CATEGORY I - COST SAVINGS

• Document Type: CREST
• Collection: General CIA Records
• Document Number (FOIA) /ESDN (CREST): CIA-RDP87-01146R000200030002-6
• Release Decision: RIPPUB
• Original Classification: S
• Document Page Count: 6
• Document Creation Date: December 19, 2016
• Document Release Date: July 11, 2005
• Sequence Number: 2
• Publication Date: June 19, 1981
• Content Type: MEMO

Approved For Release 2006/10/17: CIA-RDP87-01146R000200030002-6
ROUTING AND RECORD SHEET
SUBJECT: (Optional)
Category I - Cost Savings
FROM, EXTENSION NO.
Deputy Director of Information OIS 81-596
Services DATE
1206 Ames Building 19 JUN S1
TO: (Officer designation, room number, and
building)
DATE
OFFICER'S
COMMENTS (Number each comment to show from whom
RECEIVED
FORWARDED
INITIALS
to whom. Draw a line across column after each comment.)
Cliairman, CORE
Workin Group
2C02
2.
3.
4.
5.
6.
7.
8.
9.
10.
11.
12.
13.
14.
15.
' M 1 2586
FORM 610 us? T ONSU
I-79 S
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OIS 81-596
19JUN1981
MEMORANDUM FOR: Chairman, CORE Working Group
Deputy Director of Information Services
SUBJECT: Category I - Cost Savings
1. Attached are single page narrative paragraphs describing Category I -
Cost Savings over the past two years effected by the Office of Information
Services. I have thrown in two that do not meet the $10,000 basic minimum
which we decided would be our floor during the last meeting of the working group.
2. The description of regulatory issuances which produced a savings of
$8,200 is a borderline case, but probably warrants consideration since it is
somewhat of an "eye catcher." It shows what you can do with very little to
work with - in this case, merely limiting the amount of paper that we put into
circulation.
3. The use of car pools which saved about $3,000 is not terribly significant
and you can do with that as you choose leave it in or toss it out. It does
reflect, however, a parsimonious management attitude toward saving money on
overhead expenses.
4. If you need any futher information, please give me a call on extension
Attachments :
As stated
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Category I - Cost Savings Effected From Oct 78 to date
Use Of Car Pools
Teams of two or three reviewers must be sent each week to the Washington
National Records Center in Suitland, Maryland to perform classification review
of material of interest to the CIA. The total cost of mileage to date has been
approximately $1,980. Had car pooling not been enforced, we estimate that the
cost would have been approximately two and one-half times as great'e or $4,950.
The savings was approximately $2,970.
$2,970
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S-E-C-R-E-T
Modification of the "All Employees" Distribution of Regulatory Issuances
Previously each employee received a copy of all Headquarters Notices
and Employee Bulletins. Regulations Control Division modified this
distribution schedule providing one copy for each six employees thus
saving 7,606 copies with each printing. The distribution schedule
has been used 216 times since FY 1978 resulting in a savings of 1,642,896
pages at $.5 per page for a total savings of $8,214.48.
$8,214.48
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OFFICE OF INFORMATION SERVICES
Category I - Cost Savings Effected From Oct 78 to date
Use of Contract Annuitants
The use of former Agency employees hired on contracts to perform systematic
classification review of Agency records older than 20 years has reduced the cost
of the program and enabled us to use persons with the greatest amount of experi-
ence to do the job. To review OSS records we have used Dersons hired under
independent contracts at a cost of $452,000. The use of GS-13 staff officers to
work the same number of hours would have cost the Agency $664,000 thus we realized
a savings of $212,000. In the review of other Agency records we have used former
employees on contracts which has resulted in a savings per each man-year of $25,000.
Contract employees have accounted for a total of 4.83 man-years of classification
review for a total estimated saving of $120,750. Total estimated savings from use
of contract employees has been $332,750. (Note: These figures do not include the
amounts of the annuities paid to the former employees.)
$332,750
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OFFICE OF INFORMATION SERVICES
Combining the Agency Archives and'Records Center
In June 1979, the Agency Archives and the Agency Records Center were
merged into one organization, thus allowing the elimination of five positions
for a total savings in salaries of $170,000.
$170,000
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