UNIFORM PROCEDURE FOR ADMINISTRATIVE HANDLING AND ACCOUNTABILITY OF SENSITIVE COMPARTMENTED INFORMAITON, DCID 1/19

• Document Type: CREST
• Collection: General CIA Records
• Document Number (FOIA) /ESDN (CREST): CIA-RDP87B01034R000500180072-3
• Release Decision: RIPPUB
• Original Classification: U
• Document Page Count: 5
• Document Creation Date: December 19, 2016
• Document Release Date: August 24, 2005
• Sequence Number: 72
• Publication Date: November 15, 1978
• Content Type: MF

Approved' ftelease.20051121144:: _ IA- 8 0348000500180072-3
OD&E-1334-78
15 November 1978
MEMORANDUM FOR: Director of Security
SUBJECT Uniform Procedure for Administrative
Handling and Accountability of Sensitive
Compartmented Information, DCID 1/19
1. (AIUO) I wish to bring to your attention some
serious problems I see with the Subject DCID. Initially
you should be aware that despite the fact that DCID 1/19
became effective 6 June 1978, this Office was never on
distribution for same; and we did. not. become aware of the
DCID until, through our own efforts, we obtained a copy
about two weeks ago. Furthermore, despite the fact that
this Office deals extensively with SCI material, no one
from this Office was consulted in the preparation of this
Directive nor were we afforded the opportunity of commenting
on the draft DCID prior to publication.
2. (AIUO) I have serious problems with the following
Sections of DCID 1/19:
A. Section 2c. "Records. Except as
provided in Section f 15elow,-SCI-accredited
facilities shall keep a record of the initial
receipt and internal distribution of all SCI
received, by any means, for a minimum of six
months. This record must describe in detail
the SCI received and be annotated to reflect
which office(s) within the facility was the
recipient of the SCI. Recording of incoming
SCI is required regardless of geographic
proximity between the sender and recipient."
If this Section is interpreted literally, it negates the
requirement for registry logs or document control cards
for SCI material to be retained for more than six months
beyond the initial receipt of same. It is realized that
the six month period is a minimum requirement, but it
should also be pointed out that this very Section is being
cited by DIA as the reason that they could not locate or
STAT account for one copy of the charged to them.
4) f)-,
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 Approved For Release 2005/12/14 ?:. CIA-RDA87BO4634R000500180072-3
SUBJECT: Uniform Procedure for Administrative
Handling and Accountability of Sensitive
Compartmented Information, DCID 1/19
B. Section 2e. "Accountability and Con-
trol Within an SCI-Accre ited Facility. Sub-
Sequent to the initial recording process re-
required by subparagraph. c above, no further
SCI security accountability controls (for
example, internal receipting, certificates
of destruction, inventories, document control
numbers, access records, etc.) are necessary
within an SCI-accredited area. However,
SIOs may impose such additional administra-
tive controls as deemed necessary to insure
efficient administration of activities under
their control."
Again it is understood that the provisions of this Section
are minimum requirements, but to consider such minimal
controls, such as no internal receipting, no certificates
of destruction, no document control numbers, no access
records, etc., within an SCI-accredited area could, I
believe, lead to a total lack of accountability. The
procedures in this Section might be appropriate to a
small Intelligence Vault with two or three permanently
assigned SCI control personnel, but it seems to me that
they are not in any sense adequate for an operation such
as OD~E which handles thousands of SCI documents each year.
C. Section 2g. "Audits. SCI Control/
Security Officers shall periodically review
holdings of SCI to ensure that proper account-
ability is being maintained and that SCI is
destroyed when no longer needed. SIOs and/or
SCI Executive Agent Program Managers may require
the inventory of specified SCI."
This Section appears to me to be in conflict with both
Sections 2c and 2e above. How can a periodic review of
SCI holdings be made when no internal receipting, certi-
ficates of destruction, document control numbers, or
inventories are required within an SCI-accredited facility.
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 Approved For Release 2005/12/14: CIA-RDP8-7B01'83'4R000500180072-3
SUBJECT: Uniform Procedures for Administrative
Handling and Accountability of Sensitive
Compartmented Information, DCID 1/19
D. Section 2j(2). "Non-Electrical. SCI
shall be transmitted from -one SCI facility to
another by two SCI couriers approved for this
purpose, by diplomatic pouch, or by Armed
Forces Courier Service (ARFCOS). Courier
procedures shall ensure that SCI materials
are adequately protected against the possibility
of hijacking, unauthorized viewing, loss, or
other form of compromise during the transmission.
Transmittal of SCI via commercial aircraft not
under U.S. Government or military charter is
prohibited.* The Departmental SIO must specif-
ically approve all exceptions.
"SCI couriers shall be active duty military
or U.S. Government civilian employees meeting
DCID 1/14 standards and be specifically desig-
nated by the responsible SIO. Couriering of
SCI by contractor employees is prohibited except
when specifically approved by an Intelligence
Community SIO or an Executive Agent/Operational
Program Manager."
"*Does not apply to ARFCOS and the diplomatic
courier service."
OD&E couriers are required to utilize both commercial
freighters, commercial airline passenger service as well
as military air in order to perform their duties in a
timely fashion. These couriers all meet DCID 1/14 stan-
dards, all have successfully passed polygraph examinations,
and all are Contract employees of CIA. It is strongly
recommended that DCID 1/19 be amended to permit our
continued utilization of OD1E couriers to transport SCI
material and to permit them to utilize commercial aircraft
in the same manner in. which ARFCOS and the diplomatic
courier service may do so.
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 ,,..tl " n oe rT a'~
Y~
Approved For Release 2005/12/14 CIA-Rb-79d (34R000500180072-3
SUBJECT: Uniform Procedures for Administrative
Handling and Accountability of Sensitive
Compartmented Information, DCID 1/1.9
3. (AIUO) Because of the problems cited in paragraph 2
above, I recommend that DCID 1/19 be reviewed. I would be
happy to discuss this matter with you personally or to make
available an OD&E employee who could. serve on any reviewing
body you may wish to establish.
Acting Director
of
Development and Engineering
Distribution:
Original - Addressee
1 - SS/Sensitive Document Control File
1 - SS/BYEMAN Policy File
1 - SS/Chrono
1 - DDS&T (Dirks)
STAT SS/OD&E (Retyped 29 Nov 78)
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 UNCLASSIFIED ((~(( INTERNAL ~~(( nnuuccJJ~~~~~~TT~~~~ll~ SECRET
' ^ Annrduad Hr RNIgase 2005/12/14: CIA DPk"f4O'3~.1400050018007
TO: (Officer designation, room number, and
uilding)
building)
ST %T
ROUTING AND RECORD SHEET
SUBJECT: (Optional)
FROM:
AD/OD
E
EXTENSION
NO.
OD&E-1334-78
&
DATE
15 November 1978
OFFICER'S
COMMENTS (Number each comment to show from whom
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FORM 61 O USE PREVIOUS
3-62 EDITIONS
F] SECRET ^ CONFIDENTIAL ^ USEE ONLY ^ UNCLASSIFIED