NPIC HANDBOOK (Sanitized) MANAGEMENT INFORMATION SYSTEM PROCEDURES

• Document Type: CREST
• Collection: General CIA Records
• Document Number (FOIA) /ESDN (CREST): CIA-RDP87B00832R000100010087-4
• Release Decision: RIPPUB
• Original Classification: S
• Document Page Count: 31
• Document Creation Date: December 19, 2016
• Document Release Date: October 26, 2005
• Sequence Number: 87
• Publication Date: March 26, 1969
• Content Type: REQ

Approved For Release 2005/11 /23E lFDP87B00832R000100010087-4 Gckb
f0 25X1
NPIC HANDBOOK
MANAGEMENT INFORMATION
SYSTEM PROCEDURES
Declassification Review by
NGA
25X1
GROUP I
E.c l~d.d l.om o~eomor<
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 Approved For Release 2005/11/28 : CIA-RDP87B00832R000100010087-4
This document contains information affecting
the national defense of the United States.
within the meaning of Title 18, sections
793 and 794, of the U.S. Code, as amended.
Its transmission or revelation of its contents
to or receipt by an unauthorized person is
prohibited by law.
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 Approved For Release 2005/11/28?' g- ;87B00832R000100010087-4
Page
1. Purpose ........................................... 1
2. Data Collection Procedures .............................. I
a. Basic Project Information ............................. 1
b. Project Progress and Product Reporting ................... 1
c. Daily Work Reporting ................................ 1
3. Data Processing Procedures ............................. 2
a. Input ........................................... 2
b. Output .......................................... 2
Appendix A - Forms
Form 1 - Project Notice ................................ 3
Form 2 - Work Phase Notice ............................. 4
Form 3 - Time Recording Form ........ .................. 5
Appendix B - Codes and Definitions
Part 1 Project Numbering System ......................... 7
Part 2 Project Category Codes ........................... 8
Part 3 Country Codes ................................. 10
Part 4 Classification Codes . ........................ .... 12
Part 5 Requester Codes ................................ 12
Part 6 Component Codes ............................... 14
Part 7 Reports and Other Products Codes .................... 16
Part 8 Activity Codes ................................. 17
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1. Purpose: The purpose of this Handbook is to set forth
detailed procedures and instructions to effectively and
efficiently implement NPIC Regulation 7-1, titled Manage-
ment Information System.
2. Data Collection Procedures:
a. Basic Project Information
Projects will be established through the Require-
ments Branch, Operations Staff (see NPIC Regulation 51-1).
The Management Information Branch (NIIB!MSS) will re-
ceive from the Requirements Branch one copy of each new
project form. From the project form, Management Infor-
mation Branch will initiate a project notice (see Appendix 1,
Form 1). Operations Branch, IPD will put the data from
the project notice into the Management Information data
file. This is the first information for each project to be
stored. The computer cannot accept any other information
for a project until the project notice has been filed. Projects
resulting in more than one report will be subdivided to
permit the recording of time and product data for each
report. Such subdivision must be done by the component
having operational responsibility for the project; this com-
ponent will henceforth be referred to as the responsible
component. When a responsible component divides a pro-
ject, it will forward a Project Notice to MIB with the pro-
ject number, suffixes and corresponding titles entered.
(See Appendix C for detailed instructions.) MIB will then
complete the Project Notice and forward it to IPD. When
any component desires to divide a project for any reason,
the subdivision must be accomplished through the respon-
sible component as above.
b. Project Progress and Products Reporting
The work phase notice (see Appendix A, Form 2)
will be used to record project progress and products in-
formation. One line of the form will be used for each
separate project action.
(1) As soon as possible after receipt of the
project form from Requirements Branch, OS, the respon-
sible component will fill in the following sections of the
work phase notice and send it to MIB: project number,
component, date work starts, estimated date of completion,
and action code. Since the estimated completion date is for
the entire project, the responsible component must consider
the contributions of the support components in arriving at
the estimate. If the responsible component holds regular
meetings with the supporting organizations to work out
schedules for each project (e.g. the PAG scheduling ses-
sions) MIB may obtain this information at the meeting and
the initial work phase notice need not be made by the re-
sponsible component. If it is estimated that the entire pro-
ject will take no longer than one week, the "initial" work
phase notice may be waived and all information will be
provided when the project is finished. (See Paragraph 3
below for "finish" procedure.)
(2) Notices of changes in the estimated date of
completion will be made by the responsible component by
means of an additional work phase notice. This notice
will reflect the same information as the original and will
have a C (change) in the action code. Change notices will
not be made for new estimates which vary from the
original by one week or less.
(3) Upon completion of the entire project, the
responsible component will fill in another work phase
notice indicating the project number, component, actual
date completed, and a Z in the action code, and will for-
ward it to MIB.
(4) Cancellations will be handled in a similar
manner to the completion of a work phase. The only dif-
ference being that an X will be used in the action code
rather than a Z.
(5) Any component may send a work phase notice
to MIB to register a product that it has completed for the
project. This work phase notice will contain the following
information: project number, component, date completed,
the appropriate production information, and a P in the
action. (See Appendix B, Part 7 for final product codes
and instructions, and Appendix C for procedures for record-
ing multiple products.)
c. Daily Work Reporting
(1) At the end of each work day, all employees
will account for their time on a Time Recording Form (see
Appendix A, Form 3). A separate line will be used for each
project worked and for each activity change within a pro-
ject. Hours or portions of hours worked will be recorded
in the appropriate column, either regular time (RT) or
overtime (OT). Use of less than one-hour increments is a
component's option. Leave will be recorded in the place
provided.
(2) All NPIC employees will use the time record-
ing form. Most employees work on a small number of
specific projects during a week and will ascribe their
time to those projects. Some employees, however, such as
supervisors and some administrative personnel have general
cognizance of many projects and, therefore, cannot always
allot their time to specific projects. For these employees,
the first project number in each category has been set
aside to record time as unspecified project work. (See
Appendix B, Part 1, for explanation of the project number-
ing system. These unspecified project numbers will re-
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main the same each year; only the
change.
The numbers are:
Direct National PI
11000
- Year
Direct National Non-PI
22000
- Year
Direct Departmental PI
30000
- Year
Direct Departmental Non-PI
40000
- Year
Indirect National PI
55000 - Year
Indirect National Non-PI
66000 - Year
Indirect Departmental PI
77000 - Year
Indirect Departmental Non-PI
88000 - Year
General Operations
99000 - Year
An example of how unspecified project time is charged:
a supervisor who spent 6 hours of aday supervising a large
number of Direct National P 1 projects would charge that time
to 11000-5, activity 711. If he spent the other 2 hours making
out fitness reports, a general operation, that time would be
charged to 99000-5 again with activity 711.
(3) The Time Recording form is designed for one
week's recording. At the end of the week the employee will
total the hours in the space provided next to the project
activity columns. There totals will be key punched.
(4) The vertical column totals and the time and
attendance record information will not be key punched.
They are for use in balancing entries and for aiding T and
A clerks with their records.
(5) In order to insure timely reporting it is impor-
tant that the following schedule be adhered to. Each employee
will complete his form by COB Friday. Saturday overtime,
if any, should be added Monday morning. Sunday work will
be recorded on the form for the new week. The Management
Information Coordinator of each component will receive the
Time Recording Forms by 0900 Monday, assemble and ver-
ify them for accuracy, and forward them to MIB by 1200
hours. MIB will assemble, check, and send them to OB/
IPD for key punching no later than 1500. If the forms are
used by the component in posting time and attendance rec-
ords (optional usage), that will be done prior to their de-
livery to MIB by 1200. OB/IPD will incorporate the cards
into the Management Information System and will produce
weekly summary reports each Wednesday morning.
Although the form is designed for one week's
(6)
use, employees will make entries daily. When an employee
is absent, he may record the time when he returns. If
absent on Monday, however, the Management Information
Coordinator will be responsible for completing his time
form. A form must be turned in for every employee each
week. Before going on TDY, an employee should arrange
with his Management Information Coordinator that the
TDY time be recorded during his absence. Upon return
necessary adjustments can be made through MIB by re-
flecting the change in the time reporting for the subse-
quent week.
3. Data Processing Procedures
a. Input
(1) Time Recording Forms for the work week
ending Saturday wil be key punched and incorporated into
the computer files by the following Tuesday.
(2) Project notices will be forwarded for key
punching daily as they are ready. The key punching and
filing may be done at the discretion of the Chief, OB/IPD,
except that all current project information must be in the
computer files before the time recording forms are entered
each Tuesday. This is mandatory since the computer will
reject any time information for a project whose number
has not been registered by a project notice.
(3) Work phase notice information will also be
furnished through MIB/MSS to OB/IPD as available and
the input will be kept as current as possible.
b. Output
(1) Standard Reports - In order to provide answers
to periodically recurring questions in the most economical
way, standard reports will be produced at specified intervals.
These will be in machine runs which will show, for example:
time spent on project by components weekly or monthly;
time spent by each activity weekly or monthly; time spent
by each component on projects of the various types quarterly;
status of all current projects; etc.
(2) Specific Requests - The Management Informa-
tion System is equally responsive to specific questions
whose answers may not be included in standard reports.
All information put into computer storage can be retrieved
in a great variety of possible combinations, totals, and
accumulations. Specific questions can be answered by
specific replies and, usually, quite promptly.
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APPENDIX A.
FORMS
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MANAGEMENT INFORMATION SYSTEM
1 1
Classification
PROJECT NOTICE
12
Date To MIB
WORKING PAPER
13
Date To I PD
ProjecN
Cry
Co Security I uee sq ter
Date Accepted
Deadline Pri/Wt
aJ 4 V
6
8
M
Tal
9
1 0
Tit
e
-
P
ro
j
ect Number Enter correct project
number, including
suffix, if applicable.
2 thru 8. Category MIB enters appropriate codes to indicate
category of project, country of primary
coverage, security classification of re-
r--
quirement, requester, date accepted by
Requirements Branch/OS, project deadline
date, and the code indicating priority and
weight.
M
T
a
MIB enters appropriate alphabetic designa-
9. g
tor for m ission- oriented projects only.
10, Title MIB,
or the appropriate component in the
case of project subdivisions, enters the title
e
of the project.
F-
i
11. Classification Enter the appropriate security classifica-
tion as the content of the filled in notice de-
mands.
12, & 13. Date to MIB For components' optional use.
and Date to IPD
-L-- _1_-1 -1 I I I I
rnp] of Project Notice as executed by MIB
l 1253 5 A B -A U R 20 C 2 3 0 12
,
SVERDL I NS K S A N SITE S
ojec No ice subdividing same project as executed by Responsible Component
253 5 T
L SVERDLINSK SAM SITE A
[712538 5
-~F
5 V # RDL IN5 KSAM SITE B
Pr
NPIC FM-240 (12/64)
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 Z("~ Form 2
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MANAGEMENT INFORMATION SYSTEM
WORK PHASE NOTICE
Work Phase Estimated Actual
Project Nunher Completion Coupletu
Beg n Date Date Date
2 3 4
8 9 10 11 12 13
Project Number - Enter correct project number including suffix, if applicable.
Work Phase Begin Date - Responsible component enters date (da-mo-yr) work on project
begins and places S in Action Code column.
Estimated Date of Completion - In addition to Work Phase Begin Date, responsible com-
ponent enters date entire project scheduled for completion.
Actual Completion Date - Component producing product enters date product completed and
P in Action Code column. Responsible component enters date entire project completed
and Z in Action Code column.
(For detailed explanation of columns 5 thru 12 refer to Appendix B, Part 7)
Report (incl. cable & memo) Number - Enter proper identifying number.
Pages - Enter number of pages in final product (PD will make this entry for formal reports).
Shaded column - Leave blank; for MIB use only.
Illustrations - PD enters total number of illustrations in final product.
Targets - PD enters number of targets covered in Immediate Exploitation reports.
Copies - PSD enters total number of copies of reports produced.
Type - Enter code for type of Other Products and P in Action Code column.
Quantity - Enter total number of type of Other Products produced.
13. Action Code - Enter proper code to indicate project status (S-start or Z-completed) or type
of information being reported (C-change; X-cancel; P-product).
14.. Component - Component originating notice enters numberical component code (refer to Ap-
pendix B, Part 6).
15. Date to MIB & No. - For components' optional use.
Work Phase Estimated Actual
Pr o; ect Numhel e Completion Completion
Date Date
Start notice byrespon$ible component
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SECRET
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 ~~^^ TT Form 3
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name
1. (last first)
LO
0
/10
_5 2
LL 1 25"2A 5
/./ 3 OO,BC,5
5
1/2,7,6,
oa. 6b- 6c
d
0
H
/Y
/.30
comp pent
260
Enter full la
as much of
and if first
st name; skip one apace; ent
first name as space permit
name complete, skip one spa
er
s;
ce
and enter mi
ddle initial.
Badge Number
Enter
I badge number; ne
w
employees n
blank.
ot having NPIC badge lea
ve
3. Grade
Enter GS gra
de or military code.
4. Component
Enter numer
ical component code - refer
to 9.
Appendix B,
Part 6, NPIC Handbook
5. Week Ending
Enter day,
month, and year of Saturd
ay 10.
6. Project
ending work
Always deter
week.
mine project number is corre
ct It.
Number
and then reco
rd:
6a. five-digit number.
6b. suffix, if applicable; enter single-
character suffix in the left column.
he. single-digit year indicator; use last
digit of year.
7. Activity Enter activity code -refer to Appendix B,
Part 8, NPIC Handbook = Use a
separate line for each activity performed
against a single project.
8. RT (Regular Enter total regular time worked at each
12. Leave Only
(99999)
8,4 l
020
4404050
3
MANAGEMENT INFORMATION SYSTEM
TIME RECORDING FORM
week enaing
O ~J. da-mo-yr
5.0
30
0
60
5
0
RT 0T
8.0
6 ~s
column, each place of which must be filled
in, includes space for tenths of hours;
if no number is to be entered in a space,
place a 0. For example, five hours would
be entered 050, five and one-half hours
would be entered 055, twelve hours would
be entered 120, and twelve and one-half
hours entered 125.
OT (Overtime) Enter overtime totals in the same manner
as total regular time.
Mon. thru Fri. Enter RT time worked daily; atendof week,
RT total horizontally and enter in column S.
Sun. thru Sat. Enter OT worked daily; at end of week,
OT total horizontally and enter in column 9.
12. Leave Only Enter correct activity code(s) for type of
(99999) leave taken and enter hours in RT column.
13. Total Time This line provided for checking weekly time
entries. RT should total 400 (forty) hours,
and correct number of OT hours should
be indicated.
14 & 15. Overtime These daily "From" and ' To" spaces are
Clock Hours & provided for components' optional use to
Leave Clock assist T&A clerks in filling out Time and
Hours Attendance records.
8.0
8.0
8.0
5.0
54.
8.0
For Time and Attendance Record
Sun
Mon
Tue
Wed
Thur
Fri
Sat
14. Overtime Clock Hours
From
1/00
To
1630
Leave Clock Hours
From
0800
/ 00
To
/000
/630
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APPENDIX B.
CODES AND DEFINITIONS
SECRET
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The project number consists of five digits from one of the blocks shown below, which indicate
the project type, followed by one or two letter suffixes as needed and a numeral indicating the
year (e.g. 55276AA5). If suffixes are not needed their positions will be left blank.
1.
Generated by requirement
2.
National in scope
3.
Involves PI
1.
Generated by requirement
2.
National in scope
3.
Involves no PI
Direct Departmental PI
(Support)
CIA
30000
- 32999
1.
Generated by requirement
DIA
33000
- 34999
2.
Departmental in scope
NSA
35000
- 35999
3.
Involves PI
Army
36000
- 36999
All Other
37000
- 37999
Direct Departmental Non-PI
CIA
40000
- 42999
1.
Generated by requirement
DIA
43000
- 44999
2.
Departmental in scope
NSA
45000
-45999
3.
Involves no PI
Army
46000
- 46999
All Other
47000
- 49999
Indirect National PI
55000
-59999
1.
Generated by internal need
2.
(No requirement)
National in scope
3.
Involves PI or is primarily
1
in support of PI s
t
i
G
d b
l
d
.
enera
nterna
e
y
nee
2.
(No requirement)
National in scope
3.
Involves no PI and is not
Indirect Departmental
77000
- 79999
1.
primarily in support of PI s
General by internal need
PI Support
(No requirement)
2.
Departmental in scope
3.
Involves PI
Indirect Departmental
88000
- 89999
1.
Generated by internal need
Non-PI Support
(No requirement)
2.
Departmental in scope
3.
Involves no PI
99000
- 99900
1. Generated by internal need
2. Involves administrative or
housekeeping-type work.
*See NPIC regulation 51-1 for definitions of these project types.
-7-
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The three-character, alphabetic category code com-
prises the "responsible component" code in the first
position and a two-character code indicating the type of
project in the last two positions. MIB will assign the three-
character code to facilitate recall of project data in specific,
similar groupings. The code is determined from information
available on the requirement form; therefore, to enable MIB
to supply concise, meaningful data to requesters, it is
mandatory that such information be explicit and complete.
A listing of "responsible component" and "project type"
codes appears below, followed by a listing of "project
type" codes in the same order but broken into three major
categories, Immediate Exploitations, Detailed Exploitations,
and Other Specific Projects, with a brief description for
each code.
Responsible Component Codes
A-PAG F - IPD N-SS
B - PD G - P&DS P - PID
C - PSD H - OS Q - DIA
D - TID K - O/DIR R - Army
E - CSD M - HISS S - NSA
AA - OAK
AB - IPIR
AD - Other Immediate
AE - MCI
BA - Detailed Exploitation Missile
BB - Detailed Exploitation Air Installation
BC - Detailed Exploitation Nuclear Energy
BD - Detailed Exploitation Military Installation/ Activity
BE - Detailed Exploitation CDR Warfare
BF - Detailed Exploitation Electronics or Commo
BG - Detailed Exploitation Industry
BH - Detailed Exploitation Basic Service
BK - Detailed Exploitation Port or Harbor
BM - Detailed Exploitation Research & Development
BN - Detailed Exploitation Storage
BP - Detailed Exploitation Urban Complex
BR - Detailed Exploitation Miscellaneous
BS - Detailed Exploitation Unidentified Activity
CA - Graphic PI Project
CC - Periodic Formatted Publications
CE - Briefing or Other Presentation
CG - Miscellaneous PI Project
DA - Photogrammetric Study
DC - Mission Analysis
DE - Mission Technical Services
DG - Technical Support
DK - Evaluation Study
DM - Mission Performance Evaluation Support
EA - Graphics Preparation (Non-PI)
EC - Edit
EE - Miscellaneous Publication Project
FA - Photo Lab
FC - Reproduction & Printing
FE - Information Control (Film File & Courier)
FG - Miscellaneous Production Services Project
GA - Computer Programming
GC - Systems Analysis
GE - Computer Service
GG - Minicard Service
GK - Miscellaneous Data Service
HA - Reference System
HC - Update Reference Materials
HE - Research (ADP)
HG - Collateral Research
HK - Miscellaneous Collateral Support Project
KA - Equipment Development
KC - Recon System Project
KE - Planning Study
KF - Laboratory Research
KK - Miscellaneous Planning & Development Project
KG - Staff Study
MA - General NPIC Support
Project Type Descriptions
A. Immediate Exploitations, 1st and 2d Phases
1. AA - OAK--Immediate exploitation, 1st phase,
of KH material.
2. AB - IPIR--Immediate exploitation, 1st phase, of
aircraft material.
3. AD - Other Immediate--All 1st and 2nd phase
immediate exploitations which cannot be categorized as
AA, AB, or AE.
4. AE - MCI--Immediate exploitation, 2nd phase.
B. Detailed Exploitation--comprises a detailed photo in-
terpretation study, as opposed to an immediate exploitation,
regardless of product, unless only graphic work has been
requested.
1. BA - Detailed Exploitation Missile--comprises
missile deployment, production, and missile-associated
sites, facilities, and/or activities except space tracking
stations; e.g., launch complexes and sites; test, assembly,
and storage facilities; support facilities; missile-associated
electronics or communications installations; missile war-
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head storage, including nuclear; rail-to-road transfer
points, etc.
2. BB - Detailed Exploitation Air Installation--
comprises civil and military airfields, seaplane stations,
support facilities, weapons storage (except nuclear), and
other associated facilities.
3. BC - Detailed Exploitation Nuclear--comprises
atomic, nuclear, and associated facilities and activities;
e.g., nuclear energy complexes; nuclear test facilities;
ore mining and processing of atomic materials; gaseous
diffusion plants; atomic or nuclear research facilities;
nuclear weapons storage sites, including sites at airfields,
except nuclear missile warhead storage sites, etc.
4. BD - Detailed Exploitation Military Installation
.Activity--comprises military installations or activities
except those included under codes BA, BB, BC, BE, BF, or
BK; e.g., military headquarters and training areas; bar-
racks areas; naval bases; submarine bases; arsenals;
ordnance depots; military supply depots; fortifications;
tactical deployments; naval ships at sea, etc.
5. BE - Detailed Exploitation CBR Warfare--com-
prises chemical, biological, and radiological warfare in-
stallations; e.g., CBR materials production facilities; CBR
munitions storage sites; CBR proving grounds and test
areas; CBR research installations, etc.
6. BF - Detailed Exploitation Electronics or Com-
mo--comprises electronics and communications installa-
tions except missile-associated installations; e.g., radar
and communications sites; space program tracking stations;
VLF sites; etc.
7. BG - Detailed Exploitation Industry--comprises
industrial facilities and activities except those included
under codes BA, BC, and BE; e.g., mining; heavy equip-
ment plants; steel plants; aircraft fabrication; railroad
equipment production; chemicals production; oil refineries;
aircraft engine production; shipyards; agricultural pro-
ducts plants; ammunition and explosives manufacturing, etc.
8. BH - Detailed Exploitation Basic Services --com-
prises roads, power plants, dams, railroad lines (except
missile transloading points), etc.
9. BK - Detailed Exploitation Port or Harbor_
comprises overall exploitation of a port or harbor which
is at least partially non-military.
10. BM - Detailed Exploitation Research & Develop-
ment--comprises all research and development activities
and installations except those included under codes BA,
BC, and BE.
11. BN - Detailed Exploitation Storage--comprises
storage sites and facilities except those included under codes
BA, BB, BD, and BE.
12. BP - Detailed Exploitation Urban Complex--
comprises PI studies of significant installations within
an entire urban complex.
13. BR - Detailed Exploitation Miscellaneous--com-
prises area studies and identifiable sites; installations,
and activities that cannot be categorized elsewhere under
'detailed exploitations.'
14. BS - Detailed Exploitation Unidentified Activ-
ity--comprises sites, installations, or areas at which the
type of activity is not identifiable.
C. Other Specific Projects
1. CA - Graphic PI Project--a project requiring
the services of a photographic interpreter in which the
final product will be a graphic(s); e.g., briefing boards.
2. CC - Periodic Formatted Publications--a pro-
ject requiring the services of a photographic interpreter in
which the final product will be publications, issued at regular
intervals, with unusual or special formats and which can-
not be categorized as standard "immediate" or "detailed
exploitations; e.g., Vietnam hamlet study.
3. CE - Briefing or Other Presentations--a brief-
ing or other formal presentation and all related support;
e.g., regular "working group" briefings; county fairs, etc.
4. CG - Miscellaneous PI Project--a project which
requires the services of a photographic interpreter but
which cannot be categorized as an 'immediate" or "detailed"
exploitation, a graphic PI project, or a periodic formatted
publications project.
5. DA - Photogrammetric Study - non-production-type
projects primarily requiring photogrammetric analysis,
such as error analysis studies, preparation of camera
system technical manuals, development of math models, etc.
6. DC - Mission Analysis - TAB projects entitled
Photogrammetric Analysis Mission .
DE - Mission Technical Services - TSB projects
entitled Technical Services Mission .
8. DG - Technical Support - projects requiring a wide
variety on non-routine work, such as technical briefing
boards, preparation of special-purpose maps, providing sta-
tistics, camera calibration, etc.
9. DK - Evaluation Study - mission evaluations (PERs)
and evaluations of training and test missions.
10. DM - Mission Performance Evaluation Support -
projects in response to outside requests for mission per-
formance studies and data, such as PET support.
11. EA - Graphics Preparation (Non-PI)- -a project re-
quiring graphic work but not requiring the services of a pho-
tographic interpreter.
12. EC - Edit--a project requiring only editorial
support.
13. EE - Miscellaneous Publication Project--a pro-
ject requiring production of a publication in which the
services of a photographic interpreter are not requested
and which is not a formal NPIC technical report produced
under TID chairmanship.
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 Approved For Release 2005/14/E R TRDP87B00832R000100010087-4
14. FA - Photo Lab--a project requesting only PSD
Photographic Laboratory Branch support.
15. FC - Reproduction & Printing--a project re-
questing only PSD Reproduction and Printing Branch support.
16. FE - Information Control (Film File & Courier)--
a project requesting only PSD Information Control Branch
support.
17. FG - Miscellaneous Production Services Pro-
ject--a project requesting only PSD work and which cannot
be categorized as FA, FC, or FE.
18. GA - Computer Programming and Systems Anal-
ysis--a project requiring computer programming by a
professional programmer or the services of a professional
systems analyst.
19. GE - Computer Service--a project requesting
computer outputs from IPD.
20. GG - Minicard Service--a project requesting
minicard outputs.
21. GK - Miscellaneous Data Service--a project re-
questing some form of automatic data handling or proces-
sing which cannot be categorized in GA, GC, GE, or GG.
22. HA - Reference System Design--a project re-
questing design or innovation of a system for coding,
classifying, storing, and/or retrieving reference material
other than computer programming (GA) or systems analysis
(GC) work.
23. HC - Update Reference Materials--a project re-
questing the updating of all types of reference materials,
except for automatic, periodic, programmed ADP operations.
24. HE - Research (ADP)--a collateral support pro-
ject requesting machine or computer-stored data furnished
by ADP methods.
25. HG - Collateral Research--a project requesting
collateral research and support and not answerable by ADP
methods.
26. HK - Miscellaneous Collateral Support Project--
a project requesting collateral support which cannot be
categorized in HA, HC, HE, or HG.
27. KA - Equipment Development--a project involv-
ing research and/or development work on hardware or
equipment.
28. KC - Recon System Project--a project involving
identification and evaluation of an image-forming collection
system.
29. KE - Planning Study--a project requesting a
specific planning study by P&DS which cannot be categorized
in KA, KC, or KF.
30. KF - Laboratory Research--a project involving
basic laboratory investigation.
31. KK - Miscellaneous Planning & Development
Project--a project requesting planning and/or development
work, usually by P&DS, which cannot be categorized in
KA, KC, KE, or KF.
32. KG - Staff Study--a project requesting a formal
staff study by any NPIC component.
33. MA - General NPIC Support--a project estab-
lished by an in-house component requesting general support
from other in-house components.
25X1
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Approved For Release 2005/11/28 : CIA-RDP87B00832R000100010087-4
 Approved For Release 2005/1 1, CIE. hDP87B00832R000100010087-4
4. CLASSIFICATION CODES
Code
21
22
23
24
25
26
27
28
29
30
31
40
41
50
51
52
53
54
55
56
57
25X1
25X1
This is a condensed and slightly modified version of the
SCIPS organization code.
NPIC P100 Office of Director
P110 Admin Staff
P120 OPS Staff
P130 P&D Staff
P200 PAG
P300 CSD
P400 PSD
P500 PD
P600 TID
P700 IPD
P800 MIB
Army A230 Tech & Scientific Div. (Formerly SPAD)
A410 Army Map Service
A419 AMS/DE SPA
A500 Chief Signal Officer
C100 Director of CIA
C101 Office of DDCI & Assistants
C102 Exec. Director & Comptroller
C200 DDI
C201 Asst DDI & Assistants
C202 Collection & Guidance Staff
C210 CIA/PID
C220 OCR
C240 ONE
C270 00
C280 OBI
C2AO ORR
C2B0 EIC/S/RR
C2CO ORR/ST/FM
C2DO ORR/ST/P
C2EO CH/E/RR
C2F0 ORR/ST/A
C2GO ORR/ST/CS
C2HO ORR/ST/PR
C2JO ORR/D/A
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 Approved For Release 2005/11/9.(ZIAFRDP87B00832R000100010087-4
I
t
t
C2KO ORR/D/I
C2L0 ORR/D/MS
C2MO ORR/D/R
C2NO CH/M/RR
C2PO ORR/ST/PS
C2RO ORR/D/F
C2SO ORR/D/P
C2TO CH/G/RR
C2UO ORR/D/GC
C2VO ORR/D/GG
C2WO ORR/D/GL
CIA C300 DDP
C360 DDP/WH/SA/Intell
C3CO DDP/FE
C370 DDP/SOD
C340 DDP/FI
C3EO DDP/SR
C3DO DDP/NE
C3GO DDP/WH
C3AO DDP/AF
C3B0 DDP/EE
C380 DDP/SCO
C400 DDS
C490 OTR
C500 DD/S&T
C510 Chief of Staffs
C520 Office of Elint
C530 ORD
C540 OSA
C550 OCS
C5AO OSI
C5BO OSI/IPS
C5CO OSI/GSD
C5DO OSI/DSD
C5EO OSI/BMSD
C5FO OSI/LSD
C5GO OSI/NED
C570 FMSAC (Added 27 Aug 64)
Defense D100 Secretary of Defense
D101 SAFSS - Pentagon
D110 Director Def. Res. & Eng.
DIA K000 Unspecified
K100 Office of Director
KLOl Asst Chief of Staff - Admin
KilO DIA-XX - OSA
K114 DIA-XX-4
NSA ElOO Dir. NSA - Chief & Staff
E500 Air Force Security Service
Navy N000 Navy Unspecified
N273 Navy Spec. Projects
N260 ONI OP922 -- (Foreign Intelligence)
Air Force F100 Unspecified
FLO Strategic Air Command
F400 ACIC St. Louis
F420 ACIC Dec. 1
FHOO USAFE
FK21 67th Recon. Tech. Sqdn.
F610 FTD
F620 Ballistics System Br.
AEC Q500 Division of Intell. (Dir.)
K310 ADP
K400 DIAP
K410 DIAAP-1
K411 Prod. Center PI Div.
K412 Prod. Center NPIC Detach.
K420 DIAAP-2
K430 DIAAP-3
K440 Scientific & Tech.
K500 DIAAQ
K510 DIAAQ-l
K520 DIAAQ-2
USIB UlOO USIB (General)
U200 COMOR
U210 COMOR/DTWG
U600 GMAIC
U610 GMAIC/DWG
U620 GMAIC/PWG
U630 GMAIC/DMWG
U640 GMAIC/Space Working Group
UAIO SIC
UA20 SIC/Electronics
U900 JAEIC
JK61 Comustdc
JMA Strac
JMAI 18th Airborne Group
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 Approved For Release 200559/W:EE71A-RDP87B00832R000100010087-4
For use with Time Recording Form and Work Phase Notice
Component
Code
Associated Work Phase
Dir or
Asst
Div or
Staff
Branch
100
GMD
110
FE
120
WH
130
E/ME
140
Photo Analysis
STD
200
M/E
210
IB
220
NE
230
IPD
300
SYB
310
System Analysis
PRB
320
Systems Prog Section
321
Programming
Recon Prog Sec
322
ISR Prog Sec
323
Data Proc Prog Sec
325
OPB
330
Control Proc Sec
333
Data Processing
Doc Stor & Ret Sec
335
Data Input Sec
337
PD
400
PD/PCO
401
EB
410
Gen
411
ABC/Indus
412
Publication
Miss/Elec
413
GAB
420
Anal
421
Pres
422
Prod
423
PSD
500
RPB
510
Reproduction
PLB
520
Photo Lab
ICB
530
Film Reference
CSD
600
RB
610
Target Brief Staff
611
Sov Bloc Section
612
Research
Non-Bloc Section
613
REF
620
Info Section
621
Map Section
622
Reference
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 Approved For Release 2005/11/2Vg1A`RDP87B00832R000100010087-4
Dir or Div or
Asst Staff Branch Section
Photo Section 623
Reports Analysis Sec 624
Joint Ref Staff 625
TID 700
TAB 720 Photogrammetry
TSB 730 Tech Services
O/Dir 800
Admin 820
MSS 823
MIB 825
B&FAB 827
SS 830
PB 832
TB 834
LB 836
SB 838
OPS 850
RB 852
SB 854
P&DS 870
DB 875
PB 880
EDLB 885
PID 900
P/St 901
OS/St 902
ABCB 910
Wpns/CBR 911
Reach & Prod 912
MEB 920
Def Syst 921
Electronics 922
Offense Syst 923 Photo Analysis
GMB 930
WH 931
F E 932
Spec Proj. 933
IB 940
Chem 941
Bas Ind 942
Trans & Power 943
OSB 950
Log Spt 951
Prod 952
Approved For Release KERDP87BOO832ROO01
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 Approved For Release 2005/11 / '8-:QJ?1. DP87B00832R000100010087-4
Primarily
Primarily
for use by:
for use by:
HH -
Map
PID
KM -
Preliminary Mission Statistics Memorandum
TID
HK -
Annotated Map
PID
KN -
Technical Briefing Board
TID
HL -
Sketch
PID
KO -
Ephemeris
TID
HM -
Table
PID
KP -
Memorandum
TID
HN -
Listing
PID
KQ -
Cable
TID
HO -
Graphic
PID
KR -
Overlay, Graphic
TID
KA -
Mission Coverage Plot (MCP)
TID
KS -
Photo print, enlargement
TID
KB -
Mission Coverage Plot Summary (MCPS)
TID
KT -
Map
TID
KC -
Coverage Plots
TID
KU -
Density readings, traces
TID
KD -
Mission Coverage Index (Cuba)
TID
KV -
Technical Manual, Report
TID
KE -
Coverage Statistics
TID
RA -
Brief (Report)
PD
KF -
Photo Mosaic Index
TID
RB -
Errata (Report)
PD
KG -
Altitude Correction Graph
TID
RC -
Cover (Report)
PD
KH -
Preliminary Evaluation Cable
TID
RD -
Line Drawing (Report)
PD
KI -
Photographic Evaluation Report (PER)
TID
RE -
Perspective Drawing (Report)
PD
KJ -
Dates of Photography and on/off coordinates
TID
RF -
Photographic Representation (Report)
PD
cable
RG -
Mosaic (Report)
PD
KK -
On/off time memorandum
TID
RH -
Chart (Report)
PD
KL -
Dates of photography memorandum
TID
RI -
Miscellaneous Graphic (Report)
PD
Activity
Photo Interpretation
Project Coordinator
Graphic Collection
Collateral Evaluation
Report Writing
Target Evaluation
Report Evaluation
Intelligence Maintenance
Code
100
202
203
Photo analysis leading to immediate, detailed, or special
reports.
Assigned coordination of immediate projects. Coordi-
nation with the support divisions on detailed projects.
Collection of graphics for briefing purposes, primarily
to be utilized in immediate readouts.
Initial collection of collateral materials (including photos,
reports, and maps) and reviewing this material.
Preparation of report manuscript.
Examination of targets for confirmation, negation, and
identification on mensuration.
Confirmation or negation of reports through interpre-
tation.
Production, collection, updating, or assembling mater-
ials utilized by PIs in support of a branch mission
(e.g., keys, installation photos, and mosaics).
Consultations and coordination of material preparatory
to writing a manuscript.
Revision and preparation of a manuscript for publication.
Review of printing forms for consistency and form.
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 Approved For Release 200,4)`918`IA-RDP87B00832R000100010087-4
Activity
Editorial Support
204
Editorial Typing
205
Graphical Analysis
250
Publication Illus
251
Non-Publication Illus
252
Composition
253
Publication Typing
254
255
Mosaicing
256
Model Building
257
Graphic Review
258
Visual Aids Preparation
259
Research (General)
300
Targ. Brief Rsch & Writ
301
Targ. Brief Revision
302
Mission Packet Prep & Targ
303
PI Support (Team Mbr)
304
Reference (General)
310
Collection of materials and information in preparation
for editing.
Manuscript typing.
Preliminary preparation of graphical material for pub-
lication.
Final preparation of illustrations to be included in
reports.
Final preparation of illustrations to be included in
products other than reports.
Preparation of printing forms for illustrative and textual
material.
Setting textual material in type.
Reading and indicating corrections to be made on
printing forms.
Preparation of mosaics.
Construction of models.
Review of graphical materials for consistency and form.
Assembly and preparation of materials for visual aids.
All research activity not elsewhere covered. Analysis
and synthesis of information obtained from various
sources.
Activity involving the generation of new Target Briefs.
Target Brief Revision (Correction, updating, purging).
Work done by both Research and Reference Branches
in plotting targets and tracks prior to the beginning
of immediate reports, and creation of packets and film
chip files.
Includes support divided as a member of immediate
report teams. Support provided to detailed projects
should be shown under 300.
ground information as requested.
General assistance to customers, specific and back-
Selection of bibliographies, publications and other ref-
erence material for additions to the NPIC collection.
Also, purging of the collection.
Reference Processing 312 Includes routing of reference material and all necessary
record keeping for material of all classifications.
well as the preparation and typing of catalog cards, and
labeling of books.
315 Indexing reference material (e.g., documents, maps,
photography, and graphic aids), and preparation of the
all-source listing.
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 Approved For Release 2005/11if DP87B00832R000100010087-4
1
I
Activity Code Definition
Reference Coding 316 Coding of new accessions in depth for filing into auto-
matic systems.
Reference Document Retrieval 317 Identification and retrieval of all types of publications
and documents, either manually or by automatic systems.
~?-_ .a. .m i...auunumy--notnarocopies of existing
documents or books.
Reference Info Procurement 319 All reference searches and closely related activities
involving the exploitation of sources outside NPIC.
~Y-- uesign 400 The study of NPIC operations toward the development
of computer applications and the design of implementing
methods.
System Design Modif
Computer Programming
Computer Program Modif
Computer Program Doc
Computer Operations (1401)
Computer Maintenance (1401)
Computer Update
Computer operations (490)
Computer Maintenance (490)
Computer Operations (1004)
Computer Maintenance (1004)
EAM Operations
EAM Maintenance
EAM Programming
Data Input
Key Punch
Verifying
Minicard Input
Minicard Output
Dot Reading
Information Process R&D
Minicard File Maintenance
Minicard Quality Control
Minicard General Lab Work
Attitude Analysis
401 Modification of existing computer systems.
410 Writing the programs for computer tasks.
411 Writing changes to computer program.
412 Preparation of the operating manuals, flow charts and
logic used, that accompany computer programs.
420 Operating the 1401 and associated equiment.
421 Maintenance of the 1401 and associated equipment.
422 Updating stored information in the computers.
425 Operating the 490 and associated equipment.
426 Maintenance of the 490 and associated equipment.
427 Operating the 1004 and associated equipment.
428 Maintenance of the 1004 and associated equipment.
430 Operating the IBM 407 and other punch card equipment.
431 Maintaining the IBM 407 and other punch card equipment.
432 Preparing circuitry for punch card outputs from the 407
and associated equipment.
440 All methods of entering new data into computer files.
441 Operating key punch machines.
442 Operating verifiers.
451 Copying information for minicard storage.
452 Preparing minicard reproductions for customers.
453 Processing binary time clock data on photography.
454 Internal IPD work toward developing or improving
facilities for data processing.
455 Update and maintain files.
456 Check and verify quality of input and output materials.
457 Mixing, replenishing chemicals, cleaning equipment, etc.
500 Determination of camera attitude in total, including
scribing horizons; measuring horizons; curve plotting
and adjustment; time analysis and correction; stellar/
index/pan correlation; and preparing pitch, roll and
yaw listing and graphs for dissemination.
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 Approved For Release 2006fi FagFJIA-RDP87B00832R000100010087-4
Activity
Code
Camera System Analysis
501
Coverage Data
502
Detailed Photo Plots
503
Frame Ephemeris
504
Mensuration for PI Proj
505
Mission Data
506
Orbital Ephemeris
507
Edit and Title Photo
508
Definition
Study and analysis of camera system (not including
evaluation or system performance activities) including
familiarization with new systems; appraisal of proposed
systems and modifications to existing systems; trips
taken to view hardware and gather technical data on
camera systems; preparing statements of Center re-
quirements regarding camera systems, and preparation
of technical publications on camera systems development
of titling, grids, etc. for camera system products.
Compiling and preparing data related to photographic
coverage (not including detailed plots) including pre-
liminary tracks and plots; W AC coverage lists; coverage
briefing boards; coverage statistics for mission; MCP;
MCPS; and statistics other than for a specific mission.
Preparing detailed, frame by frame, plots of photo-
graphic inputs.
Preparation of the frame ephemeris, including: technical
editing; contracting data; and preparing for publication.
All work expended in providing measurements, including:
PI consultation; preparation of sketches; selection of
photography; instrument use; preparing and completing
plots; analysis; and documentation.
Compilation and preparation of data pertaining to a
mission, including: camera on-off positions; dates of
photography; camera technical data; altitude correction
graph; distribution of S/I calibration data; and scale
values for PI.
Preparation of the orbital ephemeris, including: tech-
nical editing; correction data; and preparing for pub-
lication.
All work related to the break-down, titling, and pre-
paration of photography for reproduction, both at the
processing site, except that related to evaluation and
percentage of clouds; breakdown of film into working
spool sizes; correlating index frame to pan frame; edit-
ing of the photography; and titling the photography.
Photo Eval/Sys Perf 509 All evaluation of test and operational photography, in-
cluding: cable 42 prepared at processing site; OP
cables; subjective evaluations; preparation of PER;
writing evaluation reports; special evaluations; such as
determination of mensuration quality or limits; hosting
visitors who come to review mission results and evaluate
system performance; and PER support other than attitude
determination and analysis.
Photogrammetric Analysis 510 The accomplishment of photogrammetric analysis, usu-
ally in answer to special requests. Not to be used as
part of mission or PI measurement work.
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 Approved For Release 2005/11/2VJh4-XDP87B00832R000100010087-4
1
Photo Lab Operations
Printing
Camera
Color
Chem Mix System
Production Control
Finishing (Dry & Sort)
Visual Aid Assembly
Repro & Printing
Negative Layout
Plate Making
Ozalid
Photostat
Binding
Press Run
Film Files and Couriers
Film File and Control
0
511 All work devoted to preparing a photo mosaic and pro-
ducing a product therefrom, including: actually laying
a mosaic; matching and cutting a mosaic to fit a map
and map detail: labeling mosaics; and editing mosaics.
512 All work related to weather readout and statistics, in-
cluding: examining photography to determine percent
of cloud cover; computing and compiling weather statis-
tics; preparing weather data for input to the computer;
and preparing weather reports.
600 Lab work not otherwise specified.
601 Exposing photographic sensitive materials by contact or
enlarging methods.
602 Exposing photographic sensitive films thru camera
operation.
603 All work involved in copying, printing, and/or proces-
sing color material.
604 All work in the tank farm and the preparation of solu-
tions for processing photographic film and paper.
605 Logging jobs in and out, preparing negs and/or original
art work for return to originator or files, and maintain-
ing production records.
606 The testing and analysis of sensitized photographic
materials, solutions, and equipment to insure adherence
to standards and techniques necessary to obtain desired
results.
607 Work accomplished in developing imagery on exposed
photographic materials.
608 Work involving drying and sorting photographic products.
609 Work involved in mounting, copy numbering, and clas-
sifying all copies of visual aids.
610 Reproduction work not otherwise specified.
611 Work involved in preparing negative for making offset
plates.
612 Work involved in exposing and developing offset plates.
614 Work involved in making ozalid reproductions.
615 Work involved in making photostat reproductions.
616 Work involved in cutting paper and assembling and
binding publications.
617 Work involved in the operation of printing presses.
620 File and courier work not otherwise specified.
621 Work accomplished in connection with providing loan
service in the film, report and plot files.
622 All courier and messenger service provided
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%_ INtf
 Approved For Release 2005 c d A-RDP87B00832R000100010087-4
25X1
Rec Mgt & Vital Rec
624
Survey and management of records and vital materials.
Daily Make-ready
630
Make-ready and preventative maintenance of equipment
on a daily basis.
Clean Area Hskp
631
In-house maintenance of clean room areas.
Admin
700
Administrative work not otherwise specified.
Management
710
Work performed by Director, Ex. Dir., Assts., Div.
Chiefs, and their Deputies.
Supervision
711
Supervisory activity by Branch, Section, and Unit Chiefs
and their deputies.
Management Support
712
Work performed by special assts. and staff functions
directly under management personnel.
Prod & Quality Control
713
A specific function under management support.
714
Collection, data processing, analysis and reporting for
the Management Information System and maintenance of
project status and other statistical data.
Budget & Fin. Anal
715
Work performed by B&FAB/MSS or under their direction.
Clerical
720
Clerical work not otherwise specified.
Typing
721
Unspecified typing.
Secretary/Steno
722
Unspecified secretarial work.
Filing
723
Unspecified filing.
Control of Incoming &
Outgoing Material
724
Logging, classifying, routing, etc.
Security Administration
730
Work performed by the Security Branch/SS or under
their direction.
Escort Duty
731
Escorting of uncleared personnel.
Liaison
740
Performing liaison work with people outside NPIC.
Operational Liaison
741
Liaison carried on by OPS Staff with collection systems
organizations.
Headquarters Liaison
742
PID liaison at Langley.
Logistics Administration
750
Work performed by Logistics Branch/SS or under their
direction.
751
Testing and evaluating equipment before and after pur-
chase or reconditioning.
Equipment Maintenance
752
Caring for equipment.
Equipment Arrangement
753
Getting together and setting up the equipment needed for
an assigned task.
Equipment Procurement
754
Work involved in or leading to procurement of equipment.
Materials Inventory
755
All work connected with maintaining stock of equipment
parts and supply.
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 Approved For Release 2005/11 / QLLE -i[DP87B00832R000100010087-4
Activity Code
Personnel 760
System Evaluation
System Coordination 772
Plans and Studies Prep 773
Technical Research
Pre-contract Investigation 776
Contract Monitoring 777
Special Investigation 778
Engr & Sci Devel Support 780
Engr & Sci Basic Investigation 781
Engr & Sci External Support 782
Engr & Sci Lab Prod & Ser 783
Engr & Sci Misc. 784
Operations Support 790
Cable Preparation & Dissem 791
Prep. of Oper. Records 792
Requirements Administration 795
Consultation 800
Committee Meeting 801
Professional Society Conv 802
Prepar. for Consultation 803
Staff Meetings 804
Briefing Presentation 810
Briefing Attendance 811
Prep for Briefing 812
Work performed by Personnel Branch/SS or under their
direction.
Gathering by P&DS of basic information on image-
forming collection systems.
Evaluation by P&DS of the effect on NPIC of new image-
forming collection systems.
Dissemination of information within NPIC by P&DS on
image-forming collection systems.
Work involved in the preparation of plans and studies
by P&DS.
Basic developmental research by P&DS not leading
directly to a contractual action.
Work performed by P&DS leading to a specific con-
tractual action.
Work performed by P&DS following the letting of a
contract.
Work performed by P&DS on specific projects not in-
volving contractual actions.
P&DS laboratory work performed in support of develop-
mental projects.
Basic P&DS laboratory investigations.
P&DS laboratory work done in support of non-staff
requirements.
Production and services performed by P&DS laboratory.
Miscellaneous Work performed by P&DS laboratory.
OS assistance to collection systems organizations.
Drafting, typing, disseminating cables.
Mission acquisition data preparation.
Review, refining, reproduction, and distribution of in-
coming requirements.
Duplicating, controlling, disseminating and filing re-
quirement forms.
Conducting business discussion not otherwise specified.
Attendance at committee meetings.
Attendance at professional society conventions.
Preparation for meetings or other consultation.
Attendance at Staff Meetings--includes Branch, Division,
and Center staff meetings.
Conducting briefings not otherwise specified.
Attending Briefing.
Work performed in preparation for briefing presentations.
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Code
Definition
813
Conducting and support to internal tours except as
integral part of briefing.
820
Work performed by Training Branch/SS or under their
direction.
Training Atten. (Internal)
821
Taking courses within NPIC.
Training Atten. (External)
822
Taking courses outside NPIC.
Training Atten. (OJT)
823
Taking on the job training.
Prep. for Training
824
Work performed in preparation for giving training
courses.
Training Presentation
825
Conducting training or instruction courses.
On Site Training
826
Training tours sponsored by NPIC.
Travel
830
Time spent in travel.
TDY
831
All regular time spent during temporary duty assignment
except that spent on an assigned project, in which case
the actual work activity involved will be used.
Annual Leave
,-$4
As described in leave regulations.
Sick Leave
842
As described in leave regulations.
Military Leave
843
As described in leave regulations.
Administrative Leave
844
As described in leave regulations.
LWOP
845
As described in leave regulations.
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APPENDIX C.
DETAILED PROCEDURES FOR RECORDING
MULTIPLE END PRODUCTS
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t
1. Computer Program Limitations:
The tape record for storing end product data for pro-
jects allows only one report and five types of other products
to be entered for each project. Adding suffixes to a project
number, however, has the effect of making a new project.
A separate report and five types of other products can be
recorded for each suffix. Therefore, if more than one
report will result from a project or if more than five types
of other products will be turned out by any one component
for a project, the following procedures must be used:
a. More than one report
When a component wishes to divide a project into
several reports, it will contact the responsible component
and request permission to do so. The responsible compo-
nent, if it agrees, will prepare a separate project notice
line for each of the newly designated subdivisions (reports),
as described on page 1 of the Handbook. Suffixes for the
first 25 subdivisions will comprise a single letter; additional
subdivision suffixes will comprise two letters. Single and
double suffixes will be used in alphabetic order, except that
the letter Z will not be used in the first column (its use will
be described later); therefore, suffixes will be applied as
follows: A through Y; then, AA through AZ; then BA through
BZ; etc., through YZ.
Requests for work to be done by other components on
the project will thereafter bear the appropriate suffixes.
Similarly, all personnel working on the project will charge
their time to the appropriate sub-project by indicating the
correct suffix on their time recording forms. In cases where
it is not feasible for an employee to distinguish which sub-
division of a project he is working on, he will charge his
time to the basic project number without concern for suffixes.
b. More than five "other products
When a component wishes to record information on
more than five types of other products for a project, it may
assign suffixes for that purpose alone. These suffixes will
consist of two letters, the first of which must be z, and will
be used in alphabetical order (e.g., ZA, ZB, ZC, etc.) This
suffix will be shown in the work phase notice(s) in which
the final product information is recorded. Z suffixes will
not be used by individuals for recording time, their sole
purpose is to record additional final product information.
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