TRASITION ERB MEETING REPORT

• Document Type: CREST
• Collection: General CIA Records
• Document Number (FOIA) /ESDN (CREST): CIA-RDP88-00218R000300280024-8
• Release Decision: RIFPUB
• Original Classification: K
• Document Page Count: 18
• Document Creation Date: December 22, 2016
• Document Release Date: June 4, 2012
• Sequence Number: 24
• Publication Date: July 28, 1987
• Content Type: MEMO

Declassified and Approved For Release 2012/06/04: CIA-RDP88-00218R000300280024-8
C
SES-146-87
28 July 1987
MEMORANDUM FOR: Distribution
THROUGH: Chief, Advanced Development Division, ESG
FROM: Laird Steinberg
System Engineering Support, GE
SUBJECT: Transition ERB Meeting Report
1. A Transition Engineering Review Board was held on 23 July 1987 at
1330. See Attachment A for the list of attendees. See Attachment B for
the agenda.
2. M. Tanigawa opened the meeting and reviewed the DRs and RFCs.
See Attachment C for copy of DRs and RFCs.
3. Two critical items (HU-DR-E-001-87 and HU-RFC-E-006-87) were
discussed. Both the DR and RFC addressed the same issue: Wire Service
Numbering. The T-ERB declared the DR to be non-discrepant, since the
system was compliant with specifications and a work around solution is in
place, and assigned the RFC to LEC. LEC is to provide a cost and schedule
impact statement to the T-ERB 30 July.
4. HU-DR-E-002-87 addressing Bureau Filing Numbers was discussed.
This problem would require a VAX code change. LEC is to provide an
assessment of the change for possible cost and schedule impact.
5. The T-ERB discussed seven new RFCs.
a. HU-RFC-E-005-87 on the Wire Log was presented. It was
assigned to the SI to provide recommended action and priority by 30
July.
b. HU-RFC-E-007-87 for the Wire Editor Log-on was presented. It
was set at Priority B and assigned to the SI to provide a
recommendation for implementation by 30 July.
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SUBJECT: Transition ERB Meeting Report
c. HU-RFC-E-008-87 was presented on Wire Log Book Codes. LEC
was directed to take action to implement. LEC is, also, to review
and identify documentation requiring change. The RFC will be
reviewed 30 July for closure.
d. HU-RFC-E-009-87 was presented on the WSS Header Menu. The
T-ERB rejected this RFC because it is related to the Wire Service
Numbering, critical RFC. This RFC is to be attached to the critical
RFC as supporting documentation.
e. HU-RFC-E-010-87 was presented on the AFP/Reuters Wire
Service. Implementation of this RFC would improve the overall system
response time by deleting the need to manage the working queues. The
RFC was approved for implementation pending coordination with OPS and
set at a Priority B. OPS to provide an operation impact 30 July.
f. HU-RFC-E-011-87 addressing the AFP/Reuters Wire Service was
presented. This RFC is to be handled in the same manner as item e
above.
g. HU-RFC-E-012-87 was presented regarding the Wire Service
programmable keys. This RFC was assigned to the SI to investigate
the need for change. of this request and provide a recommendation by 6
August. LEC was tasked to provide the SI with their assessment of
the RFC. This RFC was set at Priority B.
6. Ths status of HU-RFC-E-004-87 ("in process") regarding the
additon of an another Shaftstall Input Device and Model Upgrade was
addressed. The RFC was approved. ESG is investigating the purchase with
ESG funds and identifying the affected documentation. This RFC was set at
Priority B and requires a weekly status report.
7. The AFS Modem Relocation, HU-RFC-E-003-87 was addressed for
closure. The T-ERB closed the RFC with regard to the relocation.
However, the RFC remains open in order to track completion of the
documentation. A monthly status report is required.
8. A walk-on RFC was presented. C0-RFC-E-001-87 addressed an
Additional VAX Terminal for Computer Center. LEC was tasked to provide an
impact statement to the T-ERB by 6 August.
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SUBJECT: Field Bureau Automation ERB Meeting Report
9. Open discussion covered the following topics.
a. GE has provided a work space for individuals to develop their
DRs/RFCs directly on softcopy. The GE staff will be available to
assist anyone requiring assistance in completing the DR or RFC forms
in either hard or soft copy.
b. It is recommended to anyone who completes a DR or RFC that
they be present at the T-ERBs to resolve any questions the ERB may
have regarding the specifics of the report/request. GE/SES will post
a list of DRs/RFCs to be viewed at each T-ERB in the 3S12G (GE/SES
office prior to each meeting.
10. The next Transition ERB is seduled for Thursday, 30 July at
Attachments:
A. T-ERB Attendees
B. T-ERB Agenda
C. DR and RFC Reports
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 Declassified and Approved For Release 2012/06/04: CIA-RDP88-00218R000300280024-8
SUBJECT: Transition ERB Meeting Report
DS&T/FBIS/ESG/ADD/SES:LSteinberg:mlh/733-5936 (28JUL87)
Distribution:
Original - C/ESG
1 - C/ADD
1 - DC/ADD
1 - C/HED
1 - C/FED
1 - C/PROD
1 - C/OPS
1 - SAM/PROD
1 - SA/OPS
1 - W. Pratt, COTR
1 - LEC
1 - GE/SES Staff
1 - GE/SES Chrono
1 - ADD Staff
1 - ADD Chrono
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M. Tanigawa
B. Hunter
J. Berthiaume
B. Pratt
S. Kaback
R. Ball
J. Racz
S. Carpenter
J. Shipley
L. Steinberg
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1) Critical Reports
Request for Change
HU-RFC-E-006-87
2) Discrepancy Reports
New DRs
HU-DR-E-003-87
HU-DR-E-004-87
HU-DR-E-005-87
HU-DR-E-006-87
HU-DR-E-007-87
HU-DR-E-008-87
DRs proposing install
DRs to be closed
CO-DR-E-001-87
3) Requests for Change
RFCs in process
HU-RFC-E-004-87
HU-RFC-E-010-87
HU-RFC-E-011-87
RFCs pending closure
HU-RFC-E-005-87
HU-RFC-E-007-87
HU-RFC-E-008-87
CO-RFC-E-001-87
4) Open Discussion
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FBIS-
Discrepancy Report
DTG: DR Number: HU-DR-E-001-87 Submission Date: 07-23-1987
Problem Identification:
WSS Subscriber Message Numbers
Problem Date: 05-08-1987 Problem Time: Priority:
System: Subsystem:
Hardware Configuration:
Model #:
Serial #:
Software Configuration:
x Application: Transmit
Version:
Affected Documents: Number:
Scenario: Location:
WSS
Prior Operations:
Originator: Ops Wire Service Phone:
Problem Description:
Atex assigns numbers for outgoing WSS subscriber messages at teh time
the VSS "Transmit" menu is called up.
Analysis:
As currently designed, this numbering system does not allow for the
cancellation of a number once a Transmit menu has been appended and
it requires manual tracking to ensure that numbers are not assigned
or items filed out of sequence. It is essential that outgoing VSS
subscriber messages be generated in sequence automatically when the
items are actually transmitted.
Impact:
Significant impact for the wire operations. Wire officers have described this
problem to C/Ops as "crippling".
Action Completed By: Approval:
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FBIS.
'Request for Change
Title: Wire Service Numbering
RFC No.:HU-RFC-E-006-87 Contract No.:
Date Logged: 07-21-1987 Priority:A
Proponent of RFC: W. Chapman
Approval for Submittal: Date:
Originator: W. Pratt Telephone Number: 35889
Affected Documents:
Title: Superseded A.I. # 285 Number:
Need for Change: Current implementation for assigning sequence numbers to
outgoing wire service items allows possibility for items to
be transmitted out of sequence.
Description of Change: Have AFS assign number to outgoing items so that
there is no possibility for transmission of VSS
items out of sequence.
Cost/Schedule Impact:
Date Closed: Result:
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FBIS ERB (AFS HQ UNCLASSIFIED)
DISCREPANCY REPORT
DATE 22 JULY 1987
DR NUMBER : OPS ICE: 001/87
ORIGINATOR: J. BERTHIAUME, SA/OPS
PRECEDENCE: PRIORITY
STATUS PENDING
-- LICE
MESSAGES AND ADMIN NUMBERS TO OUTGOING ADMINISTRATIVE MESSAGES.
VAX CREATED BFN'S (11 CHARACTERS) ARE IN THE FOLLOWING FORM:
VAX BFN EXAMPLE: WA 202145487
WA = HQ DIGRAPH
XXX = JULIAN DATE
HH = HOUR (GMT - INCLUDING LEADING ZERO)
MM = MINUTE (GMT - INCLUDING LEADING ZERO)
YY = YEAR (LAST TWO DIGITS)
AT CLASSIFIED FDR, OPS GROUP OBJECTED TO USE OF JULIAN DATE IN
BFN'S. AS RESOLUTION OF AN ACTION ITEM (LEC 158), OPS GROUP --.ON
12 JANUARY 87 -- REQUESTED THAT NEW STYLE BFN'S (12 CHARACTERS )
FOLLOW THE FOLLOWING FORM: '
OPS GP PREFERRED BFN FORM EXAMPLE: WA2107145487
WA = HO DIGRAPH .
DD = DAY OF MONTH -- INCLUDING LEADING ZERO
MM = MONTH INCLUDING LEADING ZERO
HH = HOUR (GMT - INCLUDING LEADING ZERO)
MM = MINUTE (GMT - INCLUDING LEADING ZERO)
YY = YEAR (LAST TWO DIGITS)
GE/SES HAS DOCUMENTED EVIDENCE OF OPS RESOLUTION OF PREFERRED
STYLE FOR BFN'S. SEE SES-008-87 DATED 20 JAN 87 WHICH INCLUDES THE
FOLLOWING: QUOTE -- C/ADD FURTHER NOTED THAT THE PROPOSED ADOPTION
OF THIS FORMATTING SCHEME IS WITHIN THE SCOP OF THE EXISTING
CONTRACT. ALTHOUGH THIS WOULD REQUIRE MODIFICATION TO THE HUCS, ANY
INCREMENTAL EXPENSE WOULD BE OFFSET BY SAVINGS IN HCS DEVELOPMENT.
-- UNQUOTE. OPS CLOSURE ON THIS ISSUE ON 12 JAN 87 STANDS.
PROBLEM IMPACT:
IF JULIAN DATE IN BFN'S IS NOT CHANGED, IT WILL MEAN ADDITIONAL
BURDEN FOR OPERATIONS OFFICERS IN HO AND FIELD. BFN CURRENT FORMAL'
REMAINS OPERATIVE FOR HQ/ROSSLYN AND FIELD BUREAUS. IN DECEMBER,
1987, HQ/RESTON AND FIELD BUREAUS TRANSITION TO OPS PREFERRED 12
CHARACTER BFN. KEEPING 11-CHARACTER VAX BFN (WITH JULIAN DATE)
HINDERS OPERATIONS BY REQUIRING YETA THIRD ~ (INTERIM) BFN FORM
AND ONE THAT IS NOT READILY ADAPTABLE TO NORMAL SOP. FIELD BUREAUS
FILE INCOMING ITEMS ON CLIPBOARDS BY DATE AND TIME AS IT APPEARS IN
BFN ' S. JULIAN DATE INTERFERES WITH NORMAL SOP AND WOULD REQUIRE
"PROCEDURAL" WORE:: AROUND. WHILE THIS WOULD BE POSSIBLE, I T I S FELT
THAI IT 1S AN UNACCEPTAFiLF:= BURDEN ESPECIALLY BECAUSE OF TF-IE FACT' THAI
OPS POSITION WAS CLEARLY AND UNEQUIVOCALLY LAID DOWN ON 12 JAN 87.
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FBIS
Request for Change
Title: Wire Log
RFC No.:HU-RFC-E-005-87 Contract No.:
Date Logged: 07-21-1987 Priority:
Proponent of RFC: C. Hersh
Approval for Submittal: Date:
Originator: W. Pratt Telephone Number:
Affected Documents:
Title: Number:
Need for Change:
Description of Change: Request Atex computer operator send two copies of
wire log to the wire select queue instead of the
review queue.
Cost/Schedule Impact:
Date Closed: Result:
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F1BIS.
Request for Change
Title: Wire Editor Log-on
Date Logged: 07-21-1987 Priority:
Proponent of RFC: C. Hersh
Approval for Submittal: Date:
Originator: W.-Pratt Telephone Number: 35889
Affected Documents:
Title: Number:
Need for Change:
Description of Change: Request that Wire Slot and Rim log-ons be linked
with the select queue instead of the WS-WS1 queue.
In other words, both the slot and rim, when they
log on, will be in the select queue.
Cost/Schedule Impact:
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Request'for Change
Title: Wire Log Book Codes
Date Logged: 07-21-1987
Priority:
ULL!
Proponent of RFC:
Approval for Submittal:
Date:
Originator: D. Lehman
Telephone Number:
Affected Documents:
Title:
Number:
Need for Change: Wire log needs to reflect new Daily Report book codes and
geographical breakdowns. It is currently not up to date
with the changes made on 1 June.
Description of Change: Wire log needs to be compiled according to current
1 June Daily .Report geographical breakdowns.
Cost/Schedule Impact:
Date Closed: Result:
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'Request for Change
Title: WSS Header Menu
'RFC No.:HU-RFC-E-009-87
Contract No.:
Date Logged:
Priority:
ULL!
Proponent of RFC:
Approval for Submittal:
Date:
Originator: C. Hersh
Telephone Number:
Affected Documents:
Title:
Number:
Need for Change: When Wire Header Numbered Message or Unnumbered Message
menu is called, another editor can access the edited item.
When original editor attemps to put the header on the item,
unable to do so. In the case of Numbered Messages, the
original editor is left now with an "unused" number which
must be dealt with as "test message".
Description of Change: Have the header attach itself to the item while
the item is on the editor's screen, without having
to go through the menu screen.
Cost/Schedule Impact:
Date Closed: Result:
Board Comments:
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S-
Request for Change
Date Logged: 07-23-1987 Priority: ULL!
Proponent of RFC:
Approval for Submittal:
Originator: W. Pratt Telephone Number:
Affected Documents:
Title: Number:
Need for Change: Current baseline provides two queues for each wire service,
a working queue and a master retention queue. Baseline had
WSS either using or..:deleting items from working queue. In
training VSS preferred to not have to delete items from
working queue.
Description of Change: Delete working queues for AFP and Reuters and
allow VSS editors to fetch copy an AFP or Reuters
item from retention queues.
Cost/Schedule Impact:
Date Closed: Result:
Board Comments:
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- FBIS
Request for Change
Title: AFP/Reuters Wire Services
RFC No.:HU-RFC-E-011-87 Contract No.:
Date Logged: 07-23-1987 Priority:
Proponent of RFC:
Approval for Submittal: Date: 07-22-1987
Originator: W. Pratt Telephone Number:
Affected Documents:
Title: None
Need for Change: To reduce the time required to scroll to bottom of
directory to access the latest item. Queue is FIFO so
newest items appear at bottom. Volume running 300 Items
per day.
Description of Change: Reduce storage retention parameter from 5 days to
2 days.
Cost/Schedule Impact:
Date Closed: Result:
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Request for Change
RFC No.:HU-RFC-B-012-87 Contract No.:
Date Logged: 07-23-1987 Priority:
Proponent of RFC:
Approval for Submittal: Date:
Originator: C. Hersh Telephone Number:
Affected Documents:
Title: Number:
Need for Change:
Description of Change: Program the keys that take us to queues in which
we have write privileges in such a way that
pressing-the-keys will not only take us to a given
queue but also log us on to that queue..
Cost/Schedule Impact:
Date Closed: Result:
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FBIS
Request'for Change
Title: Additional Shaftstall Input Device and Model Upgrade.
RFC No.:HU-RFC-E-004-87 Contract No.:
Date Logged: 06-26-1987 Priority:
Proponent of RFC: SES
Approval for Submittal: W. Tapp Date.: 06-25-1987
Originator: A. Coffin Telephone Number: 35936
Affected Documents: .
Title: AFS HO Unclassified Segment
Communications Segment Hardware
Number: LEC # 16004737
Need for Change: PROD and ESG success in converting ICs to use softcopy.
(floppy disk) input. The original sizing of one Shaftstall
converter will not be sufficient for expected peak load.
Description of Change: Procure an additional Shaftstall and upgrade for
existing model 5000 to 5000BT. Update all lover
level specs. Install, checkout, and test new and
upgraded unit's. Modify operational procedures as
necessary.
Cost/Schedule Impact:
Date Closed: Result:
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Fa2S
Request for Change
Date Logged: 06-26-1987 Priority:
Proponent of RFC: SES
Approval for Submittal: W.Tapp Date: 06-25-1987
Originator: D. Erickson Telephone Number: 35030
Affected Documents:
Title: AFS HO Unclassified Segment Number: LEC #16004737
Communications Segment Hard- ware
Need for Change: See Attached
Description of Change: See Attached
Cost/Schedule Impact: See Attached
Date Closed: Result:
Board Comments: Approved for implementation after the completion
of CAT III testing. LEC/SES develop
implementation plan and schedule. SES to formally
request, via C/HED, approval to use the phone
closet.
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