FBIS MODERNIZATION PROGRAM CONCEPT DEFINITION PHASE PHASE I REVIEW XEROX SPECIAL INFORMATION SYSTEMS AUGUST 15-16, 1984

• Document Type: CREST
• Collection: General CIA Records
• Document Number (FOIA) /ESDN (CREST): CIA-RDP88-00218R000300170001-5
• Release Decision: RIFPUB
• Original Classification: K
• Document Page Count: 86
• Document Creation Date: December 22, 2016
• Document Release Date: June 5, 2012
• Sequence Number: 1
• Publication Date: August 15, 1984
• Content Type: REPORT

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FOREIGN BROADCAST INFORMATION SERVICE
FBIS MODERNIZATION PROGRAM
CONCEPT DEFINITION PHASE
PHASE I REVIEW
XEROX SPECIAL INFORMATION SYSTEMS
AUGUST 15-16,1984
Xerox Special Information Systems
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 Declassified and Approved For Release 2012/06/05: CIA-RDP88-00218R000300170001-5
PHASE I REVIEW TEAM
Bob Worlock Program Manager
Don Winter Networks & Workstations
Larry Hudson Collection & Communication
Gil Grodsky Mainframes & DBMS
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REVIEW AGENDA, FIRST DAY
Introduction
Overview
XSIS Approach
Summary of Proposed Changes
Analysis of FBIS Operations
Modernization Requirements Review
Bureau
2.1 General Requirements
2.2 Collection & Cruising
2.3 Processing
2.5 Data Bases & User Support
2.4 Publishable Traffic Dissemination
2.6 Message Traffic Support
Bob Worlock
Bob Worlock
Don Winter
Larry Hudson
Larry Hudson
Don Winter
Gil Grodsky
Larry Hudson
Larry Hudson
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 - Declassified and Approved For Release 2012/06/05: CIA-RDP88-00218R000300170001-5 - -
REVIEW AGENDA, SECOND DAY
Modernization Requirements Review
Headquarters
1.1 General Requirements
1.2 Processing
1.3 Message Processing &. Dissemination
1.4 Data Base Management Requirements
1.5 DBM Retrieval Requirements
1.6 DBM Report Generation Requirements
1.7 Text Processing
1.8 Composition Requirements
3. Interfaces
4. Security
Wrapup
Don Winter
Don Winter
Larry Hudson
Gil Grodsky
Gil Grodsky
Gil Grodsky
Don Winter
Don Winter
Don Winter
Don Winter
Bob Worlock
Xerox Special Information Systems
J
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XEROX APPROACH TO MODERNIZATION
? FBIS SYSTEM WORKS WELL
? MAKE CHANGES ONLY WHERE-THEY WILL
INCREASE ACCURACY
INCREASE SPEED
REDUCE OPERATING COST
? PEOPLE ARE KEY COMPONENTS OF SYSTEM
? IF A FEATURE DOESN'T IMPROVE SYSTEM, IT WON'T BE USED
? PHASED IMPLEMENTATION
START SIMPLY
'DEMONSTRATE ADVANTAGES
BUILD USER SUPPORT
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CONCEPT DEFINITION PHASE SCHEDULE
SCHEDULE OF EVENTS
PHASE 1
7/20 7/27 8/3 8/10 8/17
- PHASE 2
8/24 8/31 9/7 9/14 9124 9/28
PHASE 3
10/5 10/12 10/19 10/26
START'
REQUIREMENTS DISCUSSION
NICOSIA VISIT
REVIEW BASELINE, REQ'TS
REVISE REQUIREMENTS
REFINE CPD APPROACH
PREPARE BRIEFING MATERIAL
0
PHASE 1 BRIEFING
DEFINE ARCHITECTURE
DEFINE INTERFACES
SELECT HARDWARE
SELECT SOFTWARE
PLAN DEVELOPMENT
DEFINE PLAN AND SCHEDULE
PREPARE COST ESTIMATE
PREPARE BRIEFING MATERIAL
0
PHASE 2 BRIEFING
DEVELOP CONCEPT OF OPERATION
DEVELOP SYSTEM SPECIFICATION
REFINE PHASE 2 RESULTS
PREPARE BRIEFING MATERIAL
Q
PHASE 3 BRIEFING
D
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 Declassified and Approved For Release 2012/06/05: CIA-RDP88-00218R000300170001-5
SUMMARY OF PROPOSED REQUIREMENTS CHANGES
? HAVE SUBMITTED 19 REQUESTS FOR CHANGE
? TEN OF THESE ARE MINOR.
CLARIFY OR MAKE REQUIREMENT EXPLICIT
SEPARATE REQUIREMENTS FROM IMPLEMENTATION
? NINE REQUESTS AFFECT SYSTEM DESIGN
WORK STATION CAPABILITIES (4)
AUTOMATION OF RADIO AND TV RECEPTION (4)
DEFINE BUREAU DATA BASE REQUIREMENTS
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SUMMARY OF PROPOSED REQUIREMENTS CHANGES (2)
? WORKSTATION CAPABILITIES
HAVE IDENTIFIED REQUIREMENT FOR
UP TO SIX SIMULTANEOUS WINDOWS
THREE SIMULTANEOUS INPUT DATA STREAMS
? AUTOMATION OF RECEPTION
EXPERIENCE IN NICOSIA INDICATES FULL
AUTOMATION NOT DESIRABLE
FURTHER EXPERIENCE COULD MODIFY CONCLUSION
? DIFFERENT DATA BASE REQUIREMENTS AT BUREAUS
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 t -- - - - _ - r - r - r- - C-- r- m
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FBIS Current Operations
Foreign Broadcast Information Service (FBIS)
? Operations Group
? Production Group
? Analysis Group
? FBIS Management
Xerox Special Information Systems
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 Head-
quarters
Collection
Support
(MOD)
I J Boardman File Subscription File
Radio
TV
Press Agency
Publications
tt~
r r r r - . r - r- r- r - r -- - - r- --
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Publishable
Field
Bureau
Operations
Other Field
Bureaus
Manual
Daily
Report
Daily
Report
Books
Foreign
Publications
Production Foreign
Group -- Language
I Area -
Division Translation
for
Evaluation
rri---
I
--------- ------------
Classified
Traffic
Operations
Group
Automatic
Dissemin-
ation
(MIDAS)
FBIS Wire I ~I Analysis
Service Group
Lstration Consumers I I
L (MIDAS)
Field
Bureau
Admin-
Reference
Service
Intelligence
Community
Require-
ments
FBIS Overall Data Flow Diagram
Automated
Daily
Report
AG Reports
JPRS Reports
Photo-
graphic and
Printing
Division
1 Analysi
Liaison and I Group
Require: I
ments
Branch I
FBIS
Manage-
ment
Analysis
Group
Reports
Indepen-
dent
Contractors
JPRS
Area
Section
Translations
Production
Group
II
JPRS
Production
Section
Photo-
graphic and
Printing
JPRS
Reports
Ad Hoc
Translation
Requests
Consoli-
dated
Translation
Survey
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 Declassified and Approved For Release 2012/06/05: CIA-RDP88-00218R000300170001-5
FBIS Current Operations
Operations Group
Operations Group provides an alerting and reporting service (in English) on the coverage of
current events in foreign broadcast and printed media; often these alerts and reports provide the
first knowledge of important events taking place abroad. This coverage extends to full-text
translations of live speeches given by foreign. leaders, when these are broadcast over the country's
national radio system.
Operations Group comprises the Field Bureaus, which collect, summarize, and translate the
contents of foreign broadcasts, and share the results with FBIS Headquarters, and with "Lateral
Consumers" in the field, the FBIS Wire Service, which distributes incoming material from the field
within FBIS and to lateral consumers in the U.S., and the Daily Report, which publishes the
incoming material in eight daily books, covering separate geographical areas.
Xerox Special Information Systems
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Head-
quarters
Collection
Support
I I Boardman File J Subscription File
Radio,
TV
Press Agency
Publications
Internal
Distri-
bution
I I Recorded & Printed Sources
Autod i n
DTS
Messages
Previous Summaries
I I Previous Edited Items
Draft Summaries
Monitor
Collected
Data
(Monitor)
English Press Agency
-' Recorded Live Speeches
Wirefile"
Broadcasts
Live
Speeches
Summarize
Running
Translate
"Wirefile"
Summary
Selected
Broadcast
(First
Quotes
(Monitor)
Monitor)
(Other
Monitor)
Translate
Entire
Speech
(Monitors)
Request Translated Processing
for Quote Quote Plan
Write FYIs
(Editor)
Field Bureau Data Flow Diagram
Add
Translated
Quotes to
FYIs (Editor)
Develop
Processing
Plan for
Speech Text
(Editor)
English
Press
Agency
Select
(Editor)
I I Translated Live Speeches
FY Is on Live Speeches
Wirefile Summaries
Edited Items
Autodin
DTS
Outgoing
Final Summaries
Translate
(Monitor)
Edit
(Editor)
Lateral Services List I
Message
Processing
(Comm.
Unit)
Quality
Control
(via Edit
Trace)
Dissemin-
ation
Assignment
(Editor)
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Dissemin-
ation
File
mainten-
ance
Budget
Control
Schedule
Work
I I Administrative Files
Employee/Pay Records
Local
Budget &
Finance
Office
Autodin
Local Mail
Pouch
Bureau Administration Data Flow Diagram
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Autodin
Traffic
Dissemina-
tion
Discard
Message Traffic
Daily
Report
Analysis
Group
Select
MultiTake
ITemporary
Pending
Finished
Trans-
mission
FBIS HQ Messages
Ops Traffic
Trans-
mission
Routine
Priority
Immediate
Wire Service Data Flow Diagram
Declassified and Approved For Release 2012/06/05: CIA-RDP88-00218R000300170001-5
Field
Bureaus
Wire
Consumer
 Autodi n
Traffic
Auto
Dissemi-
nation
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Manual
Dissemi-
nation
Discard
Publish
Print and
Sort
fl Analysis Group
to Analysis Group
I I Headquarters
to DDI
Addressee Only
to Individual Addressee
Manual Daily Report Data Flow Diagram
Depth
Declassified and Approved For Release 2012/06/05: CIA-RDP88-00218R000300170001-5
Composit-
ion
Camera-
Ready
Books
 Declassified and Approved For Release 2012/06/05: CIA-RDP88-00218R000300170001-5
Autodin
Traffic
APS-5 Copy
Auto
Dissemi-
nation
Publish ~
Manual Daily
Report Flow
Depth
Composit-
ion
Type-
setter
(APS-S)
__[_ t
Edited Copy
Operational Traffic
Wire
Service
Automated Daily Report Data Flow Diagram
JPRS
I_ to JPRS
I I Operational Traffic
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 r r C r r r r r r
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FBIS Current Operations
Production Group
Production Group provides a translation and publishing service for foreign publications, such as
journals and newspaper articles, covering a range of subject areas in depth. This service includes
an index (the Consolidated Translation Survey) of all translations of foreign articles which have
been made by agencies of the U.S. Government, although it provides access only to those
translations which have been performed by FBIS.
Production Group comprises the analysts in three geographical Area Divisions, and the Joint
Publications Research Service (JPRS) which manages the translation and report publishing process
for the Group.
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 Declassified and Approved For Release 2012/06/05: CIA-RDP88-00218R000300170001-5
Office of
Central
Reference
Foreign
Publications
Area Division Data Flow Diagram -- I
JPRS Area
Section
Subscription Request
Su
bscription List
I
I
Mate
rial for Translation
Community
Contract Service Order
and LRB
Plan So
urce
Distribute
Scan Source
Determine
Transm
it
R
A
i
i
ti
equire-
cqu
s
on
Source
Material
Processing
Materia
l to
JPRS
ments
Material
and
JPRS
Publications
Treatment
Section
Publishing
L
Selected Material
HOUSe
Brochures
Source Material Selected Material
LIPersonal Files
Othei
Agency
Components
LReceived Form 122
n Rejected Form 122
I I Updated Form 122
Press
Selection
Lists
I I Contract Service Order
Review Ad
Hoc
Translation
Request
(Form 122)
I I Selected Material
Transmit
Material to
JPRS
Translate
some
Material In-
House
JPRS Area
Section
Material for Translation
Daily Report
Contract Serv
ice Order
Overflow
Distribute
Scan Daily
Deter
mine
Transmit
Daily
Report
Proce
ssing
Material to
JPRS
Report
Overflow
an
d
JPRS
Publications
Overflow
M
t
i
l
T
a
er
a
reat
ment
Section
Material
I
Selected Mat
erial
Material in English
Source Material Selected Material Daily Report Overflow
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Area Division Data Flow Diagram -- II
Foreign Source "Archives"
Indepen-
dent
Contractor's
Translation
Completed IC Evaluation
Maintain
Foreign
Source
"Archives"
Evaluate
JPRS IC
Translators
Maintain
Personal
Files
Machine
Aids to
Translation
(Multi-lingual
Text Editing)
I Dictionaries
Other Area
Division
Intelligence
Officers
Declassified and Approved For Release 2012/06/05: CIA-RDP88-00218R000300170001-5
 Declassified and Approved For Release 2012/06/05: CIA-RDP88-00218R000300170001-5
Area
Division
Maintain
CSO Card
Files
Prepare
Word
Estimate
Prepare
Assignment
Instructions
for
Translator
IC Card Files Job Assignment Folder
Select IC
Contractor
CSO Card
Completed Translation Updated CSO Card
IC
Translates
Material
I I Word/Language Formulae Job Assignment Folder Job Assignment Folder
I I "Outstanding" CSO Cards
Prepare
Monthly
"Outstan-
ding Obli-
gations"
I I "Outstanding Obligations"
Edits on the
Translation
Complete
the CSO
Card
I IC Card Files
Annual
Review of
IC
Personnel
Files
1. 1 IC Personnel Files
Joint Publications Research Service Data Flow Diagram -- Area Section
Transmit to
JPRS
Logging
Job in from
IC
Translator
L J
I ICSO Card
Completed Translation
1
JPRS
Editing
Edited Translation
Declassified and Approved For Release 2012/06/05: CIA-RDP88-00218R000300170001-5
Transmit to
IC
Translator
Maintain IC Provide
Card Files Guidance
to ICs by
Edits on
Translation
L. f
Publi-
cations
Section
 J I l t Declassified and Approved For Release 2012/06/05: CIA-RDP88-00218R000300170001-5 I I [ - r
JPRS Area
Section
Edited Translations
Hold Camera-
Ready Copy
for Publishable
Amount of
Material
Material in English
Area
Division
Number and Printing
J Date J LDivision
Print and
Distribute
Reports to
Consumers
Transmit to
Consoli-
dated
Translation
Survey
. Maintain
Index of items
Translated
from Foreign
Publications
Bibliographic Citations
Joint Publications Research Service Data Flow Diagram -- Publications Section, etc.
Declassified and Approved For Release 2012/06/05: CIA-RDP88-00218R000300170001-5
Collate JPRS Prepare Cover Transmit to
Articles ito Sheet, Photo-
Reports assigning JPRS graphic &
 Declassified and Approved For Release 2012/06/05: CIA-RDP88-00218R000300170001-5
FBIS Current Operations
Analysis Group
Analysis Group provides long-term and retrospective analyses of the media of (mainly, to-date)
communist countries, and of the nuances of the ways certain types of events are reported by
these media. These analyses are used to determine whether a change in the way a situation is
refered to constitute mere changes in editing and 'reporting practices, or whether they signify
actual changes in a foreign nation's approach to a ,particular subject.
Analysis Group includes Analysts working to cover specific geographic or cultural areas, as well as
a Research Staff which creates, maintains and searches (for other customers) the shared Office
Files, and a Production Staff which produces the finished reports.
Xerox Special Information Systems
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 Other
open-
source
materials
Field
Traffic,
Television
Published
AG Reports,
Daily Repts,
JPRS Serials
Field
Bureaus
Classified
material
Dissemin-
ate Source
Material
Declassified and Approved For Release 2012/06/05: CIA-RDP88-00218R000300170001-5
Queries to
the Field
intelligence
(ummunity
Require-
ments
Analysis
External
Requests
Liaison &
Require-
ments
Branch
Review
Source
Material
Individual
Analysts
Analyst Files
Produce
Report
Final Report
.1
Edit Report
Queries
against
files
In-House
Composi-
tion and
Printing
FBIS Wire
Service
Collection
Guidance
Draft Report Unformatted Text, etc.
FBIS Standing coverage
r J_
Analysis Group Data Flow Diagram
P&PD Final
Composi-
tion,
Printing &
Dissem.
Consumer
Queries
and
Responses
Field Bureau
Lateral &
Wire Service
Consumer
Declassified and Approved For Release 2012/06/05: CIA-RDP88-00218R000300170001-5
Z
 Declassified and Approved For Release 2012/06/05: CIA-RDP88-00218R000300170001-5
FBIS Current Operations
Liaison and Requirements Branch
The Liaison and Requirements Branch (L&RB) serves as the interface between the operational
groups of FBIS and their customers in the Intelligence Community and the rest of the U.S.
Government. L&RB is responsible for maintaining the Lateral Services List and the Distribution
List. L&RB is also responsible for evaluation of the community needs, and controlling the
Collection and Processing Requirements which are levied on the operating groups of FBIS.
Reference Service
The Reference Service is responsible for the reception and distribution of classified cables to the
various groups at FBIS Headquarters, and maintains the lists of Cabinet and Diplomatic officers of
the countries of the world.
Headquarters Collection Support
Headquarters collection support is provided by the Monitoring Operations Division (MOD) of
Operations Group. This group provides the clearinghouse for all broadcast coverage data
developed by the cruising activities of the Field Bureaus, and produces the Coverage Schedule,
showing the specific coverage responsibilities of each Bureau.
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 - Declassified and Approved For Release 2012/06/05: CIA-RDP88-00218R000300170001-5
Reports/Res-
ponses from
Other FBIS
Components
Field
Bureaus &
FBIS
Consumers
Responses to
Consumers
Responses to
other FBIS
Components
Queries/Re-
quests from
Other FBIS
Components
Collection
Guidance
Review/
Evaluate
Mail
Approved Requests
Collection &
Processing
Requirements
Control
Distri-
bution
Control
File Main-
tenance
Printing &
Photo-
graphy
Division
Produce
Reports
FBIS
Manage-
ment
Liaison and Requirements Branch Data Flow Diagram
Declassified and Approved For Release 2012/06/05: CIA-RDP88-00218R000300170001-5
 Declassified and Approved For Release 2012/06/05: CIA-RDP88-00218R000300170001-5
FBIS REQUIREMENTS REVIEW
Modernization Requirements Review
Bureau
2.1 General Requirements
2.2 Collection & Cruising
2.3 Processing
2.5 Data Base & User Support
2.4 Publishable Traffic Support
2.6 Message Traffic Support
Hudson
Hudson
Winter
Grodsky
Hudson
Hudson
Xerox Special Information Systems
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 r - f - - r - f- - r .. _ (-,r r r r- r -. r .
Declassified and Approved For Release 2012/06/05: CIA-RDP88-00218R000300170001-5
FBIS Requirements Review
2.0 BUREAU REQUIREMENTS
2.1 General Requirements
Field bureaus must support a range of simultaneous communication, data base management, file management,
and text processing functions.
o Number of Workstations per Exhibit C.
2.2 FBIS: Collection Requirements
The system is intended to collect and store original information from four major sources: radio, press agencies,
television broadcasts, and publications. Each source presents different specific challenges, but the overriding
objective is to expedite, manage, and automate the accumulation of source information regardless of the input
method.
Exhibit D summarizes the scope of radio broadcast collection for all the field bureaus. Information includes
numbers of simultaneous transmissions which must be accepted, the number of monitoring stations, the
number of monitors per broadcast and the total number of minutes per week of broadcasts that are
received. Other values include the number of sites remote from the actual bureaus at which radio reception
takes place, and the numbers of simultaneous broadcasts to be received at these remote reception sites.
Xerox Special Information Systems
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 [ '- [
Declassified and Approved For Release 2012/06/05: CIA-RDP88-00218R000300170001-5
FBIS Requirements Review
o atitomatic selection of receivei, frequency, and antenna foi- each broadcast as well as the autoinatic
configurations
Automation of the reception of radio broadcasting would include:
? provision for display of the schedule assigned to the monitor's position in a window of the workstation
? provision for similar display of the entire bureau schedule, if selected; also viewable by editors, chief monitor,
shift supervisor, etc.
? provision for display of date and time-of-day (GMT) on the workstation
? provision for easily copying a schedule item (source and language) with date and time-of-day to a Program
Summary or Translation window on the workstation
Xerox Special Information Systems
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 I I _ r- ' - f - f I " f ! r -- r - -
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FBIS Requirements Review
aided by.
Location and retrieval goals:
Broadcast items are recorded on recording tape, and do not exist as conventional source text files until
they are translated and manually keyboarded. Thus, they .require a unique set of processing controls to
support their indexing and retrieval while on this sequential recording media. While alternative
approaches are welcome, the goal is to be able to retrieve both broadcasts and individual items within
larger broadcasts. (It is presumed that specific item retrieval will be based on a cross-index between a
manually generated broadcast summary list with specific start and stop positions on a recording tape.
However, any approach which satisfies the goal is welcome.)
Xerox Special Information Systems
J
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 Declassified and Approved For Release 2012/06/05: CIA-RDP88-00218R000300170001-5
FBIS Requirements Review
2. Press Agency Sources
Exhibit E summarizes the scope of the collection of press agency transmissions at all the field bureaus. It
should be noted that while the large majority of information is transmitted using conventional character-
oriented, digital (i.e. teletype either by land line or radioteletype) means, a significant number of services
use non-character-oriented "graphic" modes: Hellschreiber and facsimile. For both these modes, exhibit E
includes numbers of press agencies, types of transmission (i.e. transmission technology, not content), and
weekly volume of transmission.
A system should be able to accept and store and recall all digitally transmitted (i.e. forms of teletype)
English language transmissions without manual intervention. Non-English transmissions should be handled
automatically if the process of reviewing and selecting material for translation can be accomplished as
efficiently on-line as from printed paper copies. (Note: Some non-English transmissions use non-Roman
alphabets, e.g. Arabic) There is no "preselection" of incoming press agency news beause selection, by
definition, must be done after the transmissions have been received. Alternatively, this is to say that press
agency transmissions is done virtually constantly, not at rigidly-scheduled broadcast times as in radio or
television reception.
Graphic-oriented services (Hellschreiber and facsimile) would be recorded on conventional hard-copy,
imaging machines.
Xerox Special Information Systems
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 . I I -- , r-- I c f ti r r r . -- --
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FBIS Requirements Review
Exhibit F summarizes the scope of television broadcast collection for all the field bureaus. Information
includes weekly volume of transmission and the input source technology: either conventional "local"
vhf/uhf broadcast, satellite reception, audio reception without accompanying video, or input of video tapes
provided by an outside source.
The automation of television broadcast reception, recording and retrieval will consist of provision for the
workstation aids similar to that described under Sec. 1 Radio Broadcast.
Exhibit G summarizes the number of distinct publication titles received and the number of individual issues
received weekly.
Automation of the publications collection follows that of any good reference library. It should include:
o Logging the receipt of each publication .
o Alerting to late and missing issues
o Alerting to subscription expiration in time to assure reception continuity
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 ? independence from collection operations, since it often occurs at the same time
? coverage of the radio and television spectrum per Exhibits D and F
? automated keyboard entry into a file of:
FBIS Requirements Review
The search for new or improved quality radio and TV transmissions (cruising) is an important function of the
bureau. The cruiser searches for stations identifying the ID; language broadcast in, and any necessary program
details.
Automated support of this function would include:
0 current date and time
0 receiver frequency
0
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antenna configuration/pointing
signal strength
? automated distribution of the above data to monitors and to a file for distribution to MOD
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FBIS Requirements Review
2.3 Processing
The system is intended to support, expedite and automate the processing of source material. This
includes the tasks of monitoring, selecting, translating, and editing source material. In general this
is perceived to be implemented through a multi-terminal system to support the selective access,
manual manipulation, and subsequent refiling and routing of individual files. The concept-of
Display goals are:
? the display of files at every stage in the processing flow
? the simultaneous terminal display of more than two (and perhaps as many as five or six)
files -
Intercommunication goals are:
? communication between terminals of messages, data files, and instructions
? quasi real-time viewing of a running summary from terminals other than the one it is
being created on; this will facilitate the production of FYIs and translation of important
quotes during a live broadcast speech
? multiple incoming message or traffic streams from different sources, e.g., wire traffic,
English Press Agency, input from monitors, etc.
Access control goals are:
? control total file access as well as specific read and write access (control user permissions)
? more specifically, limit the authority to alter or append files and fields
? prevent simultaneous alteration to the same record
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FBIS Requirements Review
RFC XSIS-015
Change:
The system is intended to support, expedite and automate the processing of source material. This includes
the tasks of monitoring, selecting, translating, and editing source material. In general this is perceived to
be implemented through a multi-terminal system to support the selective access, manual manipulation,
and subsequent refiling and routing of individual files. The concept of "copy ___ _ " fioin newspaper
Rationale: The final sentence contributes little to the understanding of Bureau operations and is
misleading in that the flow of information in a Bureau is not unidirectional as it is in a newspaper, but
loops back in an interative fashion as the editing process is carriecd out and as questions are raised and
resolved.
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FBIS Requirements Review
Change:
Change bullet number two under display goals in both sections 1.2 and 2.3 to read "the simultaneous
display of more than two (and perhaps as many as five or six) files"
Users in both the bureaus and headquarters groups require the ability to receive urgent messages, and
respond to them, without canceling out the work they are already performing, and to use incoming
traffic, from multiple sources, in the course of performing editing, searching, or the composition of
outgoing messages.
Some examples of the numbers of windows which might simultaneously be required by a specific users are
shown in the following conceptual screen layouts:
Editor Handling Incoming Traffic -- Concept
Edit-Trace on the Screen -- Concept
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This window shows a translation which has been received from a
Monitor. The Editor is in the process of editing it.
Incoming Traffic from the FBIS Wire, showing either a list of Headers,
or the text of a selected Message.
Incoming English-language Press Agency Traffic, showing either a list
of recent items, or the text of a selected item.
In this window, the Editor can respond directly to any urgent
incoming traffic, or he can substitute a second document window
for editing a more urgent translation. (The only substantial
difference between a document window and a message
composition window is that the message composition window is
created in response to a "Forward" or "Answer" command in a
Message Traffic Window.)
Summaries and Translations received from Monitors, showing either
a list of the contents of the Inbox, or the text of a selected document.
F FBIS Wire Alert
Press Agency Alert
Editor Handling Incoming Traffic -- Concept
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This window shows a translation which has been
received from a Monitor. The Editor is in the
p'ocess of editing it.
This window has an auxiliary menu, which controls
the appearance of documents displayed within it.
When "Show Edit Trace" is selected, the window shows the full
details of all edits which have been made on the document since it
was first "closed" (i.e. deemed finished by its originator), in a
manner which allows determination of the user making the edits.
When "Show Edit Trace" is not selected, the window shows the
current state of the document (including its printed appearance)
without any formatting or composition codes, or any vestiges of
the Edit Trace.
This window can be used to show on-line Reference Aids, such as a
Glossary or list of Office-Holders (from which text can be copied into
the Document Editing Window), or (for a Monitor in the Field) the
current Coverage Schedule.
Frequently-used items in a Glossary may also be made accessible by
means of an Abbreviation/Expansion capability which operates
directly in the Document Editing Window.
Message Composition Window
or
Terminal Emulation Window
In this window, the Editor can respond directly to any urgent
incoming traffic. This window can also be used for sending the plain
text of an edited translation (without the Edit-Trace information) ay
a message.
If this is a Terminal Emulation window, it can be used for copying `
the.plain text of an edited translation (without the Edit-Trace X
information) into a searchable database. / 1
In either case, the act of copying the text from the Document
Editing Window to this window does not copy any characters which
are not currently being displayed (or would be, if the window were
large enough).
FBIS Wire Alert
Press Agency Alert
Edit-Trace on the Screen -- Concept
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FBIS Requirements Review
RFCXSIS-017
Change:
Under "Intercommunication goals" (in Section 2.3 only) add the item:
-quasi real-time viewing of a running summary from terminals other than the one it is being
created on; this will be used to facilitate the production of His and translation of actual
important quotes during a live broadcast speech
Today, the primary monitor covering a live speech types a running summary continuously throughout
the speech, passing this to the editor a page at a time, or more often as events dictate. The editor then
composes FYI messages to send to HQ, and requests translations from other monitors, who are also
listening to the speech and recording it, as circumstances dictate. This added requirement is needed so
that equivalent procedures can be performed using the system to be developed. Both editor and other
monitors should have the capability of viewing, and copying text from (but not change), the running
summary as it is in progress.
The requirements for viewing the running summary, while composing and reading messages, are shown
in the following conceptual screen layout.
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This window shows the transcript
of the running summary of the
live speech, being entered (and
corrected, as necessary) by the
primary monitor covering the
speech.
This window shows the transcript
of the running summary almost
instantaneously after Monitor # 1
has entered it. Text can be copied
from here, but not changed. The
transcript can be scrolled.
f~
Text copied from the Running
Summary, with a request to
Monitor #2 for Direct Quote
translation
Message Composition Window
FYI Summary Message on the
subject of the Iive speech, being
written by the editor. He can send
the message directly from this
workstation.
Monitor # 1's Workstation
This window shows the transcript
of the running summary almost
instantaneously after Monitor #1
has entered it. Text can be copied
from here, but not changed. The
transcript can be scrolled.
Request from Editor for Direct
Quote translation, with excerpt
copied from Running Summary.
Entry and edit of Direct Quote,
which is then sent to the Editor
Editor's Workstation (a)
This window shows the transcript
of the running summary almost
instantaneously after Monitor #1
has entered it. Text can be copied
from here, but not changed. The
transcript can be scrolled.
Direct Quote translation received
from Monitor #2
FYI Summary Message on the
subject of the live speech, being
written by the editor.
The editor copies the direct quote
translation into an FYI Summary
message, which he then sends
out.
Monitor #2's Workstation I Editor's Workstation (b)
rnvnrinn ivn Cr~nt~rk _ P....~.,..?
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FBIS Requirements Review
RFC XSIS-017 (continued)
Change:
Under "Intercommunication goals" (in Sections 2.3 and 1.2) add the item:
-multiple incoming message or traffic streams from different sources, e.g. wire traffic, English Press
Agency, input from monitors, etc.
Rationale:
Users in both the bureaus and headquarters groups require the ability to receive urgent messages from
several different types of sources, and to be able to examine them without canceling their view of the
existing messages on-their terminals. Messages coming in from the FBIS Wire are formatted differently
from traffic coming in on the English Press Agency feed (or feeds), which again is different from urgent
input or requests which other local users may be sending. These message (or traffic) streams must be kept
separate from one another, and yet each must be able to alert the user of incoming traffic, which he can
then examine, even while he is dealing with similar traffic from one or more of the other sources.
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FBIS Requirements Review
2.3 Processing (cont.)
File manipulation goals are:
? accept annotations and comments both to text and to header (i.e., tracking and indexing
information) areas
? some facility (commonly referred to by the trade name "Edit Trace") must exist to track
and display changes made to text files at sequential processing steps. Implicit in this is the
maintenance of several versions of a file reflecting at least three editing processestvvo
different piocessed version , including the identity of the individual making the change or
comment. The ability to control the, quality of FBIS products, which relies in the paper
world on review of penciled editorial comments, is deemed critical to both field and
Headquarters.
Location and retrieval goals:
Press Agency --
Transmissions should be logged automatically upon entry into the system with retrieval
keys exploiting the standard subject and source codes already embedded in the files by
the press agencies. In addition to these keys, access should also be by system generated
source and time stamps.
There is an implicit and fundamental assumption that each processing step will be
reflected in the database so that both data and status information is updated. Upon this
assumption, files can be accessed by their processing status attributes. Illustrative
examples, (not to be taken as specific requirements) would be the generation of
directories of files entered on a specific date, files originating from one specific source, or
files currently translated but not passed through editorial review. Commercial text
processing systems call this concept selective and global directories.
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FBIS Requirements Review
RFC XSIS-018
Change:
? sorrie facility (commonly referred to by the trade name "Edit Trace") must exist to track
and display changes made to text files at sequential processing steps. Implicit in this is
the maintenance of several versions of a file reflecting at least three editing
processestwo , including the identity of the individual
making the change or comment. The ability to control the quality of FBIS products,
which relies in the paper world on review of penciled editorial comments, is deemed
critical to both field and Headquarters.
Rationale: Substituting the word "text" for the word "files" makes explicit the fact that Edit Trace
capability is required for tracking changes to text, but not for tracking changes to graphics. Changes to
text contained within graphics, however, will be recorded.by Edit Trace. The statement requiring a
minimum of three editing processes to be retained was added to provide a quantitative requirement.
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J
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FBIS Requirements Review
Field bureau data base requirements (Section 2.5)
The file handling requirements at the field bureaus different from the DBMS requirements at the
Headquarters. In particular, only the processin administrative files eds DBMS functions.
The requirements document should reflect these i erences.
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FBIS Requirements Review
2.5 Data Bases & User Support (See 1.4, 1.5 and 1.6)
The data base at the field bureaus falls into fecategories:
1. original source magnetic tapes, received periodicals and other non-digitized foreign language input to
the field bureaus. This is manually archived as needed and will not be automated.
2. press service source material received digitally from Wire Services. This material will be read by the
automated system, then and distributed electronically.
3. translations and summaries as composed into outgoing messages.
4. translation aids.
5. administrative files (for such things as payroll, etc.)
The goal is to automate the last four of these categories.
Press agency data base goals are:
? input of press agency messages directly into the system
? automatic short-term archiving of press agency messages
? no re-keying of English language press agency material
? ensuring that press agency messages that have not yet been purged from the data base will be
available for recall by editors and monitors. I Recall will he based on date and time of original source and
press agency name
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FBIS Requirements Review
(Section.2.5 continued)
Translation and summary data base goals:
? automatic addition of translations and summaries to the short-term (archivc)data base after they are
entered into the system
? no re-keying of translations andyummaries
? provision for translations and summaries that have not yet been purged from the data base to be
available for recall by editors and monitors./ Recall will be based on date and time of original source and
source namj
'P 6 P 4-
Translation aidt data base goals:
? automatic addition of translation aids to the data base after they are entered into the system
? provision of multi-lingual translation aids
? provision for translation aids to be edited at monitor and editor workstations
? ensuring that translation aids will be available for recall by editors and monitors
Administrative files DBMS goals
? maintaining administrative files (payroll, subscription, etc.) on a data base at the field bureaus
? providing a reasonable complement of DBMS reporting and retrieval commands
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Removed reference to the Headquarters requirements and in its place added text describing the data base
requirements at the field bureaus.
The file handling requirements at the field bureaus are very different from the DBMS requirements at the
Headquarters. In particular, only the processing of administrative files needs DBMS functions. All non-administrative
data base processing is limited to simple storage, retrieval, updating and deletion.
The requirements document should reflect these differences.
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FBIS Requirements Review
Field bureaus distribute their publishable product--English-language translations of source material primarily--to
FBIS Headquarters in Washington, to other field bureaus and to lateral consumers. The dissemination process
requires the ability to access a file, append appropriate precedence and routing instructions, and to enter those
files into a communication network(s).
Exhibit H summarizes the total volume of products to be disseminated, the number of unique subject packages
into which all products fit, and the number of consumers subscribing to at least one subject package.
Address selection goals:
? correlate the file's content with the appropriate recipients interested in that subject. That is to say, each
file may go to a unique combination of destinations dependent on the subject and importance of the
file contents. (Alternatively, not every subscriber wishes to receive every file)
? cross-check to prevent multiple versions of a file being sent to a single consumer (automatic deletion of
redundant addresses)
? on-screen display, review, addition, and deletion of subscribers for a particular package or for a
particular file
Precedence Management:
? support four different priorities for first in-first out transmission of files in sequence
? support dynamic alteration of a file's position within a queue, including its immediate transmission
? support dynamic alteration of a file's queue, thus permitting a change in precedence
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FBIS Requirements Review
2.6 Message Traffic Support
The system must support a two-way messaging facility between all bureaus, lateral customers, and headquarters.
Addressing, formatting, and technical standards and conventions are rigidly standardized, facilitating the
highest degree of automation in the addressing (both outgoing and incoming), formatting, header validation,
and technical interfacing to a range of alternative communication links. Exhibit H summarizes the volume daily
message traffic.
A system must support the conventions required to use'these alternative communication links:
= AUTODIN Mode I and Mode V
= Diplomatic Telecommunications Service (DTS)
= Defense Communication Service (DCS) dedicated channel (London only)
= Telex
= Department of State COMSAT circuit
as well as being posed to exploit alternative technologies under consideration.
Fundamental assumptions include:
? message creation and transmission implies the retention of both the text as well as the transmission
status information of that message at the originating point (messages are not automatically deleted by
the act of transmission)
? no unreasonable system overhead
? conformity to existing FBIS message formats as outlined in the FBIS Editorial Handbook
? all incoming and outgoing messages should be automatically logged by both the sending and receiving
systems
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FBIS Requirements Review
1
Precedence/priority handling goals:
? messages handled in order of precedence (four levels)
? within each precedence level, messages handled FIFO sequence
? support dynamic alteration of a message precedence to allow its transmission even if it had originally
been assigned to a lower precedence queue
? automatic alert upon the receipt of the highest precedence message
Message integrity goals:
? in addition to error checking inherent in the transmission medium (e.g., parity checking, checksum
verification, etc.) a secondary level of error checking of header information will examine message
designation, format, precedence, and administrative check numbers
? messages which fail the error-checking pass will be routed to an intercept queue for manual remedial
attention
? the originator of failed messages is to be alerted and offered alternatives such as aborting the message,
retransmitting the message, or displaying, re-editing, and retransmission of the message
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FBIS Requirements Review
Message addressing goals:
? incoming messages to individual bureau terminals should pass to the user's mailbox automatically
incoming messages should be logged and.copied. into the target bureau's files in addition to the
addressee's mail box
? outgoing messages should be automatically formatted for transmission according to the header
information contained in the addressee list
? header information should be automatically generated for continuation takes of a multiple take
message. Similarly, an operator should not have to specifically flag first and last pages of a long file
when it is passed to the message processor, for transmission
? outgoing messages should be logged and stored in the bureau's files
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FBIS Requirements Review
1.0 HEADQUARTERS REQUIREMENTS
1.1 General Requirements
Headquarters must support a range of simultaneous communication, data base management, and
publication production functions.
Input and output functions supported 24 hours a day, 7 days per week include:
? automatically process incoming and outgoing messages to and from the bureaus
? automatically process outgoing wire service
? electronically accept incoming translations from independent contractors
Daily but not continuous processes supported include:
? electronic processing (edit, format, compose, and typeset text and graphics with the
eventual full electronic implementation of graphics handling) of material for any FBIS
printed or electronic output. Products include the Daily Reports, JPRS publications, wire
service, Analysis Group reports, and miscellaneous newsletters, memoranda, and ad hoc
translations
? storage and retrieval of data and products from files by FBIS users
? electronic processing of instructions and contract service orders to independent
contractors
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FBIS Requirements Review
1.1 General Requirements (cont.)
Periodic processes to be supported include:
? compilation of operations, system management, and administrative statistics
System characteristics include:
? ease of new user training including such features as on-line "Help"
? support 350 workstations with 300 simultaneous logged on users
? complete file access control
? interruptible user tasks
? simultaneous manipulation and display of English and foreign language text
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FBIS Requirements Review
1.2 Processing
The system is intended to support, expedite and automate the processing and analysis of open
source material. This includes tasks of selecting material to be processed, managing its translation,
editing and publishing. In addition it assumes storage of the material for retrieval and processing
by analysts.
Display goals are:
? the display of files at every stagein the processing flow
? the simultaneous terminal display of more than two (and perhaps as many as five or six)
files
Intercommunication goals are:
? communication between terminals of messages, data files, and instructions
? multiple incoming message or traffic streams from different sources, e:g., wire traffic,
English Press Agency, input from monitors, etc.
Access control goals are:
? control total file access as well as specific read and write access (control user permissions)
? more specifically, limit the authority to alter or append files and fields
? prevent simultaneous alteration to'the same record
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FBIS Requirements Review
RFC XSIS-001
Change:.
Change bullet number two under display goals in both sections 1.2 and 2.3 to read "the simultaneous
display of more than two (and perhaps as many as five or six) files"
Users in both the bureaus and headquarters groups require the ability to receive urgent messages, and
respond to them, without canceling out the work they are already performing, and to use incoming
traffic, from multiple sources, in the course of performing editing, searching, or the composition of
outgoing messages.
Some examples of the numbers of windows which might simultaneously be required by a specific users are
shown in the following conceptual screen layouts:
Editor Handling Incoming Traffic-- Concept
Edit-Trace on the Screen -- Concept
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This window shows a translation which has been received from a
Monitor. The Editor is in the process of editing it.
Incoming English-language Press Agency Traffic, showing either a list
of recent items, or the text of a selected item.
In this window, the Editor can respond directly to any urgent
incoming traffic, or he can substitute a second document window
for editing a more urgent translation. (The only substantial
difference between a document window and a message
composition window is that the message composition window is
created in response to a "Forward" or "Answer" command in a
Message Traffic Window.)
Summaries and Translations received from Monitors, showing either
a list of the contents of the Inbox, or the text of a selected document.
FBIS Wire Alert
Incoming Traffic from the FBIS Wire, showing either a list of Headers,
or the text of a selected Message.
Press Agency Alert
Editor Handling Incoming Traffic -- Concept
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This window shows a translation which has been
received from a Monitor. The Editor is in the
process of editing it.
This window has an auxiliary menu, which controls
the appearance of documents displayed within it.
When "Show Edit Trace" is selected, the window shows the full
details of all edits which have been made on the document since it
was first "closed" (i.e. deemed finished by its originator), in a
manner which allows determination of the user making the edits.
When "Show Edit Trace" is not selected, the window shows the
current state of the document (including its printed appearance)
without any formatting or composition codes, or any vestiges of
the Edit Trace.
This window can be used to show on-line Reference Aids, such as a
Glossary or list of Office-Holders (from which text can be copied into
the Document Editing Window), or (for a Monitor in the Field) the
current Coverage Schedule.
Frequently-used items in a Glossary may also be made accessible by
means of an Abbreviation/Expansion capability which operates
directly in the Document Editing Window.
Message Composition Window
or
Terminal Emulation Window
In this window, the Editor can respond directly to any urgent
incoming traffic. This window can also be used for sending the plain
text of an edited translation (without the Edit-Trace information) as
a message.
If this is a Terminal Emulation window, it can be used for copying
the plain text of an edited translation (without the Edit-Trace
information) into a searchable database.
In either case, the act of copying the text from the Document
Editing Window to this window does not copy any characters which
are not currently being displayed (or would be, if the window were
large enough).
FBIS Wire Alert
Press Agency Alert
Edit-Trace on the Screen -- Concept
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MS Requirements Review
RFC XSIS-002
Change:
Under "Intercommunication goals" (in Sections 2.3 and 1.2) add the item:
-multiple incoming message or traffic streams from different sources, e.g. vu ire traffic,-.En.glisb-P ess. .
agency, input rrom monitors, etc.
Rationale:
Users in both the bureaus and headquarters groups require the ability to receive urgent messages from
several different types of sources, and to be able to examine them without canceling their view of the
existing messages on their terminals. Messages coming in from the FBIS Wire are formatted differently
.from traffic coming in on the English Press Agency feed (or feeds), which again is different from urgent
input or requests which other local users may be sending. These message (or traffic) streams must be kept
separate from one another, and yet each must be able to alert the user of incoming traffic, which he can
then examine, even while he is dealing with similar traffic from one or more of the other sources.
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Processing (cont.)
File manipulation goals are:
? accept annotations and comments both to text and to header (i.e., tracking and indexing
information) areas
? some facility (commonly referred to by the trade name "Edit Trace") must exist to track
and display changes made to text files at sequential processing steps. Implicit in this is
the maintenance of several versions of a file reflecting at least three editing
processestwo including the identity of the individual
making the change or comment. The ability to control We quality of FBIS products,
which relies in the paper world on review of penciled editorial comments, is deemed
critical to both field and Headquarters.
Processing revolves around:
? Text processing (See 1.7) for the creation and editing of FBIS products
? Data bases for support to processing and for support to analysis (See 1.4, 1.5, and 1.6)
? Message handling (See 1.3)
communication between field and headquarters and independent contractors and
Headquarters
communication with consumers (Wire Service, soft-copy "publishing," output to
printing plant)
communication among Headquarters elements
? Composition (See 1.8)
= requirement to proof output
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RFC XSIS-003
Change:
? some facility (commonly referred to by the trade name "Edit Trace") must exist to track
and display changes made to text fifes-at sequential processing steps. Implicit in this is
the maintenance of several versions of a file reflecting at least three editing
processestwo , including the identity of the individual
making the change or comment. The ability to control the quality of FBIS products,
which relies in the paper world on review of penciled editorial comments, is deemed
critical to both field and Headquarters.
Rationale: Substituting the word "text" for the word "files" makes explicit the fact that Edit Trace
capability is required for tracking changes to text, but not for tracking changes to graphics. Changes to
text contained within graphics, however, will be recorded by Edit Trace. The statement requiring a
minimum of three editing processes to be retained was added to provide a quantitative requirement.
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1.3 Message Processing Dissemination
Headquarters requirements fall into three areas:
? field traffic
? Wire Service
? independent contractor traffic
Headquarters use of field traffic is the converse of message traffic support in the bureaus (See 2.6). In addition,
there are the following constraints:
? all outgoing messages are released by the Wire Service Slot Editor
? all "Immediate" and "Flash" messages - incoming and outgoing -are delivered to the Chief, Wire
Services
? there is considerably more parallel dissemination in Headquarters, for example all publishable messages
go to the Wire Service, the Daily Report and Analysis Group
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Wire Service support includes:
? interface, currently in standard teletype format, to 20 + telephone circuits which deliver the wire to its
consumers
~4 hours; . a c~,a~y, 7 days per week access
?~ announcement (standard messages) transmitted
= beginning of day
= after 60 minutes of idle-time
= end of day
? transmission, in queues
? logging
? pre-emption
= interruption is permitted
= change order of queue
= interrupted item is re-inserted in top of queue
= deletion of any item from transmission queue
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Independent Contractors send in completed translations. Some, but by no means all, independent contractors
have personal computers.
? Incoming material should be receivable by such means as:
telephone/MODEM
= reading in floppy disks or cassettes in agreed upon standards
= OCR or rekeying
? Outgoing material, items to be translated, glossaries, newsletters, etc., will be
= in hard copy (bulk of material)
= floppy disk or cassette in agreed upon standard
= potentially facsimile for some time critical materials
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DBMS Requirements (Section 1.4)
The primary aims of the changes in this section are to:
1. differentiate between functional requirements and implementation issues
2. make sure the requirements allow for the future addition of graphics
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1.4 Data Base Management Requirements
20
The system is intended to support a creation, storage, maintenance, retrieval, and report generation
operations for a large number of files that may be grouped into one or more data bases. The nature of the
files range from large indexed text files to small highly structured files.
characters will be ignored during text searches.
o Data value types include: text (alphanumeric), alpha, numeric, date, time. Nothing in the system
should preclude the later inclusion of graphics and raster images as data types.
o Data element (field) attributes include:
= length "unlimited", an entire four hour speech looks like a single field to a user. this description
of the user view should not be construed to be an implementation requirement.)
= groups, a related set of different fields within a data record are considered to be logically bonded
and can repeat within a single record just as records repeat within a file
= a record can have more than one type of repeating group
= mandatory elements (fields); i.e. a group and/or record cannot exist unless the field is present
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CHANGE:
Remove the word "unindexed" from the phrase "...range from large unindexed text files to...."
RATIONALE:
Whether or not indexes are associated with the large text files is a design issue, not a requirements issue.
CHANGE:
Remove parenthetical sentence about composition and mark-up characters
(It is assumed that all files under DBMS control have been stripped of all composition & mark-up characters.)
and replace with:
"Composition and mark-up characters will be ignored during text searches."
RATIONALE:
The intent of the assumption that was deleted is that the users be able to do text searches of the text data base
without consideration for the "formatting" information, but what was written was a possible implementation of that
requirement. The added sentence states the requirement without specifying the implementation.
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CHANGE:
To the description of data value types, add the following parenthetical sentence:
Nothing in the system should preclude the later inclusion of graphics and raster images as data types.
RATIONALE:
There is a need in the JPRS reports for graphics capability as well as the need to include scanned images in documents.
Although this capability is not included in these requirements, this is an appropriate place to assure that the design
does not exclude this avenue of growth.
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(Section 1.4 Continued)
File relationships within a data base are such that data elements (fields) in one file have logical relationships
with data elements in another file. Data base management systems should be able deal with such
relationships during file maintenance, retrieval, and report operations.
A file maintenance capability is needed that understands update transactions with identification of input
fields (by name or position of occurrence) and validates the individual field values input by a user or in some
cases automatically. The file system must also preserve the logical relationships of groups and records such
that distortions will not occur during retrieval and reporting.
File maintenance must be able to be performed in batch and interactive modes. There is a requirement to
create new files and modify and add logical structure, data types, and data attributes within existing files.
Specific file maintenance operations include:
add new records
delete records
add fields to existing records/groups
change existing fields in records/groups
delete existing fields in records/groups
add a new occurrence of a group
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(Section 1.4 Continued)
Other file maintenance processing includes:
? multiple changes to a file based on a conditional statement
? insuring the integrity of files, records and data structures with automatic checks of updated records
versus the files definition
The files listed in Exhibits A and B include the major file currently kept by FBIS. They do not include the myriad
of working files that, temporary in nature, may support the various bureau and Headquarters processing.
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Retrieval Requirements (Section 1.4)
The primary aim of the changes in this section is to clear up the terminology so that functional requirements are
separated from implementation. In this regard the term file is misleading and the recomendation is not to use it.
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1.5 Data Base Management Retrieval Requirements
A general retrieval capability is needed to operate against the types of data values, attributes, and fife
relationships described in section 1.4. There must be an ability to search with or without regard to the logical
relationships inherent in a particular fife data base. These conditions include:
? within a single fife document or message
? between or among M es documents, messages, and data bases
? within a single occurrence of a group
? among groups
Search operators include:
? equal, not equal, greater than, less than
? the greater and less than combined (into a single range statement)
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CHANGE:
Strike the word "file" from the phrase "...of data value, attributes, and' file relationships...."
RATIONALE:
Depending on the implementation, the retrieval capability may operate against more than file relationships. In a
relational DBMS, there are relationships between fields. In a simpler file manager, the relationships may just be
between files. It is conceivable at some point to have relationships between data bases. The word "file" in this case
adds nothing to the functional requirements.
CHANGE:
Change the word "file" to "data base" in the following context:
"...the logical relationships inherent in a particular file...."
RATIONALE:
Here "file" suggests a particular implementation. "Data base" is more neutral.
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CHANGE:
Change the word "file" to "document or message" in the line
? within a single file
RATIONALE:
Here "file" suggests a particular implementation. "Document or message" is what is really intended.
CHANGE:
Change the word "files" to "documents, messages and data bases" in the line
? between or among files
RATIONALE:
Here "file" suggests a particular implementation. "Documents, messages and data bases" are what is really intended.
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(Data Base Management Retrieval Requirements, section 1.5 Continued)
Data values are stated according to the definitions discussed in section 1.4. Special conditions and expressions
for character string and text searching are required as follows:
? for any data element defined as text, the system will use spaces, commas, periods, etc., to denote
word boundaries
? don't-care character indicates whatever position the character occurs in the string is correspondingly
ignored in the search. It can occur anywhere in the string
? prefix character, indicates that the first n characters of a word are to be searched against the value in
the search argument; remaining characters of the word are ignored
? suffix character, indicates that the last n characters of a word are to be searched against the value in
the search argument; beginning characters of the word are-ignored
? a don't care character can be used in conjunction with either a prefix or suffix character search
argument
? synonym table, a set of data values, user-controlled, that may contain prefix, suffix and don't care
characters; the use of a synonym table in a query results in all of the values in the table being used in
that query as ORed search arguments
? word proximity, specify relative position of search arguments; within n words before or after, within
a sentence, within a paragraph (when applicable), within a record
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(Data Base Management Retrieval Requirements, section 1.5 Continued)
Boolean expressions include:
? and, or, m of n
? at least two levels of nesting and multiple nests per query statement
The file records that satisfy the truth condition of a search will be saved as a hit file, which can then be
subsequently searched either automatically as in a multi-file search or simply user invoked.
? a capability is required for creating, storing and revising search queries. The system will permit a user
the facility to call-up a stored query and cause itto be executed
? the system will permit a user to display the number of "hits" encountered while the search is being
executed
? a user will be permitted to cancel a search while it is being executed
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DBMS Report Generation Requirements (Section 1.6)
Xerox is not recommending any changes in this section.
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1.6 Data Base Management Report Generation Requirements
A general report generation capability is needed to operate against the types of data values, attributes, and
file relationships described in section 1.4. There must be the ability to display data in either soft or hard copy
mode and to arrange data elements in such a way that their logical relationships are apparent to a viewer.
The following operations apply equally against files and "hit" files, it is assumed that users invoke the report
system directly and indirectly when using the search or browse operations. Report generation features
include:
? prior to display/print, perform major and minor sorts according to user specified data elements
? create, store, and revise output formats; output format definitions include: specific data elements,
placement and width of data values, headers, footers, automatic page breaks, and page numbering
? print/display entire file, entire records, parts of records
? specify the device output destination
? specify, by highlighting, data element(s) within retrieved records the user wishes to select. The
term(s) specified may be either one or more of the query search terms, or may be terms added to the
query statement that affect only highlighting
? print/display a window (displacement) around data values that matched arguments in the query
statement
? apply mathematical manipulations to both file-stored and derived/calculated data values;
incorporate resulting data in output report graphics such as bar charts, piecharts, etc.
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(1.6 Data Base Management Report Generation Requirements Continued)
After a search has been executed the system will provide the capability to "browse" the "hit" file(s) via
softcopy; capabilities desired include:
= page forward and page backward
= scroll up and scroll down
= skip pages and records
= go to first/last/next record
= a capability called Hold to allow a user, while browsing, to save records for subsequent browsing.
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Note on DBMS Report Generation Requirements
These-requirements, though not unreasonable, are exhaustive. They represent a good goal for the system design.
In all likelihood, not all of these requirements will be met by the final system design.
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1.7 Text Processing
Text processing requirements vary between field applications and headquarters. While the need
for high-quality editing wordprocessing functionality is required universally, Headquarters
requires the ability to control composition functions. Conversely, bureaus only need to be
concerned with a simpler set of composition functions (that is, column width, word wrap, etc.) on
those non-publishable material intended for hard-copy output on local line or page printers
(correspondence, reports, memos, etc.).
Basic assumptions:
? A text processing capability does not sacrifice any of the file management, directory,
access, and control features which characterize the other processing functions (collection,
selection, translation).
? Text processing in the FBIS is inseparable from the file management capability. That is to
say, the overall efficiency of text processing is as much determined by the simplicity of the
procedures to find, review, and route the copy as by the actual ease of inserting, deleting
and altering text characters (the conventional definition for the concept of text
processing).
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RFC XSIS-008
Change:
Text processing requirements vary between field applications and headquarters. While the need for high-
quality editing wordprocessing functionality is required universally, headquarters requires the ability to
control composition functions. Conversely, bureaus only need to be concerned with a simpler set of
composition functions (that is column width, word wrap, etc.) on those non-publishable materials
intended for hard-copy output on local line or page printers line-printe (correspondence, reports,
memos, etc.).
-support for line or page printer - formatting (including margins; line spacing; quadding
left, right and center; page numbering; tab stops; running heads; justification; etc.) to the extend of
the printer 'One-printei capability (access underlining, bold, sub- and super-scripts). The printed output
shall match the displayed copy in format to facilitate locating a passage in the displayed file.
Rationale: Both Headquarters and Bureaus have requirements for local generation of hardcopy by a high
quality, fast and quiet printer. Character printers are not appropriate, but both line printers and page
printers are candidates. Hardcopy will be used for reviewing and editing text. Any changes made will be
incorporated at an editor's workstation. In order that the text to be changed can be readily identified on
the screen, it is important that the display and the hardcopy have the same format, allowing the selected
text location to be quickly identified by paragraph size and shape.
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1.7 Text Processing (can't)
? Useful, flexible directories are essential to the process whereby source material is chosen
for editing, styling, composition, pagination and ultimate inclusion in reports. Directory
requirements are:
incoming files sorted, for example, by geographical topic, precedence, origin, time,
length
= reviewed files sorted by required processing status (hold, work, reject, supervisory
review, to be composed, composition completed)
= all files sorted dynamically FIFO, LIFO, alphabetically
= directories can search selectively and globally on text, keyword, editor, time, date,
status, precedence, and length
= directories of versions of individual files (audit trail for edit trace)
Text manipulation features required:
? state-of-the-art word processing functionality, including, but certainly not restricted to
full implementations of insertion, deletion, search and replace, block, sentence,
paragraph, line, word and character manipulation, memory and burst keys, text copy and
merging, etc., and potential support for multi-lingual word processing
? support for line or page printer formatting (including margins; line spacing; quadding
left, right and center; page numbering, tab stops; running heads; Justification; etc.) to
the extent of the lure- printer capability (access underlining, bold, sub- and super-scripts).
The printed output shalt-*natch the displayed copy in format to facilitate locating a
passage in the displayed file.
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Change:
? state-of-the-art word processing functionality, including, but certainly not restricted to
full implementations of insertion, deletion, search and replace, block, sentence,
paragraph, line, word and character manipulation, memory and burst keys, text copy and
merging, etc., and potential support for multi-lingual word processing
Rationale: The FBIS SDS has decided that multi-lingual word processing is a requirement at
Bureaus as well as at Headquarters. This RFC makes explicit that requirement.
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1.7 Text Processing (con't)
? support for generic composition coding
? support for input of full typographic composition coding (markup) (Headquarters only)
? support for page, chapter, and book assignment (Headquarters only)
? support for automatic or semi-automatic generation of indices and tables of contents
(Headquarters only)
? support word/character counting with alert to AUTODIN take length limitations
Editing tools required (significantly in excess of the norm for text processing):
? efficient, full-featured spelling checking (specifics to be determined)
? syntactical checking for unusual terminology and generally acceptable grammar (along
the lines of Writer's Workbench test for vulgarity, slang, syntax and capitalization)
? the creation and use of on-line dictionaries, glossaries and references: both personal,
departmental, and system-wide (Note: The foreign language text should be handled in
the vernacular representations)
? support for the integration of text and graphics
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1.8 Composition Requirements
Ultimately the product of the system is information in both electronic and printed form.
Composition addresses the aesthetics and legibility of the printed product.
Composition requirements include:
? high-quality hyphenation and justification
? quality book typography (a reasonable subset of kerning, tracking, ligature generation,
hung punctuation)
? support for extensive collection of accents, diacriticals, etc.
? efficient, full-featured batch book pagination with interactive review and alteration (full-
features to be determined but to imply footnoting, floating illustrations, widow and
orphan control, etc.)
? code translation (support for "exploding" generic coding)
? potential support for input, manipulation, and output of line art and halftone graphics.
This might include a what-you-see-is-what-you-get composition device and "soft
typesetters" for the integration of text and graphics
? generate APS-compatible output
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3.0 Interfaces
3.1 AUTODIN per Exhibit J
3.2 Diplomatic Telecommunication Service per Exhibit J
3.3 Commercial Telephone (TBD)
3.4 Consumers (TBD)
3.5 Printing and Photography Division (TBD)
3.6 Commercial Data Bases (TBD)
3.7 Agency Computer Systems (TBD)
3.8 Signal Interfaces (TBD)
3.9 Antennas (TBD)
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4.0 Security
All FBIS Headquarters users need access to both unclassified and classified systems. Some FBIS
Headquarters users, including all AG analysts and TBD % of Production Group users (a total of
approximately TBD users), spend most of their time in a classified environment. The rest of FBIS
Headquarters users spend most of their time in an unclassified environment.
All classified material must be kept in a classified system. This includes all files in 1.4 which are
classified. All two-way communications between other Agency computer systems and FBIS must be
via a classified system. All hardware in a classified system must be Tempest approved or kept in
shielded enclosures. Unclassified hardcopy products can be produced from a classified system.
Outputs of the classified system must be labelled with the proper classification. One-way-only
computer to computer communications are possible from an unclassified system to a classified
system.
All unclassified material can be kept in either an unclassified system or a classified system.
However, certain functions must be in an unclassified system, including:
? all bureau functions
? all computer--as opposed to hardcopy--communications outside of the Agency, e.g., the
FBIS Wire Service, field bureau traffic, etc.
? all JPRS functions
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