CATEGORY I - COST SAVINGS

• Document Type: CREST
• Collection: General CIA Records
• Document Number (FOIA) /ESDN (CREST): CIA-RDP87-01146R000200030025-1
• Release Decision: RIPPUB
• Original Classification: S
• Document Page Count: 8
• Document Creation Date: December 19, 2016
• Document Release Date: July 11, 2005
• Sequence Number: 25
• Publication Date: June 19, 1981
• Content Type: MF

Approved For Release 2006/10/17: CIA-RDP87-01146R0002 3 2
19 JUN 1981
MEM3RANDUM FOR: Chairman, CORE Working Group
Deputy Director of Information Services
SUBJECT: Category I - Cost Savings
1. Attached are single page narrative paragraphs describing Category I -
Cost Savings over the past two years effected by the Office of Information
Services. I have thrown in two that do not meet the $10,000 basic minirmmi
which we decided would be our floor during the last meeting of the working group.
2. The description of regulatory issuances which produced a savings of
$8,200 is a borderline case, but probably warrants consideration since it is
somewhat of an "eye catcher." It shows what you can do with very little to
work with - in this case, merely limiting the amount of paper that we put into
circulation.
3. The use of car pools which saved about $3,000 is not terribly significant
and you can do with that as you choose - leave it in or toss it out. It does
reflect, however, a parsimonious management attitude toward saving money on
overhead expenses.
1-,If you need any futher information, please give me a call on extension
Attachments:
As stated
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OFFICE OF INFORMATION SERVICES
Combining the Agency Archives and Records Center
In June 1979, the Agency Archives and the Agency Records Center were
merged into one organization, thus allowing the elimination of five positions
for a total savings in salaries of $170,000.
$170,000
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OFFTCE -OT, Ii 2AATI0 -:S tI-CES a,
Gategory-1--tost Savings Effected .Pro Oe- -74.- -- te--
Use of Contract Annuitants
The use of former Agency employees hired on contracts to perform systematic
classification review of Agency records older than 20 years has reduced the cost
of the program and enabled us to use persons with the greatest amount of experi-
ence to do the job. To review OSS records we have used Mersons hired under
independent contracts at a cost of $452,000. The use of GS-13 staff officers to
work the same number of hours would have cost the Agency $664,000 thus we realized
a savings of $212,000. In the review of other Agency records we have used former
employees on contracts which has resulted in a savings per each man-year of $25,000.
Contract employees have accounted for a total of 4.83 man-years of classification
review for a total estimated saving of $120,750. Total estimated savings from use
of contract employees has been $332,750. (Note: These figures do not include the
amounts of the annuities paid to the former employees.)
$332,750
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S-E-C-R-E-T
OFFICE OF INFORMATION SERVICES
Modification of the "All Employees" Distribution of Regulatory Issuances
Previously each employee received a copy of all Headquarters Notices
and Employee Bulletins. Regulations Control Division modified this
distribution schedule providing one copy for each six employees thus
saving 7,606 copies with each printing. The distribution schedule
has been used 216 times since FY 1978 resulting in a savings of 1,642,896
pages at $.S per page for a total savings of $8,214.48.
$8,214.48
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Category I Cost-Savings - Ef-feeted prow-Oct 78 to data-
Teams of two or three reviewers must be sent each week to the Washington
National Records Center in Suitland, Maryland to perform classification review
of material of interest to the CIA. The total cost of mileage to date has been
approximately $1,980. Had car pooling not been enforced, we estimate that the
cost would have been approximately two and one-half times as greatw or $4,950.
The savings was approximately $2,970.
$2,970
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OFFICE OF INFORMATION SERVICES
CATEGORY I - COST SAVINGS EFFECTED OVER THE PAST TWO YEARS
1. Tighter distribution of regulatory issuances throughout the Agency
thereby reducing the number of copies printed for employee readership.
2. Reduction of hard copy paper files into microfiche. This enhances
the capability for quick response and reduces the amount of shelf space needed
for record storage.
3z---laLs. ed an office policy to encourage the use of car pools to and
from work and for officia rave "init-iWash4ngton area during duly hours.
4. Hired contract annuitants to conduct the systematic review of
classified material. The lower compensation rate represents a significant
savings from that of a staff intelligence officer which would be needed.
5. Combined the Agency Archives and the Agency Records Center into one
unit thereby saving !Positions.
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