(SANITIZED)-NEW INITIATIVES FOR SCREENING OF PERSONNEL FOR EMPLOYMENT AND OVERSEAS DUTY

• Document Type: CREST
• Collection: General CIA Records
• Document Number (FOIA) /ESDN (CREST): CIA-RDP87-00956R000100020008-8
• Release Decision: RIPPUB
• Original Classification: S
• Document Page Count: 19
• Document Creation Date: December 22, 2016
• Document Release Date: October 19, 2010
• Sequence Number: 8
• Publication Date: August 12, 1985
• Content Type: MEMO

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1030 - 1040
1040 - 1100
1100 - 1115
AGENDA
CURRICULUM COMMITTEE MEETING
21 August, 1000 - 1130
ANNOUNCEMENTS
Scrange Case (attached)
Training Trainers
New Commitments
? Soviet Course
Recruitment
? EEO Survey
? Insurance Adjusters Training
- Budget data due
- DA Need Surveys
Office of Finance
Office of Logistics
- Operations Systems - panel meet
- OSO Request for Defensive Driving
Course - contract (attached)
MINUTES OF LAST MEETING (attached)
Course sequencing due 19 August
Catalog updates (status report)
GIMS II and CBT
Changes to CY '85 Course Review
Schedule (attached)
Curriculum Committee Functions
(attached)
Curriculum Committee Process and Method
Priority Curriculum Issues
Remainder of CY 1985
STAT
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SECRET
OTE 85-1604
12 August 1985
MEMORANDUM FOR: Deputy Director for Administration
Director of Training and Education
SUBJECT: The Sharon Scranage Case--New Initiatives for
Screening of Personnel for Employment and
Overseas Duty
REFERENCE: Your Memorandum to Multiple Addressees
(DDA 85-2510/2) dtd 2 Aug 85, Same Subject
1. This memorandum responds to your request to provide a status
report on the Office of Training and Education's (OTE) effort to
utilize in its training programs the experience derived from the
Scranage case. In particular, OTE will seek to introduce material
from the case to make Agency employees who will be assigned overseas
fully aware of the dangers of foreign service exploitation.
2. The Office of Security has advised that OTE should not
discuss the case until all issues pertaining to litigation are completed.
This dictum was provided by the Department of Justice.
3. Once the issues surrounding litigation are resolved, the
Office of Security has agreed to provide a sanitized version of the
material pertaining to the Scranage case. OTE will design a series
of information pieces which will be introduced into courses where Agency
officers are being trained for overseas assignments.
ADC/OTE
Distribution:
Orig - Addressee
1 - D/OTE
1 - ADC/OTE
1 - OTE Registry
ALL PORTIONS SECRET
(12 Aug 85)
SECRET,
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DDA 85-2510/2
2 AU6
ti88
MEMORANDUM FOR: Director of Medical Services
Director of Personnel
Director of Security
Director of Training and Education
FROM: Barry E. Fitzwater
Deputy Director for Administration
SUBJECT: The Sharon Scranage Case - New Initiatives for
Screening of Personnel for Employment and Overseas Duty
REFERENCE: Memo for DDCI fm DDA, dated 26 July 1985, (DDA 85-2510/1),
Same Subject
1. The referenced memorandum advised the DDCI that after full
consideration of the Scranage case, it appeared that the screening data was
adequate and the proper hiring decision was drawn from that data. Clearly the
decision was based on current psychological, medical, and security policies
and procedures. This does not mean that there are not some improvements that
can be made in the vetting of performance for both employment and overseas
duty. Appearing below are new ideas/procedures that will be tried in an
attempt to ferret out future problem cases for employment and overseas duty.
Although the screening process of this case was properly handled, the
pre-processing for overseas duty could benefit from some changes. This
memorandum tasks addressee offices with implementing these changes.
2. The Director of Medical Services should take necessary action to
sharpen psychiatric and aptitudinal screening procedures:
a. Administer the California Psychological Inventory
(CPI) to all applicants sufficiently early in the
hiring process and make the results available
prior to psychiatric screening.
b. Give all Agency employees the Minnesota
Multi-phasic Personality Inventory (MMPI) at the
three-year probationary review. The MMPI looks at
different factors than the CPI and would be most
useful after the Agency has had three years of
experience and a chance to evaluate the employee.
Thus, we would use the MMPI to detect early signs
of change associated with stress factors to which
the individual has been exposed during the
probationary period.
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c. Require a supervisor's statement addressing
critical performance and behavioral issues for use
by OMS as part of the overseas psychiatric
evaluation.
d. Require a similar statement regarding behavior
factors to be provided to OMS after the three-year
probationary period.
e. Give the DAT or PATE, as appropriate, to all
employees during the processing period after EOD.
This full day of psychological testing could be
scheduled as part of the EOD physical
examination. These tests are not specifically
designed to detect psychological problems but they
are useful in retrospective analysis and could be
used to establish a common base line for future
review.
f. Assess the value of adding a psychiatric interview
for every Agency applicant. This would double the
Psychiatric Staff workload and require several
more clericals, more staff psychiatrists, and a
WAE psychiatrist. This option cannot be easily
implemented since we have many difficult problems
in recruiting psychiatrists.
3. The Director of Security should take necessary action to:
a. Appropriately sterilize and assemble the Scranage
case to permit the office of Training and
Education to use it as a practical exercise in
those courses given to employees going overseas.
It will give employees a better understanding of
foreign service manipulation and exploitation.
b. Highlight the Scranage case, as well as additional
cases illustrating foreign service exploitation
into a separate segment of our Security briefing
programs given to all employees going overseas
either PCS or TDY.
c. Make every effort to achieve our goal of
reinvestigating 2500 staff employees in the next
15 months.
d. While it is not feasible or practical to assign a
Security officer to each Station and Base
overseas, you should continue to expand the
coverage we now have at major installations. The
presence of professional Security Officers has
been a decided improvement to both the physical
and personal security of our installations and
people and has also improved our CI prospectives
of our personnel.
S E C R E T
-2-
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4. The Director of Personnel should initiate necessary action in
coordination with the Directorate of Operations the Office of Security, and
the Office of Medical Services to enforce 'Policy
Governing Employee Relationship with Foreign Nationals,' and in particular to
ensure that after the appropriate reviews by Headquarters officials that
better guidance and direction are forwarded to the Chiefs of Stations.
Although much has been written regarding employee relationships with foreign
nationals, there still seems to be a lack of understanding of the policies and
regulations relative to this issue.
5. The Director of Training and Education should work with the Director
of Security and the Director of Medical Services and enhance the training for
Agency employees being assigned abroad, particularly with reference to the
dangers from foreign service exploitation.
6. I would like a status by 30 August concerning your efforts to effect
the above changes.
y E. Fitzwa r
4,1
cc: C/CI Staff
C/DDO/CMS
EO/DDA:jal (2 Aug85)
Distribution:
1 - Each Addressee
1 - C/Cl 1 - C/CMS/DDO
1 -:DDA Subject
1 - DDA Chrono
1 - Chrono
1 - DDA Suspense
S E C R E T
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Iq
Next 15 Page(s) In Document Denied
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2 August 1985
SUBJECT: Minutes from 1 August 1985 Curriculum Committee
1. The minutes for the 29 July meeting were approved.
Responsible Curriculum Committee members will arrange for
curriculum reviews of the programs specified during the 3rd and
4th quarters of CY 1985. IT still has two outstanding course
announcements for courses approved during the 25 July meeting.
MATD and IT will develop course catalogs for Secretarial and
Intelligence Assistants' training.
2. briefed on the status of
the Looking Glass Simulation. They plan to offer between 5 and
7 offerings of the simulation during FY 1986.
presented several options for funding each running of the
simulation. The subsequent discussion centered on whether MATD
should purchase the license and certify OTE staff to conduct
the program. was advised to move toward developing
the in-house capability, and he should pursue purchase of the
licensing from the Center for Creative Leadership. Some
concern was expressed about overlap of Looking Glass and the
program on Creative Management. Generally, MATD has concluded
that there is some overlap but not significant enough to
negatively impact on either program. In many ways, MATD
believes POCM ought to be prerequisite to Looking Glass. MATD
will make a recommendation regarding prerequisites to Looking
Glass but hold until the DO need survey is completed. Mr.
indicated that they intend to do a study of graduates to
determine impact of Looking Glass on student behavior. He
received stong support for such a study.
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SUBJECT: Minutes from 1 August 1985 Curriculum Committee
3. I C/PDB, briefed on proposed changes
to the Advanced Intelligence Seminar (AIS). Her plan to
validate the content and objective was approved. She was
advised, however, that the "poll" should be confined to Agency
training officers. Chief, WOTS, cautioned that the DO need
survey was in progress and her poll in the DO might raise some
confusion. Hence, will closely coordinate her
work with DO with Mr. Swasey. There was a consensus that the
AIS should not be confined to GS-14 and 15 officers, but be
changed to include officers at the GS-12 and 13 level. Once
the poll has been completed, ADC will be briefed on the results
and will approve a proposed course outline.
4.
presented the results of the ISTD evaluation of the GIMSII
training course. A thorough and detailed need survey resulted
in recommendations by ISTD that the current two day GIMS II
course be divided into two courses. One course of a half day
duration would serve those GIMS users who need only the skills
to access menus, to retrieve data and update files. This
course would be offered once a month. A second, one and a half
day course, would be offered which would focus on elementary
GIM capabilities. This course would meet the need of those who
need skills in writing simple queries to GIMS.
The survey also showed a need for a third course which
would provide training in more sophisticated GIM skills. This
two and a half day course would include instruction in report
writing, formatting output, accessing dictionaries, linking
files and writing complicated queries.
Chief/CBTG, indicated that the more basic courses lend
themselves to self-study using computer based teaching
techniques. There was no consensus reached on whether
classroom instructions or CBE techniques were most effective
amd least costly.
The Curriculum Committtee asked) to work
with to determine whether or not OTE should develop
the training us ng CBE. agreed to provide a cost
study and, in concert with C/CBTG, make a recommendation to
ADC. Approval of courses in GIMS was suspended pending
recommendations to ADC.
25X1
25X1
25X1
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SUBJECT: Minutes from 1 August 1985 Curriculum Committee
5. C/TSD and C/RB presented a proposed outline of content
for the OTE catalog. The outline was approved. Members were
requested to submit their contributions on the sequencing of
courses to C/TSB by 19 August. C/RB will provide printouts of
the course descriptions which are to be reviewed and edited by
OTE units. ADC, C/TSB and C/RB will brief DTE on the proposed
catalog within the next week. Several units have outstanding
catalog descriptions; these are to be submitted as soon as
possible.
6. The next STO meeting is scheduled for 14 August (0900
DTE Conference Room). The only Agenda item at this time is the
MATD results of the Secretarial Survey.
7. The next Curriculum Committee meeting is scheduled for
21 August at 10:00 A.M. Members were advised that all Agenda
items which call for new course approvals, course evaluations
or curriculum evaluations must have accompanying documentation
submitted to ADC two weeks prior to Curriculum Committee
meetings. Otherwise, these items will be postponed to the next
scheduled session. This documentation is essential if the
committee hopes to effectively assess new course proposals or
course evaluations.
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9 August 1985
Assistant Director of
Training for Curriculum
Chief, Information Systems
Training Division
Subject: Changes to CY '85 Course Review-Schedule
1. The approved course review-schedule for CY 85 indicates
that two ISTD courses, Job Control Language (JCL) and
Fundamentals of Programming Language I (PL1), would be reviewed
in the 3d quarter. As discussed at the 25 July '85 Curriculum
Committee meeting, I recommend that both courses be dropped
from the review process. There has always been some question
whether we should teach them or whether they should be more
appropriately taught by the OIT training staff. The users are
non-ADP professionals which argues that we should do it; the
material is at the computer programmer level which argues that
OIT should do it. We have worked out a compromise with OIT
whereby we register the students and provide the classroom and
they provide the instructor for both courses. I think it is a
reasonable solution which is placing a relatively small
resource burden on us but still meet the legitimate demand. if
the time comes that OIT can no longer provide instructor
support, we will either drop the courses completely or come
back to the Curriculum Committee with a recommendation that the
courses be placed back on the schedule for formal review. We
are also looking into commercial CBT possibilities for both
courses.
2. An additional change to the review schedule discussed at
the 25 July meeting is to move the review of the Introduction
to ADP course from the 4th to the 3d quarter. We plan to offer
the course in FY 86 in a self-study mode only--no classroom
runnings. We will put it on the Agenda for the September
meeting of the Curriculum Committee to go over the specifics.
STAT
STAT
STAT
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I. Resources for priority curriculum, $, people, space
A. prioritize curriculum
B. determine costs, manpower, etc.
C. recommend resource allocation
D. develop long term goals (5 year)
II. Review low priority courses--curriculum
A. identify low priority courses
B. identify courses where questions arise concerning
relevancy, content, etc.
C. establish quarterly reviews:
Required:
- validation of need
- validation of objectives
- content review (technique)
(see attachment)
III. Review all new course proposals
A. see new course check list
B. approve disapprove/recommendations for change
(see attached new course check list)
IV. Review curriculum programs, e.g. Analyst training
A. ensure rigorous review
B. approve procedures/methods
C. required technique/method
V. Oversee conduct of need surveys
A. approve method
B. review results
C. approve changes
(see schedule of need survey)
Vi. Review and approve all instructional support programs
A. CBT programs (annually)
B. MPB
C. library support
D. catalogs
E. others
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VII. Review recommendations from operations sub-group
VIII. Develop "Training Trainers Program"
A. establish committee (sub-group)
B. develop curriculum
C. approve recommendations
IX. Conceptual Curriculum
A. units provide course sequencing (in progress)
B. develop catagory of courses (final approval due
C. develop model for each unit or curriculum program
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1. Establish a panel chaired by
a) two from each division who will review all
proposals for curriculum review on issues
related to that division. Nominees needed.
b) panel make recommendations to curriculum
committee.
c) prepare staff presentations.
d) committee approval
2. Issues for panel
a) New Courses
- list of all courses under development for
FY 1986 required
b) Quarterly reviews
- of courses
- of curriculum
c) Need surveys
- DO
- DA
- Recruitment
- EEO
3. Priorities for panel
- Management training review
- Regional Career Studies Program
- Records management
- ITCIA (?)
STAT
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CURRICULUM COMMITTEE NEW COURSE CHECKLIST%,
1. Course
.Objectives:
-How f its into OTE categories, and Division or
Office curriculum
2. Customer
-Who asked for it?
-What kind of needs assessment?
-Accountability
3. Students
-Who is course directed at?
-Grade, experience, directorate
-Kind of work (e.g. communicator, analyst, budget officer)
4. Course Design
-Short statement of purpose
-Course outline
-Method of instruction
-Opinion of external reviewer on methodology
S. Course Substance
-Course outline
-Opinion of external reviewer
6. Cos t
-How many work years into develop and running?
-$ (not counting OTE personal service)
-Opportunity cost, i.e. what else might be doing
7. Marketing
-Advertising, training officer network, etc. when and how?
-Post-course
8. Post-Course Review
-Evaluation plan. How will students evaluate?
Based on job evaluation? Non-student evaluation?
-Date for returning to C.C. with evaluation and
recommendation re-continuance, changes, etc.
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DO - in progress
DA - January 1986
OP (Recruiters) - in progress
Office of Finance - in progress
EEO - in progress
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CURRICULUM COMMITTEE (Continued)
QUARTERLY REVIEW SCHEDULE (CY1985)
Third Quarter 1985
Scientific Weapons Intelligence for Operations
CIA Today and Tomorrow
Introduction to ADP
Advanced Intelligence Seminar (in progress)
GIM II (completed)
Fourth Quarter
Introduction to CIA (?)
Records Management
EEO (in progress)
* Management Training
* Regional Training Program
Analyst Training (in progress--report due)
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C .:6
ROUTING AND RECORD SHEET
SUBJECT: (Optional)
Curriculum Committee Meeting
FROM:
EXTENSION
NO.
ADC/OTE
S-
1025 C of C
DATE
9 August 1985
TO: (Officer designation, room number, and
building)
DATE
OFFICER'S
COMMENTS (Number each comment to show from whom
RECEIVED
FORWARDED
INITIALS
to whom. Draw a line across column after each comment.)
1 EXO/OTE
ST
2. C/LT)1
3. C/MATD
4. C/ITB
5. C/ISTD
6. C/CTD
7? C/WOTS
B. C/Plans Group
9. C/CBTG
10. C/MPG 7
11. C/TSD
12.
13.
14.
15.
1-
9M 61 0 USE EDITIONS GPO : 1983 0 - 411-632
I-79
AT
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9 August 1985
MEMORANDUM TO: Curriculum Committee Members
Assistant Director of Training for Curriculum
SUBJECT: Curriculum Co'njnittee Meeting
The next Curriculum Committee Meeting is scheduled for
Wednesday, August 21 at 1000 hours in the D/OTE Conference
Room.
Items for this meeting should be forwarded to me by
COB, Tuesday, 13 August.
Distribution:
1 - EXO/OTE
1 - C/LTD
1 - C/MATD
1 - C/ITD
1 - C/ISTD
1 - C/CTD
1 - C/WOTS
1 - C/Plans Group
1 - C/CBTG
1 - C/MPG
1 - C/TSD
STAT
STAT
STAT
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9 August 1985
Assistant irec or of Training for Curriculum
SUBJECT: Curriculum Comimittee Meeting
The next Curriculum Committee Meeting is scheduled for
Wednesday, August 21 at 1000 hours in the D/OTE Conference
Room.
Items for this meeting should be forwarded to me by
COB, Tuesday, 13 August.
Distribution:
1 - EXO/OTE
1 - C/LTD
1 - C/MATD
1 - C/ITD
1 - C/ISTD
1 - C/CTD
1 - C/WOTS
1 - C/Plans Group
1 - C/CBTG
1 - C/MPG
1 - C/TSD
STAT
STAT
STAT
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