LETTER TO WILLIAM J. CASEY FROM ROBERT M. WARNER

• Document Type: CREST
• Collection: General CIA Records
• Document Number (FOIA) /ESDN (CREST): CIA-RDP87M00539R002504120009-6
• Release Decision: RIPPUB
• Original Classification: K
• Document Page Count: 22
• Document Creation Date: December 22, 2016
• Document Release Date: September 9, 2009
• Sequence Number: 9
• Publication Date: April 10, 1985
• Content Type: LETTER

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EXECUTIVE SECRETARIAT
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Remarks
TO #19: Please take the attached and, worki
with C/OIS, use it to prepare report to the
Congress due 1 June. Also, please prepare
appropriate correspondence for DCI signature
for their help.
n em
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ational
Executi','c ~2? is try
Watshin,gton, DC 20408
APR 10 1985
Honorable William J. Casey
Director
Central Intelligence Agency
Washington, DC 20505
Dear Mr. Casey:
I take great pleasure in sending you "A Report to the Director of Central
Intelligence by Consultants on the Historical Review Program." We hope
that the counsel provided will be helpful in the further development of an
effective program and result in making Central Intelligence Agency (and
predecessor organization) records available to researchers in the National
Archives just as soon as they no longer require national security protection.
Please accept too, our thanks to Dr. J. Kenneth McDonald and
and their staffs for the conference arrangements and for prove ing us wit
essential information on CIA records, programs, review experience, and
proposals for conducting the historical review program. The well organized
briefings and the comments they contributed to our discussions were extremely
helpful.
Sincerely,
~~tLXXIII_~
ROBERT M. WARNER
Archivist of the United States
Enclosure
CJ~
STAT
Ctl-~-~ 1
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A REPORT TO THE DIRECTOR OF CENTRAL INTELLIGENCE
BY CONSULTANTS ON THE HISTORICAL REVIEW PROGRAM
Public Law 98-477, enacted October 15, 1984, requires that the
Director of Central Intelligence consult with the Archivist of the United
States, the Librarian of Congress, and appropriate representatives of the
historical discipline selected by the Archivist in preparing "a report on the
feasibility of conducting systematic review for declassification and release
of Central Intelligence Agency information of historical value." The
Archivist designated the following historians to serve as consultants:
John Lewis Gaddis, Distinguished Professor of History, Ohio University;
Richard W. Leopold, William Smith Mason Professor of History, emeritus,
Northwestern University; and Gaddis Smith, Larned Professor of History, Yale
University. The Librarian of Congress was represented by the Assistant
Librarian for Research Services, John C. Broderick. The Archivist, Robert M.
Warner, was accompanied by two members of his staff: Frank G. Burke, Acting
Assistant Archivist for the National Archives, and Alan Thompson, Director of
the Records Declassification Division. On March 19, Mr. Thompson represented
the Archivist. (Biographical sur maries about the consultants are attached to
this report.)
The Consultants met at CIA headquarters, Langley, Virginia, March
18-19, 1985, to discuss with the Director and members of his staff the
Historical Review Program established by the Agency to meet the requirements
of PL 98-477. The two-day program, arranged by CIA Chief Historian J. Kenneth
McDonald, provided the consultant group with an opportunity to acquaint itself
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with plans and procedures adopted by CIA and to discuss relevant issues with
the staff members responsible for implementing the Historical Review Program
in all its aspects. Following the briefings, the consultants met in
executive session to formulate their recommendations. (A full agenda of the
meeting is attached to this report.)
In the view of the consultants, PL 98-477 attempts to balance the
benefits of an informed public with the national security need for an
effective intelligence service. The Director of Central Intelligence has
accepted the validity of public and historical interest in CIA files,
consistent with the need to protect sources and foreign relations (Casey to
Durenberger, October 4, 1983). The consultants likewise recognize the need to
balance CIA's statutory obligation to protect intelligence sources and methods
with legitimate historical interest in CIA records. PL 98-477, the Agency's
Historical Review Program, and the work of the undersigned consultants seem to
be important steps toward achieving such a balance.
Nevertheless, the consultants urge recognition of the fact that, in
a society as open as that of the United States, excessive secrecy erodes
Government credibility and encourages distortions of the historical record.
The Department of State's decision in 1955 to release documentation on the
Yalta Conference, only ten years after the event, provides an excellent
example of how a policy of generous disclosure can promote more balanced
discussion of controversial events without in any way compromising the
interests of national security. We hope to see the CIA historical review
program produce comparable results. We wish also to stress that the
availability of full and reliable historical documentation is indispensable
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for the education of students from whose ranks will come future officers of
the Executive Branch, legislators, and teachers and commentators dealing with
issues of national security policy.
We camend the decision by the Director and the Agency to assign a
prominent role to the Historical office in providing insight and judgments on
historical value throughout the review process.
Aims and Methods. The aim of the Historical Review Program must
be release of inactive records, appraised as permanently valuable, to the
public via the National Archives, as the most effective means of serving the
public interest and especially that of historical research. To that end the
consultants recommend that (1) the Historical Review Program examine all
permanently valuable records chronologically, beginning with the earliest,
including the so-called "designated files" (i.e., those identified in
PL 98-477, under Sec. 701 (b)). It is understood that the Agency is required
to make a decennial review of exenpted operational files. (CIA staff indicate
that such a review will occur more often than every ten years.) Nevertheless,
because records affecting a single activity of historical importance may
appear in several files, including "designated files," it is hoped that the
review program will include the latter files, in the expectation that one or
more of the following actions may take place: dedesignation, declassification,
and release to the public through transfer to the National Archives.
Ideally, whole office file systems, whole file series, and whole
documents should be released as a result of the Historical Review Program.
However, the consultants recommend that, when necessary, (2) release of
sanitized documents is preferable to withholding of whole documents, when the
following conditions are met: (a) the "sanitizing" may be accomplished with
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little additional staff effort and minimal impact on the Review Program, (b)
the essential significance of the record is retained, and (c) there is no
distortion of bibliographical identity, including authorship and recipient,
and use made of the record, even if details of internal dissemination are
excised.
The consultants recommend that (3) those involved in the
Historical Review Program, both permanent staff and those employed ad hoc,
take full account of the extent to which information about CIA activities
is already available other than through release of CIA files. They suggest
close consultation with the Historical office to achieve this goal.
Criteria. The consultants recommend that (4) the Historical
Review Program adopt National Archives and Records Administration standards in
selecting records for review (e.g., oldest records first, coherent groups,
etc.). Further, the historical value and potential "yield" should be
considered, keeping in mind the principle stated above, that the review
program should ultimately lead to release of inactive files through the
National Archives. Throughout, it should be remembered that "historical value
equals that which is of value to historians," primarily those records that
illuminate major national policies in the area of foreign affairs and national
security. Although the basic approach in the review program will be
determined by the nature of information in the files examined, we urge that both
chronological and topical approaches be adopted. Two other principles may be
expressed as follows: "finished first" and "top down." The final version of
an intelligence report will be of value to historians, even if the raw
material leading to the report remains classified and/or unreleased. It may
be that the final report is the only version which the policy-maker had
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available to him or her, in any case. The second principle applies to the
order of priority. In other words, the files of the agency heads and
principal subordinates are likely to be of greatest historical interest and
value. Insofar as possible, such files should be high on the list of priori-
ties for review, assuming that the "yield" in releasable files makes such an
approach feasible. Ultimately, all records should be reviewed. Although
finished intelligence considered by high ranking officials should have first
priority, definitive history must be based on access to a mass of "unfinished,"
operational and administrative records. Furthermore, there is no way for one
generation to know with certainty what historians of subsequent generations
will consider most significant.
Organization and Procedures. The consultants were pleased to
find a strong sense of institutional and personal commitment to the Historical
Review Program on the part of those in charge of its implementation. We
especially commend the decision of the agency to allot a full-time,
dedicated staff to the effort, supplemented by qualified contractual
assistance when warranted. As stated earlier, another plus in the plan is the
significant role assigned to the revitalized and enlarged Historical Office.
That staff is best qualified to render judgment on the potential historical
value of certain files and records. That judgment is only a part of the
entire review program, we acknowledge, but an essential ingredient
nevertheless.
The consultants concluded that the important question of allocation
of resources could not be readily addressed at this time. Whether the dedi-.
cated staff assigned to the Historical Review Program, including an augmented
Historical Office staff, is sufficient to make acceptable progress, we cannot
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say. For that reason, the consultants recommend that (5) the Director of
Central Intelligence reassemble these consultants or a comparable group in two
to three years to assess progress and to make further recommendations, as-seem
necessary.
We also urge the Director of Central Intelligence to use his
authority as head of the Intelligence Community to insure that all relevant
agencies of Government cooperate in the important undertaking which his agency
has begun. The pace of the Historical Review program should not be delayed by
necessary actions of review by other agencies. During the two-day
deliberations, National Archives and Records Administration representatives
indicated that, barring unforeseen loss of staff resources, the NARA staff is
equal to the task of keeping pace with the output of the Historical Review
Program in processing and making available releasable documents in the
National Archives.
Additional Considerations. The consultants discussed official
disclosure through publication as well as through release of retired files to
the National Archives. They also heard from representatives of the Department
of State Historical office concerning the publication series Foreign
Relations of the United States (see agenda). The Foreign Relations volumes
are "the official record of the foreign policy of the United States," as their
successive prefaces avow. The volumes are, therefore, the appropriate and
preferred vehicles for publishing "finished intelligence" (National
Intelligence Estimates and the like) and other documents relating to intel-
ligence activities abroad affecting foreign relations and national security.
Indeed, without the inclusion of such documents, either in basic or supple-
mentary volumes, the history of American foreign relations is impoverished and
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incomplete. The consultants recommend, therefore, that (6) the Director of
Central Intelligence authorize the publication of selected declassified and
releasable intelligence reports and other intelligence related documents in
regular or supplementary volumes in the FOREIGN RELATIONS series, rather than
as separate publications by CIA.
The consultants are also concerned about the possible physical
condition of CIA files, in an age when the preservation of paper documents is
recognized as a costly and inescapable responsibility of archives and
libraries. Because of the generally longer period of retention of records in
CIA custody than would be customary for less sensitive material elsewhere, it
may be necessary to take special precautions to guard against undue
deterioration of records. The consultants recommend, therefore, that (7) the
Director of Central Intelligence satisfy himself that preservation needs of CIA
records are being met, through proper environmental conditions for storage
of historically significant but deteriorating records, through conversion to
a secondary format (microfilm, microfiche, optical disk, etc.), or other
means, as appropriate. (This recommendation is a precaution, not a commentary
based upon any observed shortcoming in the Agency's preservation program.)
Summary of Recommendations:
1.. an inclusive, systematic review program,
leading to regular retirement of records
to the National Archives.
2. release of minimally sanitized documents
in preference to withholding of whole documents.
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3. awareness in the review program of information
about CIA already publicly known.
4. adoption of archivally-tested selection
criteria for review program.
5. assessment of progress of review program
in 2-3 years by comparable or identical
group of consultants.
6. publication of appropriate declassified CIA
documents in Foreign Relations of the
United States.
7. an ongoing concern for preservation
considerations.
The consultants express their appreciation to William J. Casey,
Director of Central intelligence, and his staff for the courtesies extended
during the two days of deliberations. Special thanks are due to Chief
Historian Kenneth McDonald and to Ben DeFelice, Director of Information
Services, under whose responsibility the Historical Review Program will
proceed. It was a productive two days of serious exchanges of information,
for which the consultants and the agencies and disciplines which they
represent are appreciative.
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Respectfully submitted,
--------------------
hn C. Broderick
Richard W. Leopold
- 9-j- -f- A - i I-- I ;_ >-- K-4tn-
Robert M. Warner
L.9t1_y85
Da
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ATTACHMENTS
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I. Consultants
John C. Broderick Assistant Librarian for Research Services, Library of
Congress
John Lewis Gaddis Distinguished Professor of History, Ohio University
Richard W. Leopold William Smith Mason Professor of American History
Emeritus, Northwestern University
Gaddis Smith Larned Professor of History, Yale University
Robert M. Warner Archivist of the United States
II. CIA
Deputy Director of Information Services
Director of Information Services
Chief, Information Management Branch, Resources
Division, Office of Information Services
Staff Historian, DCI History Staff
Chief, Classification Review Division
HISTORICAL REVIEW PROGRAM
Meetings 18-19 March 1985
Participants
STAT
Information Review Officer, Directorate of
Intelligence
III. Others
Frank G. Burke
Neal H. Petersen
William Z. Slany
Chief, DCI History Staff
Chief, Historical Review Branch, Classification
Review Division, Office of Information Services
Director, Information Management Staff, Directorate
of Operations
Acting Assistant Archivist for the National Archives
Deputy Historian, Department of State (Monday 4 p.m.)
The Historian, Department of State (Monday 4 p.m.)
STAT
Edwin A. Thompson Director, Records Declassification Division, NARS
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John C. Broderick
Born: 6 September 1926 in Memphis, Tennessee
University of North Carolina, M.A. 1949, Ph.D. 1953
Southwestern University, B.A. 1948
Yale University, 1945-46
Academic Appointments:
University of Texas
Instructor in English, 1952-57
Wake Forest University
Professor of English, 1957-64
George Washington University
Adjunct Professor of English, 1964-84
Government Positions:
Library of Congress
Assistant Librarian for Research Services, since 1979
Manuscript Division, 1964-79 (Chief, 1975-79)
U.S. Army, 1945-46
Publications:
Whitman the Poet, Wadsworth, 1961
Editor, T e Journal of Henry D. Thoreau, Princeton, 1981, 1984, --
"The Movement of T oreau s Prose," American Literature, 1961
"Emerson and Moorfi el d Storey," American Literature, 1966
Mailing Address:
Office of the Assistant Librarian for Research Services, Library of
Congress, Washington, D.C. 20540
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John Lewis Gaddis
Born: 2 April 1941 in Cotulla, Texas.
Education:
University of Texas at Austin, B.A. 1963, M.A. 1965, Ph.D. 1968.
Academic Appointments:
Indiana University, Southeast, Jeffersonville; Indiana
Assistant Professor of History, 1968-69
Ohib University, Athens, Ohio
Assistant Professor of History, 1969-71
Associate Professor of History, 1971-76
Professor of History, 1976-83.
Distinguished Professor of History, since 1983.
University of Helsinki, Finland
Bicentennial Professor of American History,1980-81.
Government Positions.
U.S. Naval War College, Newport, Rhode Island
Professor of Strategy, 1975-77.
Member, Advisory Committee on Historical. Diplomatic Documentation,
U.S. Department of State.
Publications: -
The United States and the Origins of the Cold War, 1941-47, New York:
Cou is University Press, 1972.
Russia, the Soviet Union, and the United States: An Interpretive History
New York: Wiley, 1978.
Co-editor, Containment: Documents on American Polic and Strategy
1945-50, New York: Columbia University Press, 1978.
Strategies of Containment: A Critical Appraisal of Postwar American
National Security Policy
Honors & Offices:
Bancroft Prize, Columbia University, 1973
Stuart L. Bernath Prize, Society for Historians of American Foreign
Relations, 1973
National Historical Prize, 1973
American Committee on the History of the Second World War, Board of
Di rectors, 1982-85.
Di pl omati c' History, Board of Edi tors, 1982-85.
American Historical Association, Nominating Committee.
Address: Department of History, Ohio University, Athens Ohio, 45701
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Richard William Leopold
Born: 6 January 1912 in New York City.
Education:
Princeton University, B.A. 1933
Harvard University, M.A. 1934, Ph.D. 1938.
Academic Appointments:
Harvard University
Instructor in History, 1937-40
Assistant Professor of History, 1940-48
Northwestern University
Associate Professor of History, 1948-53
Professor of History, 1953-63
William Smith Mason Professor of American History, 1963-80
(Emeritus since 1980)
Chairman of the History Department, 1966-69
Institute for Advanced Study, Princeton, Member, 1960-61
Government Positions:
Served from Ensign to Lieutenant, USNR, 1942-46
Secretary of the Navy's Advisory Committee on Naval History, Member,
1955-1984 and Chairman, 1978-84.
Advisory Committee on The Foreign Relations of the United States,
U.S. Department of State, Member, 1957-64 and airman, -64.
Department of the Army Historical Advisory Committee, Member, 1967-71.
Historical Advisory Committee, U.S. Atomic Energy Commission, Member,
1973-76.
U.S. Marine Corps Historical Advisory Committee, Member, 1975-77.
National Endowment for the Humanities Fellow, 1976-77.
National Archives Advisory Council, Member, 1978-83, Chairman, 1979-83.
Harry S. Truman Library, Board of Directors, since 1978.
Publications:
Robert Dale Owen: A Biography (1940)
Elihu Root an the Conservative Tradition (1954)
The Growth of American Foreign Policy 62)
Editor and Contributor (with Arthur S. Link) Problems in American History
(4th ed. 1972)
The History Profession and Presidential Libraries, National Study
Commission For Re-cords and Documents
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Contributing author:
Change and Continuity in Twentieth Century America (1964)
Interpreting American History Pearl Harbor as History (1973
)
The Future of History, (1977)
The Korean War: A 7wenty-Five Year Perspective (1977)
Articles:
"The Foreign Relations Series: A Centennial Assessment", Mississippi
Valley Historical Review, March 1963.
"Foreign Relations Series Revisited: One Hundred Plus Ten," Mississippi
Valley Historical Review, March 1973.
"The Historian and the e eral Government," Journal of American History,
June 1977.
"Historians and American Foreign Policy," Pacific Historical Review,
August 1981
Honors & Offices:
President, Organization of American Historians, 1976-77
President, Society for Historians of American Foreign Relations, 1970.
John H. Dunning Prize, American Historical Association, 1940
Mailing Address:
STAT
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Gaddis Smith
Born: 9 December 1932 in Newark, New Jersey.
Education:
Yale University, B.A. 1954, M.A. 1958, Ph.D., 1961.
Academic Appointments:
Duke University
Instructor in History, 1958-61.
Yale University
Assistant and Associate Professor of History, 1961-70
Professor of History, 1970-81
Larned Professor of History, since 1981.
Master of Pierson College, 1972-1981
Chairman of the History Department, 1979-83
Government Position:
Advisory Committee on Historical Diplomatic Documentation,
U.S. Department of State, Member, 1981-84.
Publications:
Britain's Clandestine Submarines, 1914-15, New Haven: Yale
University Press, 1964.
American Diplomacy during the Second World War, New York: Wiley, 1965
(2nd edition, "The British Colonies and the Disposition of the German Colonies in
Africa, 1914-1918"in Britain and Germany in West Africa, New Haven:
Yale University Press, 1967.
The Aims of American Foreign Policy, New York: McGraw, 1969.
Dean Acheson, mew Yor ooper, 2.
Morality, eason and Power: American Di lomacy in the Carter Years, New
York: Hill Wang, 1985 (forthcoming).
"Canada and the Siberian Intervention," American Historical Review, 1959.
"Canadian External Affairs during World War I,u in Growth of Canadian
Policies of External Affairs, Durham, N.C.: Duke University Press,
"Agricultural Roots of Maritime History," American Neptune, Winter 1984.
Frequent contributor to The New York Times Magazine, e.g.:
"Whatever Happened to the Monroe Doctrine," September 1984.
"The First Freeze," 24 April 1983.
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Honors & Offices:
Council on Foreign Relations, Member.
Foreign Affairs, U.S. Books Editor
Society foor Historians of American Foreign Relations, Council Member.
North American Society of Oceanic Historians, Executive Board.
Mailing Address:
Department of History, Box 1504A, Yale University, New Haven,
Connecticut 06520.
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Robert M. Warner
Born: 28 June 1927 in Montrose, Colorado
University of Michigan, M.A. 1953, Ph.D. 1958
Muskingum College, B.A. 1949
University of Denver, Student, 1945
Academic Appointments:
University of Michigan
Director, Michigan Historical Collections, 1966-80
Professor, School of Library Science, since 1974
Professor, Department of History, since 1971
Government Positions:
Archivist of the United States, National Archives and Records Service,
General Services Administration, since 1980
Chairman, National Historical Publications and Records Commission, since
1980
Trustee, Woodrow Wilson International Center for Scholars, since 1980
Chairman, Gerald R. Ford Presidential Library Building Committee, 1977-79
U.S. Army, 1950-52
Publications:
Chase S. Osborn, 1860-1945 (1960)
Profile of a Profession (1964)
The Modern Manuscript Library (with R. Bordin) (1966)
A Michigan Reader: 1865 to the Present (with C. W. Vanderhill) (1974)
Sources for the Study of Migration an Ethnicity (with F. Blouin) (197P)
Honors & Offices:
Society of American Archivists, Fellow, and President, 1976-77
American Historical Association, Member of Council since 1981
Historical'Society of Michigan, President, 1973-74
Board of Visitors, School of Library Science, Case Western Reserve
University, Member 1976-80, Chairman since 1980
Board of Visitors, Maxwell School of Government, Syracuse University,
since 1982
Honorary Degrees:
L.H.D. Westminster College, Pennsylvania, 1981
LL.D. Muskingum College, 1981
L.H.D. DePaul University, 1983
Address: National Archives and Records Service, Washington, D.C. 20408
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HISTORICAL REVIEW PROGRAM
Meetings 18-19 March 1985
Agenda
Monday, 18 March
10:30 a.m.
Convene in Conference Room, 7D32 Headquarters
Welcome and Introductions (Ken McDonald)
10:45 a.m.
Origins & Overview of the Historical Review Program (Ken
McDonald)
CIA's Records System
STAT
11:45 a.m.
Break for Lunch
12:00 noon
Lunch
1:30 p.m.
Reconvene in Conference Room 7D32
Comments on the Historical Review Program
STAT
The Classification Review Division: Role & Experience
STAT
STAT
2:15 p.m.
Directorate of Operations & the Historical Review Program
E 1
STAT
2:45 p.m.
Directorate of Intelligence & the Historical Review Program
STAT
3:15 p.m.
Break
3:30 p.m.
The National Archives' Role in the Historical Review Program
(Robert Warner or other MARS representative)
4:00 p.m.
Foreign Relations of the U.S. & the Historical Review Program
(Neal Petersen, Department o State)
4:30 p.m.
Discussion and planning for Tuesday morning session
5:00 P.M.
Adjourn
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Tuesday, 19 March
9:30 a.m. Convene in Conference Room, 7D32
12:00 noon Lunch
1:30 p.m. Convene in Conference Room, 7D32 (Consultants only)
4:00 p.m. Full group reconvenes in Conference Room, 7D32
4:30 p.m. Adjourn
N.B. Sometime on Tuesday afternoon an Agency representative will deliver
honoraria checks and reimburse consultants' expenses.
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