CLERICAL RATING SHEET

• Document Type: CREST
• Collection: General CIA Records
• Document Number (FOIA) /ESDN (CREST): CIA-RDP88B00553R000100180025-2
• Release Decision: RIFPUB
• Original Classification: K
• Document Page Count: 9
• Document Creation Date: December 20, 2016
• Document Release Date: May 16, 2006
• Sequence Number: 25
• Publication Date: September 14, 1999
• Content Type: FORM

Approved For Release 2007/10/23: CIA-RDP88B00553R000100180025-2
ADMINISTRATIVE - INTERNAL USE ONLY
CLERICAL RATING SHEET ATTACHMENT A
SECRETARY STENO (GS-07 and Above)
NAME & GRADE
JOB PERFORMANCE - TOTAL 75 POINTS
(40 Points) SECRETARIAL & ADMINISTRATIVE DUTIES: SCORE
Provide administrative direction and leadership to secre-
tarial and clerical personnel, responsible for developing
and training subordinates, office management, document flow
and control, maintain administrative records, correspondence
review, ability to determine office work priorities, tele-
phone and receptionist techniques, human relations effective-
ness, decision logic, job attitude, utilization of time,
initiative, resourcefulness, overall work accomplishments,
security consciousness, neat and orderly office area. Pro-
vides guidance and training to junior secretaries to enable
them to act as senior secretary in her absence.
35
- 40
- Outstanding
25
- 34
- Above Average
15
- 24
- Average
0
- Below Average
(10 Points) SHORTHAND:
Qualified by Agency standards in shorthand and has the
ability to take shorthand and transcribe notes into an
accurate draft or finished product.
10.- .0-Yes
0 - No
(15 Points) TYPING: ,
The ability to quickly, accurately, and neatly type reports,
project actions, memoranda, travel advances and vouchers,
clearance actions, etc., in the prescribed format.
11
- 15
- Above Average
6
- 10
- Average
0
- 5
- Below Average
(10 Points) TECHNICAL ABILITY:
The knowledge of and adherence to document control procedures,
Agency regulations, DD/S&T and ORD instructions, correspondence
formats and completion of proper forms; filing systems, use
of reference aids, records disposition, and knowledge of
grammar and punctuation.
8
- 10
- Above Average
4
- 7
- Average
0
- 3
- Below Average
ADMINISTRATIVE - INTERNAL USE ONLY
Approved For Release 2007/10/23: CIA-RDP88B00553R000100180025-2
 Approved For Release 2007/10/23: CIA-RDP88B00553R000100180025-2
ADMINISTRATIVE - INTERNAL USE ONLY
CLERICAL RATING SHEET
Vol, PERSONAL QUALIFICATIONS & CONSIDERATIONS - TOTAL - 20 POINTS SCORE
(10 Points) PERSONALITY:
The ability to get along with others - subordinates, con-
temporaries, and supervisors - to have honesty, integrity
and tact; to be pleasant, dependable and regular in attend-
ance; to be able to communicate well; to have acceptable
attitudes and work habits.
8
- 10
- Above Average
4
- 7
- Average
0
- 3
- Below Average
(10 Points) MANNER:
The demonstrated ability to remain unflappable under
normal office pressures and during office crises.
8
- 10
- Above Average
4
- 7
- Average
0
- 3
- Below Average
POTENTIAL:
The rater is required for this category to discuss the
potential for promotion and for participation in the
Agency Upward Mobility Program for every secretary
evaluated. For those secretaries that fall into the
Limited Potential (LP) and Substandard (SS) categories,
the rater must discuss the reasons why the employee
has in his opinion received the low rating. In addition,
he must recommend remedial action that could be taken
to improve or rectify the employee's difficulties, i.e.,
training courses, transfer, termination.
Approved For Release 2007/10/23: CIA-RDP88B00553R000100180025-2
 Approved For Release 2007/10/23: CIA-RDP88B00553R000100180025-2
ADMINISTRATIVE - INTEKNAL uDL wx,-a
CLERICAL RATING SUEET
TOTAL SCORE
Date
TYPED NAME & SIGNATURE OF RAT
Al1`tl`;FSTRAT
Approved For Release 2007/10/23: CIA-RDP88B00553R000100180025-2
 Approved For Release 2007/10/23: CIA-RDP88B00553R000100180025-2
CLERICAL RATING SIIEET ATTACHMENT B
CLERK STENO & SECRETARY STENO (GS-04 - GS-06)
NAME & GRADE
JOB PERFORMANCE - TOTAL - 60 POINTS
(20 Points) SECRETARIAL DUTIES: SCORE
Knowledge of correspondence formats and preparation of
the same, document control and flow, filing systems,
ability to determine work priorities, telephone and
receptionist techniques, job attitude, utilization of
time, initiative, resourcefulness, overall work accom-
plishments, security consciousness. Willingness and
ability to understudy and act for higher level secretary.
Maintain aneat and orderly office area.
16 - 20
- Outstanding
11 - 15
- Above Average
6.-
10
- Average
1'-
5
- Below Average
0
- Unacceptable
(10 Points) SHORTHAND:
Qualified by Agency standards in shorthand and has the
ability to take shorthand and transcribe notes into an
accurate draft or finished product.
10 - Yes
0 - No
(20 Points) TYPING:
The ability to quickly, accurately, and neatly type
reports, project actions, memoranda, travel advances
and vquchers, clearance actions, etc., in the pres-
cribed format.
16
- 20.- Outstanding
11
- 15
- Above Average
6
- 10
- Average
1
- 5
- Below Average
0
- Unacceptable
(10 Points) TECHNICAL ABILITY:
The knowledge of and adherence to document control
procedures, Agency regulations, DD/S&T and ORD instruc-
tions, correspondence formats and completion of proper
forms; filing systems, use of reference aids, records
disposition, and knowledge of grammar and punctuation.
8 - 10 - Outstanding
6 - 7 - Above Average
4 -- 5 - Average
1 - 3 - Below Average
0 - Unacceptable
Approved For Release 2007/10/23: CIA-RDP88B00553R000100180025-2
 .-- 1 -? A -TIM, ?r,i rS1T?T1AT TTgV (1NT.Y
Approved For Release 2007/10/23: CIA-RDP88B00553R000100180025-2
CLERICAL RATING SHEET
PERSONAL QUALIFICATIONS & CONSIDERATIONS - TOTAL - 20 POINTS SCORE
(10 Points)
PERSONALITY:
The ability to get along with others - subordinates, con-
temporaries, and supervisors - to have honesty, integrity
and tact; to be pleasant, dependable and regular in attend-
ance; to be able to communicate well; to have acceptable
attitudes and work habits.
8
- 10
-- Above Average
4
- 7
- Average
0
- 3
- Below Average
(10 Points) MANNER:
The demonstrated ability to remain unflappable under
normal office pressures and during office crises.
8 - 10 - Above Average
4 - 7 - Average
0 - 3 - Below Average
POTENTIAL:
The rater is required for this category to discuss the
potential for promotion and for participation in the
Agency Upward Mobility Program for every secretary
evaluated. For those secretaries that fall into the
Limited Potential (LP) and Substandard (SS) categories,
the rater must discuss the reasons why the employee
has in his opinion received the low rating. In addition,
he must recommend remedial action that could be taken
to improve or rectify the employee's difficulties, i.e.,
training courses, transfer, termination.
ADMINISTRATIVE - INTERNAL USE ONLY
Approved For Release 2007/10/23: CIA-RDP88B00553R000100180025-2
 Approved For Release 2007/10/23: CIA-RDP88B00553R000100180025-2
CLERICAL RATING SHEET
TYPED NAME & SIGNATURE OF RATER Date
ADMINISTRATIVE - INTERNAL USE ONLY
Approved For Release 2007/10/23: CIA-RDP88B00553R000100180025-2
 ? l.7 L'T1 Y'/'AT T)AT7"'(' l'IIF.?G"T
Approved For Release 2007/10/23: CIA-RDP88B00553R000100180025-2
CLERK TYPIST (GS-04. CS-05 and CS-06) ATTACHMENT C
JOB PERFOP~t-VNCE - TOTV, - SO POINTS
(20? Points)
(20 Points)
NA11 AND GRADE
SCORE
OVERALL CIERI_CAI, DUTIES:
Knowledge of correspondence formats and preparation of the
same, preparation of fors', document flow and control,
telephone and receptionist techniques, ability to determine
work priorities, job attitude, utilization of tine,
initiative, resourcefulness., overall work accomplishments,
security consciousness, willingness and ability to
understudy and act for higher level secretaries, neat and
orderly office area.
16
- 20
- Outstanding
.1
- 15
- Above Average
6
- 10
- Average
? 5
-- Below Average
0
- Unacceptable
TYPING:
The ability to quickly, accurately and neatly type
'reports, project actions, memoranda, travel advances
.and vouchers, clearance actions, etc. in the prescribed
format.
16-- 20 -- Outstanding
11 15 - Above Average
:6-10?-Average
V- ? 5 - Below Average
0 - Unacceptable
(10 Points) TECHNICAL ABILITY: -
The knowledge of and adherence to document control
procedures, Agency regulations, DD/S&T and ORRD
instructions, correspondence formats and completion of
proper forms; filing systems, use of reference aids,
records disposition, and knowledge of grammar and.
punctuation.
J
'8 -- 10 -? Outstanding
6-- 7 - Above Average
? 3 -- S -- Average
-- 2 ?- Below Average
? ? 0 -- Unacceptable
AD.?SINISTrATIVE -- INTERNAL USE ONLY
Rev. 11 2
Approved For Release 2007/10/23: CIA-RDP88B00553R000100180025-2
 Approved For Release 2007/10/23: CIA-RDP88B00553R000100180025-2
CLERICAL RATING SHEET
PERSONAL QUALIFICATIONS & CONSIDERATIONS - TOTAL - 20 POINTS
(10 Points) PERSONALITY:
The ability to get along with others - subordinates, con-
temporaries, and supervisors - to have honesty, integrity
and tact; to be pleasant, dependable and regular in attend-
ance; to be able to communicate well; to have acceptable
attitudes and work habits.
8 - 10 - Above Average
4 - .7 Average
0 - 3 - Below Average
(10 Points) MANNER:
The demonstrated ability to remain unflappable under
normal office pressures and during office crises.
8 - 10 - Above Average
4 - 7 - Average
0 - 3 - Below Average
POTENTIAL:
The rater is required for this category to discuss the
potential for promotion and for participation in the
-Agency Upward Mobility Program for every secretary
evaluated. For those secretaries that fall into the
Limited Potential (LP) and Substandard (SS) categories,
the rater must discuss the reasons why the employee
has in his opinion received the low rating. In addition,
he must recommend remedial action that could be taken
to improve or rectify the employee's difficulties, i.e.,
training courses, transfer, termination.
ADMINISTRATIVE - INTERNAL USE ONLY
Approved For Release 2007/10/23: CIA-RDP88B00553R000100180025-2
 Approved For Release 2007/10/23: CIA-RDP88B00553R000100180025-2
CLERICAL RATING SHEET
TYPED NAME & SIGNATURE OF RATER Date
ADMINISTRATIVE - INTERNAL USE ONLY
Approved For Release 2007/10/23: CIA-RDP88B00553R000100180025-2