OIS WEEKLY REPORT (29 AUGUST- 4 SEPTMEBER 1985)

• Document Type: CREST
• Collection: General CIA Records
• Document Number (FOIA) /ESDN (CREST): CIA-RDP87-00058R000300550017-5
• Release Decision: RIPPUB
• Original Classification: C
• Document Page Count: 13
• Document Creation Date: December 27, 2016
• Document Release Date: February 25, 2014
• Sequence Number: 17
• Publication Date: September 5, 1985
• Content Type: MEMO

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STAT
ADMINISTRATIVE - INTERNAL USE ONLY
5 September 1985
MEMORANDUM FOR: Deputy Director for Administration
FROM:
SUBJECT:
Director of Information Services
OIS Weekly Report (29 August - 4 September 1985)
A. WORK IN PROGRESS
1. TRIS. Problems encountered in the TRIS system's initial "shake
down" have been resolved. Formal TRIS training for the following offices
will take place during the coming week:
0/DCI
0/DDA
0/DDI
0/DDS&T
Compt
Ames ISC
ACIS
FBIS
ICS
OC/OL ISC
CRES
NPIC
OLL
OF
OGI
OD&E
OIS
OIA
ORD
OMS
OSWR
OIT
OS
Upon completion, the above components will be able to use TRIS for
document control.
2. TS COLLATERAL DOCUMENTS SEARCH. OIS annuitants working for the
Information Resources Management Division (IRMD) continued their search
for unaccounted TS collateral documents. In concluding their review of
Intelligence Community Staff (ICS) holdings at the Records Center, 202 TS
documents were located; 96 were on the ICS inventory list and 106 were
unlisted. Initial analysis indicates that five of these documents were
previously unaccounted for on the ICS account. In concluding the search
of Office of Soviet Analysis (SOVA) files, 15 documents were located;
3 were on the SOVA inventory list and 12 require further analysis. In
beginning the search of Office of European Analysis (EURA) files, an
annuitant located 148 documents; 94 were on the EURA inventory and 54
require further processing.
ADMINISTRATIVE - INTERNAL USE ONLY
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STAT
STAT
STAT
ADMINISTRATIVE - INTERNAL USE ONLY
3. HISTORICAL REVIEW PROGRAM. The Chief of the Classification
Review Division (CRD) and a representative met with a representative from
the Information Management Staff of the Directorate of Operations
(IMS/DO) to discuss procedures for locating permanent Central
Intelligence Group (CIG) records that will be reviewed under the Agency's
Historical Review Program. IMS/DO expects to begin locating CIG records
shortly after Labor Day. CRD will assist.
4. OSS RECORDS. The seventh increment of OSS records, consisting of
102 cubic feet of Propaganda Charts, Algiers Files, Washington Field
Office Miscellaneous Records, and OSS Field Station Operations & Services
Records, has been transferred to the National Archives and Records
Administration (NARA). This brings the total volume of OSS records
transferred to NARA to 1017 cubic feet. A request to transfer an
additional 214 cubic feet is being prepared.
B. SIGNIFICANT EVENTS AND ACTIVITIES OF INTEREST
1. ISOO TASK FORCE. The Director of Information Services forwarded
to the Director, ISOO, the Joint CIA/U.S. Air Force/Information Security
Oversight Office Task Force paper on ways to reduce the overdistribution
of classified information within the Federal government. The paper,
containing three initiatives, was signed by the task force
representatives after coordination with the Office of Security and the
DCI Security Committee. ISOO intends to solicit other agency comments on
the proposed initiatives.
2. INFORMATION AND PRIVACY DIVISION ACTIVITIES. The current
backlogs are: initial requests, 2091 and requests in administrative
appeal, 175. The initial requests backlog continues its steady decline.
*Among the more interesting of the spotlighted requests is one from
Attachment
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ADMINISTRATIVE-INTERNAL USE ONLY
4 September 1985
MEMORANDUM FOR: Deputy Director for Administration
STAT FROM:
STAT
Acting Chief, Information and Privacy Division-, OIS
SUBJECT: IPD/OIS Weekly Report (28 August - 3 September 1985))
1. The Week in Review 28
August - 3 Sept. 1985
Weekly Average
a.
New cases
62
55.8
b.
Cases closed
95
79.6
c.
New appeals logged
4
2.6
d.
Appeals closed
1
1.6
e.
Manpower (man-weeks)
138.5
101.1
2. Current Backlogs
a. Initial requests - 2091
b. Requests in administrative appeal 175
c. Requests in litigation - 81
ADMINISTRATIVE-INTERNAL USE ONLY
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STAT
Declassified in Part - Sanitized Copy Approved for Release 2014/02/25: CIA-RDP87-00058R000300550017-5
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Declassified in Part - Sanitized Copy Approved for Release 2014/02/25: CIA-RDP87-00058R000300550017-5
STAT
ADMINISTRATIVE - INTERNAL USE ONLY
3 September 1985
MEMORANDUM FOR: Director of Information Services
FROM:
Chief, Information Resources Management Division
SUBJECT: IRMD Weekly Report (28 August - 3 September 1985)
A. WORK IN PROGRESS
1. TRIS. The TRIS system access problems mentioned in last
week's report have been resolved by Information Technology
Branch. Formal TRIS training for the following offices will take
place during the coming week:
0/DCI 0/DDA 0/DDI 0/DDS&T
Compt Ames ISC ACIS FBIS
ICS OC/OL ISC CRES NPIC
OLL OF OGI OD&E
OIS OIA ORD
OMS OSWR
OIT
OS
Upon completion of training, these organizations will be able to
use TRIS for document control.
2. TS DOCUMENTS. OIS annuitants continued their search for
unaccounted TS collateral documents. In concluding his review of
Intelligence Community Staff (ICS) holdings at the Records
STAT Center, located 202 TS documents; 96 were on the
ICS inventory list, and 106 were unlisted and therefore require
further research by Information Control Branch. Initial analysis
indicates that five of these documents were previously
unaccounted for on the ICS account. In concluding her search of
Office of Soviet Analysis (SOVA) files, located
15 documents; 3 were on the SOVA inventory list, and 12 require
further analysis. In beginning his search of Office of European
Analysis (EURA) files, located 148 documents; 94
were on the EURA inventory, and 54 require further processing.
STAT
STAT
STAT
3. ADP RECORDS.
Information Management Branch (IMB), visited the Office of
Logistics (OL) to gather information needed to develop a records
control schedule item for the Federal Automated Requisitioning
ADMINISTRATIVE - INTERNAL USE ONLY
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STAT
STAT
STAT
ADMINISTRATIVE - INTERNAL USE ONLY
System (FARS). The IMB representatives met with the FARS Data
Base Administrator, a programmer from the Office of Information
Technology, and the OL RMO. The Chief, Information and
Management Support Staff, OL, also joined the meeting to express
his support for the project and to state that OL management is
committed to completing their schedules. Messrs. and
will return to OL on 5 September to review FARS system
documentation and begin preparing a draft item with the OL RMO.
B. SIGNIFICANT EVENTS AND ACTIVITIES OF INTEREST
1. ISOO TASK FORCE. The Director of Information Services
forwarded the Joint CIA/U.S. Air Force/Information Security
Oversight Office (ISOO) Task Force paper on ways to reduce the
overdistribution of classified information within the Federal
government to the Director, ISOO. The paper, containing three
initiatives, was signed by the task force representatives after
coordination with the Office of Security and the DCI Security
Committee. ISOO intends to solicit other agency comments on the
proposed initiatives.
2. OSS RECORDS. The seventh increment of OSS records,
consisting of 102 cubic feet of Propaganda Charts, Algiers
Files, Washington/Field Office Miscellaneous Records, and OSS
Field Station Operations & Services Records, has been
transferred to the National Archives and Records Administration
(NAPA). This brings the total volume of OSS records transferred
to NAPA to 1017 cubic feet. A request to transfer an additional
214 cubic feet is being prepared.
4. RECORDS CENTER. Records Center personnel performed the
following activities during the week:
RAMS:
ARCINS:
Accessions:
Reference:
Made 17 additions, 17 changes, and
19 deletions.
Jobs received/edited: 12.
Jobs keyed: 9 consisting of
1,956 entries.
Jobs completed: 39.
Title searches: 5.
Received 17 jobs totaling
222 cubic feet.
Serviced 2,552 requests for records.
2
ADMINISTRATIVE - INTERNAL USE ONLY
Declassified in Part - Sanitized Copy Approved for Release 2014/02/25 : CIA-RDP87-00058R000300550017-5
STAT
STAT
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CONFIDENTIAL
3 September 1985
MEMORANDUM FOR: Director of Information Services
FROM: Chief, Classification Review Division
SUBJECT: Weekly Report, 28 August - 3 September 1985
1. C/CRD and C/CaD/HRB met with
to discuss the procedures to 25X1
be used to locate permanent CIG records that will become the first records
reviewed under the Historical Review Program. IMS expects MPG personnel to
begin this work right after Labor Day and they expect to request assistance in
the form of one to three persons from OIS/CRD to help them. Again, C/CRD
emphasized that we stand willing to do as much of the work as the DO finds
appropriate and will have people available to help them as they begin this
task.
2. retired after a long career in the Agency. Ms.
leaves a large hole for us to fill, particularly with regard to the
development and running of RIMS.
CONFIDENTIAL
Chief, CRD
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CLASSIFICATION REVIEW DIVISION
RECORD OF REVIEW
PERIOD: 26-30 August 1985 REVIEWER:
SOURCE OF MATERIAL TYPE OF REVIEW
EXTERNAL REQUESTS:
DOD
AIR FORCE
ARMY
DIA
JCS
NAVY
NSA
OSD
BRANCH: Combined Division
NO. OF DOCUMENTS NO. OF PAGES
NARA
Systematic
102
518
STATE
CDC/SR (FRUS)
CDC/MR
OTHER (Eisenhower Lib.)
SUB TOTALS
102
518
INTERNAL REQUESTS:
PRB
IPD
OLL
OGC
SAE
Separation
78
101
OTHER
SUB TOTALS
78
101
SPECIAL PROJECTS:
RIMS
Reading
1
114
OTHER
SAE Train/Mtg.
[7 Hours]
GRAND TOTALS 181 733
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CLASSIFICATION REVIEW DIVISION
RECORD OF HISTORICAL REVIEW
PERIOD COVERED 26-30 Aug 1985 DIVISIONAL HRB INDIVIDUAL Combined Division
ACTIVITY MATERIAL EFFORT
Job / Boxes
RECORDS SEARCH/SURVEY FT HRS
PREPARATION FOR REVIEW FT HRS
DECLASSIFICATION REVIEW DOCS PGS HRS
PROCESSING
Rims Corrections
PREPARATION FOR RELEASE
COMPUTER INPUT
SYSTEM RIMS
RIMS
CAPTURING DATA
FOR RIMS
TRAINING TYPE RIMS/bkgd rdg/other
ADMINISTRATIVE DUTIES TYPE Mtgs./logs/sec./oth
OTHER ACTIVITIES TYPE Brief/Disc/Man/FRUS
HRS 10
DOCS PGS FIRS
DOCS PGS HRS 5
25 25 40
DOCS PGS FIRS
FIRS 33
FIRS 24
FIRS 105
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ADMINISTRATIVE - INTERNAL USE ONLY
STAT
STAT
STAT
STAT
MEMORANDUM FOR: Director of Information Services
FROM:
Chief, Regulatory Policy Division
3 September 1985
SUBJECT: Regulatory Policy Division Activities - 28 August
through 3 September 1985
1. RPD currently is processing 146 jobs. In spite of the shortened work
week due to the Labor Day holiday, Agency initiators provided us with 27 jobs
to process, an all-time high number for jobs received in one week. The Office
of Finance led this avalanche of proposed issuances with 14, another record
for jobs received in RPD from a single office in a single week. Among them
were proposed revisions to headquarters and field regulations as well as
headquarters and field handbooks.
2.
Briefing by
A Participant in CIA's
1985 Advanced Analyst Development Program, was somewhat unusual because it
required a SECRET/NOFORN classification. We cannot remember processing an
employee bulletin which carried such a high classification and, because it was
unique, made arrangement to have it published on white paper instead of the
normal apricot.
3.
Initiated by the Office of Personnel. Action
had been suspended until DO comments were received and forwarded to OP for
review. An OP officer explained to DO that the policy on which this proposed
notice is based had been approved by the EXDIR earlier in the year and that OP
ADMINISTRATIVE - INTERNAL USE ONLY
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STAT
STAT
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ADMIBIDIKftlIVZ IMILAJAAL oar. umul
cannot deal with suggested policy changes being submitted by DO components
with regard to publication of the HN. As a consequence, RPD will resume
as well as its field counterpart will be forwarded
processing and the notice
STAT
STAT
STAT
STAT
for approval.
4.
visited C/RPD to request additions to
OP
STAT
STAT
STAT
On 28 August,
initiated
5.
wishes to
6.
by the Inspector
RPD is holding
make a change;
General.
when it
for
learned that
approval.
was prepared
we had been ready to go forward
for
STAT
STAT
STAT
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DDA approval following extensive editing and consultations with the OIS
Planning Staff.
7. An OD&E officer asked if the expired
been incorporated into a permanent regulatory issuance. Our chief of
informed the caller that this information is located in
had
research
STAT
We forwarded a
used as a reference
copy of this regulation to the OD&E
in a paper being prepared on
Executive
Officer to be
overtime
8.
in OD&E.
STAT
was forwarded for approval
on 30 August.
This is a reissuance to
but represents a completely
revised
STAT
notice.
Attachment
2
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