LETTER TO MR. ROBERT A. PECK FROM(Sanitized)

• Document Type: CREST
• Collection: General CIA Records
• Document Number (FOIA) /ESDN (CREST): CIA-RDP87-01130R000100070047-2
• Release Decision: RIPPUB
• Original Classification: K
• Document Page Count: 20
• Document Creation Date: December 12, 2016
• Document Release Date: February 15, 2002
• Sequence Number: 47
• Publication Date: April 14, 1977
• Content Type: LETTER

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Mr. Robert A. Peck
Assistant Director
Federal Architecture Project
1312 18th Street, N.W.
Washington, D. C. 20036
I too enjoyed our meeting and conversation on 29 March.
I am finding the publications you provided us to be well
presented and stimulating.
Enclosed for your retention is a copy of our Environ-
mental Guidelines and also a clever Operation Cleanup paper
which we distributed a couple of years ago.
Feel free to contact me, should you need any further
assistance.
STATINTL
Interior gn Consultant
S TAT
INTL
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Elements In The Environmental Committee System
Fine Arts Commission: The Fine Arts Commission is an advisory group
that reports to the Deputy Director for Admin-
istration.??Environmental committees. may. place,
items on the FAC.agenda through the Executive
Secretary of the FAC or through the Directorate
Coordinator. Fine Arts Commission meeting
minutes are distributed to all Directorate
Coordinators.
Directorate Environ-
mental Committee
Coordinator The Directorate Environmental Committee Coordin-
ator-is the directorate-level environmental
representative. Coordinators attend Fine Arts
Commission meetings and are the communication
link between the Commission and the environmental
committees.
Environmental
Committee : The Environmental Committee is the office or
division-level environmental group.
Logistics,Services .
Division The Logistics Services Division is the link
between?the environmental committee and the
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Consultants
Office of Logistics. Requests for
decorating advice, wall hanging resources
and the services of environmental consultants
should pass through the environmental committee
'to Logistics Services Division.
Environmental consultants are available to
help environmental committees find solutions
to various decorating and esthetic problems.
Consultant availability can be determined and
time scheduled through Logistics Services Division
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Environmental Committee Guidelines
not necessarily in order of importance)
1. Act as focal point for environmental problems within the
component.
The Committee is expected to consider any problem
affecting working conditions in a component. The
Committee may attempt to solve a problem on its own,
or it may call upon the. Office of Logistics or the
Fine Arts Commission for assistance orladvice.
2. 'Provide an interface with Logistics. Servi.ce,s Division.
The primary reason for establishing Environmental
Committees is to limit the number of iidividuals
requesting decorating' support from Logistics Services
Division. Environmental Committees s.h:,uld review each
request for interior decorating support. originating
?within 'their component, identify the spe;:.ific problem
to be solved, and work with Logistics services Division
to solve the problem.
3. Use resources within the component.
Most components have an administrative officer, a logis-
tics officer, or both. Environmental Committees should
consult frequently with these individu..!.ls.
4. Be aware of Fine Arts Commission activit:ies.
Committees will be provided with copie? of Fine Arts
Commission meeting minutes, through their Directorate
Coordinators.
5. Report to component head.
Each Committee should report periodically to the
head of its component. It' is extremely, important
that each Committee has support at the highest level
within its, component.
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6. Use the resources of the Fine Arts Commission.
The Fine Arts Commission has solved many environmental
problems. Committees should consult with Commission
members and with consultants under contract to the
Commission when they cannot solve prob:ems internally
or through Logistics Services Division.
7.. Make recommendations to the Fine Arts Commission on
environmental issues.
,The Fine Arts Commission will welcome recommendations
sent to it by Environmental Committees,, and will give
them thoughtful consideration.
8. Coordinate the distribution of wall hangings.
Committees have access to wall hanging:; provided by
the Fine Arts Commission. Committees should review.
each request for wall hangings. The requesting area
should be visited to insure that unnecessary wall
.clutter has been removed and that residents have done
all they can to improve their surround_,ngs. The place-
ment of wall hangings must be approved by the Committee.
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a. The Agency employs a part-time interior decorating
consultant who works closely with the Office of Logistics,
Logistics Services Division (OL/LSD) and the Tine Arts
Commission (PAC) to solve environmental problems. An office
desiring help in solving an environmental problem should
submit a memorandum to LSD explaining its problem and request-
i_ng help. If the problem cannot be solvod by LSD or other
in-house advisors an appointment will. be scheduled with the
interior decorating consultant.
a. The arrangement of furniture, partitions, doors, etc.
is the responsibility of the Architectur.i1 Design Staff (ADS),
iSD/0L. Offices considering reorganizations, relocations,
and/or rearrangements should contact. ADS as early as possible
in order that ADS may assist them in the planning of space
utilization.
b. ADS will work with the requesting office to plan the
most economical, efficient, and aestheti:ally pleasing environ--
ment. Upon the concurrence of the requesting of f i co , ADDS i~ i11
provide finished.drawings and plans of tiic area being modified.
Once the plans have been approved and t1,, work completed, the
tenants of the modified space are expect!:,d to thoroughly test
their new environment before requesting additional changes.
c. Arbitrary or personal choice mc.11ficat ions to approved
plans which generate additional costs (n._~ving telephones,
relocating doors, capping electrical outsets, etc.) are not
provided for in the LSD budget. Costs f_ar these modifications
will be charged to the requesting office and the request will
be given the lowest priority on work sc1;.adules.
a. The following policies and star lards apply to all
painting within the headquarters Build ii and to other hVash.inpton
Metropolitan area Agency-occupied buildings as designated by the
Deputy Director for Management and Services upon the recommenda-
tion of the PAC.
(1) Walls will be painted semi gloss white.
(2) Accent colors to be used c;_1 doors, walls , and
for accent panels will be Langley Ni). 1 through No. 12.
(These are the "door colors" found Throughout the head-
quarters and other buildings.)
(3) Flat black will be the coi:ar used, wherever
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and office accessory items, etc.
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(4) Painting will be on an "as required" or
"selective" basis and is dependent upon the funds
available. By using a "selective" schedule, public
areas most in need of repainting will receive priority
attention while those areas which suffer less traffic
and consequently less wear and soiling will receive
secondary consideration. Priorities for repainting
will he established jointly by General Services Admin-
istration (GSA), LSD, and the FAC.
(5) Repainting for aesthetic}c;sons may be
requested if either of the followi;,h, conditions arc
met:
(a) More than 50 percent of the visible
wall area of the room has been repainted due
to reconfiguration or excessiv;. soiling.
(b) The area in question is a public area
of high use and has suffered s -_iling.
(c) Qualifying areas will be scheduled for
repainting in accordance with stablished priorit
4. PAINTING SAFES
.a. It is the Agency policy that same Agency file cabinets
and safes located in the Washington Met oleolitan area may be
painted black. The following guideline shall apply:
(1) The semi-gloss
black I, i nt will be used.
(2) Painting will include the top, sides, back,
and front of the safe. Bottoms, i sides, or supporting
surfaces will not be painted. The safe will be moved
if necessary so that all the above surfaces may he
painted.
(3) Safes will be painted for GS-18's upon request
subject to the same limitations is imposed by HIR 45-1m
for the issuance of executive furniture.
b. Other requests for painting of safes should be directed
to the Chief, LSD/0L and must include, 'tit is not limited to, the
following information:
(1) Nature of, exception.
(2) Rationale of the request or exception.
(3) Signature of Senior Admin_strative Officer
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(4) Funds citation for the request.
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C. The Chairman, FAC, is the final approving authority
for such requests.
a . !Affixing pictures, maps , calendars, clippings, etc., on
walls, doors, partitions, and furniture with transparent tape,
masking tape, tacks, and pins will cause 1, surface damage and is
therefore discouraged. The indiscriminate use of such material
for decoration.contribut,c.s tQ office clutter, and detracts from
the appearance of an area.
h. [,AC-approved bulletin boards arc available for issue
from OL/LSD Building Services Branch-(IiSt1) and should he used
to consolidate miscellaneous material clhhich requires post ing.
Requests for mounting bulletin boards to masonry walls should
be forwarded to LSD.
a. The indiscriminate use of maps, charts, and posters
for decorative purposes is discouraged. Only items which fill
an operat1onal requirement will be prepared for hanging. Such
items will be mounted on foamcore board 1ith an "II" frame and
a hanging wire will he attached.
b. Mounting requests must be signe. by the Senior Support
Officer of the component, cite the FAN, nd must include the
following statement:
"This request is to fulfill an operational (not
decorative) requirement which canno he met by any
other known method or manner."
7. PICTURE FRlAMING
a. Privately owned photographs, pitures, paintings, posters
maps, charts, plaques, etc.; will not he mounted, framed, or pre-
pared for display at U.S. Government exp use. Exceptions to this
policy are:
(1) Inscribed and/or autograph-J photographs of
U.S. Government executive personnel presented to em-
ployees for permanent retention.
(2) Certificates and awards pr :vented to Agency
personnel in recognition of achieve cut or service to
the U.S. Government.
b. Standard frames for the exceptik.ns may he obtained throw;
BSB via a. properly executed form 1490 sigcd by the Senior Support
Officer of the requesting component.
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8. CHAIR-RAILS
a. The installation of chair-rails on the walls of Agency-
occupied buildings is discouraged. Chair-rails, whether con-
structed of wood, metal, plexiglass, or other material tend to
mar walls rather than protect them. All chairs issued by LSI)
have wall-protecting bumpers or can have bumpers, installed on
them.
.
b . Requests for exceptions to this fo l icy. must c i t.e f u l l .
justification and state reasons that bumpers are not adequate.
The request must be approved by the Senicr Support Officer of
the component and cite the FAN of the requesting component.
The Chairman, FAC, is the final approvin authority for such
installations.
9. SPECIAL CABINETRY
a. Requests for special cabinetry, .e., bookcases,
distribution racks, credenzas, storage cabinets, etc., are
not encouraged. Such special cabinetry usually for a,
special purpose and therefore, does not ;end itself to use
in other areas or for other purposes. S .ecial cabinetry is
generally much more expensive than comme cial items.
b. LSD has many brochures and catalgs of commercially
available furniture from which to select Offices should
investigate these resources before reque.ting.special cabinetry
c. Requests for special cabinetry mist cite full justi-
fication and state. the reasons that commercially available fur-
niture is.not adequate. The requests mutt be approved by the
Senior Support Officer of the component ~nd cite the FAN of
the requesting component. The Chairman, MAC, is the final
approving authority for such requests.
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ENVIRONMENTAL GUIDELINES
ADDENDUM
HANGING FABRICS and PICTURES
a. Hanging fabrics and pictures on metal walls poses no problem.
A wall magnet, with a piece of paper behind it to protect the wall, will
do the trick.
'b. Hanging' fabrics and pictures on non-magnetic walls is more
difficult because the use of nails and picture hooks is strongly dis-
couraged. A suggested procedure is to fabricate two small hooks from
a piece of white coat hanger and suspend the picture from two lengths
of white twine. The hook is shaped to clip over tie ceiling moulding
(see diagram).
1
' MUu~dl~nq
-.COAT HANGE TR HOOP,
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Central Intelligence'Agency
.Conserv-a-file Standard
When ordering the Conserv-a-file systems., the following
color guidelines must be followed:
a. .Bone white may be ordered without pr or
approval.
b. Black'may be ordered by components which cur-
.rently are authorized to ask for black safes.
c. Orders for other colors must be revi~,wed and
approved by the Architectural Design Staff of
the Logistics Services Division.
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ENVIRONMENTAL COMMITTEE CHECK LIST
I. , Authority
Before requests are made for environmei1tal changes, re-
S
TTINTL view document H. nd check the allowance sheet to de-
termine if the requestor's grade permits the request and if
funds are available to cover the requested change,
II. Building Standards
--------------
A handbook and list of guidelines are n the office of
C/LSD. Requests should be restricted to al proved handbook
items for office furnishings. If a request is made for a
purchase not included in the handbook, be sure that the re-
quest is processed through LSD/OL so that a coordinated
choice can be made.
III. Resources
1.. Logistics Officer - The Logistics Officer can con-
STATINTL
tact LSD I Ito assist i
n a plan
. If rchitecturai
,
STATINTL planning
is necessary,
Chief, Architectura.. Design Staff.
ill advise or prepare, an office p.an layout.
NOTE: ' It is
important that specific probi ms are presented,
not preconceived solutions. However, thoroughly analyze
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;Environmental Committee Check List
your requirements before contacting LSD.
2. Finance Officer/Budget Officer - The Budget Officer
must prepare a full justification before funds will be com-
mit'ted' for new'pu'rchases aild/or' renovations`.
3. Environmental Consultation - Envir rnmental consul-
tation`isavail.able'through LSD.
IV.'' Problem. Areas
When analyzing an environmental problel..prior to seeking
advice,`be aware of the following:
1.'' Office layout
Reception or seating required
Workshop areas required
c Traffic flow (people, paper, e1.c. )
'Piling needs,'storage needs
Conference requirements
Furniture, Potential needs
a. Work desk
Executive Suite
Computer Center
.. Conference Room
e. Drawing Board
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2
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Environmental Committee Check List
f. Bookkeeping
Maintenance
All personnel should.participate in thy::, daily mainte-
nance program. The following items requir,,1 strict disci-
pline:
.1. Do not us,e scotch tape to apply th Lngs to , walls ,
doors, furniture- or files.
2. Keep storage areas neat by removin, excess supplies,
equipment and furniture.
3. Immediately call
to report c..,ffee spill'sSTATINTL
other such accidents. (Offices may obtain cleaning kits from
BSB-GJ-10.)
4. Do not leave waste baskets in the Lain corridors
all day-
5. Return cafeteria trays and dishes ..o the cafeteria.
Do,not leave them in the corridors. The ot'fices which use
the cafeteria material should.assign someone to return it.
VI. Aesthetics
Sample rules:
l: Remove everything from walls.
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Environmental Committee Check List
2. Replace only functional items at an established
level so that tops are even.
3. Do not fill every empty wall space. I
4. Place bulletin boards judicially fdr public notices
and personal pin-ups. (Bulletin boards are available in
Building Supply, GJ-26.)
5. Encourage the use of, personal deco, items but en-
sure that they are neatly arranged.
6. When hanging small pictures group hem or hang
them low and near future. , LSD,
canSTATINTL
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,DESIGN FOR LIVING AT CIA
(SEE SEPARATE PANPHLET)
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Each year with much heraldic pomp and circumstance involved
with notices, posters and other similar propaganda devices, Logistics
representatives launch a campaign designed. to recover surplus and/or
unused Government property which employees tend to "a-cumulate" in
the ordinary course of business. Some of this accumulation is a
result of over-enthusiastic requisitioning from the ripply room,
but most accumulations pile up simply because of thefailure to turn
in those items that are no longer required. Let's fa_e it--a, great
many people are pack rats. And the desire to do rigl.'t is often over-
come by the desire to covet, even if the target of tlz'is covetousness
happens to be a heap of well-chewed-on pencil stubs.' Incidentally,
it has been well established by applied research that a great many
well-chewed-on pencil stubs end their careers assist:rig Junior in
doing his homework.
Vlith respect to the clean-up operation, this yerr has again
provided sundry Supply Officers with a resounding success story in
that hoards of surplus paper clips have been added t: stockpiles,
and a goodly number of desks, chairs, typewriters anc other costly
items of equipment have been turned in, thus affordir.g a fair
measure of economy for Uncle Sam. Seriously, congratulations are
due all participants in this yearly program, at home and abroad.
So much for blood, sweat, and PRA.
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Metaphorically,"Operation Clean Up" can be expanded to embrace
the subject of Ecology, which has been described as, ".....the study
of human populations and of their reciprocal relations in terms of
physical environment, spatial distribution, and cultural characteristics..."
The,term "Ecology" has.been given,an enormous amount )f coverage by
the news media these past several years in terms of tie world's
population problems coupled with the tremendous advances in technology
during recent decades. Ecology has indeed become one of the more
important topics of this era. The Louie Allens of th? meteorological
world (I refuse to refer to them as "weathermen") regilarly furnish
air pollution counts as a statistic on weather report;; Politicians
(in and out of office) are constantly considering new laws to prevent
industry from creating those interesting collages of -oamy greens,
reds, purples, blues, and yellows in our rivers, and tie dumping or
spilling of oil in our harbors or off-shore waters is no longer the
"in thing to do. However, all of these major envirowiental problems
are gigantic in scope, and their solution will require the expenditure
of time as well as vast sums of money, plus the whole-hearted support
of our, people as a nation.
More. to the point of this article, we have ecolo;ical problems
right within the Headquarters Building and our posts end stations
abroad that we, as employees of this Agency, can do s)mething about.
Friends, the horrible truth is our House at Pu Corner, is littered;
and this litter is caused by our own thoughtlessness Lnd disregard for...
"the aggregate of all external and internal condition.: effecting the
existence, growth, and welfare of... "Z our fellow hwian beings.
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The problem of litter as created by those known as "litterbugs"
is a classic example of the type of ecological problem we can solve
simply by being careful. And who was the sweet person who so
thoughtfully deposited an empty coca cola can, three paper plates
and.a.wad of napkins under a holly . bush. near the North Parking Lot
one bright sunny day about three weeks ago? It must have been an
interesting place to eat lunch since the lowest brand of the holly
bush is only eight inches above ground level. In any event, the
management provides numerous trash recepticals and the amount'of
physical labor required to convoy such litter to the iearest
receptical is minimal.
Another charming example of the ecological mores of the American
male is one we shall entitle "The Corridor Conference'. This
situation requires three or more males standing in am corridor which
has been. freshly painted speaking in hushed conspirat)rial tones.
An alert. passer-by can overhear phrases such as "mini:ckirt", Redskins
and seven points", or "what's your handicap?". At least one of
these characters will be indolently taking his ease aid. supporting
his bad back by planting the sole and heel of one sho:! squarely
against the freshly painted wall. This has two favor ble results.
First, it will guarantee that the wall which was pain::ed last week
will soon look as though. it were painted four years ao. Secondly,
it keeps painters employed even if it is at the expense of overrunning
the maintenance budget.
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This could go on and on as there are countless examples
which could be cited to graphically underscore the general
thoughtlessness of people in connection with their relation-
ship with their environment and fellow human beings. Oddly,
enough, many of those who are extremely vocal about our
major ecology problems today generously contribute their
own brand of litter to the general confusion. As we are
in an age where this massive social problem has caused
fundamental changes in our understanding and our outlook
as to our environment, we must consider that philosophically,
this problem of ecology has an important bearing upon the
fate,, and-in a sense, the freedom of all man d nd. Let us
each. in our own small way make it "our thing' to be thought-
ful, be kind, and be clean.
*Decoded from an ancient diorite stele found i_n the lower
Somat Room. The literal translation is "Op.,ration Clean Up".
'Standard Dictionary, International Edition, Volume I, Funk
and Wagnalls, New York, 1967, P. 400.
2lbid, P. 425
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