OIS WEEKLY REPORT (5 - 11 FEBRUARY 1987)

• Document Type: CREST
• Collection: General CIA Records
• Document Number (FOIA) /ESDN (CREST): CIA-RDP87-00058R000400080003-1
• Release Decision: RIPPUB
• Original Classification: C
• Document Page Count: 11
• Document Creation Date: December 27, 2016
• Document Release Date: July 2, 2012
• Sequence Number: 3
• Publication Date: February 11, 1987
• Content Type: MEMO

Declassified in Part - Sanitized Copy Approved for Release 2012/07/02 : CIA-RDP87-00058R000400080003-1
11 February 1987
MEMORANDUM FOR: Deputy Director for Administration
STAT
SUBJECT: OIS Weekly Report (5 - 11 February 1987)
1. The Regulatory Policy Division (RPD) currently has 148 regulatory
proposals in process, fifty of which were received since the first of
January 1987. Of the 50 proposals, 18 have required priority handling.
2. Representatives from the Information Resources Management
Division (IRMD) and the Directorate of Intelligence Information
Management Officer (DI/IMO) met with several office representatives to
continue discussions on the DI Information Services Center (ISC) planned
for the new Headquarters Building. Emphasis was placed on the need to
identify all the support, space, and equipment that will be needed.
3. Representatives from the Office of Communications/Office of
Logistics Information Services Center met with a representative from the
Office of Information Technology to discuss problems experienced with the
communications circuit during the recent snow storms. Certain procedural
changes were agreed upon to prevent reoccurrence.
4. The Information Resources Management Division will conduct a
records disposition course for Office of Communications personnel on the
17th and 27th of February. All of the speakers will be drawn from IRMD.
5. The Agency Forms Manager, assigned to IRMD, received a priority
request from the Office of Personnel for two new forms concerning the
Thrift Savings Plan. All necessary coordination is complete and the
forms have been delivered to the Printing and Photography Division for
printing and distribution.
ADMINISTRATIVE - INTERNAL USE ONLY
Declassified in Part - Sanitized Copy Approved for Release 2012/07/02 : CIA-RDP87-00058R000400080003-1
 Declassified in Part - Sanitized Copy Approved for Release 2012/07/02 : CIA-RDP87-00058R000400080003-1
ADMINISTRATIVE - INTERNAL USE ONLY
6. Chief, IRMD chaired the fifth meeting of the Agency Electronic
Information Control Task Force. Representatives from the General
Services Administration (GSA) gave a briefing on GSA's project to develop
electronic record-keeping guidelines to aid federal agencies in examining
their electronic information management programs.
7. The Agency Security Classification Officer, assigned to IRP4D,
attended a meeting of the Information Security Committee (ISCOM) of the
Interagency Group/Countermeasures (Policy) (IG/CM (P)). Information
security issues and vulnerabilities identified in the PRESIDENT'S REPORT
TO CONGRESS ON THE NATION'S COUNTERINTELLIGENCE and SECURITY
COUNTERMEASURES PLANS, PROGRAMS and CAPABILITIES were identified as
appropriate for ISCOM to address.
8. The response to a recent IRMD memorandum urging Agency
Information Management Officers to hold classification briefings is
encouraging and several such briefings have been scheduled throughout the
Agency.
9. The Agency Archives and Records Center sent 76 cubic feet of OSS
records to the National Archives and Records Administration.
10. The backlog of initial FOIA/PA requests now stands at 1149. This
compares with 1542 one year ago and 2819 two years ago. Stephen
Engelberg, Washington Bureau of the NEW YORK TIMES, has requested all
records "relating to the Iran initiative by the United States." For our
convenience, he asks that we "first provide documents declassified for
use by" Special Counsel Lawrence Walsh, HPSCI, SSCI, or the House and
Senate Select Committees on Iran." He was informed that "pursuant to
consultation with the Office of Special Counsel release of the records
would interfere with a pending law enforcement proceeding and must be
withheld pursuant to FOIA exemption (b)(7)(A)." The Information and
Privacy Division report is attached.
STAT
AT4INIST.RATIVF - INTERNAL USE ONLY
Declassified in Part - Sanitized Copy Approved for Release 2012/07/02 : CIA-RDP87-00058R000400080003-1
 Declassified in Part - Sanitized Copy Approved for Release 2012/07/02 : CIA-RDP87-00058R000400080003-1
ADMINISTRATIVE-INTERNAL USE ONLY
11 February 1987
MEMORANDUM FOR: Deputy Director for Administration
Chief, Information and Privacy Division, OIS
STAT
SUBJECT: IPD/OIS Weekly Report (4 - 10 February 1987)
1987
1. The Week in Review 4 - 10 Feb 87 Weekly Average
a. New cases 84 45.0
b. Cases closed 86 48.9
c. New appeals logged 1 1.2
d. Appeals closed 2 2.3
e. Manpower (man-weeks) 94.8 88.4
ADMINISTRATIVE-INTERNAL USE ONLY
2. Current Backlogs
a. Initial requests - 1149
b. Requests in administrative appeal - 159
c. Requests in litigation - 52
3. Spotlighted Requests
STAT
Declassified in Part - Sanitized Copy Approved for Release 2012/07/02 : CIA-RDP87-00058R000400080003-1
 STAT
Declassified in Part - Sanitized Copy Approved for Release 2012/07/02 : CIA-RDP87-00058R000400080003-1
STAT
Iq
Next 4 Page(s) In Document Denied
Declassified in Part - Sanitized Copy Approved for Release 2012/07/02 : CIA-RDP87-00058R000400080003-1
 Declassified in Part - Sanitized Copy Approved for Release 2012/07/02 : CIA-RDP87-00058R000400080003-1
10 February 1987
MEMORANDUM FOR: Director of Information Services
FROM: Chief, Classification Review Division
SUBJECT: CRD Weekly Report, 3 February 1987 - 10 February 1987
CRD wrote a two-page paper titled "A Brief History of the Historical
Review Program" for possible use by the Acting DCI in his nomination hearings
before Congress. As a program that originated in correspondence between
Director Casey and head of the SSCI Senator David Durenburger and was mandated
by Congress, the Director of Information Services wanted to be sure
information on this subject was available to the Acting DCI in case questions
about it should arise.
STAT
STAT
Declassified in Part - Sanitized Copy Approved for Release 2012/07/02 : CIA-RDP87-00058R000400080003-1
 Declassified in Part - Sanitized Copy Approved for Release 2012/07/02 : CIA-RDP87-00058R000400080003-1
10 February 1987
MEMORANDUM FOR: Director of Information Services
FROM:
SUBJECT:
Chief, Information Resources
Management Division
IRMD Weekly Report (4 - 10 February 1987)
WORK IN PROGRESS
Classification Management Branch (CMB), 25X1
IRMD, forwarded written instructions to the Deputy Director for
Administration Top Secret Control Officer (TSCO) for updating Top
Secret Control Automated Data System (TSCADS) information on O/DDA
held documents. Following TSCADS data entry by the TSCO, an audit
of O/DDA Top Secret handling procedures will be scheduled. In
addition, is providing assistance to the Information 25X1
Privacy Division (IPD) TSCO on procedures for recording information
into TSCADS for documents retired to the Agency Records Center.
SIGNIFICANT ITEMS/EVENTS
a. New Information Services Center. Chief, 25X1
Information Services Branch (ISC) of the Information Resources
Management Division (IRMD), and DDI/Information 25X1
Management Officer, met with representatives from DDI/Office of
Management, Planning and Services, Office of Scientific and Weapons
Research, Office of Near Eastern and South Asian Analysis, Office
of East Asian Analysis, and Office of Current Production and
Analytic Support to continue discussions on the proposed
DDI/Information Services Center (ISC) in the new Headquarters
Building. Chief/DDI/MPS re-emphasized the 25X1
need to complete the identification of support, space and equipment
requirements in coordination with Chief/ISB and the DDI/IMO.
b. Communications Circuit Problems. Chief, Office of
Communications and Office of Logistics ISC and ISC staff members
met with a representative from Office of Information Technology,
General Operations Group to discuss problems experienced with the
communications circuit during the recent snow storms. As a result
of the meeting, Chief/OC/OL-ISC has agreed to assume the crypto
change-over responsibilities in the Communications 25X1
Equipment Room (CER).
Declassified in Part - Sanitized Copy Approved for Release 2012/07/02 : CIA-RDP87-00058R000400080003-1
 Declassified in Part - Sanitized Copy Approved for Release 2012/07/02 : CIA-RDP87-00058R000400080003-1
c. Records Disposition Course. Chief, Information Management
Branch of the Information Resources Management Division, has
prepared the agenda for the records disposition course and
coordinated it with the appropriate speakers/instructors. The
course will be conducted solely by members of the Information
Resources Management Division. Administrative arrangements have
been made to run the course for Office of Communications personnel
on 17 and 27 February a
d. Forms Management. The Agency Forms Manager received an
immediate request from the Office of Personnel/Retirement Division
for two new forms concerning the Thrift Savings Plan. All
necessary coordinations were made and the forms were delivered to
P&PD for printing. Approximately 80,000 copies will be printed and
distributed throughout Headquarters, other domestic locations, and
overseas stations.
e. Machine-readable Records. On 10 February 1987
of the Electronic Information Control 75X1
Branch, IRMD, met with Office of Logistics, 25X1
Information Management and Support Staff (OL/IMSS), who is
providing information on OL's computer systems from a technical
standpoint. After interviews with OL users of computer systems,
some areas require further technical clarification. Additionally,
is providing information relating to the Logistics Employee 25X1
Training/Tracking System (LETTS).
Electronic Information Control Task Force Meeting.
f
.
Chief/Electronic Information Control Branch 25X1
or , an Chief/IRMD, led the fifth meeting 25X1
of the Electronic Information Control Task Force. The meeting was
conducted on 4 Februarv 1987 in 1D35, Headquarters Building. The
invited speakers were of the 25X1
General Services Administration (GSA), who briefed on the GSA's
Electronic Recordkeeping Project. The GSA project resulted from a
GSA-convened interagency task group formed to explore the impact of
office automation on the Federal work environment. The purpose of
the project is to develop and publish electronic recordkeeping
guidelines including a Federal regulation, a how-to-do handbook,
and a self-inspection guide to aid agencies in examining their
electronic information management program. It is believed that
continued contact with GSA to discuss the data obtained during
their interviews with 58 agencies will be useful to the task force.
A 9 February 1987 meeting of the Electronic Information
Control Task Force was presided over by Chief/IRMD, and 25X1
Chief/EICB/IRMD. Task force members reviewed 25X1
the presentations provided by external speakers, identified agency
speakers who should be invited to speak to the task force, polled
2
CONFIDENTIAL
Declassified in Part - Sanitized Copy Approved for Release 2012/07/02 : CIA-RDP87-00058R000400080003-1
 Declassified in Part - Sanitized Copy Approved for Release 2012/07/02 : CIA-RDP87-00058R000400080003-1
members interested in a trip to the National Security Agency to
discuss further their office automation system development, and
discussed strategy as to how to proceed for the remainder of the
task force.
q. NATO Security Procedures. The annual inspection of Agency
NATO handling procedures took place on 4 February and showed the
Agency to be in full compliance with NATO information security
procedures. The Chief, Document Accountability Section
(DAS)/CMB/IRMD serves as the Agency NATO Control Officer. All
federal agencies handling classified North Atlantic Treaty
Organization (NATO) material must adhere to USSAN Instruction 1-69,
Implementation of NATO Security Procedures and, in order to insure
compliance, the Department of Defense (DoD) Central United States
Registry performs annual inspections.
h. Security Classification Briefings. of CMB 25X1
briefed the Administrative Law and Management Support Divisions of
the Office of General Counsel (OGC) as part of the ongoing security
classification briefing program presented by the Classification
Management Branch (CMB). The briefing also provided an opportunity
for secretaries and officers to discuss security classification
procedures and problems.
The response of Agency Information Management Officers
(IMO) to CMB's recent memorandum urging IMO's to schedule
classification briefings in their components is encouraging and, as
a result, security classification briefings are being scheduled in
a number of offices throughout the Agency.
i, Chief, CMB, attended a meeting of the 25X1
Information Security Committee (ISCOM) of the Interagency
Group/Countermeasures (Policy) (IG/CM (P)) on 3 February.
Information security issues and vulnerabilities identified in the
President's Report to Congress on the Nation's Counterintelligence
and Security Countermeasures Plans, Programs and Capabilities and
from the Senate Select Committee for Intelligence (SSCI) Report
were identified as appropriate tasks for ISCOM action and further
reviewed for government-wide adoption. A report of findings will
be submitted by ISCOM to the IG/CM(P) by 1 April 1987.
j. Records Center Activities. Another shipment of OSS
records (76 cubic feet) was sent to National Archives and Records
Administration (NARA) this week.) 25X1
3
CONFIDENTIAL
Declassified in Part - Sanitized Copy Approved for Release 2012/07/02 : CIA-RDP87-00058R000400080003-1
 Declassified in Part - Sanitized Copy Approved for Release 2012/07/02 : CIA-RDP87-00058R000400080003-1
Records Center personnel performed the following
activities during the week:
Accessions:
References:
Dispositions:
Special Run:
SCHEDULED EVENTS
Made 23 additions, 10 deletions
and 2 changes.
Jobs received/edited: 13.
Jobs keyed: 16 consisting of
677 entries.
Received 18 jobs totalling
147 cubic feet.
Serviced 3,035 requests for
records.
Transferred 270 cubic feet of
material to the hammermill.
One to OIS.
a. of EICB/IRMD are scheduled to 25X1
visit the on 11 February 1987 where they will conduct 25X1
interviews wi ice of Logistics, Supply Division (OL/SD)
ncrcnnnol invnlvad with the four known computer data bases used at
b. The secure line telephone meeting in the Engineering 25X1
Office has been rescheduled for Thursday, 12 February, at 0930.
The meeting will focus on the installation of the fibre optic line
and the other problems being experienced at~ and the A&RC in 25X1
particular.
4
CONFIDENTIAL
Declassified in Part - Sanitized Copy Approved for Release 2012/07/02 : CIA-RDP87-00058R000400080003-1
 Declassified in Part - Sanitized Copy Approved for Release 2012/07/02 : CIA-RDP87-00058R000400080003-1
ADMINISTRATIVE - INTERNAL U5E UN-L1
10 February 1987
MEMORANDUM FOR: Director of Information Services
Chief, Regulatory Policy Division, OIS
STAT
SUBJECT: Regulatory Policy Division Activities
4 February - 10 February 1987
1. RPD is currently processing 148 jobs, an increase of two over last
weeks total. It is particularly noteworthy that as of the end of this
reporting period, RPD has received a total of 50 issuances this year, 18 of
which required priority processing.
STAT
3. Priority processing was provided for an employee bulletin announcing
the 25th Anniversary Celebration of the Directorate of Science and Technology
(DS&T). In addition to the scientific, technological, and analytical
achievements of the DS&T that will be on display at headquarters, a 25th
anniversary ceremony will be held in the Headquarters Auditorium on 19
February 1987 which will be attended by former Deputy Directors and Office
Directors. The ceremony will be followed by a reception in 1C and 1D
corridors which will be open to all employees.
4. Priority processing was also provided to an employee bulletin,
initiated by the Office of the Executive Director, to inform all employees of
the Agency's information technology policy and to invite them to contribute
their thoughts and suggestions on how the Agency can best achieve its goals in
this increasingly important area. The bulletin included a broad set of
principles that the Information Systems Board has adopted to guide the
Agency's automated information systems and communications networks.
STAT
ATMTLTT QTD A TTU1 - TKrr1?D1JAT. TTQT7 (mTT.v
Declassified in Part - Sanitized Copy Approved for Release 2012/07/02 : CIA-RDP87-00058R000400080003-1
 25X1
Declassified in Part - Sanitized Copy Approved for Release 2012/07/02 : CIA-RDP87-00058R000400080003-1
Next 2 Page(s) In Document Denied
Iq
Declassified in Part - Sanitized Copy Approved for Release 2012/07/02 : CIA-RDP87-00058R000400080003-1