OIS WEEKLY REPORT (17-23 JULY 1985)

• Document Type: CREST
• Collection: General CIA Records
• Document Number (FOIA) /ESDN (CREST): CIA-RDP87-00058R000300570006-5
• Release Decision: RIPPUB
• Original Classification: C
• Document Page Count: 16
• Document Creation Date: December 27, 2016
• Document Release Date: February 21, 2014
• Sequence Number: 6
• Publication Date: July 25, 1985
• Content Type: MEMO

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STAT
STAT
AMINISittAriVr, - INTLENAL UJ UNLY
25 July 1985
MEMORANDUM FOR: Deputy Director for Administration
FROM:
Director of Information Services
SUBJECT: OIS Weekly Report (17-23 July 1985)
A. WORK IN PRCGRESS
TRIS. Representatives from the Information Technology Branch,
Information Resources Management Division (IRMD), have trained 63
individuals to use the TSCADS portion of MIS. Twenty more individuals
will be trained in the last two sessions scheduled for 22 and 23 August.
Upon completion all components identified on the Top Secret Control List,
with the exception of the National Photographic Interpretation Center and
the Foreign Language Service Center, will have had at least one person
trained in the TSCADS portion of MIS. On 3 September training on the
registry and records management elements of TRIS will begin. Personnel
from nine component registries are scheduled for the first two-day train-
ing cours istries participating are: DCI, DDA, DDI, DDS&T,
Ames ISC, OIL, OS, and Comptroller. Another training session
is scheduled or -12 September with the following components: ICS,
OGI, OSWR, FBIS, OIT, OF, DDI/ACIS, OIA, and ORD. With this training
completed, 18 of the 26 registries scheduled to receive TRIS can begin
sharing information on documents
B. SIGNIFICANT EVENTS AND ITEMS OF INTEREST.
1. MIC 'RAPHICS. A representative from IRMD, skilled in micro-
graphics, met with the Foreign Broadcast Information Service (FBIS)
Records Management Officer to discuss microfilming liaison files from one
of FBIS's field bureaus in order to reduce burn time. A sample of these
files, converted to microfiche by Printing and Photography Division, will
be sent to that particular field bureau for comment or approval.
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STAT
ADMINISTRATIVE - INTERNAL USE ONLY
2. INFORMATION AND PRIVACY DIVISION ACTIVITIES. The backlog of
initial requests is now 2199. This represents a reduction in 1985 of 756
cases; furthermore, this reduction was achieved largely before the bene-
fits of the CIA Information Act of 1984 began to be felt. A requester
found in a separate IPD report attached.
C. SCHEDULED EVENTS.
1. *On 24 July Chief, Classification Review Division, a DO specialist
on the Kennedy Assassination papers, and the OIS Legal Advisor will go to
the National Archives and Records Administration's record center to
review about one foot of CIA material contained in the records of the
President's Commission on the Assassination of President Kennedy. The
CIA documents had been reviewed in 1975 and verified as properly clas-
sified and exempt from release. NARA has requested that the Agency
re-review the material to see which, if any, of the documents can now
be declassified and released.
2. Representatives from IRMD with officers from the Offices of
Communications, Security, and Central Reference will meet with the
Department of Defense (DoD) inspector on 25 July to review the Agency's
compliance with DoD requirements for safeguarding and handling NATO
materials.
Attachment
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STAT
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24 July 1985
MEMORANDUM FOR: Deputy Director for Administration
FROM:
Chief, Intormation and Privacy Division, OIS
SUBJECT: IPD/OIS Weekly Report (17 - 23 July 1985)
1. The Week in Review 17 - 23 July 1985 1985 Weekly Average
58 55.6
b. Cases closed 67 80.6
c. New appeals logged 5 2.5
d. Appeals closed 2 1.6
e. Manpower (man-weeks) 144.0 100.5
2. Current Backlogs
a. Initial requests - 2199
b. Requests in administrative appeal - 165
c. Requests in litigation - 87
3. Spotlighted Requests
a. New cases
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STAT
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STAT
IPD,
(24 July 1985)
(Final)
Orig
-
Adse
1 -
DCl/DDCl/Executive Director
1 -
DCI History Staff
1 -
DDI
1 -
DDO
1 -
DDS&T
5 -
OIS
1
- C/PAO
1 -
Comptroller
1
- IG
1
- OGC
1
- OLL
1
- OP
1
- OL
- CIMS
STAT
1
1
- DDO/IRO
- DDO/IMS
STAT
25
1
- DDI/IRO
1
- DDA/IRO
1
- IC/IRO
1
- OTE/MAT
1
- OIS/LA
1
- IRG/OS
1
- IPD Subject
1
- IPD Chrono
1
- IPD Reading Board
1
- HGH
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STAT
23 July 1985
MEMORANDUM FOR: Director of Information Services
FROM: Chief, Classification Review Division
SUBJECT: Weekly Report, 17-23 July 1985
1. On 24 July C/CRD will accompany
Kennedy Assassination papers, and
to re-review about one foot of CIA material
President's Commission on the Assassination
documents are from the records CIA passed to the Commission at the time it
investigated the assassination of President Kennedy. When the records were
reviewed for declassification in 1975, some documents were determined to
remain classified and were not released. Now, after ten years have passed,
NARA wants the Agency to re-review these withheld documents to see which, if
any, can be declassified.
the DO specialist on the
OIS Legal Advisor, to NARA
contained in records of the
of President Kennedy. These
/le
Chief, CRD
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CLASSIFICATION REVIEW DIVISION
RECORD OF REVIEW
PERIOD: 15-19 July 1985 REVIEWER:
?
BRANCH: Combined Branch
SOURCE OF MATERIAL TYPE OF REVIEW
EXTERNAL REQUESTS:
DOD
AIR FORCE
ARMY
DIA
JCS
NAVY
NSA
OSD
NARA
STATE
CDC/SR (FRUS)
CDC/MR
OTHER
SUB TOTALS
INTERNAL REQUESTS:
PRB
IPD
OLL
OGC
SAE
OTHER
SUB TOTALS
SPECIAL PROJECTS:
RIMS
GRAND TOTALS
Systematic
Separation
NO. OF DOCUMENTS NO. OF PAGES
292 1310
292 1310
19 28
19 28
311 1338
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CLASSIFICATION REVIEW DIVISION
RECORD OF HISTORICAL REVIEW
PERIOD COVERED 15-19 July 1985 DIVISIONAL HRB INDIVIDUAL Combined Division
ACTIVITY MATERIAL EFFORT
Job / Boxes
RECORDS SEARCH/SURVEY FT HRS
PREPARATION FOR REVIEW FT HRS
DECLASSIFICATION REVIEW DOCS PGS HRS
PROCESSING
PREPARATION FOR RELEASE
COMPUTER INPUT
SYSTEM RIMS
CAPTURING DATA
FOR RIMS
TRAINING TYPE
ADMINISTRATIVE DUTIES TYPE
OTHER ACTIVITIES TYPE Mandatory Review
TYPE other
HRS
DOCS PGS HRS
DOCS 35 PGS 35 HRS 40
DOCS 3 PGS HRS 10
HRS 43.5
HRS 48.5
HRS 5
HRS 28
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MEMORANDUM FOR: Director of Information Services
FROM:
Chief, Information Resources
Management Division
23 July 1985
SUBJECT: Weekly Report of Information Resources
Management Division, 17-23 July 1985
1. Work in Progress
a. TRIS.
Information Technology Branch, have trained some 63
individuals in the use of the TSCADS portion of TRIS. Twenty
additional individuals will be trained in the last two
training sessions on this system which will be conducted on
22 and 23 August. Upon completion of those sessions, all
components identified on the Top Secret Control List, with the
exception of the National Photographic Interpretation Center
(NPIC) and the Foreign Language Service Center (FLASC), will
have had at least one person trained in TSCADS operations.
The two individuals scheduled from NPIC did not appear for
training. The NPIC Top Secret Control Officer was notified of
the situation and alternative arrangements will be made. No
one has yet been identified for this training from FLASC. A
number of individuals who experienced some difficulty during
the training have been identified to the Agency TSCO, as well
as individuals who, for one reason or another, failed to
report for the training. Since some of the latter are TS
Control Officers or assistants, other arrangements will have
to be made for their training.
Training on the registry and records management elements
of TRIS will begin on 3 September, Room 336 Ames Building.
Nine component registries are scheduled to receive a two-day
training course in TRIS operations. The registries
25X1 participating are: DCI, DDA, DDI, DDS&T, Ames ISC,
OLL, OS, and Comptroller. An additional training session
TRIS is scheduled for 11-12 September with the following
components participating: ICS, OGI, OSWR, FBIS, OIT, OF,
DDI/ACIS, OIA, ORD, and possibly DDI/CRES. This training will
enable 19 of the 26 registries scheduled to receive TRIS to
begin sharing information on documents.
of
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b. Micrographics. Information
Management Branch, met with the Foreign Broadcast Information
Service Records Management Officer to discuss microfilming
liaison files from one of the field bureaus in order to reduce
burn time. A sample of these files, converted to microfiche
by Printing and Photography Division, will be sent to the
bureau for comment and approval of the proposed system.
25X1 Separately, delivered a recycled microfiche
reader to the Office of Development and Engineering for use in
a recently approved Computer Output Microfilm application.
Using this recycled reader saved the Agency $230.00.
c. TS Collateral Documents. OIS annuitants continued
their search efforts for unaccounted TS collateral documents.
25X1 searched 54 Intelligence Community Staff (ICS)
jobs at the Records Center and located 318 documents, 32
charged to ICS and 286 requiring follow-up action.
25X1 located 157 documents in the Office of Global
Issues (OGI), 134 charged to OGI and 23 requiring further
25X1 processing. located 1,000 documents in the
Office of Soviet Analysis (SOVA), 990 charged to SOVA and 10
needing further analysis. Twenty of the SOVA documents were
25X1 previously unaccounted for. To date has
searched approximately half the SOVA office files.
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ICB, in his ongoing review of TSCADS
information, resolved 16 other unaccounted TS documents, and
another document was located by the Office of European
Analysis while retiring records to the Records Center.
2. Significant Events and Activities
a. Ames Building Information Services Center. Work has
finally started on the Ames Building ISC renovations. A wall
has been constructed in Room 1223 to create space that will
eventually house the ISC laser printer operation and an
adjoining office. On 25 July, the ISC registry operation will
temporarily move to Room 1223 while the present location,
Room 1225, is renovated. When work is completed, the registry
operation will reoccupy Room 1225, and the laser and hetra
printers making up the ISC data access center (DAC) operation
will be installed in Room 1223.
b. Office Automation Seminar. IMB,
attended a National Archives and Records Administration
Seminar titled, "The Impact of Office Automation on Records
Management and Archives." John McDonald, Public Archives of
Canada, described a trial program designed for the government
to gain experience with the impact of office automation
2
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products on information management functions such as document
and task management and electronic archiving. So far, the
Canadians have identified many problems but few solutions.
Mr. McDonald emphasized the need to determine the disposition
of a record at the time it is put in the system and to develop
a schedule for documents to be systematically deleted from the
system or transferred to off-line storage devices. He also
stressed the importance of compatibility of media with
hardware throughout the life of a record, and the need for
system developers to thoroughly understand the office's
mission and function and to involve the users, records
managers, and archivists in the development and implementation
of office automation systems.
c. Records Requests. Agency Archives
and Records Center, briefed and
National Photographic Interpretation Center, on
procedures for inputting requests for records in the Records
Center and Archives Management System. Some elements of NPIC
still submit their requests in writin or by telephone rather
than electronically via RAMS. Chief, Agency
Archives and Records Center, has seen wor ing with directorate
RMOs in an attempt to get all Agency requestors to use the
RAMS system. RAMS provides a vehicle for rapid transmission
of requests and for letting the requestors quickly know if a
retirement job is charged out to another component.
d. Secretarial Pay. Chief IRMD, attended a meeting of
25X1 DDA office representatives withi Position
Management and Compensation Division, OP, to discuss a
proposed new pay system for secretaries. The new system
provides for the banding of all secretaries in four different
levels. Movement to the next higher level would be based on
the certification of certain training, skills, and
experience. Within each band level are 30 steps which will be
awarded to satisfactory performers on a twice yearly basis.
The system also provides for bonuses to be paid for
extraordinary performance in addition to step increases.
Under the proposal each directorate will be able to determine
the number of secretaries at each level that it requires, as
well as their distribution throughout the directorate. A
separate career service for executive secretaries is also
being considered which will provide additional incentives to
these secretaries. Each office representative was asked to
provide his written reaction to the proposal and to have his
career subgroup provide criteria for certification of
secretaries at each of the proposed levels. The proposal will
be submitted to the Agency Executive Committee later this year
and, if approved, could be put into effect sometime next year.
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e. Records Center. Records Center personnel performed
the following activities during the week:
RAMS: Made 28 additions, 71 changes,
and 23 deletions.
ARCINS: Jobs received/edited: 21.
Jobs keyed: 16 consisting of
4,333 entries.
Jobs completed: 22.
Accessions: Received 26 jobs totaling
201 cubic feet.
Dispositions: Transferred 120 cubic feet of
material to hammermill for
destruction.
References: Serviced 5,574 requests
for records.
Special Runs: Four: one each to
25X1 0/DDA, and two to
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3. Scheduled Events
ICB, with officers from
the Offices of Communications, Security, and Central Reference
will meet with the Department of Defense (DOD) inspector on
25 July to review the Agency's compliance with DoD
requirements for safeguarding and handling NATO materials at
Headquarters Building.
4
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23 July 1985
MEMORANDUM FOR: Director of Information Services
STAT FROM:
STAT
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Chief, Regulatory Policy Division
SUBJECT: Regulatory Policy Division Activities - 17 July
through 23 July 1985
1. RPD is currently handling 131 jobs. The tempo of activities
increased this week as we received 11 new jobs from Agency components to
process. Among these is a notice which outlines the establishment of a new
award on the part of the Director of Central Intelligence for personal service.
It will be presented to employees for leadership, personal generosity and
support in aiding others in the Agency to achieve professional or personal
goals which otherwise would not have been attainable. (A-IU0)
2.
continues to work on
She has held several conversations
with the Office of Security, the initiator of the proposal, concerning changes
requested by the Office of General Counsel. (A-IU0)
3.
forwarded for approval a proposed revision of
which was initiated by the Office of
Finance. This revision discusses promotional material received from
transportation carriers by official travelers which becomes the property of
the Government and must be relinquished to the administrative component
involved. The proposal has the concurrence of all members of the Travel
Policy Committee. This includes the SSA/DDA and representatives of the DI,
DS&T, DO, DA, DCI Area, and OGC. (A-IU0)
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4.
ADMINISTRATIVE - INTERNAL USE ONLY
Distribution of Salary Checks, initiated by the Office
of Finance and sent by RPD to Agency coordinators for information, advises
employees that the Department of Treasury is making drastic reductions in the
use of paper card checks and this will impact on the Agency by late summer of
1985. The Agency's current practice of delivering salary checks to employees
at their office is not consistent with Treasury guidance. Therefore, as of
pay period 20, ending 14 September 1985, all employees, except those under
special situations, must have their salary check sent to a financial
institution in the United States or to their home. (A-IU0)
5.
remitted
proposed revision of the
Summary of Agency Employment, to the Office of Personnel for review and a new
draft. The specific recommendations from the Directorate of Operations which
included those suggested by the Classification Review
Incorporated into the new draft. (A-IUO)
6. was able to offer guidance to
Division should be
(0D/OIS) who
requested advice on the proper formatting for a handbook. is
preparing an update of the OIS Personnel Handbook. (A-IU0)
STAT
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7. RPD received a telephone call from an OGC officer who wanted
where he might find in the regulations information on financial advances
to know
for
With the
to
rescinded
be
help of C/RPD, we found that
cover OGC's request. (A-IU0)
8. We also received
Operations for copies of
versions of this regulation
a
was the
the
best regulation
Directorate of
along with the
is to
telephone request from
for 1975 and 1979. The information
2
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forwarded to the Attorney General's representative in connection with the Rewald
Case. DO was made aware
will keep RPD informed.
9.
of the procedures for handling these regulations and
(A-IU0)
attended the Administrative Techniques course given by
the Office of Training on 19 July.
understudy
arrived in RPD on 18 July to
resigned from the Agency to return to
Philadelphia with her family; her last day in RPD was 19 July. (A-IUO)
Attachment
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