OIS WEEKLY REPORT (31 DECEMBER 1986 - 7 JANUARY 1987)

• Document Type: CREST
• Collection: General CIA Records
• Document Number (FOIA) /ESDN (CREST): CIA-RDP87-00058R000400080008-6
• Release Decision: RIPPUB
• Original Classification: U
• Document Page Count: 11
• Document Creation Date: December 27, 2016
• Document Release Date: July 2, 2012
• Sequence Number: 8
• Publication Date: January 8, 1987
• Content Type: MEMO

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8 January 1987
MFMORANDUM FOR: Deputy Director for Administration
FROM: STAT
Director o Information Services
SUBJECT: OIS Weekly Report (31 December 1986 - 7 January 1987)
1. The Chief, Regulatory Policy Division (RPD) met with the Director
of Personnel, Executive Assistant to the Deputy Director for
Administration, and. members of the Office of Personnel Communications
Working Group. The Office of Personnel is interested in communicating
more effectively through the regulations with Agency employees on
upcoming changes in the Agency personnel system. C/RPD described the
procedures for coordinating and processing regulatory issuances and
answered questions about the regulatory process.
2. The Information Resources Management Division (IRMD) has
concurred in a proposal by the National Archives and Records
Administration to expand the General Records Schedule (GRS) to include
the disposition of files created as the result of mandatory review
requests under Executive Order 12356. This is consistent with the
present GRS disposition provisions for files created as the result of
requests under the Freedom of Information and Privacy Acts.
3. IRfT has notified all Agency Information Management Officers that
Government Accounting Office approval no longer is required to dispose of
site audit records scheduled under the GRS.
4. The Chief/IRMD and a member of his staff met with the Coordinator
for Student Programs, Office of Personnel, to discuss establishing a COOP
program with the College of Business and Public Administration,
University of North Dakota. This is one of the few universities that
offers a curriculum in information management. IRMD will develop a plan
outlining student activities during two tours of duty with the Agency and
give it to the Coordinator for presentation to University officials. The
pilot program initially would. be for one or two students.
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 STAT
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MEMORANDUM FOR: Director of Information Services
FROM: Chief, Classification Review Division
SUBJECT: CRD Weekly Report, 31 December 1986 - 6 January 1987
1. The following is a summary of the review workload handled by CRD
during calendar year 1986. CRD ended the year with a personnel strength of 20
including five annuitants who work an average of three days per week. Of the
20 employees, 14 are classification reviewers (this includes the Division
Chief and the three Branch Chiefs who regularly engage in both initial reviews
and reviews to doublecheck the work of others), and six secretarial and
information handling specialists. The work accomplished during the past year
breaks down as follows:
a. A total of 92 prepublication reviews of manuscripts written by
current and former Agency employees or damage assessment reviews
made after publication of material written (or spoken) by former
employees or those who had official access to CIA information.
b. A total of 182 reviews of documents requested under the
Mandatory Review requirement of E.O. 12356 or referrals from
other agencies of CIA documents or information requested under
Mandatory Review or the FOIA.
c. A total of 91 miscellaneous reviews primarily of documents from
the State Department that they wanted to include in their
Foreign Relations of the U.S. series, documents compromised in
espionage and other security cases such as the Chin case, and
documents that the DoD found during their systematic
classification review program.
d. A total of 1,102 reviews of the Summaries of Agency Employment
of employees who never served under cover (those of personnel
who had cover are reviewed by the DO).
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e. The Historical Review Program (numbers indicate one-foot boxes
of records):
RECORDS OF: O/DCI DDS&T DI
FOR PERIOD OR SUBJECT: (1945-55) (U-2 and A-12) (1945-60)
Searched at AARC 241 1,0001 241
Selected for HRP 70 5402 74
Reviewed by CRD 70 51
Recommended by CRD for release 2 30
A. Within CIA;
Underway
Completed 2
STAT
B. Outside CIA;
Pending 2
specialist in U-2 records.
Notes 1 and 2 - This was performed byl lof the DDS&T, a
2. In addition to the above, CRD participated in several review projects
done at other agencies. This included 158 archives boxes of records at the
Department of Justice relating to the U.S. vs. Felt/Miller case; a survey of
U.S. Army Intelligence records at the Investigative Records Repository at
Ft. Meade, Maryland; review of some personal papers of several military
officers from WWII which are held in the Manuscript Division of the Library of
Congress; almost weekly visits to NARA Headquarters to review Department of
State records being systematically reviewed by a joint NARA/State team; and
periodic visits to the Washington National Records Center to review CIA
documents and information contained in the files of other agencies, usually
the military, which are undergoing systematic declassification review by NARA
personnel.
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ADMINISTRATIVE-INTERNAL USE ONLY
07 January 1987
MEMORANDUM FOR: Deputy Director for Administration
Chief, Information and Privacy Division, OIS
STAT
SUBJECT: IPD/OIS Weekly Report (31 Dec 1986 - 6 Jan 1987)
31 Dec 1986- 1986
1. The Week in Review 6 Jan. 1987 Weekly Average
a. New cases 27 27
b. Cases closed 35 35
c. New appeals logged 0 0
d. Appeals closed 1 1
e. Manpower (man-weeks) 74.1 74.1
2. Current Backlogs
a. Initial requests - 1163
b. Requests in administrative appeal - 165
c. Requests in litigation - 48
3. Spotlighted Requests
STAT
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STAT
STAT
STAT
HGH/MJD:krci (07 January 1987) (FINAL)
Distribution:
Orig - Adse
1 - DCI/DDCI/Executive Director
1 - DCI History Staff
1 - DDI
1 - DDO
1 - DDS&T
5 - OIS
1 - C/PAO
1 - Comptroller
1 - IG
1 - OGC
1 - OCA
1 - OP
1 - OL
1 - C/IMq
1 - DDO/IRO
1 - IPD Subject
1 - IPD Chrono
1 - IPD Reading Board
1 - HGH
1 - LSS
1 - DDI/IRO
1 - DDA/IRO
1 - IC/IRO
1 - OIS/LA
1 - IRG/OS
25 - DDO/IMO
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6 January 1987
ADMINISTRATIVE - INTERNAL USE ONLY
MEMORANDUM FOR: Director of Information Services
Chief, Information Resources
Management Division
STAT
SUBJECT: IRMD Weekly Report (31 December - 6 January 1987)
SIGNIFICANT ITEMS/EVENTS
a. Mandatory Review Request Records. The National
Archives and Records Administration (NARA) is proposing expansion
of the General Records Schedule (GRS) to include items covering the
disposition of mandatory review request records (Executive Order
12356). The Information Resources Management Division (IRMD)
received these items from NARA for comment. IRMD has provided NARA
concurrence. These items are consistent with the GRS items that
cover Freedom of Information Act (FOIA) and Privacy Act (PA)
request files. Also, the inclusion of these items would fill the
void that currently exists in the GRS for mandatory review
(E.O. 12356) request files.
b. Site audit Records. IRMD has notified all Agency
Information Management Officers that Government Accounting Office
approval is no longer required for disposal of site audit records
which are scheduled under the NARA GRS.
c. Machine-Readable Records Activity.
Chief, Electronic Information Control Branch STAT
(EICB), met wit Deputy Chief, Psychological STAT
Services Division, Office of Medical Services, (PSD/OMS), and
Chief, Research Branch, PSD/OMS, on STAT
31 December to review draft machine-readable records control
schedule items for two OMS computer applications, the Medical
Assessment and Evaluation System (MEDANE-II) and the Princeton
Statistical Package (P-STAT).
Information Management Officer, Office of Logistics (OL), began
interviews with personnel of the Information and Management Support
Staff (IMSS/OL) to collect information to draft machine-readable
records control schedule items for IMSS computer applications on
6 January 1987.
ADMINISTRATIVE - INTERNAL USE ONLY
STAT
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ADMINISTRATIVE - INTERNAL USE ONLY
d. TRIS Data Base. The Information Technology Branch
completed year-end processing, e.g., allocation of space, for the
TRIS Data Base. The year-end processing took 10 1/2 hours to
complete on 1 January.
Top Secret Review-Office of General Counsel (OGC).
Document Accountability Section, Classification STAT
Management Branch, continues processing information on collateral
Top Secret (TS) documents identified by OIS annuitants in Office of
General Counsel (OGC) holdings at the Records Center. This
activity, to date, has identified over 3,000 unrecorded collateral
TS documents within the OGC files.
f. OIS COOP Program. Chief/IRMD and Chief, STAT
Information Management Branch, met with) STAT
Coordinator for Student Program (OP), to discuss establishing a
COOP program with The College of Business and Public Administration
at the University of North Dakota on 6 January 1987. North Dakota
is one of the few universities that offer a curriculum in
Information Management. IMB will develop a plan outlining the
student's activities coverinq two tours of duty with the Agency for
to present to officials at the University of North STAT
Dakota. This effort will begin as a pilot program for one or two
students.
q. Records Center Activities. Records Center personnel
performed the following activities during the week:
RAMS: Made 14 additions and 25 deletions.
ARCINS: Jobs received/edited: 2.
Accessions: Received 14 jobs totalling
208 cubic feet.
References: Serviced 1,138 requests for
records.
Special Runs: One to DDO and one to OF.
STAT
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ADMINISTRATIVE - INTERNAL USE ONLY
06 January 1987
Chief, Regulatory Policy Division, OIS
STAT
SUBJECT: Regulatory Policy Division Activities
31 December 1986 - 06 January 1987
1. RPD is currently processing 132 jobs, a decrease of six over last
week.
2. (responded to a priority request from the office of STAT
General Counsel (OGC) for background information on a specific provision of
She STAT
STAT
advised "C that this provision first appeared in the 19 April 1976 revision
of and was based on Executive order 11906. STAT
3. An Employee Bulletin is being processed to provide an update on the
Agency's Child Day Care Center. In addition to providing the current status
of the center, the bulletin also announces the formation of a three-member
board to which Agency employees can direct their questions and comments.
4. Priority processing was provided for two issuances that are the
result of recent legislation that became effective 1 January 1987. The first
issuance was a Headquarters Notice which advises employees that under the new
5. Chief, RPD attended a meeting with the Director of Personnel, the
Executive Assistant to the DDA, and members of the office of Personnel's (OP)
Communications Working Group to describe the procedures followed by RPD
editors in processing regulatory issuances and to answer questions from the
group concerning RPD's coordination process, particularly the coordination
required for employee bulletins. OP is interested in communicating more
effectively with all employees on upcoming changes in the Agency's personnel
system. The meeting was very informative and should prove beneficial in
resolving future processing problems.
STAT
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