OIS WEEKLY REPORT (8 - 14 JANUARY 1987)

• Document Type: CREST
• Collection: General CIA Records
• Document Number (FOIA) /ESDN (CREST): CIA-RDP87-00058R000400080007-7
• Release Decision: RIPPUB
• Original Classification: C
• Document Page Count: 13
• Document Creation Date: December 27, 2016
• Document Release Date: July 2, 2012
• Sequence Number: 7
• Publication Date: January 15, 1987
• Content Type: MEMO

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ADMINISTRATIVE - INTERNAL USE ONLY
15 January 1987
MEMORANDUM FOR: Deputy Director for Administration
Director of Information Services
SUBJECT: OIS Weekly Report (8 - 14 January 1987)
1. The Regulatory Policy Division provided copies of Agency
regulatory issuances on proprietary operations to the Office of
Congressional Affairs (OCA). OCA gave the issuances to the House Foreign
Affairs Committee which had requested them following the DCI's
10 December testimony on the Iran/Contra matter.
2. Electrical contractors continue to modify the electrical system
on the first floor of the Agency Archives and Records Center in
preparation for installing the new movable shelving. Installation is
scheduled to begin on 20 January 1987.
3. The Classification Management Branch, Information Resources
Management Division (04B/IP.MD), began its 1987 classification briefings
with presentations to components within the Office of General Counsel
(OGC). CMIB/IRM1D is in contact with other offices that have expressed an
interest in security classification briefings.
4. As part of his assigned duties in IRMO, the CIA North Atlantic
Treaty Organization (NATO) Control Officer coordinated the annual
inventory of Top Secret COSMIC NATO documents held by the Agency. Using
a TSCADS computer listing, he assisted in verifying the Agency's holdings
of 174 such documents maintained in the Document Library Branch, Office
of Information Resources, Directorate of Intelligence. The inventory
report is being prepared for submission to the Department of Defense
Central United States Registry whose representatives will visit the
Agency to review our NATO document handling procedures.
5. IRMD has reviewed approximately 1500 Agency forms in its Forms
and Reports Management System (FARMS) data base. Forms determined to be
in need of revision, reclassification, or cancellation will be sent to
their Office of Primary Interest. The review has resulted in the
cancellation of 67 unneeded forms.
ADMINISTRATIVE - INTERNAL USE ONLY
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STAT
STAT
6. IRMI) is preparing the annual update of the Agency Forms Catalog
for publication by 1 March. The field version is expected to be
published by 1 April.
7. An IRMD representative met with a representative from the
National Archives and Records Administration (NARA) to conduct an
informal. review of the final draft of the Office of Information Services
machine-readable records control schedule items. This was a major step
in the process toward formal NARA approval.
8. The Regulatory Policy Division (RPD) is providing priority
processing for several regulatory issuances pertaining to the Agency's
new Secretarial Career System. They include headquarters notices on
submitting nominations for the first annual secretarial performance
awards and on the conditions tinder which training requirements for
promotion may be deferred.
9. The Office of Congressional Affairs (OCA) requested assistance
from the Classification Review Division (CRD) in determining whether
confidential CIA testimony on Iran to a House Foreign Affairs
subcommittee in 1983 recently had been declassified as reported. on 15
December 1986 by the New York Times. A search of. CRD mandatory reviews
and the ORIS/DECAL system and an inquiry among knowledgeable Agency
officials confirmed that there had been no such declassification.
10. The backlog of initial FOIA/PA requests continues to decrease and
is now 1159. This compares with a backlog of 1629 one year ago and 2889
two years ago.
attached.
material. A separate report from the Information and Privacy Division is
ADMINISTRATIVE - INTERNAL USE ONLY
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ROUTING AND TRANSMITTAL SUP
CIS
T ((Name. omc. symbol, room number,
building Agency/Post)
1.
Intrials
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II.
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NOW and Return
For Clearance
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For Correction
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For Your Intonation
see me
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00 NOT use this form as a RECORD of approvals, concurrences, disposals,
clearances, and similar actions
FROM (Name, org. symbol. Agency/Post)
sorlaot OIL FORM 41 (Rev. 7-76)
n U.S.G.P.0.:1983 -421-529/320 la N1 t lq lei-uasoe
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STAT
STAT
MEMORANDUM FOR: Director of Information Services
FROM: Chief, Classification Review Division
SUBJECT: CRD Weekly Report, 6 January 1987 - 14 January 1987
1. The Office of Congressional Affairs (OCA), on 6 January, requested
the assistance of CRD in determining whether certain confidential 1983 CIA
testimony on Iran to a House Foreign Affairs subcommittee had, in fact, "only
recently been declassified," as the New York Times reported on 15 December. A
search of CRD mandatory reviews and the ORIS/DECAL system reveals no such
decl i n. An expanded CRD query, made at the request of OCA, revealed
that Assistant to the NIO FOR NESA would be aware of any
recent release of this information and when asked stated that there
has been no such declassification, and that the New York Times reporter was
quoting from an unofficial leak at the subcommittee or elsewhere.
2. Research in CRD on a mandatory review case involving a series of 1959
NIEs on the Soviet ICBM buildup brought to light a statement that some of
these very NIEs had been passed to the KGB by Lt. Col. William H. Whalen,
during the period 1959-61 when Whelan was attached to the Joint Chiefs of
Staff. Whelan was arrested in 1966 and given 15 years in prison for
espionage. CRD checked with the DO/CI Staff who had a file on the case and
reported that Whelan had not passed any CIA-originated information to the
Soviets and certainly no finished intelligence publications such as
NIE'S. F
resurrected and implemented by the current Chief of IMS,
information or documents. After a hiatus of some time the idea was
3. The invitation to C/CRD to attend the weekly IMS/DO Staff meetings
was renewed at the end of 1986 and C/CRD did attend the IMS Staff meeting held
on 8 January 1987. C/CRD's attendance came about originally at the invitation
of Bill Donnelly when he was Chief of IMS/DO. The purpose was to help CRD
keep abreast of developments in the DO and particularly in IMS as they could
have influence on CRD actions regarding the possible declassification of DO
25X1
25X1
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13 January 1987
Chief, Regulatory Policy Division, OIS
SUBJECT: Regulatory Policy Division Activities
7 - 13 January 1987
1. RPD is currently processing 134 jobs, an increase of two over last
week.
2. Priority processing is being provided to several regulatory issuances
which provide guidance and instruction on certain provisions of the Agency's
new Secretarial Career System. These issuances include a headquarters notice
on procedures for submitting nominations for the first annual secretarial
performance awards and a notice which provides guidance to career panels on
the conditions under which training requirements for promotion may be deferred.
3. Copies of Agency regulatory issuances pertaining to proprietary
operations were provided to the Office of Congressional Affairs (OCA). The
issuances were requested by OCA so they could be made available to the House
Foreign Affairs Committee which had requested the issuances following the
DCI's 10 December testimony on the Iran/Contra Connection.
4. An employee bulletin is being processed which announces that the
Office of Medical Services will begin testing Agency applicants and certain
employees and dependents for infection by the AIDS virus. The bulletin
explains the nature of the testing to be performed, the justification for
testing, and the policy for dealing with individuals who test positive for
UNCLASSIFIED WHEN SEPARATED
FROM ATTACHMENT
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Iq
Next 2 Page(s) In Document Denied
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14 January 1987
MEMORANDUM FOR: Deputy Director for Administration
Acting Chief, Information and Privacy Division, OIS
STAT
SUBJECT: IPD/OIS Weekly Report (7 January - 13 January 1987)
1.
The Week in Review
1987
7 - 13 Jan. 1987 Weekly Average
a. New
cases
40 33.5
b. Cas
es closed
44 39.5
c. New
appeals logged
1 .5
d. App
eals closed
2 1.5
e. Man
power (man-week
s)
69.3 71.7
2.
Current Backlogs
a. Initial requests -
1159
b. Requests in admini
c. Requests in litiga
strative
tion - 48
appeal - 164
3.
Spotlighted Requests
STAT
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 STAT
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STAT
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STAT
1 - IG
1 - OGC
1 - OCA
1 - OP
1 - OL
1 - DCI/DDCI/Executive Director
1 - DCI History Staff
1 - DD I
1 - DDO
1 - DDS&T
5 - OIS
1 - C/PAO
1 - Comptroller
Distribution:
Orig - Adse
HGH/JAE:krcL I(14 January 1987) (FINAL)
STAT 1 - C/IMS
1 - DDO/IRO
STAT 25 - DDO/IMS
1 - DDI/IRO
1 - DDA/IRO
1 - IC/IRO
1 - OIS/LA
1 - IRG/OS
1 - IPD Subject
1 - IPD Chrono
1 - IPD Reading Board
1 - HGH
1 - LSS
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13 January 1987
MEMORANDUM FOR: Director of Information Services
FROM:
Chief, Information Resources
Management Division
SUBJECT: IRMD Weekly Report (7 - 13 January 1987)
WORK IN PROGRESS
a. Top Secret Collateral Holdings. continues 25X1
to process Top Secret Control Automated Data System (TSCADS)
adjustments submitted by the Directorate of Operations for their
collateral TS document holdings. In addition, a followup visit to
the Office of Technical Services (OTS), Directorate of Science and
Technology, will be scheduled to complete an on-site review of its
document-handling procedures and to conduct a limited audit of
randomly selected documents at their South Building offices.
Review of OTS document-handling procedures at 25X1
and other component locations were found to be 7.5X1
satisfactory. 25X1
Document Accountability Section, summer
employee on semester break from University of Hampton, will
conclude her activities this week and return to school. She has
been quite helpful and a welcome addition to the DAS cadre over the
holidays, and we wish her well in future endeavors.
b. Forms Management. The inventory of all forms in the
Agency Forms Program is nearly completed. The data base for
approximately 1,500 forms in the Forms and Reports Management
System (FARMS) has been reviewed and updated. Inventory and review
of the data base for the remaining 300 forms will be completed in
the next two weeks. At the conclusion of the inventory, the forms
determined in need of revising, reclassifying, or possible
cancellation will be sent to their Office of Primary Interest for
review. The inventory of the Agency Forms Program has resulted in
the cancellation of 67 forms to date.
The annual update of the Forms Catalog, for Headquarters
Use Only, is being prepared for printing and should be published by
1 March. The field version of the Forms Catalog is also being
updated and will be targeted for distribution by 1 April.
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SIGNIFICANT ITEMS/EVENTS
a. Electronic Information Control Task Force.
Chief, Electronic Information Control Branch, 25X1
met with Mr. Charles M. Dollar, Research and Evaluation Staff,
National Archives and Records Administration (NARA), on
8 January 1987. Messrs. and Dollar discussed Mr. Dollar's 25X1
planned presentation before the Aqency's Electronic Information
Control Task Force on 29 January 1987. Mr. Dollar is the Chairman
of a joint NARA and National Security Aqency (NSA) working group
involved with the research, development, and implementation of an
office automation system at NSA. In his presentation to the Task
Force, Mr. Dollar will address the records management
considerations associated with electronic recordkeepinq systems.
b. Machine-readable Records. Chief, 25X1
Electronic Information Control Branch (EICB), met on January 9 with
Col. Ray Tagge, the Agency's assigned Appraiser from the National
Archives and Records Administration (NARA) to conduct an informal
review of the final version of the Office of Information Services
(OIS) machine-readable records control schedule items. EICB
members are in the process of making minor revisions that resulted
from the review. The review was a major step in the process that
will eventually lead to NARA approval.
c. NATO Documents. Chief, Document Accountability Section,
serving as the CIA North Atlantic Treaty Organization (NATO)
Control Officer, in coordination with other Agency officials, is
responsible for ensuring the proper handling of NATO documents
issued to CIA. As part of this activity, it is required that the
Agency conduct an annual inventory of COSMIC (NATO) Top Secret
documents that it holds. This activity was completed by the
Document Library Branch (DLB), Office of Information Resources,
Directorate of Intelligence in December 1986. DLB is the only
Agency unit authorized to function as a NATO Sub-Registry.
Using a TSCADS computer listing, DLB and DAS verified
Agency holdings of 174 COSMIC Top Secret documents. C/DAS is
preparing to submit this inventory to the Department of Defense
Central United States Registry (CUSR) to report these findings.
After its submission, a visit by CUSR inspections personnel will be
arranged so they can review Agency procedures for handling and
safeguarding NATO documents. They, in turn, will submit to CIA
their inspection findings at a later date.
d. Security Classification Briefings. Classification
Management Branch (CMB) began 1987 classification briefings in the
Intelligence Law and Special Studies Divisions of the Office of
General Counsel (OGC). Additional briefing dates are being
arranged for OGC components through the OGC Information Management
Officer. Also, follow-up discussions are being pursued with a
number of offices that have expressed an interest in receiving
CMB's security classification briefings.
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e. Micrographics Management. On 12 January, P&PD's Computer
Output Micrographics (COM) Center successfully completed a
conversion test of a sample magnetic tape submitted by the OD&E
Field Office. This will provide the first such COM application for
the field office. Agency Micrographics Officer, is 25X1
working with ODE to ensure that the resulting microfiche meets
their requirements. This includes working out details such as
titling, indexing, turnaround time, etc. All indications point to
a substantial savings in space and data retrieval time, both
on-site and at the Agency Archives and Records Center (AARC).
Information Technology Branch, IRMD, continues to work on the
Occupational Panel as the DDA Representative. The panel was tasked
with defining the Computer Assistant positions throughout the
Agency. The first phase of the Occupational Panel's
responsibility, which has been completed, included writing the
generic position descriptions, defining the different levels within
the position and the required training necessary to move between
levels, defining evaluation precepts, and determining requirements
for promotion. The second phase of the Occupational Panel's
responsibility will begin in March for the purpose of writing a
Personnel Handbook for the Computer Assistant position. OP/PMCD is
going to recommend that the second phase which will take an
additional four to six weeks also be accomplished by the original
team members.
f. Occupational Panel Representation.
q. Reston Steering Committee. Chief,
Information Services Branch, attended the 9 January Reston Steering
Committee meeting. Topics covered were: an OS briefing on the
An OIT representative discussed the
difficulty in getting technicians who are qualified to work on the
secure switch through the security process. OIT has asked DDS&T to
recruit at least four DDS&T technicians to work on this project.
h. Information Services Branch Registry. Chief/ISB sent
copies of the CIA Incentive Awards Program Exceptional
Accomplishment and Special Achievement Handbook and an information
packet on available training to the Chiefs of Registries and
Information Management Officers.
begin 20 January 1987.
i. Records Center Activities. The electrical contractors
continue to modify the electrical system on the first floor in
preparation for the installation of the movable shelving. The
Engineering Office informed the Chief, Archives and Records Center
Branch, that the actual construction of the movable shelving will
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Records Center personnel performed the following
activities during the week:
RAMS: Made 15 additions and 28 deletions
and 1 change.
ARCINS: Jobs received/edited: 15.
Jobs keyed: 6 consisting of
1,617 entries.
Accessions: Received 15 jobs totalling
544 cubic feet.
References: Serviced 1,525 requests for
records.
Special Runs: Two to NCD.
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