ELEMENTS IN THE ENVIRONMENTAL COMMITTEE SYSTEM

• Document Type: CREST
• Collection: General CIA Records
• Document Number (FOIA) /ESDN (CREST): CIA-RDP87-01130R000100130036-7
• Release Decision: RIPPUB
• Original Classification: K
• Document Page Count: 19
• Document Creation Date: December 12, 2016
• Document Release Date: April 15, 2002
• Sequence Number: 36
• Publication Date: January 1, 1974
• Content Type: REPORT

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Elements In The Environmental Committee System
Fine Arts Commission: The Fine Arts Commission is an advisory group
that reports to the Deputy Director for Admin
istration.,?Environmental committees,may place
items on the FAC agenda through the Executive
Secretary of the FAC or through the Directorate
Directorate Environ-
mental Committee
Coordinator
Environmental
Commi tte'e
Logs.tics,Services
C!%Vi on
Coordinator. Fine Arts Commission meeting.
-minutes are distributed to all Directorate
Coordinators.
The Directorate Environmental Committee Coordin-
ator:is the directorate-level environmental
reprentative. Coordinators attend Fine Arts
Coarmiissiofl meetings and are the communication
link between the Commission and the environmental
committees.
The Environmental Committee is the office or
division-level environmental group.
The Logistics Services Division is the link
between the environmental committee and the
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Consultants
Office of Logistics. Requests for
decorating advice, wall hanging resources
and the services of environmental consultants
should pass through the environmental committee
to Logistids' Services Division.
Environmental consultants are available to
help environmental.commi.ttees find solutions
to various decorating and esthetic problems.
Consultant availability can be determined and
time scheduled through Logistics Services Division
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Environmental Committee Guidelines
(not necessarily. in order of importance)
1. Act as focal point for environmental protlems within the
component.
JI
The Committee is expected to consider?G.ny problem
affecting working conditions.in a component. The
Committee may attempt to solve a problem on its own,
or it may call upon the. Office of Logistics or the
Fine Arts Commission for assistance or' advice.
2. 'Provide an interface with Logistics. Servyce,s Division.
The primary reason for establishing Environmental
Committees is to limit the number of individuals
requesting decorating support from Logistics Services
Division. Environmental Committees should review each
request for interior decorating support originating
.within 't}ieir component, identify the spe': ific problem
to be solved, and work with Logistics :,ervices Division
to solve the problem.
3. Use resources within the component.
Most components have an administrative officer, a logis-
tics officer, or both. Environmental Committees should
consult frequently with these individu,ls.
4. Be aware of Fine Arts Commission activit.es.
Committees will be provided with copies: of Fine Arts.
Commission meeting minutes, through their Directorate
Coordinators.
5. Report to component head.
Each Committee should report periodically to the
head of its component. It' is extremely important
that each Committee has support at the 'highest level
within its, component.
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6. Use the resources of the Fine Arts Commission.
The Fine Arts Commission has.solved many environmental
problems. Committees should consult with Commission
members and with consultants under contract to the
Commission when they cannot solve prol~1:ems internally
or through Logistics Services Divis.ioit.
7.. Make recommendations to the Fine Arts Commission on
environmental issues. .
The Fine Arts. Commission will welcome recommendations
sent to it by 'Environmental Committees, and will give
them thoughtful consideration.
8. Coordinate the distribution of wall hang'.ings.
Committees have access to-wall hanging:, provided by
the Fine?Arts Commission. Committees js'hould review
each request for wall hangings. The ra.:questing.area
should be visited to insure that unnecl,!ssary wall
,clutter has been removed and that residents have done
all they can to improve their surroundings. The place-
ment of wall hangings must be approved by the Committee.
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1. CONSULTATION AND ADVICE
a. The Agency employs a part-time interior decorating
consultant who works closely with the Office of Logistics,
Logistics Services Division (OL/LSD) and the Fine Arts
Commission (FAC) to solve environmental problems. An office
desiring help in solving an environmental problem should
submit a memorandum to LSD explaining its problem and request-
ing help. If the problem cannot be solved by LSD or other
in-house advisors, an appointment will b,' scheduled with the
interior decorating consultant
2. UTILIZATION OF SPACE
a. The arrangement of furniture,.pi.rtitions, doors,' etc.,
is the responsibility of the Architectural Design Staff (ADS),
LSD/OL. Offices considering reorganizations, relocations,
and/or rearrangements should contact ADS as early.as possible
in order that,ADS may assist them in the planning of space
utilization.
b. ADS will.work with the requesti,.ig office to plan the
most economical, efficient, and aesthetiL.:ally pleasing environ-
ment., Upon the concurrence of the requ?:;ting office,-ADS will
provide finished-drawings and plans of the area being modified.
Once the plans have been approved and 02 work completed, the
tenants of the modified space are expect.od to thoroughly test
their new environment before requesting :additional changes.
c. Arbitrary or personal choice mcl.ifications to approved
plans which generate additional costs (moving telephones,
relocating doors, capping electrical out Lets, etc.) are not
provided for in the LSD budget. Costs for these modifications
will be charged to the requesting office and. the request will
be given the lowest priority on work scL doles.
3. PAINTING POLICIES AND STANDARDS
a. The following policies and standards. apply to all
painting within the Headquarters Building and to other Washington
Metropolitan area Agency-occupied buildings as designated by the
Deputy Director for Management and Services upon the recommenda-
tion of the FAC.
(1) Walls will be painted semi-gloss white.
(2) Accent colors to be used
c.::i doors, walls,
and
for accent panels will be Langley
No. 1 through No.
12.
(These are the "door colors" found throughout the Head-
quarters and other buildings.)
(3) Flat black will be the color used, wherever.
Approvefd * se OU2/b9/b t E R T4113GR OW10O43Ob36-1 e r s, desk
and office accessory items, etc.
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(4) Painting will be on an "as required" or
"selective" basis and is dependent upon the funds
available. By using a "selective" schedule, public
areas most in need of repainting will receive priority
attention while those areas which suffer less traffic
and consequently less wear and soi ing will receive
secondary consideration. Prioriti 's for repainting
will be established jointly, by Genial Services Admin-
istration.(GSA), LSD, and the FAC.
(5) Repainting for aesthetic 'Ileasoris inay be
requested if either of the following conditions are
met:
(a) More than 50 percent of the visible
wall area of the room has been repainted duo
to reconfiguration or excessive soiling.
(b). The area in question is a public area
of high use and has suffered soiling.
(c) Qualifying areas wile be scheduled for
repainting in accordance with !.stablished priorities.
4. PAINTING SAFES
a. It is the Agency policy that s,..me Agency file cabinets
and safes located in the Washington Metalopolitan area may be.
painted black. The following guideline. shall apply:,
(1)
The semi-gloss black pint will be used.
(2) Painting will include the top, sides, back,
and front of the safe. Bottoms, i..sides, or supporting'
surfaces will not be painted. The safe will be moved
if necessary so that all the above surfaces may be
painted.
(3) Safes will be, painted for GS-:L8's upon request
subject to the same 'limitations as imposed by IIR 45-1m
for the issuance of executive fern,-ture.
b. Other requests for painting of safes should be directed
'to the Chief, LSD/OL and must include, is not limited to, the
following information:
(1) Nature of, exception.
(2) Rationale of the request for exception.
(3) Signature of Senior Administrative Officer
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(4) Funds citation for the request.
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c. The Chairman, FAC?, is the final approving authority
for such requests.
5. AFFIXING MATERIAL TO WALLS
a. Affixing pictures, maps, calendars, clippings, etc., on
walls, doors, partitions, and furniture with transparent tape,
masking tape, tacks, and pins will cause surface damage and is
therefore discouraged. The indiscriminate use of such material
...,.for decoratj.on.contribut,es to office clutter, and detracts from
the appearance of an area.
b. FAC-approved bulletin boards ar.! available for issue
from OL/LSD Building Services Branch?(BS;I) and should be used
to, consolidate miscellaneous material wh..ch requires posting.
Requests for mounting bulletin boards to masonry walls should
be forwarded to LSD,
6.' MAP AND CHART MOUNTING
a. The indiscriminate use of maps, charts, and posters
for decorative purposes is discouraged. Only items which fill
an'operational requirement will be prepared. for hanging. Such,
items will be mounted on foamcore board 4V+ith an "H."'frame and
ahanging wire will be attached.
b. Mounting requests mus.t be signed by the Senior Support
Officer of the component, cite the FAN, And must include the
following statement.:
"This request is to fulfill an operational (not
decorative) requirement which cannot be met by any
other known method or manner."
7. 'PICTURE FRAMING
a. Privately owned photographs, pi:.-tures, paintings, posters
maps, charts, plaques, etc.; will not be mounted, framed., or pre-
pared for display at U.S. Government exp.nse. Exceptions to this
.policy are:
(1) Inscribed and/or autograph cI photographs of
U.S. Government executive personnel presented to em-
ployees for, permanent retention.
(2) Certificates and awards presented to Agency
personnel in recognition of achieve...'ent or service to
the U.S. Government.
b. Standard frames for the exceptions may be obtained throug
BSB via a properly executed form 1490 signed by the Senior Support
Officer of the requesting component.
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8. CHAIR-RAILS
a. The installation of chair-rails on the walls of Agency-
occupied buildings is discouraged. Chair-rails, whether con-
structed of wood, metal, plexiglass, or other material tend to
mar walls rather than protect them. All chairs issued by LSD
have wall-protecting bumpers or can have bumpers. installed on
them.
b. Requests for exceptions to this policy must cite full
justification. and state reasons that bumjiers are not adequate.
The request must be approved by the Senior Support Officer of,
the component and cite the FAN of the requesting component.
The Chairman, FAC, is the final approving' authority for such
installations.
9. SPECIAL CABINETRY
a. Requests for special cabinetry, i,.e., bookcases,
distribution racks, credenzas, storage c,;ibinets, etc., are
not encouraged. Such special cabinetry is usually for a.
special purpose and therefore, does not :lend itself to use
in'other areas or for other purposes. 'Special cabinetry is
generally much more expensive than comme_:'vial items.'
b. LSD has many brochures and catalogs of commercially
available furniture from which to select. Offices should
.investigate these resources before requesting, special cabinetry.
c. Requests for special cabinetry must cite full justi-
fication and state. the reasons that commercially available fur-
.niture is not adequate. The requests must be approved by the.
Senior Support Officer of the component iad cite the FAN of
.the requesting component. The Chairman, FAC,, is the final
'approving authority for such requests.
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ENVIRONMENTAL GUIDELINES
ADDENDUM
HANGING FABRICS and PICTURES
a. Hanging fabrics and pictures on metal walls poses no problem.
A wall magnet, with a piece of paper behind it to protect the wall, will
do the trick.
b. Hanging-fabrics and pictures on non-magnc
difficult because the use of nails and'pictur'e hoc is is strongly dis-
couraged. A suggested procedure is to fabricate two small hooks from
a piece of white coat hanger and suspend the picture from two lengths
,of white twine. The hook is shaped to clip over tue 'ceiling, moulding
(see diagram).
C0AT HAIVGE r H00 K\,
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Central Intelligence' Agency;'
Conserv-a-file Standard
When ordering the Conserv-a-file systems, the following
color guidelines must be followed:
a. .one white may be ordered-without prior
approval.
b. Black-may be ordered by components which cur-
rently are authorized to ask for black safes.
c. Orders for other colors must be revic..aed and
approved by the Architectural Design Staff of
the Logistics Services Division.
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 ENVIRONMENTAL COMMITTEE CHECK LIST
I., Authority .. .
Before requests are made for environmental changes, re-
STATINTL view document Hand check the allowance sheet to de-
termine if the requestor's grade permits the request and if
funds are available to cover the requested change,
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II. Building Standards
A handbook and list of guidelines are _:.n the office of
C/LSD. Requests should be restricted to approved handbook
items for office furnishings. If a reques- is made for a
purchase not included in the handbook, be cure that the re-
quest is processed through LSD/OL so that ,._ coordinated.-
choice can be made.
STATINTL
STATINTL
III.. Resources
1.. Logistics Officer - The Logistics officer can con-
tact LSD F--Ito. assist in a plan.. If :architectural
planning
is necessary, Chief, Architectural Design Staff
will advise or prepare, an office plan layout.
NOTE: 'It is important that specific problc..ms are presented.,
not preconceived solutions. However, thorc?ughiy analyze
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:;Environmental Committee Check List
your requirements before contacting LSD.
2. Finance Officer/Budget Officer - The Budget Officer
must prepare a, full justification before funds will be com-
mitted for new' purchases af'd/orrenovation's .
3. Environmental Consultation - Environmental consul-
tation is, available through LSD.
IV.' Problem.Areas
When analyzing an environmental proble.. prior to seeking
advice, be aware of the following:
.1. Office layout
a. Reception or seating required
b. Workshop areas required
c. Traffic-flow (people, paper, e c. )
d. Filing needs, storage needs
e. Conference requirements
Furniture, Potential needs
a. Work desk
b. Executive Suite
c. Computer Center
d. Conference Room
e. Drawing Board '
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Environmental Committee Check List
f. Bookkeeping
g. Reference Room
V. Maintenance
All personnel should participate in the, daily mainte-
nance program. The following items require strict disci-
pline
1. Do not us,e scotch tape to apply things to. walls ,
doors, furniture-or files.
2. Keep storage areas neat by removin, excess supplies,
equipment and furniture.
3: Immediately call
to report c.iffee spills orSTATINTL
other such accidents. (Offices may obtain cleaning kits from
BSB-GJ-.10.)
4. Do not leave waste baskets in the ,ain corridors
all day.
5. Return cafeteria trays and dishes ..o the cafeteria.
Do not leave them in the corridors. The o,1'fices which use
the cafeteria material should.assign someo.te to return it.
VI. Aesthetics
,Sample rules:
l: Remove everything, from walls.
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Environmental. Committee Check List
2. Replace only functional items at an established
level so that tops are even.
3. Do not fill every empty'wall spacetiJ
4. Place bulletin boards judicially r public notices
and personal pin-ups. (Bulletin boards a4: available in
Building Supply, GJ-26.)
5.,' Encourage the use of personal deco'r'items but e.n-
sure that they are neatly arranged.
6. When hanging small pictures group !hem or hang
LSD,
can STATINTL
render assistance.
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,DESIGN FOR LIVING AT CIA
(SEE SEPARATE PANPHLET)
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PU NAELC NOITAREPO *
Each year with much heraldic pomp and circumstance involved
with notices, posters and other similar propaganda devices, Logistics
representatives launch a campaign designed to recover surplus and/or
unused Government property which employees tend to "a,.cumulate" in
the , ordinary, course of business.. Some of this accumulation is a
result of over-enthusiastic requisitioning from the supply room
but most accumulations pile up simply because of the failure to turn
in those items that are no longer required. Let's fa:e it--a, great
many people are pack rats. And the desire to do right is often over-
come by the desire to covet, even if the target of this covetousness
happens to.be a heap of well-chewed-on pencil stubs. Incidentally,
it has been well established by applied research that a great many
well-chewed-on pencil stubs end their careers assisting Junior in
doing his homework.
With'respect to the clean-up operation, this year has again
provided sundry Supply Officers with a resounding success story in
that hoards of surplus paper clips have been added tc stockpiles,
and a goodly number of desks, chairs, typewriters and other.costly
items of equipment have been turned in, thus affordir.g a fair
measure of economy for Uncle Sam. Seriously, congratulations are
due all' participants in this yearly program, at home and abroad..
So much for blood, sweat, and PRA.
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Metaphorically,"Operation Clean Up" can be expanded to embrace
the subject of Ecology; which has been described as, ".....the study
of human populations and of their reciprocal relations in terms of
physical environment, spatial distribution, and cultural.characteristics..."
The. ,teem "Ecology" has been, given,an enormous amount )f coverage by
the. news media these past several years in terms.of Vie world's
population problems co?pled with the tremendous advan,:es in technology
during recent decades. Ecology has indeed become one of.the more.
important topics of this era. The Louie Aliens of th-.meteorological
world (I refuse to refer to them as "weathermen") regilarly furnish'
air pollution counts as a statistic on weather report;; Politicians
(in and out of office) are constantly considering new laws to prevent
industry from creating those interesting collages of 'oamy greens,
reds, purples, blues, and yellows in our rivers; and tie dumping or.
spilling of oil in our harbors or off-shore waters is no longer the
"in". thing to do. However, all of these major environmental problems
are gigantic in scope, and their solution will requir., the expenditure
of time as well as vast sums of money, plus the whole hearted support
of our people as a nation.
More. to the point of this article, we have ecolo.;icai problems
right within the Headquarters Building and our posts and stations
abroad that we, as employees of this Agency, can do s.ymething about.
Friends, the horrible truth is our House at Pu Corner; is littered;
and this litter is caused by our own thoughtlessness ind disregard for...
"the-'aggregate of all external and internal condition; effecting the
existence, growth, and welfare of... "2 our fellow huian beings..
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The problem of litter as created by those known as "litterbugs"
is a classic example of the type of ecological problem we can solve
simply by being careful. And who was the sweet person who so
thoughtfully deposited an empty coca cola can, three paper plates
and .a wad of. napkins. under a holly , bush, near the North Parking-Lot
one.bright'sunny day about three weeks ago? It must have been an
interesting place to eat lunch since the lowest brancz of the holly.
bush is only eight inches . above' ground level. In any event, the
management provides numerous trash recepticals and the amount'of'
physical labor required to convoy such litter to the iearest
.receptical'is minimal.
Another charming example of the ecological mores of the American
male is.one we shall entitle "The Corridor Conference'. This
situation requires'three or more males standing in any corridor which
has been, freshly painted-speaking in hushed conspirat)rial tones.
Analert.passer-by can overhear phrases such as "mini;kirt", Redskins
and seven points", or "what's your handicap?".. At leist one of
these characters will be indolently taking his ease aid supporting
his bad back by planting the sole and 'heel of one sho squarely
against the freshly painted'wall. This has two favorrble results.
First, it will guarantee that the wall which was pain-.:.ed last week
will soon. look as though, it were painted four years a;.;o. Secondly,
it keeps painters employed even if it is at the expen:;e of overrunning
the maintenance budget.
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This could go on and on as there are countless examples
which could be cited to graphically underscore the general
thoughtlessness of people in connection with their relation-
ship with their environment and fellow human beings Oddly,
enough', many of-these'who are,extremely vocal about our
major ecology problems today generously 'contribute their
..own brand of litter' to the general confusion. As we ~qre
in an age 'where this massive social problem ias caused
fundamental changes in our understanding and our outlook
as to our environment, we must consider that philosophically,
this problem of ecology has an important bearing upon the
fate,, and -in a sense, the freedom of all man kind. Let us.
each, i'n our own small way make it "our thing ' to be thought-
ful, be kind,:and be clean.
*Decoded from an ancient diorite stele found in the lower
Somat Room. The literal translation is "Opration Clean Up".
1Standard Dictionary, International Edition, Volume I, Funk
and,Wagnalls, New York, 1967, P. 400.
2lbid, P.. 425
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