OIS WEEKLY REPORT (11-17 JULY 1985)

• Document Type: CREST
• Collection: General CIA Records
• Document Number (FOIA) /ESDN (CREST): CIA-RDP87-00058R000300570007-4
• Release Decision: RIPPUB
• Original Classification: K
• Document Page Count: 15
• Document Creation Date: December 27, 2016
• Document Release Date: February 21, 2014
• Sequence Number: 7
• Publication Date: July 18, 1985
• Content Type: MEMO

Declassified in Part - Sanitized Copy Approved for Release 2014/02/21 : CIA-RDP87-00058R000300570007-4
STAT
18 July 1985
MEMORANDUM FOR: Deputy Director for Administration
FRaM:
SUBJECT:
Director of Information Services
OIS Weekly Report (11-17 July 1985)
A. WORK IN PROGRESS
1. TRIS TRAINING. TSCADS training in TRIS continues On 11 and
12 July, twenty students received instruction in the basic menus through
classroom exercises which simulated the real TSCADS electronic
environment. To date 46 employees have received training. Another
training session is scheduled for 18 and 19 July.
2. TS INVENTORY. The Information Resources Management Division
(IRMD) has initiated the 1985 Top Secret (TS) collateral document
inventories for Agency offices. Memoranda and document listings were
sent to forty TS control points for Top Secret Control Officers'
verification. IRMD has received nineteen responses and they are being
processed in preparation for followup office audits. The remaining
inventories will be issued as office search or data processing activity
progresses.
3. OFFICE AUDITS. The final report of the OIS information manage-
ment audit for the Office of Research and Development (ORD) was sent to
the Director, ORD, for his information and action as appropriate. In
addition, a memorandum was sent to the Director of Legislative Liaison
requesting permission to conduct an OIS information management audit of
the Office of Legislative Liaison in mid August.
B. SIGNIFICANT EVENTS AND ACTIVITIES OF INTEREST.
1. *CLASSIFICATION MANAGEMENT. From 9-11 July a representative of
IRMD attended the National Classification Management Society Seminar.
The theme of the seminar was "Classification Management - A Prerequisite
to an Effective Information Security Program". The speakers from both
government and private industry discussed current and future problems in
the field of classification management. Prominent speakers ranged from
AnivIr\LI qTRATIVE - TWXPINAL--T I= Y
Declassified in Part - Sanitized Copy Approved for Release 2014/02/21 : CIA-RDP87-00058R000300570007-4
Declassified in Part - Sanitized Copy Approved for Release 2014/02/21 : CIA-RDP87-00058R000300570007-4
STAT
STAT
STAT
ADMINISTRATIVE - INTERNAL USE ONLY
the Director of Security, Ministry of Defense, Great Britain, to the FBI
agent responsible for the prosecution of the "Walker" case. As expected,
considerable discussion focused on the damage to national security as a
result of the "Walker" case and the impact of pending legislation. There
also was a great deal of discussion?at times heated--on the recent
announcement by the Secretary of Defense requiring a 10 percent reduction
in security clearances for all components of the Department of Defense
(DoD), including defense contractors. The seminar was very informative
and provided a great deal of insight into the plans, programs, and
problems of other government agencies and private industry in the field
of classification management.
2. DoD INSPECTION. A representative from IRMD met with repre-
sentatives from the Offices of Security, Communications, and Central
Reference to make preparations for the DoD inspection of the Agency's
facilities holding NATO documents and procedures for handling NATO
documents. The inspection will be conducted on 25 July 1985.
3. MICROFICHE REPRODUCTION. A representative from IRMD is assisting
the Printing and Photography Division (P&PD), Office of Logistics, in
determining if there is an Agency requirement for a centralized service
to provide high-volume, high-speed reproduction from microfiche. A
memorandum and questionnaire have been sent to appropriate component
Records Management Officers requesting that microfiche users in each
office complete the questionnaire and return to IRMD by 2 September
1985. The information will be collated and assessed and then forwarded
to P&PD for a decision.
4. INFORMATION AND PRIVACY DIVISION ACTIVITIES. *The backlog of
initial requests was reduced by 20 cases; it now stands at 2208. Among
the most interesting spotlighted FOIA requests found in the attached IPD
report are: (1) for documents on which Mr. Casey allegedly based certain
statements in his speech to the World Business Council in May (see item
3. a ) and for information possibly found in Agency files from an
"informant" of Ambassador Jacob Beam during his posting as Third Secre-
tary in the U.S. Embassy in Berlin from 1935-1940 (see item 3. c). As
most "FOIA watchers" know, the Agency maintains a "reading room" pursuant
to the FOIA for those individuals who prefer to come and review documents
prior to accepting. This right of review at the Agency's reading room is
not often exercised by requesters, but this week
Attachment
ADMINISTRATIVE - INTERNAL USE CNLY
Declassified in Part - Sanitized Copy Approved for Release 2014/02/21 : CIA-RDP87-00058R000300570007-4
Declassified in Part - Sanitized Copy Approved for Release 2014/02/21 : CIA-RDP87-00058R000300570007-4
STAT
STAT
ADMINISTRATIVE-INTERNAL USE ONLY
17 July 1985
MEMORANDUM FOR: Deputy Director for Administration
FROM:
Chief, Information and Privacy Division, OIS
SUBJECT: IPD/OIS Weekly Report (10 - 16 July 1985)
1. The Week in Review 10 - 16 July 1985 1985 Weekly Average
a. New cases 62 55.5
b. Cases closed 82 81.1
c. New appeals logged 0 2.4
d. Appeals closed 2 1.6
e. Manpower (man-weeks) 69.4 99.0
2. Current Backlogs
a. Initial requests - 2208
b. Requests in administrative appeal - 162
c. Requests in litigation - 87
3. Spotlighted Requests
ADMINISTRATIVE-INTERNAL USE ONLY
Declassified in Part - Sanitized Copy Approved for Release 2014/02/21 : CIA-RDP87-00058R000300570007-4
STAT
Declassified in Part - Sanitized Copy Approved for Release 2014/02/21 : CIA-RDP87-00058R000300570007-4
R
Next 1 Page(s) In Document Denied
Declassified in Part - Sanitized Copy Approved for Release 2014/02/21 : CIA-RDP87-00058R000300570007-4
Declassified in Part - Sanitized Copy Approved for Release 2014/02/21 : CIA-RDP87-00058R000300570007-4
ADMINISTRATIVE-INTERNAL USE ONLY
STAT
STAT
STAT
IPD (17 July 1985) (Final)
Distribution:
Orig - Adse
1 - DCl/DDCl/Executive Director
1 - DCI History Staff
1 - DDI
1 - DDO
1 - DDS&T
5 - OIS
1 - C/PAO
1 - Comptroller
1 - IG
1 - OGC
1 - OLL
1 - OP
1 - OL
1 - C/IMS
1 - DDO/IR
25 - DDO/IMS
1 - DDI/IRO
1 - DDA/IRO
1 - IC/IRO
1 - OTE/MAT
1 - OIS/LA
1 - IRG/OS
1 - IPD Subject
1 - IPD Chrono
1 - IPD Reading Board
1 - HGH
ADMINISTRATIVE-INTERNAL USE ONLY
Declassified in Part - Sanitized Copy Approved for Release 2014/02/21 : CIA-RDP87-00058R000300570007-4
Declassified in Part - Sanitized Copy Approved for Release 2014/02/21 : CIA-RDP87-00058R000300570007-4
16 July 1985
MEMORANDUM FOR: Director of Information Services, DA
FROM: Chief, Classification Review Division
SUBJECT: Weekly Report, 10-16 July 1985
A meeting was held between the officers of IPD and CRD to discuss the
status of the new procedures used in processing mandatory review requests.
All such requests now are sent by IPD to CRD for an initial classification
review which then is coordinated with the originating or otherwise concerned
components to ensure that any special uities are protected. The major
points that were covered included:
a. Classification decisions should be unambiguous and clearly marked;
b. CRD should highlight deletions with a special marker as well as
bracket them with red pencil;
c. Standard methods of marking deletions were agreed upon;
d. Any mandatory reviews sent by outside agencies directly to CRD will be
handed over to IPD so processing can be handled in the regular manner; and
e. lo determine what a document is, for review processing purposes, we
will use the identification provided by the requesting Presidential
Library or other agency.
C/CRD
Declassified in Part - Sanitized Copy Approved for Release 2014/02/21 : CIA-RDP87-00058R000300570007-4
Declassified in Part - Sanitized Copy Approved for Release 2014/02/21 : CIA-RDP87-00058R000300570007-4
ADMINISTRATIVE - INTERNAL USE ONLY
STAT
MEMORANDUM FOR: Director of Information Services
FROM:
Chief, Regulatory Policy Division
16 July 1985
SUBJECT: Regulatory Policy Division Activities - 10 July
through 16 July 1985
1. RPD is currently handling 132 jobs. We are in the process of
obtaining a delegation
of authority from the DCI to the EXDIR as part of the
STAT
STAT
protracted work of completing
the revision of
and its
STAT
companion
handbook.
STAT
2.
completed reviewing the page proofs of
This includes verifying the content, paragraphs, pages,
STAT
version amounts to 120 pages compared to the 300
and formatting. The printed
pages in the typed version.
STAT
CTAT
STAT
STAT
STAT
STAT
STAT
STAT
STAT
STAT
3. processed
initiate. fy the Office of Finance at the request of the Special
Support Assistant to the Deputy Director for Administration (SSA/DDA). It
provides current information to Agency personnel concerning the United
Airlines 50 percent rebate program and the Agency policy regarding its
implementation. RPD processed this notice on an immediate basis because of
United's cut-off date.
4. The proposed revision to
initiated by the
Office of Personnel, will add reduction in grade as a disciplinary action for
serious misconduct. We hav d the proposed revisions with comments to
OP for their final review.
5. Our chief of research perused the background of
at the request of the IG. We advised the IG
that the regulation was rescinded in 1980 at the request of the Director of
Training. A revised was to have been issued following a first-year
review of CIA's Language Incentive Program. C/RPD explained to the IG that
OTE made use of Headquarter's Notices in place of the regulation format until
the program took form. Recently, when the Notice on this Language Incentive
Program was published, C/RPD recommended to OTE that the time had come to put
the information into a regulation; OTE agreed.
6.
attended a WANG training course on 15-16 July 1985.
ADMINISTRATIVE - INTERNAL USE ONLY
Declassified in Part - Sanitized Copy Approved for Release 2014/02/21 : CIA-RDP87-00058R000300570007-4
STAT
STAT
STAT
STAT
Declassified in Part - Sanitized Copy Approved for Release 2014/02/21 : CIA-RDP87-00058R000300570007-4
ADMINISTRATIVE - INTERNAL USE ONLY
STAT
STAT
STAT
STAT
7. RPD responded to requests for previously published issuances from OP,
OGI Registry, OF Registry, IRMD, ORD, OS Registry, NPIC, OD&E Registry,
DDI/RMO, and OC/OL.
8. C/RPD has invited the C/Administrative Law Division, OGC and one of
the attorneys in that Division to visit RPD later this week to discuss the
coordination process for regulatory issuances and to improve OGC's response
time. (A-I00)
9. edited, coordinated, and prepared for DDA Approval to
publish an emp oyee ulletin advising employees that OPM had provided some
erroneous information on the FEGLI Open Enrollment Election which was in
effect during June 1985.
10. Sometimes, telephone callers unnecessarily take time and come up with
the wildest remarks. As an example, Editor received a call from
a DO member concerning a statement in proposed "While on duty an
employee may not gamble, consume alcoholic beverages, or commit an act of
physical violence." She was asked the basis for the prohibition regarding
consumption of alcoholic beverages because a DO individual considered it a
"ridiculous requirement since everyone has alcoholic beverages in the office"
(or words similar to t'1- Pggy referred the inquirer to a related
statement of policy in hich references General Services Regulation
101-19.3.
End of conversation..
STAT
11.
is handling the coordination
of
STAT
Concurrences have been
received from the DDS&T, DDI, DDO, and Comptroller; the
Inspector General has
STAT
suggested
some alternate wording as was the
General Counsel. OGC also
STAT
recommends
that be approved by the
DCI. These comments have been
referred
to OGC for review.
STAT
12.
responded to research requests from
STAT
tor a number
or regulations in
effect during a specific period.
STAT
needs these documents
to respond to OGC tasking in connection with the
STAT
STAT
STAT
STAT
Rewald Case.
13. conducted research at the request of C/RPD to
identify Headquarters Notices in the past two years that were also of
immediate interest to the field and would have generated immediate response or
action from the field. She was also asked to locate any Headquarters Notices
or Employee Bulletins that might have been published after the dissemination
of WWSB's on the same topic to the field. No example of either situation was
found. There were, however, several Headquarters Notices that were published
in this time frame for which there was a field counterpart issued afterwards.
14. Page proofs for 4 separate regulations, including
are being given editorial review in RPD.
Attachment
2
ADMINISTRATIVE - INTERNAL USE ONLY
Declassified in Part - Sanitized Copy Approved for Release 2014/02/21 : CIA-RDP87-00058R000300570007-4
STAT
Declassified in Part - Sanitized Copy Approved for Release 2014/02/21 : CIA-RDP87-00058R000300570007-4
R
Next 1 Page(s) In Document Denied
Declassified in Part - Sanitized Copy Approved for Release 2014/02/21 : CIA-RDP87-00058R000300570007-4
Declassified in Part - Sanitized Copy Approved for Release 2014/02/21 : CIA-RDP87-00058R000300570007-4
16 July 1985
MEMORANDUM FOR: Director of Information Services, DA
FROM: Chief, Classification Review Division
SUBJECT: Weekly Report, 10-16 July 1985
A meeting was held between the officers of IPD and CRD to discuss the
status of the new procedures used in processing mandatory review requests.
All such requests now are sent by IPD to CRD for an initial classification
review which then is coordinated with the originating or otherwise concerned
components to ensure that any speciIeuities are protected. The major
points that were covered included:
a. Classification decisions should be unambiguous and clearly marked;
b. CRD should highlight deletions with a special marker as well as
bracket them with red pencil;
c. Standard methods of marking deletions were agreed upon;
d. Any mandatory reviews sent by outside agencies directly to CRD will be
handed over to IPD so processing can be handled in the regular manner; and
purposes,
e. To determine what a document is,for review procgssingi,we will use. the
identification provided by the requesting President*Library or other
agency.
eRD
Declassified in Part - Sanitized Copy Approved for Release 2014/02/21 : CIA-RDP87-00058R000300570007-4
Declassified in Part - Sanitized Copy Approved for Release 2014/02/21 : CIA-RDP87-00058R000300570007-4
CLASSIFICATION REVIEW DIVISION
RECORD OF REVIEW
PERIOD: 08-12 July 1985 REVIEWER:
SOURCE OF MATERIAL TYPE OF REVIEW
EXTERNAL REQUESTS:
DOD
BRANCH: Combined Division
NO. OF DOCUMENTS NO. OF PAGES
AIR FORCE
ARMY
Manuscript
1
450
DIA
JCS
NAVY
NSA
OSD
Systematic
2
3
NARA (STATE)
Systematic
102
764
(Eisenhower Library)
Systematic
10,374
24,000
STATE
OTHER
SUB TOTALS
10,479
25,217
INTERNAL REQUESTS:
PRB
Pre-Publication
3
56
IPD
OLL
OGC
SAE
Separation
14
18
OTHER
SUB TOTALS
17
74
SPECIAL PROJECTS:
RIMS
GRAND TOTALS
10,496
25,291
Declassified in Part - Sanitized Copy Approved for Release 2014/02/21 : CIA-RDP87-00058R000300570007-4
STAT
Declassified in Part - Sanitized Copy Approved for Release 2014/02/21 : CIA-RDP87-00058R000300570007-4
Declassified in Part - Sanitized Copy Approved for Release 2014/02/21 : CIA-RDP87-00058R000300570007-4
Declassified in Part - Sanitized Copy Approved for Release 2014/02/21 : CIA-RDP87-00058R000300570007-4
STAT
STAT
STAT
STAT
STAT
ADMINISTRATIVE - INTERNAL USE ONLY
16 July 1985
MEMORANDUM FOR: Director of Information Services
FROM:
Chief, Information Resources
Management Division
SUBJECT: Weekly Report of Information Resources
Management Division, 10 - 16 July 1985
1. Work in Progress
a. TRIS Training. TSCADS training classes continued on
11 and 12 July. Twenty students received instruction in the
basic menus of the new TSCADS system through classroom
exercises which simulated the real TSCADS environment. To
date 46 individuals have received training in this new
system. The next training sessions are scheduled for
18-19 July.
b. Microfiche Reproduction. IMB, is
assisting Printing and Photography Division (P&PD), office of
Logistics, in determining if there is an Agency requirement
for a centralized service to provide high-volume, high-speed
reproduction from microfiche. A memorandum and questionnaire
have been sent to the component Records Management Officers
requesting that microfiche users in each office complete the
questionnaire and return to IMB by 2 September 1985. The
information collected will be forwarded to P&PD for a decision
on whether the demand for such service is sufficient enough to
warrant looking into the purchase of equipment.
c. TS Collateral Documents. OIS annuitants continue
their search efforts for TS collateral documents. Last week
reviewed 21 Intelligence Community Staff (ICS)
jobs at the Records Center finding 634 documents: 414 were
charged to ICS and 220 will require follow-up action.
is still going through files in the Office of
Global Issues (OGI). Last week he found 26 documents: 18
charged to OGI and eight will require additional
ICB processing of previously submitted
has identified one unaccounted for document that
to the Office of Scientific and Weapons Research.
will resume her search this week for TS
documents in the Office of Soviet Analysis.
were
processing.
information
was charged
ADMINISTRATIVE - INTERNAL USE ONLY
Declassified in Part - Sanitized Copy Approved for Release 2014/02/21 : CIA-RDP87-00058R000300570007-4
Declassified in Part - Sanitized Copy Approved for Release 2014/02/21 : CIA-RDP87-00058R000300570007-4
STAT
STAT
STAT
STAT
ADMINISTRATIVE - INTERNAL USE ONLY
d. TS Inventory, initiated the 1985 TS
collateral document inventories for Agency offices. Memoranda
and document listings were sent to 40 TS control points for
TSCO verification. Nineteen of the issued inventories have
been returned and are being processed in preparation for
follow-up office audits. The remaining inventories will be
issued as office search or data processing activity progresses.
e. Office Audits. The final report of the information
management audit conducted in the Office of Research and
Development was forwarded to the Director of that office for
his action.
A memorandum was sent to the Director of Legislative
Liaison (OLL) requesting permission to conduct our next
information management audit in his office in mid August.
2. Significant Events and Activities
a. Classification Management. IMB,
attended the National Classificationmanagement b0 iety
Seminar at the Crystal City Hyatt Regency. The theme of this
year's seminar was "Classification Management - A Prerequisite
to an Effective Information Security Program". The speakers
from both government and private industry discussed current
and future problems in the field of classification
management. Some of the more notable speakers at the seminar
included David Major, FBI agent responsible for the
prosecution of the "Morrison" and "Walker" cases, who is now
assigned to the National Security Council; Steven Garfinkel,
Director, Information Security Oversight Office;
Maynard Anderson, Director of Security Plans and Programs,
Office of the Secretary of Defense; Arthur Rucker, Director of
Security, Ministry of Defense (United Kingdom), Lawrence Howe,
_Sclance_Amolications International Corporation
and Congressman David McCurdy, a member of the
House Permanent Select Committee on Intelligence. As
expected, considerable discussion focused on the damage to
national security as a result of the "Walker" case, and the
impact of pending legislation, such as limited use of
polygraph tests by DoD. There also was a great deal of
discussion on the recent announcement by the Secretary of
Defense requiring a 10 percent reduction in security
clearances for all components of DoD, including defense
contractors. This issue seemed to be the most heated and
emotional topic discussed at the seminar. In general, the
seminar was very informative and provided a great deal of
insight into the plans, programs, and problems of other
government agencies and private industry in the area of
classification management.
2
ADMINISTRATIVE - INTERNAL USE ONLY
Declassified in Part - Sanitized Copy Approved for Release 2014/02/21 : CIA-RDP87-00058R000300570007-4
Declassified in Part - Sanitized Copy Approved for Release 2014/02/21 : CIA-RDP87-00058R000300570007-4
STAT
STAT
STAT
ADMINISTRATIVE - INTERNAL USE ONLY
b. R2R?InaRt2112n- ICB, attended a
meeting with representatives from the Offices of Security,
Communications, and Central Reference to make preparations for
the DOD inspection of the Agency's facilities and procedures
for handling NATO documents. The inspection will take place
on 25 July 1985.
c. OIS WANG Problems. The Wang Administrator is looking
into what caused the problems in certain libraries on
10 July. Corrective action has been taken and all system
libraries have been returned to service as of 15 July. We are
not certain that we will ever know for sure what happened to
cause this kind of problem.
d. Records Center. Records Center personnel performed
the following activities during the week:
RAMS:
ARCINS:
Accessions:
Dispositions:
References:
Special Runs:
Made 29 additions and 4 changes.
Jobs received/edited: 17.
Jobs keyed: 18 consisting of
1,805 entries.
Jobs completed: 15.
Received 30 jobs totaling
300 cubic feet.
Transferred 180 cubic feet of
material to hammermill for
destruction. Sent four boxes
of orange folders to OP for
reuse.
Serviced 1,386 requests for
records. Conducted two
recordsaeamhes for DCI.
Three to
3
ADMINISTRATIVE - INTERNAL USE ONLY
Declassified in Part - Sanitized Copy Approved for Release 2014/02/21 : CIA-RDP87-00058R000300570007-4