OIS WEEKLY REPORT (10 - 16 APRIL 1986)

• Document Type: CREST
• Collection: General CIA Records
• Document Number (FOIA) /ESDN (CREST): CIA-RDP87-00058R000300560002-0
• Release Decision: RIPPUB
• Original Classification: S
• Document Page Count: 11
• Document Creation Date: December 23, 2016
• Document Release Date: September 6, 2011
• Sequence Number: 2
• Publication Date: April 17, 1986
• Content Type: MEMO

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17 April 1986
MEMORANDUM FOR: Deputy Director for Administration
OIS Weekly Report (10 - 16 April 1986)
2. A representative from the Information Resources Management
Division (IRMD) and the Records Management Officer, Office of Finance,
resumed work on a machine-readable records control schedule item for the
3. Representatives from IR14D met with the Chief of the
Administrative Staff, Intelligence Community Staff (ICS), to discuss the
services provided ICS by the Ames Building Information Services Center.
The ICS representative said that he is satisfied with the support ICS is
receiving.
4. IRMD has completed a survey of the records and information
handling activities of the Intelligence Community Staff's National
Foreign Intelligence Board (NFIB) Secretariat Staff. The survey focused
on records retention methods and ways to automate procedures for handling
materials. A report is being prepared for the Chief, NFIB Secretariat.
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C O N F I D E N T I A L
5. *The backlog of initial FOIA requests continues to fall and is now
at 1,466. The backlog of requests in administrative appeal has risen
C O N F I D E N T I A L
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16 April 1986
MEMORANDUM FOR: Deputy Director for Administration
Chief, Information and Privacy Division, OIS
SUBJECT: IPD/OIS Weekly Report (9 - 15 April 1986)
1. The Week in Review 9 - 15 April 1986 1986 Weekly Average
a. New cases 75 62..2
b. Cases closed 80 73.9
c. New appeals logged 7 3.8
d. Appeals closed 3 2.6
e. Manpower (man-weeks) 118.6 105.4
2. Current Backlogs
a. Initial requests - 1466
b. Requests in administrative appeal - 205
c. Requests in litigation - 72
3. Spotlighted Requests
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 STAT
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STAT IPD/CMR:sh/ (16 April 1986) (FINAL)
Distribution:
Orig - Adse
1 - DCI/DDCI/Executive Director
1 - DCI History'Staff
1 - DD I
1 - DDO
1 - DDS&T
5 - OIS
1 - C/PAO
1 - Comptroller
1 - IG
1 - OGC
1 - OCA
1 - OP
1 - OL
STAT 1 - C/IM
1 - DDO/IRO
STAT 25 - DDO/IM~
1 - DDI/IR
1 - DDA/IRO
1 - IC/IRO
1 - OTE/MAT
1 - OIS/LA
1 - IRG/OS
1 - IPD Subject
1 - IPD Chrono
1 - IPD Reading Board
1 - HGH
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15 April 1986
MEMORANDUM FOR: Director of Information Services
SUBJECT: IRMD Weekly Report (9 - 15 April 1986)
1. WORK IN PROGRESS
a. Machine-Readable Records. Information Management
Branch representatives, in anticipating the reassignment of
Records Management Officer, OL, extended an
offer to the Chief, Information and Management Support Staff
(C/IMSS/OL), to continue writing machine-readable records control
schedule items for OL com ter systems. This arrangement would
continue until u replacement is on board and settled
into thp ioh- The C/IMSS accepted IMB's offer and has designated
J Data Administrative Services, Information and
Management Support Staff, to assist IMB until the new RMO can
assume this sponsibilit . On 14 April 1986,
and met with to acquaint him with the
process of developing the schedule items. The OL has designated
the Agency Real Property Summary Reporting System (REALESTATE) as
the next system to be scheduled. Work will commence as soon as the
Contractor Information System (CONIF) draft item is completed and
approved. Meanwhile, will determine if a REALESTATE
System User Manual is available and provide IMB with a copy to
begin the research for this system.
Office of Finance Records Management Officer
(OF/RMO), resumed wor sly beaun on the records control
schedule item for the
Chief, Information Resources
Management Division
On 51 April 1986,I IIMB, and
This session consisted of a detailed review of the User
1 to expand upon a system outline that was completed earlier.
Search for TS Documents. Annuitants,)
continue their review of DS&T/OD&E document
holdings at the Records Center. Their review of 49 retirement jobs
resulted in 6 documents being located, all were on record as being
assigned to OD&E. Another annuitant, continued his
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review of DI/OSWR holdings at the Records Center. His review
activity for the week res lted in being searched with no
documents being located. b review of DI/OGI
retirement holdings resulted in 10 jobs being searched with 6
unlisted documents being located that will require followup by
DAS. Search activity will continue on the 400 remaining OD&E,
OSWR, and OGI retirement jobs.
In summary, a total of 12 TS documents were found in
the 74 retirement jobs reviewed. Six of these documents belonged
to OD&E and the remaining 6 required followu research to determine
ownership. continue to process
the information into the TSCADS data base.
Document Accountability Section, Information Control Branch, has
provided an annuitant to assist in reviewing Directorate of
Operations' holdings at the Agency Archives and Records Center
beginning 15 April. In addition, DO personnel are now searching
Near East Division files at Headquarters.
SIGNIFICANT EVENTS/ACTIVITIES
eguired Reporting for Systems of Records.
Records Management Officer, OIS, attended a
Directorate of Administration RMO meeting held to discuss the
Privacy Act requirement to report systems of records in the Federal
Register. The RMOs were requested to conduct a review of their
office systems of records and compile a classified list of those
systems that can be searched by name or other personal identifier.
The list of systems of records is to be forwarded to the
Information Control Branch (IMB), for the system of records to be
identified with its corresponding records control schedule item.
The list will then be used to update the Agency's system of records
presently reported in the Federal Register.
IBM PC Planning. On 11 April 1986,
Chief, Information
Technology Branch and Plans and Management Staff (PMS),
OIS, met with System Development Staff,
Office of Central Reference (OCR), to learn how the IBM personal
computer has been applied in OCR. Also discussed were the hardware
configurations and equipment and software capabilities of the
family of IBM PCs. An additional meeting has been scheduled with
Office of Information Technology (OIT) representatives to discuss
OIT's current position on the IBM PC as the new Agency standard
computer terminal, the availability of TEMPEST approved terminals
for outlying buildings, and to collect preinstallation planning
information as well as additional details on the IBM PC hardware
and software capabilities. This information will aid OIS personnel
in identifying the PC most able to meet the requirements in ITB and
IMB.
2
CONFIDENTIAL
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c. Information Services Center. Chief,
Information Control Branch, and Chief Ames Building
Information Services Center, met wit Chief,
Administrative Staff, Intelligence Community Staff, to discuss
support provided by the ISC. indicated that there were
no problems being surfaced to his knowledge and that ICS is
satisfied with the support provided by the ISC.
commented that he is still trying to determine what has happened to
the computer terminal request that was to be provided to ISC by ICS.
d. Registry Survey. ICB, has completed the
survey of the records and registry activities of the Intelligence
Community Staff's National Foreign Intelligence Board Secretariat
Staff. The survey focused specifically on methods of records
retention and ways to improve automated procedures for handling
NFIB/NFIC/SIG(I) material. A survey report is now being prepared
including our recommendations and will be forwarded to the Chief,
NFIB Secretariat.
e. Records Center. Records Center personnel performed
the following activities during the week:
RAMS: Made 15 additions, 3 changes, and
37 deletions.
ARCINS: Jobs received/edited: 19.
Jobs keyed: 37 consisting of
2516 entries.
Jobs completed: 15.
Accessions: Received 16 jobs totaling
136 cubic feet.
References: Serviced 2390 requests for records
(482 were for annuitants)
Special Runs: One to DO/IMS.
3. SCHEDULED MEETINGS
and
ITB, and Plans & Management Staff, are
scheduled to meet with ngineering Services Division,
OIT, on 25 April to discuss IBM PC hardware and software
capabilities.
3
CONFIDENTIAL
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15 April 1986
MEMORANDUM FOR: Director of Information Services
Chief, Regulatory Policy Division, OIS
SUBJECT: Regulatory Policy Division Activities -
7 - 15 April 1986
1. RPD is curr
week's total of 99.
rocessing 111 jobs, up slightly from last
2. has been
submitted to the DDA for approval. This revised issuance includes
extracts from Executive Order 12333, United States Intelligence
Activities, as it applies to the Agency. It also establishes a
requirement for all employees to read the handbook twice yearly, April
and October, and to sign their full names on the routing sheet to
acknowledge that they have read the handbook.
3. ompleted Draft C of
This la es draft will be reviewed by Chief, Cass cat on
Review Division, Chief, Information and Privacy Division, the OIS Legal
Advisor, and Chief, DCI History Staff before being distributed
Agecny-wide for final coordination.
4. The Chief and Deputy Chief, RPD met with Chief,
Review Branch, Office of Personnel (OP), and e , Policy
& Review Staff, OP, to discuss the procedures used by RPD in processing
OP regulations and handbooks. The discussion was of mutual interest
because of recent personnel changes in both components. Following the
discussion, Chief, Policy & Review Staff advised that he had been given a
management objective (MBO) for revising selected HR and HHB
series which would result in all policy statements being contained in the
HR's and their implementating procedures in the HHB's. Although RPD
would support these changes, further discussions will be needed to more
accurately assess the impact of implementing such massive revisions.
5. The CIA Guest Speaker Program will feature political humorist
Mark Russell as the CIA guest speaker on Wednesday, 21 May 1986 in the
Headquarters Auditorium. Mr. Russell will discuss "The Laughter and Song
of Politics" and will be introduced by the DCI.
DOWNGRADED TO A-IUO WHEN
SEPARATED FROM ATTACHMENT
r-n-N-F-T-1)-F-N-T-T-A-T.
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