Occupational Safety an ealth Act and Executive Order
12196, following guidelines provided in Title 29, Code of
Federal Regulations, Part 1960, Subparts C (Standards), D
(Inspection and Abatement), H (Training), I (Recordkeeping and
Reporting Requirements) and J (Evaluation of Occupational
Safety and Health Program).
1. Furnish to employees places and conditions of
employment that are free from recognized safety and health
hazards that are causing, or likely to cause death or physical
harm.
a. Assure that periodic inspections of all Agency
workplaces are performed by qualified personnel with
equipment to recognize hazards. Each of the Agency's
facilities and workplaces shall be evaluated at least
annually. Additional evaluations shall be conducted at
those workplaces where there is an increased risk of
accident, injury, illness, or fire due to the nature of the
work performed. The evaluations shall be the result of
physical inspections of the facilities, observation of
their daily operations, examination of equipment, and
review of the effectiveness of measures used to develop
safe operations. Comprehensive reports containing
recommendations for the correction of specific safety,
health, and fire hazards as well as an overall appraisal of
the safety performance of the facilities shall be forwarded
to the appropriate officials.
b. Assure response to employee reports of hazardous
conditions and conduct inspections within twenty-four hours
for imminent dangers, three working days for potential
serious conditions, and twenty working days for other
conditions. Assure the right to anonymity of those making
the reports.
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c. Coordinate with each component safety officer in
the Head uarters area to insure they inspect their areas as
STAT required Evaluate each component based on
review of the inspection report and contact with the
component safety officer.
d. Maintain a current record of all Agency facilities
and dates of last inspections
e. Review reports of safety inspections conducted by
Office of Communications Inspectors and reports of security
officers, Office of Security, to insure recommendations
concerning safety, fire, and health are appropriate.
2. Provide safety and health training for supervisory
employees, employees responsible for conducting occupational
safety and health inspections, all members of occupational
safety and health committees where established, and other
employees.
a. Provide top management officials with orientation
and other learning experiences which will enable them to
manage the occupational safety and health' programs of their
components. The orientation shall include coverage of
section 19 of the Act, Executive Order 12196, 29 CFR 1960,
and the Agency's safety and health program.
b. Provide training for supervisory employees to
include: supervisory responsibility for providing and
maintaining safe and healthful working conditions for
employees, the Agency's occupational safety and health
program, Section 19 of the Act, Executive Order 12196, 29
CFR 1960, occupational safety and health standards
applicable to assigned workplaces, Agency procedures for
reporting hazards, reporting and investigating allegations
of discrimination, and procedures for the abatement of
hazards, as well as other appropriate rules and
regulations.
c. Provide training for safety and health specialists
through courses, laboratory experience, field study and
other formal learning experiences; to insure their
proficiency in technical monitoring, consulting, testing,
inspecting, designing and other tasks related to program
development and implementation, hazard recognition,
evaluations and other related tasks.
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d. Implement career development programs for the
occupational safety and health specialists to enable the
staff to meet present and future needs of the Agency.
e. Provide training for safety and health inspectors,
with respect to appropriate standards and the use of
appropriate equipment and testing procedures necessary to
identify, evaluate, and suggest means of abating hazards
during or following their assigned inspections, as well as
preparation of reports and other documentation to support
the inspection findings. As a minimum, six 5-day basic
safety and health courses will be conducted each year.
f. Upon appointment of an employee to a collateral
duty position, provide training commensurate with the scope
of the assigned safety and health responsibilities. The
duty assignments will vary from component to component but
will normally include: hazard recognition, evaluation and
control, reporting and record keeping, program
administration, and promotion.
g. Provide training for all members of certified
occupational safety and health committees' commensurate with
the scope of their assigned occupational safety and health
responsibilities. The training shall include: The
Agency's occupational safety and health program, Section 19
of the Act, Executive Order 12196, 29 CFR 1960, Agency
procedures for the reporting and investigating allegations
of discrimination, the recognition of hazardous conditions
or environments, identification and use of occupational
safety and health standards, and any other appropriate
rules and regulations.
h. Provide safety and health training to each new
employee. As a minimum, the training shall inform the
employees of the Agency's safety and health program and
their rights and responsibilities as provided in
Occupational Safety and Health Act and Executive Order
12196.
3. Operate an occupational safety and health management
information system which shall include as a minimum the
maintenance of such records and submission of such reports as
the Secretary of Labor may require.
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a. Prepare and submit to the Deputy Director of the
Central Intelligence, an annual report covering
comprehensive analyses of accidents, injuries, and fires
involving CIA employees, property, and equipment.
b. Prepare and submit an annual comprehensive
Occupational Safety and Health report to the Secretary of
Labor. Coordinate such report through the office of
Medical Services.
c. Analyze each accident, injury, and fire report
involving Agency personnel, property, or equipment
worldwide to determine the principal causes, and to judge
the effectiveness of the overall safety program.
d. Provide to appropriate Agency officials on a
quarterly basis, a report regarding the injury experience
factor for the purpose of eliciting their support relative
to accident prevention.
e. Prepare and submit an annual report to Federal
Fire Council on the fire losses of the Agency.
f. Procure and provide safety literature on a monthly
basis to Agency employees in the Headquarters area.
g. Procure and provide safety literature on a
quarterly basis to Agency employees at domestic and
overseas locations.
h. Publish quarterly safety bulletins or newsletters
suitable for distribution to overt and covert Agency
employees worldwide. These publications should reflect
prevalent safety hazards, safety films available, new and
revised safety standards promulgated under the Occupational
Safety and Health Act, and encourage employees to report
occupational injuries.
i. Publish special bulletins and notices regarding
prevalent safety and health hazards.
j. Provide support to proclamations by the President
of special weeks or months such as "Fire Prevention",
"Bicycle Safety", Boating Safety", and "Poison Prevention",
through distribution of the Proclamation and appropriate
literature.
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4. Establish and maintain an effective motor vehicle
safety program in coordination with the Office of Logistics as
appropriate. The program shall be in accordance with
applicable Federal regulations and guidelines designed to
reduce motor vehicle accidents and the resulting deaths,
injuries, and property damage.
a. Prepare and keep on a current basis safety rules
and regulations concerning motor vehicle operation and
maintenance, and insure compliance with such regulatory
issuance.
b. Establish a program of training, testing, and
licensing motor vehicle operators, and conduct periodic
surveys to determine actions necessary to strengthen the
program.
c. Establish and maintain motor vehicle award
programs.
d. Attend Federal, State, and local traffic safety
functions as appropriate.
e. Maintain close liaison with appropriate traffic
enforcement officials.
5. Determine through investigation the causative factors
of accidents and injuries involving Agency personnel, property,
and equipment, and submit investigative reports to appropriate
officials.
a. Investigate each accident in the Headquarters area
to determine cause and action necessary to prevent a
recurrence. The extent of investigation shall be
reflective of the seriousness of the accident.
b. Investigate each accident worldwide which results
in a fatality, hospitalization of five or more employees,
or property damage of 1100,000 or more. The investigative
report shall include appropriate documentation on date,
time, location, description of operation, description of
accident, photographs, interview of employees and
witnesses, measurements and other pertinent information. A
copy of the report shall be forwarded to the official in
charge of the workplace, and the appropriate safety and
health committee.
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c. Review reports submitted from installation safety
officers at the domestic and overseas facilities to insure
adequate investigations and corrective actions.
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OCCUPATIONAL HEALTH BRANCH
Conduct an occupational health program to provide Agency
employees safe and healthy environments which are free of
recognized occupational hazards. The branch will implement the
requirements of the Occupational Safety and Health Act, Nuclear
Regulatory Commission, Environmental Protection Agency,
Department of Transportation and Food and Drug Administration,
in so far as these requlations are applicable to the Agency.
Applicable state and local regulations, as well as the best
scientific and medical opinion, will be used to supplement
Federal regulations. Within the Agency, the program shall be
coordinated with the Office of Medical Services and any other
pertinent components, such as the Office of Logistics and
Office of Technical Service.
1. Conduct detailed studies to identify and correct
existing and potential health hazards caused by chemical,
biological or physical agents.
a. Collect and evaluate toxicological data, and
relate the hazard to probable physiological effects.
b. Make recommendations to correct any health hazards
observed during surveys, or brought to our attention by
employee complaints.
c. Specify the design quality and prescribe the use
of all types of personal protective equipment, and monitor
the effectiveness of this equipment as well as other safety
equipment, such as safety showers, emergency eye washes,
flammable liquid storage cabinets, and other chemical
storage requirements.
d. Investigate all injuries caused by chemicals, and
all illnesses alleged to be caused by chemicals, as well as
all accidents involving chemical spills.
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2. Maintain files of hazardous materials, their
locations, use, necessary precautions, first aid procedures,
evacuation procedures, fire control procedures, and spill
cleanup procedures and record keeping requirements imposed by
the numerous regulatory agencies and necessary to monitor the
progress of the Branch program.
3. Insure that the staff is knowledgeable of the state of
the art advances in their specialty fields, and that they
maintain current knowledge in associated areas of the
profession.
a. Representatives will attend the annual American
Industrial Hygiene Association Conference and other
training courses and conferences that are recognized by the
professional societies of the individual's specialty.
b. Branch members will be crossed trained in Safety
and Fire Protection, and will be capable of providing basic
assistance in these areas.
c. Members of the Branch will be crossed trained in
the specialty areas of the other Branch members by in house
informal training and on the job training: as well as
attendance at outside courses.
4. Coordinate the Agency Environmental Health program.
a. Insure that air and water effluents meet all
state, local, and federal regulations.
b. Insure that chemical wastes are transported and
disposed of in accordance with all applicable regulations.
That Agency personnel responsible for disposing of
hazardous waste have the appropriate storage and disposal
permits and numbers, and are aware of the requirements from
the Department of Transportation and The Environmental
Protection Agency.
c. Insure that all hazardous waste is appropriately
labeled, handled, transported and disposed of in compliance
with the applicable federal, state and local regulations.
d. Insure that all accidental spills are properly
reported and cleaned up.
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e. Insure that all stack emmissions from fossil fuel
burning facilities meet all state, federal and local
requirements.
f. Insure that all environmental noise is in
compliance with community, state and FAA standards.
g. Insure that vehicular exhaust emissions meet the
federal and state requirements.
h. Insure that sewage treatment facilities meet the
applicable effluent standards and airborne biological
limits set by federal and state regulations.
i. Insure that the formulation, application and
disposal of insecticides and herbicides are in compliance
with federal and state regulations.
j. Insure that electrical equipment containing
polychlorinated biphenyls are stored and disposed of in
compliance with federal and state regulations.
5. Assist in control of possible hazards by:
a. Determining that each area of operation is aware
of the hazards, knows evacuation procedures, first aid and
spill cleanup procedures and that employees in the
respective areas know what personal protective equipment is
necessary for both normal operation and emergency
situations.
b. Insuring employees have knowledge of materials
used, toxicity of the compounds, hazardous effects of
sources of energy (lasers, ionizing and non-ionizing
radiation) and physical hazards (noise, vibration, and
heat). Members of the Occupational Health Branch will
participate in the regularly scheduled training courses
given by the Operations Branch, and will provide special
training courses where necessary.
c. Evaluate operations and areas for the extent of
the potential hazard, using the appropriate and accepted
sampling or monitoring technique for the particular hazard,
and through extensive job analysis.
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d. Providing additional employee protection by
developing special programs for specific hazards (hearing
conservation program, programs to detect health effects
from inhaled or absorbed compounds, etc.).
e. Insuring that all areas requiring specialized
local ventilation have adequate ventilation, to prevent
hazardous accumulation of chemicals in the work environment.
f. Insuring that all areas used for the handling,
storage, or disposal of chemicals have adequate protective
devices for both personnel and property. These include
safety showers, emergency eye wash stations, appropriate
detection and extinguishing materials, flammable storage
cabinets, and other items specific to the compounds of
interest.
6. Insure that radiation safety activities and record
keeping do not conflict with, or appear to conflict with Agency
policies controlling cover and classified information.
7. Provide the technical basis for and coordinate the
Agency radiation safety policy.
STAT
STAT
a. Review, on an annual basis, relevant Federal,
State, and County statutes, executive orders, authoritative
standards, expert opinions, and specific operational
requirements.
b. Identify all Agency equipment or materials capable
of producing radiation in excess of one tenth the maximum
permissible exposure rates defin in
The functions in paragraph 12 of shall be routinely
performed at this action level, which for administrative
purposes is considered to be potentially harmful.
c. Request components to identify special situations
which require clarification or interpretation of radiation
safety regulations.
8. Implement the Agency's radiation safety program.
a. Provide components a list of appropriate radiation
standards based on equipment reported to Chief, Safety
Division.
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b. Draft detailed safety procedures to implement
regulations and guidelines in specific situations.
Coordinate the review of such drafts when appropriate.
c. Provide safety training to employees who use or
work near equipment capable of producing potentially
harmful radiation exposure.
d. Provide components with personnel monitoring
devices based on equipment being used. Ensure appropriate
analysis and record keeping.
e. Ionizing Radiation program
(1) Maintain quarterly and lifetime
occupational ionizing radiation dose totals for each
employee, and provide this information to the Director
of Medical Services quarterly, for inclusion in the
employee's medical file.
(2) Schedule and conduct periodic safety
inspections of material and equipment capable of
producing potentially harmful levels of radiation
exposure.
(3) Assist components to investigate and report
probable or suspected incidents or accidents involving
radiation producing equipment or materials. Interpret
such incidents, and provide appropriate notification
to the persons directly involved, concerning possible
injury or biological effects.
(4) Interpret the results of field
investigations and survey data, and equate these to
possible biological effects.
(5) Evaluate the effectiveness of radiation
safety programs.
(6) Provide employees and component managers
with a reliable assessment of occupational exposure to
ionizing radiation and encourage them to work with the
lowest exposure levels reasonably achievable.
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(7) Encourage employee awareness of
occupational radiation exposure by teaching
orientation classes, evaluating questions of employee
concern, publicizing relevant literature reports of
over-exposure incidents and publicizing advances in
understanding the biological effects of radiation.
(8) Provide employees and-component managers
with assessment of occupational exposure to
radiation. These will include exposure estimates and
discussion of both biological and legal consequences.
Assessments will be made for all routine exposures,
for accidental exposures and for planning purposes.
Exposure estimates will be based on field measurements
when practical.
(9) Encourage component managers to request
assessments of typical or hypothetical exposures so
that they may better implement local radiation
protection in sensitive situations.
(10) Insure that all employees who work with
equipment or material which produces ionizing
radiation receive a pre-assignment radiation safety
orientation.
(11) Administer a personnel dosimeter program
for all employees who might exceed one-tenth of the
maximum permissible occupational exposure.
(a) Insure that appropriate dosimeters are
available.
(b) Insure that dosimeters are properly
analyzed.
(c) Maintain records of employee exposure and
provide quarterly reports to the Office of
Medical Service for inclusion in employee health
records.
(12) Periodically evaluate operations and areas
for the extent of ionizing radiation hazards using
survey techniques recommended by NCRP and ICRP.
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(13) Purchase and arrange for the maintenance
and calibration of radiation measuring equipment.
f. Non-Ionizing Radiation
(1) Provide employees and component managers
with assessment of occupational exposure to
non-ionizing radiation. These.will include equipment
exposure contours and discussion of both biological
and legal consequences. Assessments will be made for
all routine exposures, for accidental exposures and
for planning purposes. Exposure contours will be
based on field measurements when practical and include
power density and maximum stay times at each contour.
(2) Provide component managers with an
assessment of general population exposure to
non-ionizing radiation when applicable. These will
include estimated contours of exposure level and
discussion of legal consequences. Contours which
cross station lines at greater than one-tenth general
population levels, will be reported as estimates
unless station managers specifically request
measurements.
(3) Insure employees who might be exposed to
greater than one-tenth maximum permissible power
density receive a pre-assignment non-ionizing
radiation safety orientation.
(4) Periodically evaluate operations and areas
for the extent of non-ionizing radiation hazards using
guidelines recommended by ANSI C95.1 and EPA.
(5) Review designs of new facilities with
special emphasis on sources of non-ionizing
radiation. Comment on personnel safety and on
compliance with guidelines for general population
exposure.
(6) Insure that microwave ovens used for food
preparation are surveyed quarterly for interlock
function and leakage as required by 21 CFR 1030.10 and
maintain a sequential log of survey results for three
years after the oven is removed from service.
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9. Provide input to the Office of Medical Services for
medical surveillance programs.
10. Investigate employee suggestions and complaints
regarding health hazards in the work place, and illnesses which
are alleged to have been caused by occupational conditions.
The investigations will include recommendations for corrections
of any hazards.
11. Conduct annual Occupational Safety and Health
inspections, and evaluations of those facilities, domestic and
foreign, that are considered high potential health hazard
areas.
12. Participate in professional societies and committees
as appropriate.
13. Coordinate technical review panels as required, and
interpret technical findings in terms of Agency requirements.
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OCCUPATIONAL HEALTH BRANCH
SAFETY DIVISION
Conduct an industrial hygiene program to provide work
environments for employees of the-Central Intelligence
Agency free from recognized health hazards and meets the
requirements of the Occupational Safety and Health
Administration health standards. The program shall be
coordinated with the other Components of the Safety Staff,
the Office of Medical Services and any other pertinent
components within the CIA. The program will follow
guidelines provided by Headquarters and Field Safety and
Health Regulations, by the Occupational Safety and Health
Administration, Environmental Protection Agency, Food and
Drug Administration, state and local regulations and
guidance provided by the scientific community.
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- is ?
1. Conduct studies to identify and correct existing and
potential hazards due to chemicals, biological agents, heat,
noise, illumination, etc.
a. Collect and evaluate toxicological data and relate
the hazard to probable physiological effects.
b. Make recommendations to correct any health hazards
observed during surveys or brought to attention of the
Safety Staff by employee complaints.
c. Specify the design quality and prescribe the use
of all types of personal protective equipment. Monitor the
effectiveness of this equipment, as well as other safety
equipment, such as safety showers, eyebaths, flammable
liquid storage cabinets and other chemical storage
requirements.
2. Maintain file of hazardous materials, their locations,
use, necessary precautions, first aid procedures, evacuation
procedures, fire control procedures and spill cleanup
procedures.
3. Investigate all injuries caused by chemicals, and all
illnesses alleged to be caused by chemicals, as well as all
accidents involving chemical spills.
4. Assist in control of possible hazards by:
a. Determining that each area of operation is aware
of the hazards, knows evacuation procedures, first aid and
spill cleanup procedures and that employees in the
respective areas know what personal protective equipment is
necessary for both normal operation and emergency
situations.
b. Insuring employees have knowledge of materials
used, toxicity of the compounds and hazardous effects of
physical hazards (noise, vibration and heat).
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c. Evaluate operations and areas for the extent of
the potential hazard, using the appropriate and accepted
sampling. or monitoring technique for the particular hazard,
and through extensive job analysis.
d. Providing additional employee protection by
developing special programs for specific hazards (hearing
conservation program, programs to detect health effects
from inhaled or absorbed compounds, etc.).
e. Insuring that all areas requiring specialized
local ventilation have adequate ventilation, to prevent
hazardous accumulation of chemicals in the work environment.
f. Insuring that all areas used for the handling,
storage, or disposal of chemicals have adequate protective
devices for both personnel and property. These include
safety showers, emergency eye wash stations, appropriate
detection and extinguishing materials, flammable storage
cabinets, and other items specific to the compounds of
interest.
5. Provide input to the Office of Medical Services for
medical surveillance programs.
6. Investigate employee suggestions and complaints
regarding health hazards in the work place, and illnesses which
are alleged to have been caused by occupational conditions.
The investigations will include recommendations for corrections
of any hazards.
7. Conduct annual Occupational Safety and Health
inspections, and evaluations of those facilities, domestic and
foreign, that are considered high potential health hazard
areas.
8. Participate in professional societies and committees as
appropriate.
9. Coordinate technical review panels as required, And
interpret technical findings in terms of Agency requirements.
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ENVIRONMENTAL HEALTH PROGRAM
OCCUPATIONAL HEALTH BRANCH
SAFETY DIVISION
OBJECTIVE:
Conduct an environmental health program to provide
employees of the Central Intelligence Agency (CIA) with
workplaces which are free from known health and safety
hazards which arise from, or are related to environmental
activities; and in turn, insure the activities of the CIA
do not adversely affect the environment, or public health
and safety. The program shall be coordinated with the
other Components of the Safety Division, the Office of
Medical Services, and any other pertinent Components within
the CIA. Th ro ram will conform to the guidelines
STAT provided by e Safety and Health
Regulations, by the Environmental Protection Agency,
Occupational Safety and Health Administration, Department
of Transportation, Food and Drug Administration, state and
local regulations, and the guidance provided by the
scientific community.
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FUNCTIONS:
1. Conduct detailed environmental impact studies of
proposed activities which may adversely effect the ecosystem,
or public health and safety, and recommend remedial action as
appropriate.
2. Conduct analytical monitoring and evaluate resulting
data to insure that facility air and water effluents do not
adversely affect the environment, or public health and safety,
and are in compliance with federal, state, and local
guidelines.
3. Organize emergency response capabilities, and provide
analytical support for the accidental spillage of chemical,
physical, or biological materials.
a. Develop a log of the proposed procurement and
shipment of hazardous or potentially hazardous materials,
and evaluate, or initiate precautionary measures to insure
the materials are handled in a healthful and safe manner,
and in compliance with federal, state, and local
guidelines.
b. Insure the adverse affects from the accidental
spillage of hazardous or potentially hazardous materials
are minimized, and appropriate clean-up activities are
promptly initiated.
c. Interface with federal, state, and local hazardous
material response officials to develop contingency planning
for accidental spills, and maintain an efficient response
network.
4. Insure that all generated chemical, physical, and
biological wastes, both hazardous and non-hazardous, are
handled in a safe and healthful manner, and are transported,
and ultimately disposed-of in compliance with federal, state,
and local guidelines.
5. Conduct analytical monitoring and evaluate resulting
data to insure that all environmental noise from facilities or
activities is in compliance with Federal Aviation
Administration, state, and local guidelines, and does not
constitute a public nuisance.
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6. Conduct analytical monitoring and evaluate the
resulting data to insure equipment containing polychlorinated
biphenyls (PCBs) is handled, transported, stored, and
ultimately disposed-of in a healthful and safe manner, and does
not pose a threat to the environment, or public health and
safety, and is in compliance with federal, state, and local
guidelines.
7. Conduct analytical monitoring and evaluate resulting
data to insure that facility sewage treatment facilities do not
adversely affect the environment, or public health and safety,
and are in compliance with federal, state, and local
guidelines.
8. Conduct analytical monitoring and evaluate resulting
data to insure the formulation, application, and ultimate
disposal-of insecticides and herbicides is conducted in a
healthful and safe manner, and is in compliance with federal,
state, and local guidelines.
9. Insure the exhaust fumes from the motor vehicle fleet
are in compliance with federal, state, and local guidelines.
10. Conduct training in the recognition, evaluation, and
control of environmental hazards for concerned personnel on a
periodic basis.
11. Coordinate technical review panels as required, and
interpret technical findings in terms of Agency requirements.
12. Participate in professional societies and committees as
appropriate.
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RADIATION SAFETY PROGRAM
OCCUPATIONAL HEALTH BRANCH
SAFETY DIVISION
STAT
STAT
Basic Objective:
To protect Agency employees from the hazards associated
with the use of ionizing or non-ionizing radiation. The
program requires close cooperation with the Office of
Communications, Office of Medical Services, the Industrial
Hygiene Section of the Safety Division, all levels of
management, and all first line supervisors of employees who use
either ionizing or non-ionizing radiation producing materials
or equipment.
Secondary Objective:
To insure that the Agency management is aware of the
requirements of applicable CIA, federal, state, and local
regulations and in compliance with these regulations when this
does not interfere with our ability to conduct business.
Functions:
1. General
Insure im lementation
b. To provide applicable operating officials,
supervisors, and employees with a reliable assessment of
occupational exposure to ionizing and non-ionizing
radiation and encourage them to work with the lowest
exposure levels reasonably achievable.
c. To encourage employee awareness of occupational
radiation exposure by teaching orientation classes,
evaluating questions of employee concern, and by bringing
to their attention relevant reports of over-exposure
incidents and advances in understanding the biological
effects of radiation.
? ~4 -
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STAT
d. Review, on an annual basis, relevant Federal,
State, and County statutes, executive orders, authoritative
standards, expert opinion, and specific operational
requirements.
e. Identify all Agency equipment or materials capable
of producing radiation in excess of one tenth the maximum
f. Request components to identify special situations
which require clarification or-interpretation of radiation
safety regulations.
permissible exposure rates defined...
g. Participate in professional societies and
committees as appropriate.
h. Coordinate technical review panels as required,
and interpret technical findings in terms of Agency
requirements.
i. Provide applicable components a list of
appropriate radiation standards based on equipment reported
to Chief, Safety Division.
j. Provide safety training to employees who use or
work near equipment capable of producing potentially
harmful radiation exposure.
k. Schedule and conduct periodic safety inspections
of material and equipment capable of producing potentially
harmful levels of radiation exposure.
1. Assist components to investigate and report
probable or suspected incidents or accidents involving
radiation producing equipment or materials. Interpret such
incidents, and provide appropriate notification to the
persons directly involved, concerning possible injury or
biological effects.
M. Interpret the results of field investigations and
survey data, and equate these to possible biological
effects.
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2. Ionizing Radiation
a. Provide employees and component supervisors with
assessment of occupational exposure to radiation. These
will include exposure estimates and discussion of both
biological and legal consequences. Assessments will be
made for all routine exposures, for accidental exposures
and for planning purposes. Exposure estimates will be
based on field measurements when practical.
b. Encourage component supervisors to request
assessments of typical or hypothetical exposures so that
they may better implement radiation measures, even in
operational situations.
c. Insure that all employees who work with equipment
or material which produces ionizing radiation receive a
pre-assignment radiation safety orientation.
d. Administer a personnel dosimeter program for all
employees who might exceed one-tenth of the maximum
permissible occupational exposure.
(1) Insure that appropriate dosimeters are
available.
(2) Insure that dosimeters are properly analyzed.
(3) Maintain records of employee exposure and
provide quarterly reports to the Office of Medical
Service for inclusion in employee health records.
e. Periodically evaluate operations and areas for the
extent of ionizing radiation hazards, using survey
techniques recommended by National Council on Radiation
Protection and International Congress on Radiation
Protection.
f. Purchase and arrange for the maintenance and
calibration of radiation measuring equipment.
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3. Non-Ionizing Radiation
a. Provide employees and component supervisors with
assessment of occupational exposure to non-ionizing
radiation. These will include equipment exposure contours
and discussion of both biological and legal consequences.
Assessments will be made for all routine exposures, for
accidental exposures and for planning purposes. Exposure
contours will be based on field measurements when practical
and include power density and maximum allowable exposure
times at each contour.
b. Provide component supervisors with an assessment
of general population exposure to non-ionizing radiation
especially at Commo Base Stations. These will include
estimated contours of exposure level and discussion of
legal consequences. Contours which cross property lines at
greater than one-tenth general population levels, will be
reported as estimates unless station managers specifically
request measurements.
c. Insure employees who might be exposed to greater
than one-tenth maximum permissible power density receive a
pre-assignment non-ionizing radiation safety orientation.
d. Periodically evaluate operations and areas for the
extent of non-ionizing radiation hazards using guidelines
recommended by ANSI C95.1 and EPA.
e. Review designs of new facilities with special
emphasis on sources of non-ionizing radiation. Comment on
personnel safety and on compliance with guidelines for
general population exposure.
f. Insure that microwave ovens used for food
preparation are surveyed quarterly for interlock function
and leakage, as required by 21 CFR 1030.10, and maintain a
sequential log of survey results for three years after the
oven is removed from service.
4 'fit -
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Central Intelligence Agency
Asbestos Abatement Program
January 1985
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Table of Contents
Page
I. Introduction
II. Asbestos Background Information
A. Asbestos - What Is It?
B. Asbestos - Where Is It Found?
C. Asbestos - What are the Health Effects?
III. The Abatement Program - Part I
Identification and Evaluation of Potential Asbestos Hazards
A. Asbestos Bulk Sample Collection
B. Asbestos Bulk Sample Identification
C. Evaluation of Bulk Sample Results
IV. The Abatement Program - Part II
Air Sampling for Asbestos, and Permissible Airborne
Exposure Limits
A. Air Sampling for Asbestos
B. Permissible Airborne Asbestos Exposure Limits
V. The Abatement Program - Part III
Asbestos Abatement Techniques and Control Measures
A. Introduction
B. Abatement Technique A - Asbestos Removal
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C. Abatement Technique B - Asbestos Encapsulation
D. Abatement Techniques - Monetary Considerations
E. Abatement Control Measure A - Administrative Measures
F. Abatement Control Measure B - Personal Protective
Equipment
VI. The Abatement Program - Part IV
Control of the Subsequent Utilization of
Asbestos-Containing Materials
VII. Security Considerations
VIII. Summary of the Component Safety Officer's Duties and
Responsibilities for the
Asbestos Abatement Program
IX. Appendix A - Guidelines for Asbestos Removal
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I. Introduction
1. Occupational health studies have established that
exposure to airborne asbestos fibers can cause several
ailments, including cancer. Studies have also shown that the
lower the asbestos exposure level, the less the risk of adverse
health effects. In an effort to reduce the risk to the working
population, the Occupational Safety and Health Administration
(OSHA) has issued a permissible airborne asbestos exposure
limit. Yet, health risks have been demonstrated at all
exposure levels, and available studies provide no evidence for
a "safe" exposure limit. For this reason, all significant
airborne fiber levels should be considered in-need of abatement
until authoritative research demonstrates otherwise.
2. The Safety Staff has been given the responsibility to
respond to the above findings in accordance with
STAT
without delay will institute the following Asbestos Abatement
Program. The Program requirements are compatible with their
OSHA counterparts, and in some instances they are more
stringent. The long-range goal of the Program is the
identification and elimination of all asbestos-containing
materials under our jurisdiction. The interim objective will
be the reduction of all personal exposure levels to a point
where significant airborne asbestos levels can nd longer be
detected analytically. This regulatory approach is consistent
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with the National Institute for Occupational Safety and
Health's (NIOSH) Recommended Asbestos Standard.
3. The following report is intended to provide employees
with an understanding of what actions will be taken in the
STAT
STAT
event asbestos contamination of their work area is suspected,
or has been identified. For Component Safety officers, and
employees with supervisory responsibilities, an outline of your
reporting requirements and collateral duties is also included.
4. The Asbestos Abatement Program is a unique and
ambitious undertaking; but exemplary measures are required when
the outcome impacts upon the health and well-being of our
personnel. At present, limited resources restrict full
implementation at overseas facilities, but a worldwide program
is already under consideration and guidance is available on a
case-by-case basis. Each Directorate is urged to fully
cooperate with the Safety Staff in this endeavor, and to
provide assistance as appropriate.
5. Any questions or comments should be directed to the
Chief, Safety Staff, DDA,
Harry E. Fitzwater
Deputy Director for Administration
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II. Asbestos Background Information
A. Asbestos - What is it?
1. Asbestos is a naturally occurring fibrous
mineral. The generic term "asbesto6" actually encompasses
about thirty mineral compounds,;-but of these thirty only
the following 5 types are of significance:
Chrysotile
Amosite
Tremolite
Crocidolite
Anthophyllite
2. Asbestos minerals are mined in tfie United States
and Canada, where chrysotile accounts for approximately 95
percent of the production.
B. Asbestos - Where is it Found?
1. Asbestos is found ubiquitously in the environment
because of its extensive use in industry and in the home.
Over 3,000 products contain asbestos. Most commercial use
is in the construction industry; such applications
include: cement products, floor tile, paper products,
insulation, and caulking.
2. Asbestos has been definitively identified at
several locations in the Headquarters building and
satellite facilities. For example, it has been used for
the fireproofing of structural support-beams, and for the
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insulation of water pipes. Some Remington Rand safes also
contain asbestos to insulate the contents from fire
damage. Asbestos has not been identified as a component in
ceiling tiles.
C. Asbestos - What are the Health Effects?
1. Exposure to airborne asbestos fibers can produce a
lung scarring called asbestosis. The onset of asbestosis
is usually gradual, developing over a period of 10 to 30
years of exposure. Asbestos is also a cancer producing
agent. Epidemiologic studies (statistical profiles on
groups of people) have demonstrated that 'increased exposure
to asbestos increases the risk of developing lung cancer.
Lung cancer also appears to be related to the extent of
exposure, and cigarette smoking. Cigarette smoking greatly
increases the risk to personnel who are also exposed to
asbestos. Mesothelioma, a rare type of cancer has also
been linked with exposure to asbestos. An increased
incidence of stomach and colon cancer has also been
reported.
III. The Abatement Program - Part I: Identification and
Evaluation of Potential Asbestos Hazards
A. Asbestos Bulk Sample Collection
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1. The collection of a bulk (solid) sample of
suspected asbestos-containing material is the first step in
the Abatement Program. The Safety Staff will collect
representative bulk samples as part-'of the ongoing
identification program, or upon-written request from a
concerned Component. Samples must not be collected by
untrained personnel in order to prevent accidental
exposures to asbestos. Also, by personally collecting the
bulk sample, the Safety Staff can readily ascertain the
extent of the potential hazard, and accurately identify and
record these areas for future reference.
2. In some instances, the collection of a bulk sample
would be unnecessary, such as when the composition of the
parent material can be reliably obtained from the
manufacturer of the material. In this case, the Safety
Staff will be responsible for acquiring such information
from the manufacturer. It would also be unnecessary to
collect bulk samples in areas where previous sampling of
the same parent material has already been conducted and has
produced conclusive results.
B. Asbestos Bulk Sample Identification
1. The Safety Staff will have all bulk samples
analyzed by a private, accredited laboratory to determine
the samples' composition. In order to ensure valid
results, the laboratory will be a participant in the
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National Institute for Occupational Safety and Health
(NIOSH) Proficiency Analytical Testing Program (PAT), and
must be certified in asbestos analysis. Laboratory
turnaround time is typically three weeks; however, priority
results can usually be obtained within 48 hours for a
surcharge. When a bulk sample has been properly collected,
a quality laboratory can identify asbestos in excess of 1
percent of the total of sample.
2. The Safety Staff will incur all expenses for the
collection and analyses of bulk samples, and will request
priority results as appropriate, depending on the extent of
the potential hazard.
C. Evaluation of Bulk Sample Results
1. There are no health standards for,the amount or
type of asbestos a material may contain; insulation
composed of 90 percent chrysotile is not uncommon.
However, the presence of asbestos per se does not
necessarily constitute a health hazard. Asbestos is a
potential hazard only when significant concentrations of
fibers become airborne and are inhaled; it is not a hazard
while it is tightly bound within a matrix. The matrix is
the bonding or adhesive component of the parent material.
Unfortunately, the integrity of an asbestos-containing
material is a finite parameter, and fiber release from
natural deterioration will begin at some time depending
upon the condition of the matrix. Asbestos fibers can also
become airborne when maintenance or construction work, such
as painting, cutting, or cabling, disturbs the matrix.
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2. As outlined above, the percent composition of an
asbestos-containing material actually gives little
indication as to the extent of the potential health
hazard. An area containing deteriorated insulation
composed of only 10 percent asbestos may present a greater
hazard than an area containing, insulation of 90 percent
asbestos if the latter is tightly bound within the matrix.
It is only after analytical monitoring the surrounding air
for its concentration of released asbestos fibers can an
accurate assessment of the hazard be made.
3. After a review of the bulk sample results from the
laboratory, the Safety Staff will make a determination as
to whether an air sampling survey of the affected
environment is warranted. If no asbestos was found in the
bulk sample, air sampling will not be conducted. If
asbestos is indicated, an air sampling survey will be
conducted. The timetable for the survey will depend upon
the potential for fiber release from the matrix, (i.e., the
integrity of the matrix), and the opportunities for
exposing personnel to these fibers. In any event, a
memorandum outlining the bulk sample laboratory results,
and a recommended course of action will be prepared by the
Safety Staff at this point, and it will be forwarded to the
Chief of the affected Component, and that Component's
designated Safety Officer.
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IV. The Abatement Program - Part II: Air Sampling for
Asbestos, and Permissible Airborne Exposure Limits
A. Air Sampling for Asbestos
1. After an area has been definitely identified as
containing asbestos materials, the second and most
important step in the Abatement-Program is the quantitation
of airborne asbestos fibers in the surrounding
environment. This is accomplished by using a precision
pump to draw a known volume of the surrounding air through
a filter, and later counting the number of asbestos fibers
collected on the filter using a phase contrast microscope.
Only trained industrial hygienists from the Safety Staff
will be permitted to collect airborne asbestos samples.
The contracted laboratory that will be tasked with counting
the collected asbestos fibers will conform to the
accreditation requirements outlined in Section III, Part B
of this report.
2. Phase contrast microscopy represents the only
technique available that can reasonably be used for routine
asbestos analysis. This method is approved by OSHA and
NIOSH, and will be used by the Safety Staff's contracted
laboratory for airborne asbestos analysis. Direct-reading
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asbestos monitoring-devices, such as electronic fibrous
aerosol monitors, may be used in conjunction with they
OSHA/NIOSH sampling method; but because of the questionable
accuracy of these devices, they will not be permitted as
substitutes for the OSHA/NIOSH method.
B. Permissible Airborne Asbestos Exposure Limits
1. In accordance with the original premise that
significant levels of exposure are unacceptable, the
exposure limit will be established at the analytical
method's limit of detection for airborne asbestos. The
limit of detection is defined as the point at which the
OSHA/NIOSH method, phase contrast microscopy, is incapable
of reliably detecting airborne asbestos fibers.
Theoretically, an asbestos fiber concentration of 0.001
fibers per cubic centimeter of contaminated air can be
detected (0.001 fibers/cc). However, in order to maintain
reliable accuracy and precision, the normalized limit of
detection for the OSHA/NIOSH method is usually cited as 0.1
fibers/cc.
2. The permissible exposure limit of the Abatement
Program is, therefore, established at 0.1 fibers/cc for an
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8-hour workday average concentration. This exposure limit
is consistent with the NIOSH recommended standard, and OSHA
has already been petitioned by several institutions to
reduce their standard to this limit. Brief exposure
periods will be permitted up to a ceiling (maximum)
concentration of 0..5 fibers/cc;' provided that the 8-hour
average exposure does not exceed 0.1 fibers/cc. This is
also consistent with the NIOSH recommended standard.
Examples of such brief excursions are presented in Table I:
Table I
Asbestos Abatement Program
Permissible Airborne Asbestos Exposure Standard
Concentration vs Time
Permissible Exposure Level
Concentration Level Permissible Exposure
(fibers/cc) Time (hours)
0.1 8
0.2 4
2.7
2
0.5 ceiling
3. Should an individual's exposure to asbestos exceed
the levels presented in Table I, appropriate abatement
measures must be immediately initiated (see Section V). If
the individual's exposure level is in compliance with Table
I, no immediate action is necessary. however, the
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contaminated area will be placed-in the Safety Staff's
follow-up air monitoring schedule to insure the levels
remain in compliance. Follow-up surveys will be conducted
on at least an annual basis, and when any work which can
disturb the asbestos (painting, remodeling, cabling, etc.)
is performed in a contaminated 'area. It will be the
responsibility of the Component Safety Officer to provide
written notification to the Safety Staff before any work is
performed in previously identified or suspected,
asbestos-contaminated areas within his/her jurisdiction.
4. The Safety Staff will incur all expenses for the
collection and analyses of airborne asbestos samples, and
will request priority results as appropriate, depending on
the extent of the potential hazard.
V. The Abatement Program - Part III: Asbestos Abatement
Techniques and Control Measures
A. Introduction
1. Appropriate abatement techniques must be promptly
initiated when the Safety Staff has determined that an
employee's exposure is in excess of the values listed in
Section III, Table I, of this report. When exposures are
in compliance with Table I, an abatement measure will not
be required. However, an abatement measure may still be
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suggested should,-.in-the opinion of the Safety Staff,
future circumstances, such as maintenance or construction,
result in the elevation of airborne fiber levels to the
limit of exposure. All abatement activities must be
conducted by professional abatement contractors who have
previously demonstrated the highest levels of proficiency
in handling asbestos.
2. OSHA does not specify a single type of abatement
technique, the only criteria are that the end result be a
significant reduction in airborne fiber levels, and
engineering controls such as removal or encapsulation of
the asbestos be given primary consideration.
Administrative control measures and/or personal protective
equipment, such as respirators, are permitted only as
interim control measures - they are not to be considered
true abatement techniques.
B. Abatement Technique A - Asbestos Removal
Clearly, asbestos removal is the abatement technique
of choice for bringing exposure levels into compliance with
Table I. As a general rule, the Safety Staff will most
often recommend asbestos removal whenever an abatement
technique is needed. All asbestos removal work must be
performed in conformance with existing OSHA standards (29
CFR 1910.1001) which are summarized in Appendix A, but the
Safety Staff
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reserves the right to amend this document to enhance the
safety and health posture of the operation. Furthermore,
all asbestos removal contracts must be approved in writing
by the Chief, Safety Staff. The approval process will
necessitate a meeting between the removal company's
analytical representative, and an industrial hygienist from
the Safety Staff. It is recommended that an affected
component provide written notification to the Safety Staff
before soliciting monetary bids for asbestos removal work.
The Safety Staff can provide a list of reputable removal
specialists for selective bidding, based upon the past
ability of the specialist to adequately meet the more
stringent safety and health requirements.
C. Abatement Technique B - Asbestos Encapsulation
Asbestos encapsulation is a process by which a special
bonding resin is sprayed-on the asbestos-containing
material in order to halt, or dramatically reduce, the
release of airborne fibers via natural deterioration of the
matrix. While encapsulation appears to be an expeditious
means for bringing exposure levels into compliance, there
are two intrinsic limitations in the operation. First, the
encapsulating resin does not always penetrate the total
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thickness of the asbestos-containing material, and tends to
stay on the outer surface. Should any work be performed in
a contaminated, but encapsulated area, during which
drilling or cutting into the asbestos matrix is necessary,
the inner asbestos fibers may be disturbed and released
into the air, thereby exposing nearby personnel. Secondly,
although the encapsulating resins are commercially
advertised as having long lifetimes, typically in excess of
10 years, their usefulness is nonetheless finite, and
contaminated areas may require re-encapsulating in the
future. It is because of these drawbacks, and the fact
that the hazard is only isolated - not removed, that
asbestos encapsulation remains a less attractive abatement
technique than asbestos removal. But encapsulation does
have its advantages, especially because it can usually be
performed in less time, and with less expense, than
asbestos removal. As with asbestos removal, all asbestos
encapsulating contracts must be approved in writing by the
Chief, Safety Staff.
D. Abatement Techniques - Monetary Considerations
It will be the responsibility of the Safety Staff to
select and approve an asbestos abatement technique best
suited for a particular situation. All contractual
expenditures for removing or encapsulating
asbestos-containing materials will be incurred by the
affected Component, not the Safety Staff.
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E. Asbestos Control Measure A - Administrative Measures
Administrative control measures are those steps
undertaken by management to reduce an individual's overall
exposure by limiting the amount of time the individual is
permitted to work in an asbestos-contaminated area. This
control measure is usually very-effective for reducing an
individual's exposure, but it does not remove or alleviate
the original hazard. Administrative control measures are,
therefore, considered by the Safety Staff to be interim
arrangements until the asbestos can be removed or
encapsulated. If administrative control measures are
deemed necessary, the Safety Staff will provide appropriate
written guidance to the affected Component for initiating
the measures.
F. Asbestos Control Measure B - Personal Protective
Equipment
The use of personal protective equipment, such as
respirators, for bringing asbestos exposures into
compliance shall be permitted only on a very limited basis
for unusual circumstances. Since personal protective
equipment are usually of limited effectiveness, they will
only be allowed when exposure periods are isolated and
transient, typically less than a few hours per month, or
when alternative abatement techniques or administrative
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measures have been demonstrated to be infeasible. But
personal protective equipment will be permitted and
required during the implementation phase of the
aforementioned abatement techniques. The Safety Staff will
be responsible for initiating and monitoring all activities
involving personal protective equipment for asbestos. The
Safety Staff will also provide all personal protective
equipment for staff employees, and will incur all expenses
for the equipment.
VI. The Abatement Program - Part IV:
Control of the Subsequent Utilization of Asbestos-
Containing Materials
All components must provide advanced.written
notification to the Safety Staff before introducing
asbestos-containing materials into Agency facilities.
Several non-asbestos containing materials have been
recently developed which have properties similar to
asbestos. The Safety Staff will provide a list of vendors
for such materials, along with applicable technical data.
It will be the responsibility of the affected component to
provide the Safety Staff with a written justification for
the planned introduction of asbestos, if any recommended
substitutes are perceived as being unsuitable.
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VII. Security Considerations
1. The Chief, Security Services Section, Office of
Security, and all security escorts assigned to monitor the
activities of contracted asbestos specialists will receive
a preliminary briefing on the potential hazards of asbestos
by a representative from the Safety Staff. A summary of
the appropriate safety and health measures undertaken and
required by the Safety Staff will be presented at that
time, and these will be periodically reinforced and further
clarified, if necessary, at the site of the operation. The
security escorts will be instructed to immediately notify
the Safety Staff, should they perceive any discrepancies
during the implementation phase of the asbestos operation.
2. The security escorts will not be permitted to
enter the immediate asbestos work area during the
implementation phase of the operation. This area will be
isolated from the remainder of the facility by plastic
transparent/translucent containment curtains, and will be
further identified with appropriate caution signs. It has
been the experience of the Safety Staff, that the operation
can be easily monitored, from a security standpoint,
outside of the containment curtains. When the work area
has been properly isolated (see Appendix A), the outside
airborne asbestos levels will be in compliance with the
exposure limits
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presented in Table I, Section IV, of this report. The
Safety Staff will have the outside area continually
monitored with analytical instrumentation to insure the
levels remain in compliance. It will'be unnecessary,
therefore, to require the security escorts (or residents of
the facility) to wear respirators during the performance of
their duties. It is not the policy of the Safety Staff to
require the use of respirators in lieu of requiring proper
practices on the part of the contracted asbestos
specialist. Nevertheless, if the security escorts would
feel more comfortable wearing respirators, they will be
supplied by the Safety Staff along with appropriate
training in their use.
VIII. Summary of the Duties and Responsibilities for the
Asbestos Abatement Program
A. The Safety Staff will:
1. Collect bulk samples of suspected
asbestos-containing materials, have the materials analyzed
by an accredited laboratory, and report the results to the
affected Component.
2. Conduct air sampling surveys of
asbestos-containing areas, and use the resulting data to
evaluate the extent of the potential hazard to personnel
working in these areas.
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3. Recommend an appropriate asbestos abatement
technique when necessary, and provide guidance and
supplementary monitoring for the operation.
4. Advise personnel in the hazards of asbestos
exposure, and provide them with appropriate personal
protective equipment if necessary.
B. The Component Safety Officer will:
1. Provide the Safety Staff with written notification
of areas suspected of containing asbestos, and inform the
Safety Staff before additional asbestos is brought into
their Component.
2. Appropriately disseminate information received
from the Safety Staff regarding asbestos monitoring
results, and inform personnel of the course of action
recommended as a result of the monitoring operation.
3. Notify the Safety Staff of any scheduled work to
be conducted in areas known, or suspected, to contain
asbestos.
4. Advise their Component's Contracting Officer
echnical Representatives of the requirements of the
Asbestos Abatement Program.
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IX Appendix A
GUIDELINES FOR ASBESTOS REMOVAL
1. APPLICABLE PUBLICATIONS: The applicable provisions
of the following publications listed below form a part of this
specification.
1.1 Occupational Safety and Health Act (OSHA) 1910.1001
Asbestos; and National Institute for Occupational Safety and
Health (NIOSH) Revised Recommended Asbestos Standard DHEW
Publication No. 77-169.
1.2 Environmental Protection Agency EPA-450/2-78-014
(OAPS No. 1.2-094) and all associated appendixes.
2.1 Procedures: The procedures to accomplish the
removal of asbestos shall be as hereinafter specified. Any
deviation from that shown on drawings, required by Code, or as
specified, shall require approval by the Chief/Safety Staff.
The Contractor shall provide to the Chief/Safety Staff, through
the Contracting Officer Technical Representative (COTR), a
detailed description of the methods and equipment to be used
for each operation, and the sequence of operations.
2.2 Asbestos removal control shall be as hereinafter
specified.
2.3 Protection of Existing Work: Existing work to
remain shall be protected from damage. Work damaged by the
Contractor shall be repaired to match existing work.
2.3.1 Cover any items to remain as necessary to protect
from asbestos contamination.
2.4 Use of explosives will not be permitted.
2.5 Contractor shall establish a schedule of asbestos
removal work for the areas. Restrictions for scheduling of
asbestos removal work in areas adjacent to occupied areas shall
comply with Paragraph, Noise Control, Section, Special
Conditions. Contractor shall present this schedule for
approval prior to beginning work.
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3.1 Asbestos in itself does not create a hazard, unless
the material is to be removed, cut, or is currently abraded in
such a way as to become airborne. If the outer covering is
missing or badly worn it should be sealed or covered. There
are several commercial techniques available. If the material
is to be removed fit-tested and NIOSH approved, respirators and
disposable coveralls of limited permeability must be worn by
the workman. The material must be worked wet to prevent the
asbestos from becoming airborne. The contaminated
respirators, coveralls and the asbestos must be bagged in
impermeable bags and the bags placed in DOT 17H drums for
ultimate disposal in an EPA approved landfill. At the
completion of each days removal work, the area must be
carefully vacuumed with a high efficiency air handler and the
vacuum cleaner bag included with the other items for disposal.
3.2 If further information is needed, please contact
Safety Staff on extension
4. DOCUMENTATION OF PERFORMANCE IN ASBESTOS REMOVAL:
4.1 The Contractor shall furnish documentation of
successful performance in asbestos removal. This will include
name and address of at least 3 purchasers of service, locations
of work performed, and the records of air monitoring for
asbestos as required by OSHA 1910.1001.
4.2 The Contractor will have at all times in his
possession at his office and in view at the job site one copy
of the OSHA regulation 1910.1001, Asbestos, and Environmental
Protection Agency 40 CFR Part 61, subpart B: National Emission
Standard for asbestos, asbestos stripping work practices, and
disposal of asbestos waste.
5.1 The Contractor shall furnish all labor, materials,
services, insurance and equipment necessary for the complete
removal of the asbestos.
5.1.1 Personnel removing asbestos shall wear an approved
type asbestos respirator as specified hereinafter. Persons not
directly related with the removal shall not be permitted in the
area. Ducts and other passages shall be secured to eliminate
the possibility of migration of dust
STAT
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particles to other parts of the building. The Safety Staff
will make tests during this removal period to verify previous
negative asbestos test results.
5.2 Removal of asbestos shall be in accordance with the
guidelines or regulation of the responsible local Agency, EPA,
NIOSH, and OSHA and as hereinafter specified as decontaminated
conditions.
5.3 The Contractor shall furnish proof that employees
have had instruction on the dangers of asbestos exposure, on
proper respirator use, decontamination, and OSHA regulations.
6. WORKER'S DRESS AND EQUIPMENT FOR ASBESTOS REMOVAL:
6.1 Work clothes will consist of full body coveralls,
disposable head covers, boots, or sneakers, and respiratory
protective equipment as required by OSHA regulations. Eye
protection and hard hats should be available as appropriate.
6.2 Coveralls should be of a limited permeability, paper
disposable type.
6.3 Respiratory protection for workers shall be provided
by the Contractor as required by current OSHA regulations.
7.1 All workers, without exception:
7.1.1 Will change work clothes at designated areas prior
to start of day's work. Lockers or acceptable substitutes will
be provided by the Contractor for street and work clothes.
7.1.2 All work clothes will be removed in the area
designated by the COTR. Workers would then proceed to a shower
indicated by the COTR. Workers will shower before lunch and at
the end of each day's work. Temporary shower with drain, cold
and hot water, towels, soap, and hygienic conditions are the
responsibility of the Contractor.
7.1.3 No smoking, eating or drinking is to take place once
beyond the clean room at the job site. Prior to smoking,
eating or drinking, workers will fully decontaminate by
showering. Each worker will then dress into a new clean
disposable coverall to eat, smoke or drink. This new coverall
can then be used to reenter the work area.
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7.1.4 Worker's footwear will remain inside contaminated
area until completion of the job.
8. PRE-ASBESTOS REMOVAL PREPARATION:
8.1 The Contractor will thoroughly seal all openings and
fixtures including, but not limited to,'capping of heating and
ventilating ducts, doors, windows, and ceiling plenum with
polyethylene taped securely in place.- Allowance must be made
for easy egress through the work area in event of emergency.
8.2 Polyethylene sheets (6 Mil minimum) will be used to
cover the entire floor and wall surfaces.
8.3 The Contractor will set up a decontamination
facility as indicated by the Contracting Officer which will
house the changing room, shower area, and equipment area.
8.4 The Contractor shall use existing toilet facilities
in the work area to avoid decontamination for this purpose.
8.5 Procedures will be written for evacuation of injured
workers. Aid for a seriously injured worker will not be
delayed for reasons of decontamination.
8.6 Post asbestos caution signs at all entrances to
contaminated areas, as required by OSHA.
9. METHODS OF ASBESTOS REMOVAL:
9.1. The asbestos material will be sprayed with water
containing an additive to enhance penetration. The additive,
or wetting agent, will be 50 percent polyethylene ester and 50
percent polyoxyethylene ether at a concentration of a 1 ounce
per 5 gallons of water. A fine spray of this solution must be
applied to prevent fiber disturbance preceding the removal of
the asbestos material. The asbestos will be sufficiently
saturated to prevent emission of airborne fibers in excess of
the exposure limits prescribed in the OSHA standards referenced
in these specifications.
9.2. Removal of the asbestos material will be done in
small sections, on staging platforms, if needed. The material
will be placed in small dumpster containers on wheels. These
containers shall be free of any holes, cracks, or flaws. The
dumpsters are to be provided with rubber seals and latches to
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make container airtight. The exterior of the dumpsters shall
be vacuum cleaned before leaving the contaminated area. Once a
dumpster is packed it shall be sealed and labeled with
appropriate asbestos caution signs prior to starting the next
dumpster to prevent the material from drying.
9.3. Packed and sealed dumpsters, with the required
labeling, will be delivered to a predesignated disposal site
for burial according to appropriate.-Department of
Transportation regulations. Labels and all necessary signs
shall be in accordance with EPA and OSHA standards.
9.4. Following removal, the entire area will be wet
cleaned. After a 24-hour period to allow for dust settling,
the entire area will be wet cleaned again. During this
settling period, no entry, activity or ventilation will be
allowed. The term "entire area" means all walls, floors,
windows, doors, and underside of the first floor slab. This
also included all exterior of ductwork, piping, conduits,
wiring, and supports within the area. Twenty-four hours after
,the second cleaning all surfaces in the entire work area will
be thoroughly vacuumed and wet mopped. The interior of
existing ductwork shall be vacuum cleaned during the second
cleaning period and shall meet EPA approval tests.
9.5 All polyethylene material, tape, cleaning material,
and clothing will be placed in dumpsters, sealed and labeled as
described above for the asbestos waste material.
9.6. All equipment will be cleaned of asbestos material
prior to leaving the work area.
10. AIR MONITORING:
10.1. Throughout the removal and cleaning operations, air
sample monitoring will be conducted by the Contractor to ensure
that the removal is complying with all codes, regulations and
ordinances. The method to be used is described in OSHA.
Standards, 1910.93a. The air monitoring technician and his
equipment will be subject to approval of the Safety Staff
representative. Prior to the start of any work, the
technician's method of measurement, calibration, and proof that
his method is approved by the Secretary of Labor of the United
States will be submitted to the Safety Staff representatives
for their approval. The Contractor shall be responsible, at
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his cost for any monitoring equipment, equipment technician, test
procedures and reports. The Contractor shall submit required
reports to Safety Staff representatives indicating that he is in
accordance with OSHA and EPA requirements. The contractor must
possess the ability to conduct air monitoring with a recently
calibrated, direct-reading fibrous aerosol monitor (FAM). The
need for using the FAM at the work-site will be left to the
discretion of the Safety Staff representative.
10.2. Air monitoring shall be performed to provide the
following samples during the period of asbestos removal:
Area to be Number of Minimum sampled volume
sampled samples in standard liters
Work area 4 480
Outside work area barriers 4 480
Outside building 1 480
Samples will be taken after the actual removal, operation has
begun. The contractor must immediately notify the Chief/Safety
Staff, via the COTR, when an air sample collected outside the work
area yields results in excess of 0.1 asbestos fibers' per cubic
centimeter of contaminated air (0.1 fibers/cc). Outside air
concentrations in excess of 0.1 fibers/cc are indicative of
substandard work practices by the Contractor, and will not be
tolerated. All work will cease until the cause of the high
asbestos levels is pinpointed and corrected to the satisfactiuon
of the Safety Staff representative. The contractor must notify
the Chief/Safety Staff, via the COTR, when an air sample inside
the work area exceeds 2.0 fibers/cc.
11. CLEAN-UP AND GUARANTEE:
11.1. After the second cleaning operation the following test
must be performed: A complete visual inspection must be made to
insure dust free conditions, and two air samples shall be taken
within 48 hours after completion of all cleaning work. (Minimum
volume of air sample 480 liters).
11.2 If noncompliance occurs, repeat cleaning and
measurement until space is in compliance. Refer to 29 CFR
1910.1001, 7a.
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12. DISPOSAL OF ASBESTOS MATERIAL AND RELATED DEBRIS:
12.1. All asbestos material miscellaneous debris in sealed
dumpster will be transported to the predesignated disposal site in
accordance with the guidelines of the U.S. Environmental
Protection Agency and Department of Transportation.
12.2. Workers unloading the sealed dumpsters and machinery
operators will wear fit-tested, and-NIOSH approved respirators and
appropriate protective-clothing when handling material at the
disposal site.
12.3. The material shall be dumped from the dumpster into the
burial site. The dumpster may be reused. However, if any
dumpster is damaged, which may result in leakage of asbestos
material, the dumpster shall be repaired before reusing. All
dumpsters, after material has been dumped, shall be thoroughly
washed before placed back on the truck.
12.4. If, at any time, the Safety Staff representative
decides that work practices are violating pertinent regulations or
endangering workers, he will immediately notify in writing the
on-site contractor representative that operations will cease until
corrective action is taken.
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