CATEGORY I CORE SUBMISSION

• Document Type: CREST
• Collection: General CIA Records
• Document Number (FOIA) /ESDN (CREST): CIA-RDP87-01146R000200030033-2
• Release Decision: RIPPUB
• Original Classification: U
• Document Page Count: 26
• Document Creation Date: December 19, 2016
• Document Release Date: July 11, 2005
• Sequence Number: 33
• Publication Date: June 23, 1981
• Content Type: FORM

UNCLASSIFIED pprov
off- NAse 2006/10/17: CIA-RDP87e8 jjjgREjj1pjE0030033 - SECRET
USE 0"rY u u t
ROuTING AND RECORD SHEET
SUBJECT: (Optional)
Category I CORE Submission
FROM:
EXTENSION
NO.
OCDN-M81-222
C/OC-DND
DATE
23 June 1981
TO: (Officer designation, room number, and
building)
DATE
OFFICER'S
COMMENTS (Number each comment to show from whom
RECEIVED
FORWARDED
INITIALS
to whom. Draw a line across column after each comment.)
Chairm
CORE Study Group
an
2.
3.
A.
5.
6.
7.
8.
9.
10.
11.
12.
13.
14.
15.
1 2677
FORM
3-62
610 USEOTiONSS15 ^ SECRET ^ CONFIDENTIAL r-1 USE INTERNAL
^ UNCLASSIFIED
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 Oci
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OCDN-M81-,4?
2 jtj iJ8J
MEMORANDUM FOR:
FROM:
SUBJECT:
CORE Study Group
Chief, Domestic Networks Division, OC
Category I CORE Submission (U)
Attached is the OC submission for the CAT I CORE
Attachments:
as stated
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1 2677
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23 JUN 1981
COST REDUCTION & EFFICIENCIES
CAT I - REDISTRIBUTION OF HUMAN RESOURCES
During the past three years, FND has reduced the staffing
at two of our base stations and several field stations for a
total reduction of 20 positions. These positions were then
reassigned to satisfy new priority requirements. The total
saving of this realignment of personnel is approximately $1.5M
per year. (75K X 20)
ICB was reduced in March 1980 by four positions, with
the incumbent's duties being absorbed by the remaining Branch
personnel. These positions were made available for other
functions within the office.
The Signal Center Branch restructured its watch schedule
covering weekends with scheduled overtime with a net savings
of $500K per year. positions have been made
available for other unc ions within the office.
NL
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!S NINE
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2 j JUN ij)
OC SUBMISSION
COST REDUCTION $ EFFICIENCIES
CAT I - USE OF ADP RESOURCES
Use of ADP resources in the day-to-day management of
OC is widespread. Systems such as MAINS, BYCEPA, CACOLIN,
NETSUM, and others, have improved efficiency; use of VM,
Ramis and Script in preparation of formats, specifications,
studies. and reports have increased efficiency. No specific
dollars have been identified but it can safely be said
that use of ADP resources has improved office efficiency
by 5-7 man-years. People are free to do other things.
Pal'v
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COST REDUCTION r EFFICIENCIES
JUI iji
When increased service is needed, Unattended Operation
Terminal (UOT) eliminates the need for an expensive voice
grade line. To date, three units have been installed resulting
in an annual savings of $30K.
Improved service has been possible at 30 facilities through
the use of FASTCAST. Dollar savings with respect to this
improvement are difficult to compute. However, the use of
FASTCAST in a crisis situation provides a service not measurable
in dollars.
A modification was made to print out logs of messages with
errors instead of all messages passing through the switch. This
saved the time required by operators to search through the logs
looking for messages with an error. The manpower savings was
estimated at 1.5 man-years per site. There are three sites and
one is overseas. This equates to a cost savings of approxi-
mately $157K per year for manpower and reduces paper consumption
by 360 boxes per year ($5,400).
. ON-LY
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2 3 JUN 11981
COST REDUCTION & EFFICIENCIES
Approval of a revised 0 is expected to occur in
the very near future. This approval will clear the way for
the CSB to reduce its CIA cable reference file (archives)
from two years to two months. Concurrent with the reduction
in the requirement for CSB to retain Agency traffic, the DDO
registries will be required to maintain their holdings of
CIA traffic for two months. The CIA cable reference file
can then be reduced to an emergency backup file maintained
on magnetic tape. Two positions made available for other
functions.
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2 3 jul'l
COST REDUCTION & EFFICIENCIES
Provides for accommodating up to four separate and
independent circuits onto one modem and leased line, thereby
saving either additional modems and leased lines or additional
multiplexers. Deployed throughout domestic and foreign
networks. Savings - 195 mandays/yr on-going.
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OC SUBMISSION
COST REDUCTION & EFFICIENCIES
CAT I - UNIVERSAL MUX CONFIGURATION
Provides for multiplexing red and black signals by one
Savings - 320K, 20 man ays yr on-going.
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COST REDUCTION F EFFICIENCIES
Computer-Aided Instruction (CAI): By the use of CAI, our
students are allowed more flexibility for self-paced instruction.
This is especially true with Morse Code and Triads which are
both extremely time-consuming. The CAI is formatted with
automatic scoring which also allows the instructor to literally
be in two places at one time. lexpanding its CAI program STAT
but at its present state, CAI is saving approximately 10 man-
weeks per year.
Classroom Renovation and Reallocation of Training Equipment:
Better than 60 percent of the operations training area STAT
is being renovated. The end results of this effort will be con-
solidation of equipment which will maximize training, freeing up
floor space for newer technology, and purging training of outdated
equipment. Consolidation will intensify training and may reduce
training time. Better than a thousand square feet have already
been realized through renovation. Our electronic maintenance
shop believes it will save approximately six man-weeks by not
having to maintain old and outdated equipment.
Ircr ON! v
WL ONE
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Z ~' JUN it~1
OC SUBMISSION
COST REDUCTION & EFFICIENCIES
CAT I - PROJECT DUE
Dictionary Upgrade Effort, Phase I, was completed in
May 1981. The one-year project consisted of a redesign of
the concept and approach used to automatically disseminate
messages through the Cable Dissemination System (CDS).
Approximately 70 percent of all traffic is now processed
by machine with a goal of 80 percent at the completion of
Phase II. Prior to Project DUE, approximately 25 percent
of the cable traffic was machine analyzed.
Project DUE has lessened the burden on the cable
analysts and permitted them to more effectively and
accurately disseminate cable traffic, Savings - $120K/yr.
'r'am i' i s
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,JUN ; ~c31
COST REDUCTION & EFFICIENCIES
CAT I - STATISTICAL MULTIPLEXER (STATMUX)
Provides for error-free transmission and allows over-
subscribing both of which result in reduced leased line costs.
Deployed in Savings - 12K/yr on-going.
~ ~? r M p y e
USE ONLY
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A P,
11, T 71
2 0 JUN +981
COST REDUCTION & EFFICIENCIES
The Finance Branch instituted several procedural changes
that resulted in a more efficient operation and time savings
to FB employees. Listed below are some of the more noteworthy
improvements:
1. Deleted the requirement to post individual
price adjustments to each requisition. Control of
costs has been maintained with a monthly time savings
of about two days.
2. Established a card system to identify pertinent
info on each contract. This system facilitated the
processing of billings through Finance Branch. The
monthly savings in time approximates 1/2 day.
3. Initiation of a travel order log to identify
the type of travel, cover of the traveler, etc. This
has since been computerized on the MAINS system and
has been expanded to include basic data of the travel
order. Savings in time is estimated 3-5 days per year.
4. Devised packages containing basic travel and
allowances data and forms to complete an accounting
for these items. The purpose of these packages is
to inform travelers of their entitlements and make
them aware of the forms required to submit an account-
ing. A resulting savings of about 1/2 day a month was
realized.
5. Redesigned Form 2646 to permit payment of petty
cash claims at Decentralized Disbursing Offices. The
savings to Finance Branch is probably three to four
hours per month.
6. Established a Decentralized Disbursing Office
o handle all monetary transactions
for Agency employees. This eliminated the necessity for
a great many employees to travel to other buildings.
Cost savings was estimated at approximately one man-year.
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COST REDUCTION $ EFFICIENCIES
CAT I - RECRUITMENT TEAMS OS/OMS/OC
As a result of the Task Force Recruitment Team going to
Dallas, Texas, the effort produced a significant savings to
the U.S. taxpayer. The Team costs were $5,909 for two security
officers, one medical officer and two commo officers. If the
25 applicants had come to Washington, D.C. for three days of
processing, the Agency cost would have been $30,875. This
represents a total savings of $24,966. Additionally, the Team
made history by EOD'ing two ET employees one week after they
were interviewed in the field. Many offices and hands made
this possible.
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JUN 1;81
COST REDUCTION F EFFICIENCIES
CAT I - DATEX PROGRAM TO PROVIDE MESSAGE RELAY TO ODP COMPUTER
FROM CDS
The modification of the DATEX system software to provide
message traffic relay to ODP, COMET and SAFE versus development
of a separate message switch system to provide the service
saved $300,000 in hardware costs, and an undeterminable number
of manhours that would have been required to write the software.
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COST REDUCTION & EFFICIENCIES
at the average grade of
GS-08 (58.09 per hour), we saved approximately $14,424 in lost
man hours (223 employees X $8.09 per hour X 4 hours each visit
(2) equals $14,424) considering that each employee would have
lost approximately four hours from the job during two visits
each to Hqs for processing of appropriate integration forms.
Processors now travel
Mileage for approximately 100 employees to drive
I or processing purposes, medicals, and security
briefings would amount to five trips each or $11,150. (100
em loyees X 5 trips each X average of costs from
$22.30 = $11,150.) Assuming that 30 (arbitrary figure)
of these students were married, their spouses and dependents
would have incurred living expenses for two nights in the
Rosslyn area at $50 per night for a savings of $3,000. Mileage
on top of these costs would amount to another $600.
Since July 1980, over 126 medicals have been performed
nstead of Hqs. A savings of $2 720 has been realized
by having 126 medicals performed II Assuming 30 of the
students were married, additional living expenses for two
nights in the Rosslyn area @ $50 per night resulted in savings
of $3,000. Each processee would also have had to make a trip
to the Hqs Building for the Hostile Audio presentation security
course briefings. (Now given ((OOP week)) for new
students.) (225 personnel X 4 ours of time = $58.09 or $7,212
in savings.) We waived the HAS briefing for anyone having had
it within the last three years, which resulted in additional
savings.
Normal processees during the remainder of the year will
total approximately 100. Considering the time lost from work
(approximately 800 hours @ $8.09 per hour X 2 trips @ 4 hours
each, OC will realize savings of approximately $6,472). Two
trips for each wife will result in another $4,460 in savings.
STAT
STAT
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 ODP
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0,0P
Competitive Procurement of Computer Equipment
Very substantial discounts have been provided by equipment
manufacturers in bidding on competitive procurements of ADP
equipment. Competitive procurement of disk drives and computer
memory has resulted in a savings of 3 million dollars in cost
avoidance since FY 1979.
, Ooo~ aao
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