OIS WEEKLY REPORT (23-29 JANUARY 1986)

• Document Type: CREST
• Collection: General CIA Records
• Document Number (FOIA) /ESDN (CREST): CIA-RDP87-00058R000300560013-8
• Release Decision: RIPPUB
• Original Classification: C
• Document Page Count: 14
• Document Creation Date: December 23, 2016
• Document Release Date: September 2, 2011
• Sequence Number: 13
• Publication Date: January 30, 1986
• Content Type: MEMO

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30 January 1986
MEMORANDUM FOR: Deputy Director for Administration
rec or of Information Services
SUBJECT: OIS Weekly Report (23-29 January 1986)
1. *Another century mark has been broken by the Information and
Privacy Division in reducing the initial request backlog; it is now
1595. A separate report is attached.
3. *William C. Gibbons, a member of the Foreign Affairs and National
Defense Division of the Congressional Research Service at the Library of
Congress, is requesting CIA materials relating to the Vietnam conflict
that may have been declassified. The material would be included in a
study for the Senate Foreign Relations Committee entitled, "The U.S.
Government and the Vietnam War: Executive and Legislative Roles and
Relationships, 1945-1975." Two volumes have already been published by
the Government Printing office and two more volumes are planned. The
request is being coordinated with the office of Legislative Liaison. CRD
is asking for a meeting with Gibbons to discuss the request.
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C .O N F I D,E N T I A L
4. Representatives from IRMD are completing a survey of the
information management program of the office of Communications (OC).
The last phase includes the Foreign Networks Division, the OC front
office, and its supporting staffs. Plans to survey overseas facilities
have been cancelled because of travel fund cutbacks.
5. A representative from IRMD is reviewing component plans for
establishing Information Services Centers (ISC) in the new Headquarters
Building. This is necessary because of recent changes'in components
scheduled to move to the building. The Records Management Officer for
the Directorate of Intelligence (DI) told the IRMD representative that
the DI is interested in obtaining support from an Information Services
Center. He said that the office of Scientific and Weapons Research, the
Office of East Asian Analysis, and the Analytical Support Group will be
moving to the north tower of the new building and he provided information
on the registry support these components will require. The IRMD
representative also met with the Budget Officer for the New Building
Project Office (NBPO) and was briefed on the portion of the NBPO budget
for FY 88 that supports the ISC program.
6. A representative from IRMD prepared a letter for the DCI's
signature to a former member of the Office of Strategic Services (OSS)
concerning a request for information on the activities of a now deceased
colleague. The requester was told that most of the OSS collection has
been transferred to the National Archives and Records Administration
(MARA), including some files that might contain information related to
his request. He also was told how to get the information from NARA.
7. The Agency Forms Officer from IRMD and the Records Management
Officer from the office of Development and Engineering met with a'
representative from private business to discuss the possible use of bar
coding on certain Agency forms. If the same type of bar code can be used
on Form 2600a (package receipt used with SCI material) and Forms 240 and
240a (courier receipts), then OD&E material could be sent directly to
other components without using any additional receipt forms.
8. CRD representatives have completed arrangements to begin a
historical review of O/DCI records at the Agency Archives and Records
Center covering the period 1945-1955. Nine records deposits have been
identified. Selection of records for the Historical Review Program will
involve coordination with the History Staff and the O/DCI.
9. Annuitants from IRMD are continuing their review of'the retired
holdings of the office of Global Issues (OGI) and the Office of
Scientific and Weapons Research. One hundred and eighty two TS documents
were located in OGI's holdings; of these, 102 will require followup
research to determine their ownership. Information in the_TSCADS data
C O N F I D E N T I A L
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base is adjusted to reflect the findings. A review of TSCADS procedures
in the O/DDI Registry was conducted and a demonstration of the use of
TSCADS menus was given a newly appointed information control officer.
TS document audits were conducted in the office of Medical Services and
the Directorate of Science and Technology Registry.
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C O N F I D E N T I A L
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ADMINISTRATIVE-INTERNAL USE ONLY
29 January 1986
MEMORANDUM FOR: Deputy Director for Administration
Chief, Information and Privacy Division,. OIS
SUBJECT: IPD/OIS Weekly Report (22 - 28 January 1986)
1.
The Week in Review 22
- 28 January 1986 1986 Weekly Average
a.
New cases
58
45.5
b.
Cases closed
83
57.3
c.
New appeals logged
9
3.8
d.
Appeals closed
5
1.5
e.
Manpower (man-weeks)
110.1
118.3
2. Current Backlogs
a. Initial requests - 1595
b. Requests in administrative appeal - 196
c. Requests in litigation - 75
3. Spotlighted Requests
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b. In the past month, we have maintained a continuing
effort to concentrate on those requests which have been long
delayed (i.e. over 5 years old). With respect to the FOIA,
one 1978 request, eight 1979 requests, five 1980 requests and
four 1981 requests have been resolved and closed; with respect
to the PA, one 1977 request and four 1981 requests were
similarly dispatched.
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STAT Ipp (29 January 1986) (FINAL).
Distribution*.
Orig - Adse
1 - DCI/DDCI/Executive Director
1 - DCI History Staff
1 - DDI
1 - DDO
1 - DDS&T
5 - OIS
1 - C/PAO
1 - Comptroller
1 - IG
1 - OGC
1 - OLL
1 - OP
1 - OL
STAT 1 - C/IMS
1 - DDO/I
STAT 25 - DDO/IMS
1 - DDI/IRO
1 - DDA/IRO
1 - IC/IRO
1 - OTE/MAT
1 - OIS/LA
1 - IRG/OS
1 - IPD Subject
1 - IPD Chrono
1 - IPD Reading Board
1 - HGH
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CONFIDENTIAL
28 January 1986
MEMORANDUM FOR: Director of Information Services
FROM: Chief, Classification Review Division
SUBJECT: CRD Weekly Report, 22-28 January 1986
2. On 23 January,) C/ER/OES/ODCI, and
C/HRB/CRD/OIS agreed to begin surveying ODCI records for material to inciude
in the CIA Historical Review Program (HRP). The survey, to commence during
the week of 3 February, will seek material of the 1945-55 period that is both
of high historical interest and reasonably declassifiable, these being the
basic criteria for the HRP. The two parties selected nine jobs incorporating
221 linear feet of records which will now be surveyed at the Agency Records
Center to select those that appear acceptable for the HRP. The selection
process will involve consultation among CRD, the History Staff, and the Office
of the DCI, but the latter only will make the final decision whether or not to
submit the records to the HRP.
CONFIDENTIAL
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CONFIDENTIAL
3. William C. Gibbons, a specialist in U.S. foreign policy who is a
member of the Foreign Affairs and National Defense Division of the
Congressional Research Service at the Library of Congress, has asked OIS/CRD
whether there are CIA materials that have been declassified that could be used
in a study being written for the Senate Foreign Relations Committee. The
study is titled The U.S. Government and the Vietnam War: Executive and
Legislative Roles and Relationships, 1945-1975. The first two volumes have
been published by the GPO and there will be two more. The request is being
coordinated with OLL and OIS/CRD is suggesting that we invitebons
visit our offices for a briefing on the materials he wants.
Chief, CRD
CONFIDENTIAL
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28 January 1986
MEMORANDUM FOR: Director of Information Services
Chief, Information Resources
Management Division
SUBJECT: IRMD Weekly Report (22 - 28 January 1986)
1. WORK IN PROGRESS
a. TRIS Training.
Information Technology Branch, spent time with the personne
assigned to the O/DDI registry to provide additional training on
the CDOCS (Codeword Collateral Document Control System) portion of
TRIS. The registry intends to begin using CDOCS on 3 February and
needed refresher training on system features. Personnel from the
Arms Control Intelligence Staff also participated in the training
and have requested some additional instruction. Training will also
be provided to registry personnel of the Office of Scientific and
Weapons Research; this unit has been waiting for the O/DDI registry
to commence operating with CDOCS before it followed suit. Details
are still being worked out to provide specialized instruction on
TRIS to other registries which would benefit from more exposure to
its features.
b. TS Documents. Progress continues to be made in our
efforts to locate unaccounted for Top Secret collateral documents.
Two OIS annuitants continued their review of the retired holdings
of the Office of Global Issues and the Office of Scientific and
Weapons Research. located 182 TS documents in OGI's
holdings, including 102 that will require followup research to
determine their ownership. The remaining retirement jobs of OGI
will be searched by another annuitant, while
turns his attention to the holdings of a component at
Headquarters. A third annuitant, found four TS documents
requiring additional research in reviewing OSWR's records.
Information Control Branch, continues to process
information on documents found by these annuitants, adjusting the
TSCADS data base to reflect their findings.
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Other activities concernin TS documents involved visits
by ICB personnel to components. went to O/DDI
Registry to review TSCADS procedures and demonstrated the use of
7ewly appointed control officer.
conducted audits of the Office of
Medical Services and the DDS&T Registry. Their purpose was to
review office handling procedures for TS documents and to view a
sampling of the holdings of each unit. The OMS was found to be
following correct procedures in handling this material and all
requested documents were provided. The audit of the DDS&T Registry
could not be completed because of renovations underway in the area
and the need to get additional information on the location of some
documents.
c. Information Management Surveys.) and
ICB, are nearing completion of their survey of the
information management program of the Office of Communications.
The survey team recently completed its review of the Foreign
Networks Division, which is the fourth and final OC division to be
surveyed. The team will brief Chief of OC Operations,
on their findings during the week of 27 January and then will begin
their review of the information handling and records management
practices of the OC front office and its supporting staffs. Plans
to survey some overseas facilities have been cancelled because of
travel cutbacks. Consequently, once the front office and staff are
surveyed, drafting will be completed on a report of the team's
findings.
d. New Headquarters Building. ICB, began
reviewing plans for Information Services Centers -to be established
in the New Headquarters Building because of recent changes in its
proposed occupants. She met with the Records
Management Officer for the Directorate of In elligence, to confirm
DI interest in having Directorate elements in the New Headquarters
Building supported by an Information Services Center. The meeting
also confirmed the fact that OSWR, the Office of East Asian
Analysis, and the Analytical Support Group will be moving to the
north tower of the New Building. provided information
on the registry support that will be re uired by these three
elements. also met with the Budget Officer
for the New u Project Office, to discuss items that will be
contained in the NBPO budget for FY 88 to support the ISC. He also
provided with an update on construction progress and
agreed to keep her informed on developments affecting the planned
ISC5.
e. Chief, ICB,
was informed by IT, a
received its first transmission of cable traffic on 27 February.
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CONFIDENTIAL
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The Information Services Center to be established there will be
responsible for controlling and disseminating cables, as well as
operating the equipment used to transmit and receive this traffic.
OIT is anxious to train someone in the use of this Electronic
Distribution Circuit equipment, so that it will not have to provide
continued staffing for this activity. informed
the first OIS officer to be assigned th
who will report for duty on 3 February.
nitiated paperwork to have receive a
cryptographic clearance which is needed for operation o this
equipment.
2. SIGNIFICANT EVENTS AND ACTIVITIES
b. Bar Coding on Agency Receipts.
Information Management Branch, and
Officer, Office of Development and Engineering, met with
Mr. Steve Minteer, Wallace Computer Services, to discuss the use of
bar coding on some Agency forms. wants to redesign the
Package Receipt (Form 2600a) used with SCI material and to apply
the same type of bar code to this form as currently used on the
Agency's other courier receipts (Forms 240 and 240a).
registry in OD&E spends considerable time preparing new receipts
for mail received from contractors that is being sent to other
Agency components. If the same type of bar code were used on Form
2600a, then material could be sent directly to other components
without the use of any additional receipts. also
indicated interest in the computer system that Wallace Computer
Services previously sold to other Agency components to read the bar
codes on courier receipts. Mr. Minteer stated that his company
could produce a bar d d version of Form 2600a and the system
needed to read it.
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CONFIDENTIAL
Records Manage
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c. Records Center. Records Center personnel performed
the following activities during the week:
RAMS: Made 29 additions and one change.
ARCINS: Jobs received/edited: 6.
Jobs keyed: 8 consisting of
882 entries.
Jobs completed: 2.
Accessions: Received 26 jobs totaling
75 cubic feet.
References: Serviced 2,093 requests
for records.
Other: One special run to the Office of
Finance.
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