OIS WEEKLY REPORT (25-31 JULY 1985)

• Document Type: CREST
• Collection: General CIA Records
• Document Number (FOIA) /ESDN (CREST): CIA-RDP87-00058R000300570005-6
• Release Decision: RIPPUB
• Original Classification: C
• Document Page Count: 18
• Document Creation Date: December 27, 2016
• Document Release Date: February 21, 2014
• Sequence Number: 5
• Publication Date: August 1, 1985
• Content Type: MEMO

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,ONT
1 August 1985
MEMORANDUM FOR: Deputy Director for Administration
FROM:
SUBJECT:
Director of Information Services
OIS Weekly Report (25-31 July 1985)
A. WORK IN PROGRESS
TS INVENTORY. Our efforts to find unaccounted for TS documents
continue to obtain results. One unaccounted for document was located by
an OIS staff member through a review of old office documentation.
Personnel in the Office of General Counsel found another three during an
annual inventory. An OIS annuitant searching the retired records of the
Intelligence Community Staff located 610 TS documents, five of which were
charged to ICS with the remaining 605 unlisted and requiring additional
research. Another annuitant found 64 TS documents while concluding his
search in the Office of Global Issues. A third annuitant found 157 TS
documents while pursuing her review of the Office of Soviet Analysis.
B. SIGNIFICANT EVENTS AND ACTIVITIES OF INTEREST.
1. *ISCO TASKING. The Deputy Director of Information Services; the
Deputy Director for Policy and Management, Office of Security; and repre-
sentatives from the Information Resources Management Division attended an
interagency meeting called by Steven Garfinckel, Director of the Informa-
tion Security Oversight Office. The purpose was to establish interagency
task forces to identify specific information security initiatives needed
in the areas of (a) overclassification, (b) overdistribution, (c) clas-
sification management, (d) need-to-know, and (e) unauthorized disclosures.
Mr. Garfinckel believes that the time is right for new initiatives in
information security, particularly in view of the Walker espionage case.
CIA and the Air Force will investigate the problem of overdistribution of
classified materials. Our first meeting will be held on 2 August 1985 in
the OIS conference room. Each task force is expected to recommend initia-
tives and how to implement them in a report due ISO by 30 August 1985.
CONFIDENTIAL
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CONFIDENTIAL
2. NATO INSPECTION. A DoD inspector conducted an inspection of
CIA's procedures for handling NATO materials. He determined that our
procedures for handling NATO electrical messages were in compliance with
NATO's requirements. Upon inspection of the Office of Central Reference,
however, two hard copy documents could not be found. It is believed that
an Agency employee hand-carried one of the documents to Headquarters from
Europe, thereby bypassing document control procedures. The disposition
of both documents will be the subject of search by OCR personnel. Upon
completion of the search, the inspector will be notified.
3. RECORDS PRESERVATION. Agency Records Center employees, working
under guidance of the Information Review Officer, DA, are reviewing
records deposits pertaining to Air America. This material will be
separated into permanent and temporary information. As it is separated,
the permanent material will be placed in acid-free boxes with acid-free
folders and dividers. This is the first records deposit to be maintained
at the Agency Records Center under our new records preservation program.
Eventually, all of the Agencys_peranent records will be maintained in
acid-free folders and boxes.
4. ARCHIVES AND RECORDS CENTER. Visitors to the Records Center last
week included the Curator, Historical Intelligence Collections, Office of
Central Reference. He received a briefing on the Center's operation and
a tour of the facility. Six officers from the Office of Current Produc-
tion and Analytic Support who also visited the Records Center were asked
by the Center's chief to review their deposits of negatives and large
maps that are part of the CPAS vital records deposits. This collection
has grown steadily over the years and now occupies over 500 cubic feet of
space on Center shelving that had to be specially modified to accomodate
it. The CPAS officers promised to conduct a review to determine what
material could be destroyed.
5. KENNEDY ASSASSINATION PAPERS. Chief, Classification Division,
accompanied by the OIS Legal Advisor and a DO specialist on the Kennedy
assassination papers, visited NARA to perform the ten-year review of
approximately 64 classified documents that CIA had given the Warren
Commission Since most of these documents are the subject of current
litigation, their classification may ultimately be decided in the courts
and thereby override any classification decision made by the Agency in
the interim. After discussion with NARA officials, the Agency has
decided to formally propose the withholding of any classification
decisions on these documemts until legal action has been completed.
Such a proposal to NARA is now being drafted.
6. MEETING OF AGENCY EDITORS. A representative from the Regulatory
Policy Division attended a meeting of Agency editors held in the Office
of Training and Education to discuss topics of common interest and to
determine if an Agency editor's forum might be useful.
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7. INCREASE IN PARKING FINES. dated
17 July 1985, apparently was well noted in the Agency but not as we 11
received. The Regulatory Policy Division answered several calls re-
questing interpretation or additional information. One call came from an
irate lady who said that she often purposely parked illegally risking a
moderate and acceptable $10 fine. She went on to say that had she known
the fine would be $35 she would not have done it.
8. INFORMATION AND PRIVACY DIVISION ACTIVITIES. The backlog of
initial requests stands at 2163, down from 2199 in the previous week.
Among the more interesting requests this week are two from the Center for
National Security Studies for a copy of our "17 page personal history
statement" and for copies of all documents in "the administrative file
for a 9 June 1981 FOIA request from the M&M/Mars Company." Another
Attachment
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STAT
STAT
ADMINISTRATIVE-INTERNAL USE ONLY
31 July 1985
MEMORANDUM FOR: Deputy Director for Administration
FROM:
Chief, Information and Privacy Division, OIS
SUBJECT: IPD/OIS Weekly Report (24 - 30 July 1985)
1. The Week in Review 24 - 30 July 1985 1985 Weekly Average
a. New cases 31 54.8
b. Cases closed 67 80.2
c. New appeals logged 3
d. Appeals closed 1
e. Manpower (man-weeks) 91.6
2. Current Backlogs
a. Initial requests - 2163
b. Requests in administrative appeal - 167
c. Requests in litigation - 85
2.5
1.6
100.2
3. Spotlighted Requests
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STAT
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STAT
STAT
ADMINISTRATIVE-INTERNAL USE ONLY
5. Comments
We mentioned in the 10 July weekly report that IPD had
begun trying to collect some $11,000 in delinquent search fees
owed to the U.S. Treasury. To date we have received 19 checks
totaling $1,946. One requester said that he had not paid his
bill sooner because he puts all his bills in queue and pays
them on a first-in, first-out basis. Another requester, this
one in Finland, apologized for the delay and explained that he
was waiting for the U.S. dollar to go down, when in fact it
kept going up.
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STAT IPD/
Distribution:
Orig - Adse
1 - DCl/DDCl/Executive Director
1 - DCI History Staff
1 - DDI
1 - DDO
1 - DDS&T
5 - OIS
1 - C/PAO
1 - Comptroller
1 - IG
1 - OGC
1 - OLL
1 - OP
1 - OL
1 - C/IMS
1 - DDO/I
25 - DDO/IMS
1 - DDI/IRO
1 - DDA/IRO
1 - IC/IRO
1 - OTE/MAT
1 - OIS/LA
1 - IRG/os
1 - IPD Subject
1 - IPD Chrono
1 - IPD Reading Board
1 - HGH
STAT
STAT
ADMINISTRATIVE-INTERNAL USE ONLY
(31 July 1985) (Final)
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STAT
SI-AT 1. C/CRD accompanied the DO specialist on the Kennedy
SI-AT Assassination papers, and OIS Legal Advisor, to NARA to
perform the ten year re-review of about ? documents that CIA had given to the
Warren Commission which investigated the assassination of President Kennedy.
These were the documents that could not be declassified during the earlier
SI-AT review in 1975. had a list of documents in his possession which
turned out to be copies of all those in question at NARA save three. Copies
of the missing three were given to us so we know that we have duplicates of
those at NARA. Since most if not all, of the documents are currently in
SI-AT litigation we explained to of the Judicial, Fiscal, and Social
Archives Branch that the classification status of these documents may be
ultimately decided in the court which would override any decisions we made in
the interim. Therefore, we suggested that we would send NARA a letter to the
effect that we would hold our re-review of these documents in abeyance until
the legal actions have been completed. is now drafting a reply
containing this message.
30 duly 1985
MEMORANDUM FOR: Director of Information Services
FROM:
SUBJECT:
Acting Chiet, Classitication Review Division
Weekly Report, 24-30 July 1985
STAT
STAT
STAT
STAT
2. CRD was visited by US Army, on 24 July.
from
r=1-1;:s
to CRD to review 89 National Intelligence Survey sections which had
DIA Security, was investigating the possibility of sending DIA
been approved for declassification by CRD under systematic review three years
ago. These documents, written by CIA or its predecessor military intelligence
organizations, have been on hold ever since, while DIA tried to find either
their copies or analysts to review them. CRD hopes to handle this NIS review
in the same manner that the NIE's were successfully finished last year, by
having DIA analysts review the record copies here at Ames Building.
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RECORD OF REVIEW
PERIOD: 22-26 July 1985 REVIEWER:
BRANCH: Combined Division
SOURCE OF MATERIAL TYPE OF REVIEW
EXTERNAL REQUESTS:
DOD
NO. OF DOCUMENTS NO. OF PAGES
AIR FORCE
ARMY
manuscript
1
248
DIA
JCS
NAVY
NSA
OSD
NARA
Systematic
102
863
STATE
CDC/SR ( FRUS)
CDC/MR
OTHER
SUB TOTALS
103
1111
INTERNAL REQUESTS:
PRB
Pre-publication
7
95
IPD
OLL
CGC
SAE
Separation
37
38
OTHER
SUB TOTALS
44
133
SPECIAL PROJECTS:
RIMS
1
22
OTHER
MEMO
2
3
GRAND TOTALS
151
1269
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RECORD OF HISTORICAL REVIEW
PERIOD COVERED 22-26 July 1985 DIVISIONAL HRB INDIVIDUAL Combined Division
ACTIVITY MATERIAL EFFORT
Job / Boxes
RECORDS SEARCH/SURVEY FT HRS
PREPARATION FOR REVIEW FT HRS
DECLASSIFICATION REVIEW DOCS PGS HRS
PROCESSING
PREPARATION FOR RELEASE
COMPUTER INPUT
SYSTEM RIMS
CAPTURING DATA RIMS RETRIEVAL
FOR RIMS
TRAINING TYPE
ADMINISTRATIVE DUTIES TYPE
OTHER ACTIVITIES TYPE File Review
TYPE Mandatory Review
HRS
DOCS PGS HRS
DOCS 30 PGS 30 HRS 40
DOCS PGS HRS 12
EIRS 67
HRS 31
HRS 38
HRS 52
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CONFIDENTIAL
MEMORANDUM FOR: Director of Information Services
FROM:
Chief, Information Resources
Management Division
30 July 1985
SUBJECT: Weekly Report of Information Resources
Management Division, 24 - 30 July 1985
1. Work in Progress
25X1 a. TRIS. Chief. Information Technology
25X1 Branch, ITB, met
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features of TRIS that they might find helpful in their
registry operations. The NPIC officers were largely unaware
of TRIS's capabilities and the ways that it might be used for
25X1 registry support and records management. Olt
TRIS could be useful in NPIC and would advise OIS on the
extent to which it could be used in NPIC's registry and
records management operations. NPIC, like other Agency
organizations, is having a problem getting terminals. The
discussion also covered special arrangements to train someone
from their organization in TSCADS procedures.
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b. TS Documents. Our efforts to find unaccounted for TS
documents continued to show progress.
Information Control Branch, identified one unaccounted tor
document from a review of old office documentation. Another
three were found by personnel in the Office of General Counsel
during their annual document inventory. Annuitant
continued his search of retired records of the
Intelligence Community Staff. Last week, he found 610 TS
documents, five of which were charged to ICS and 605 of which
were unlisted requiring additional research.
concluded his search efforts in the Office of Global Issues
for TS documents. He found 64 documents, 20 of which were
charged to OGI and another 44 that were unlisted requiring
additional research. Four unaccounted for documents charged
to other offices were among documents previously found by
in OGI. Our third annuitant,
continues her review of the office holdings of the Office of/
Soviet Analysis. During the past week, she found 157
documents, all charged to SOVA.
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2. Significant Events and Activities
a. ISO() Tasking. The Deputy Director of Information
Services, the Deputy Director for Policy and Management,
25X1 Office of Security, Chief, Information Management
25X1 Branch, and IMB, attended an interagency meeting
called by Steven Garfinkel, Director of Information Security
Oversight Office (IS00). Mr. Garfinkel believes that the time
is right for new initiatives in the information security area,
particularly in light of the Walker case. The purpose of the
meeting was to establish interagency task forces to identify
specific information security initiatives that should be taken
in the areas of (1) overclassification, (2) overdistribution,
(3) classification management, (4) need-to-know, and (5)
unauthorized disclosures. CIA and the Air Force will
investigate the problem of overdistribution of classified
material. Each task force is expected to recommend
initiatives and how to implement these initiatives in a report
that is due to 'SOO by 30 August 1985. The first meeting of
the CIA/Air Force task force will be held on 2 August 1985 in
the OIS conference room.
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b. NATO Inspection. A DoD official conducted an
inspection on 25 July of CIA procedures for handling NATO
materials. He found CIA's methods for handling electrical
NATO messages to be in compliance with NATO procedures.
However, when he inspected the Office of Central Reference's
procedures for controlling hard copy documents two documents
could not be found. One document is believed to have been
hand-carried from Europe to the Agency by an employee, thereby
bypassing document control procedures. The disposition of the
other document will require further search by OCR personnel.
Once the documents are located, the inspector will be notified.
c. Records Preservation. Agency Archives
and Records Center, met with Records Management
Officer, Directorate of Administration, to discuss a review of
an ODDA job containing Air America records. Working under
guidelines provided by and
will break the material into three different
jobs: one tor permanent records, another for personnel-type
records, and the third on financial matters. As the material
is segregated, Messrs. will place the
permanent records material in acid-free boxes and use
acid-free folders and dividers. This job will be the first
maintained by the Archives Section under its newly established
preservation program. Eventually, all of the Agency's
permanent records will be stored in these acid-free folders
and boxes.
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the
d. Records Center. Records Center personnel performed
of
following activities during the week:
RAMS: Made 21 additions, and 4 deletions.
ARCINS: Jobs received/edited: 22.
Jobs keyed: 28 consisting
4,493 entries.
Jobs completed: 26.
Accessions: Received 29 jobs totaling
221 cubic feet.
References: Serviced 1,817 requests for
records.
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Special Runs: Three: one to OF and two to
One special run required two
of overtime.
ours
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Other:
Curator, Historical Intelligence
Collections,
Office of Central Reference, visited the Agency
Archives and Records Center this week and received a briefing
on Center operations and a tour of the facility.
Six officers from the Office of Current Production and
Policy Support, DDI, visited the Center at the request
of
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Chief, AARC, to discuss the disposition of
some
vital
large maps and negatives that are part of the office's
records collection. The OCPAS collection has grown steadily
over the years, but no effort has been made to review the
holdings. The colleFtion occupies some 500 cubic feet of
space at the Center on shelving that had to be specially 25X1
modified to accommodate it. The OCPAS officers promised to
conduct a review
of the negatives to determine which were
outdated
and
could be destroyed.
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Safety
Division,
Office of Medical Services, visited AARC last
week
to examine the smoke detection and fire alarm system there.
They were gathering
data so that they could provide an
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estimated cost
for a replacement system.
felt
that existing
conduits or hardware could be used, making
the
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installation of a new system less costly. His estimate for a
replacement system was $37,000.
3. Scheduled Events
The Deputy Chief, IRMD, and all division branch chiefs
will attend a seminar on 31 July concerning the activities of
the Position Management and Compensation Division. The
seminar is designed to familiarize supervisors with PMCD's
functions, particularly how it relates to the management of
the positions under a supervisor's control.
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STAT
30 July 1985
MEMORANDUM FOR: Director of Information Services
FROM:
SUBJECT:
Chief, Regulatory Policy Division
Regulatory Policy Division Activities - 24 July
through 30 July 1985
STAT
1. RPD is currently
handling 126 jobs.
STAT
Ls a proposed bulletin
received in the Division for
processing on 29 July announcing
a reduction in premiums and an increase in
coverage in UBLIC life insurance.
STAT
2. The revision of
(U)
initiated by the Directorate
STAT
of Operations updates the policy and procedures by which the Agency effects
the entry of aliens into the United States, changes their immigration status
while in the country, or brings about their removal from the United States.
This regulation received extensive editing by RPD prior to being coordinated.
It was forwarded to the DDA today for approval to publish. (U)
3. On 30 July,
attended a proposed organizational meeting
of Agency editors held at the Office of Training and Education. The purpose
of the meeting was to discuss topics of common interest and to decide if an
editor's forum might be useful. (U)
STAT
STAT
4. Among
revision to
coordinators
about 25 other jobs,
is currently
preparing the
for circulation to
during the week. (U)
STAT
5. also assembled
coordinator comments
on
STAT
SI-AT the handbook. (A-IU0)
and incorporated them in the second draft of
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STAT
6.
dated 17 July 1985 was apparently
well noted but not necessarily well received in the Agency. RPD received
several calls requesting interpretation or further information. One call came
from an irate woman who said that she consciously parked illegally,
anticipating a moderate and acceptable $10 fine. She said that, had she known
the fine would be $35, she would not have parked in an illegal space. (U)
7. Our chief of research
received a call from an officer in DO/IMS
STAT
requesting copies of rescinded
STAT
The DO needed this information in
connection with the Rewald case.
As has been done in all cases with Rewald
requests, RPD asked that if any of the information is released to someone
outside of the Agency, it must have the approval of the originating office
and the DDA. The DO requested this information on a priority basis,
and a DO officer rode the shuttle bus from Headquarters to pick up the
material. (A-IU0)
8. An officer working in the OCR Library called our chief of research to
find out which regulation addressed the question of smoking and non-smoking in
public areas. According to the caller, OCR is preparing to install computers
in the library and the presence of noxious smoke in the air will be damaging
to delicate
and sensitive
components inside the computer. RPD referred the
STAT
requestor to
(u)
STAT
STAT
9. On
of a replica
26 July,
(DYLUX copy)
went to P&PD to assist in
the preparation
as we draw close
of
to publishing this lengthy and
complicated handbook.
On Monday,
she returned
to P&PD to conduct a final review of the DYLUX prior to publication. The
printed version will consist of 130 pages compared to the 300 pages of text
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STAT
STAT
the editor personally typed into the WANG. OL is looking forward to having
the handbook available for a training course to start on 5 August. (A-IU0)
10. On 25 July, two OGC attorneys,
Division) and
(Chief, Administrative Law
met with C/RPD to discuss how OGC might be more
responsive in the coordination process for regulatory issuances. C/RPD
mentioned some areas that could stand improvement but, at the same time, he
commended OGC for showing this interest. One of the results of the meeting is
that OGC has committed itself to responding within 72 hours to any request
from RPD for legal concurrence on regulatory issuances. (A-IU0)
11. The C/Security Education Group (SEG/OS) requested RPD assistance to
have new copies of selected security regulatory issuances printed. These were
for special booklets used by SEG to brief Agency personnel entering on duty.
These weekly sessions cause much wear and tear on the pages of regulations.
RPD noted that most of the issuances are currently being revised. But to
accommodate SEC's immediate needs, RFD assembled 25 sets of each regulation
from our files and by xeroxing and cutting to size other pages to complete the
sets. These were forwarded to OS to serve until the revised regulations are
published. (A-IU0)
12. The proposed Notice concerning Distribution of Salary Checks,
initiated by the Office of Finance, was sent by RPD to Agency coordinators for
information. The Notice advises employees that the Department of Treasury
must make drastic reductions in the use of paper card checks and this will
Impact on the Agency. The current practice of delivering salary checks to
Agency employees at their office is costly and not consistent with Treasury
policy. Therefore, as of pay period 20, ending 14 September 1985, all
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ADMINISTRATIVE - INTERNAL USE ONLY
employees, except those in a special category must have their salary payment
sent by Electronic Fund transfer to a financial institution in the United
States or by check sent to their home. (A7-IUO)
Attachment
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STAT
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