OIS WEEKLY REPORT (12-18 SEPTMEBER 1985)

• Document Type: CREST
• Collection: General CIA Records
• Document Number (FOIA) /ESDN (CREST): CIA-RDP87-00058R000300550015-7
• Release Decision: RIPPUB
• Original Classification: C
• Document Page Count: 13
• Document Creation Date: December 27, 2016
• Document Release Date: February 25, 2014
• Sequence Number: 15
• Publication Date: September 19, 1985
• Content Type: MEMO

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MEMORANDUM FOR: Deputy Director for Administration
FROM:
Director ot Intormation Services
19 September 1985
SUBJECT: OIS Weekly Report (12-18 September 1985)
A. WORK IN PROGRESS
1. HISTORICAL REVIEW PROGRAM ACTIVITIES. Representatives from the
Directorate of Operations (DO) and the Classification Review Division
(CRD) met on 12 September to synchronize the first steps for reviewing
the records of the Strategic Services Unit (SSU) and Central Intelligence
Group (CIG) held by the DO. The representatives agreed to scan shelf
cards and retirement sheets to identify records of importance and screen
identified records to determine historical interest and potential for
declassification. CRD will perform the first review unless the documents
deal with people and activities that have carried on to the present. In
the latter case, the DO will do the initial review to determine any
particularly sensitive questions quickly. Once the records are selected
and before a thorough review is begun, the DCI History Staff (HS) will
assess the historical importance of the groups of records selected and
the subjects covered within a group.
2. TRIS. Representatives from the Information Resources Management
Division (IRMD) continue to train component personnel in the operation of
the document control and records management segment (CDOCS) of TRIS. By
1 October 1985, two day training sessions will have been conducted for
personnel representing some 22 registries throughout the Agency and they
should be able to begin using the system. Thus far, the training has
gone well, but the sessions have pointed out differences in the way
registries process documents.
CONFIDENTIAL
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CONFIDENTIAL
3. (FOR DDA'S INFORMATION ONLY) TSCADS. On 16 September
representatives from IRMD met with the Top Secret Control Officer for the
DO (DO/TSCO) and another key DO representative to discuss the DO's
failure to use the new TSCADS computer system to record the movement of
TS collateral documents. IRMD had been told that a malfunctioning
computer terminal was the reason. IRMD stressed the importance of using
the new system immediately since failure to do so was having a
detrimental effect on its use by other components. The component
originating TS documents must enter data about the documents in the
system; otherwise components receiving this material are unable to
process it. The DO/TSCO promised to resolve the situation even if it
required using a terminal elsewhere in the DO. On the following day,
IRMD was informed that the DO had found a terminal and would begin using
the new TSCADS system immediately.
B. SIGNIFICANT EVENTS AND ACTIVITIES OF INTEREST
2. AMES BUILDING ISC. A representative from IRMD met with
representatives from the Consulting and Assistance Group, Office of
Information Technology (OIT), to discuss final plans for the installation
of two laser printers and two Hetra printers in the Ames Building
Information Services Center (ISC). OIT is currently conducting tests
regarding equipment needs. Once the tests are completed and the
appropriate equipment is installed--circa 1 October--the Ames ISC will be
operating as a full service information processing facility.
CONFIDENTIAL
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4. INFORMATION AND PRIVACY DIVISION ACTIVITIES. The current
backlogs are: initial requests, 2025, and requests in administrative
appeal, 176. While the initial requests backlog continues its steady
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Attachment
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STAT
STAT
ADMINISTRATIVE-INTERNAL USE ONLY
18 September 1985
MEMORANDUM FOR: Deputy Director for Administration
FROM:
Chief, Information and Privacy Division, OIS
SUBJECT: IPD/OIS Weekly Report (11 - 17 September 1985)
The Week in Review 11 - 17 September
1985 1985
Weekly Average
a. New cases 46
55.5
b. Cases closed 87
79.8
c. New appeals logged 2
2.6
d. Appeals closed 2
1.6
e. Manpower (man-weeks) 105.2
100.5
Current Backlogs
- 176
a. Initial requests - 2025
b. Requests in administrative appeal
c. Requests in litigation - 81
3. Spotlighted Requests
ADMINISTRATIVE-INTERNAL USE ONLY
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STAT
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STAT
STAT
STAT
IPD,
Distribution:
Orig
1
1
1
1
1
5
1
(18 September 1985) (FINAL)
- Adse
- DCl/DDCl/Executive Director
- DCI History Staff
- DDI
- DDO
- DDS&T
- OIS
- C/PAO
1 - Comptroller
1 - IG
1 - OGC
1 - OLL
1 - OP
1 - OL
1 - C/IMS
1 - DDO/IR
25 - DDO/IMS
1 - DDI/IRO
1 - DDA/IRO
1 - IC/IRO
1 - OTE/MAT
1 - 015/LA
1 - IRG/OS
1 - IPD Subject
1 - IPD Chrono
1 - IPD Reading Board
1 - HGH
ADMINISTRATIVE-INTERNAL USE ONLY
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C-O-N-F-I-D-E-N-T-I-A-L
17 September 1985
MEMORANDUM FOR: Director of Information Services
FROM:
Chief, Information Resources Management Division
SUBJECT: IRMD Weekly Report (11 - 17 September 1985)
A. WORK IN PROGRESS
1. TRIS. of the
Information Technology Branch continued to train component
personnel in the operation of the document control and records
management segment (CDOCS) of TRIS. By 20 September, two day
training sessions will have been conducted for 47 individuals
representing some 22 registries throughout the Agency. On
1 October 1985, all of these registries will have had at least
one individual trained in CDOCS and should be able to begin
using the system. Training sessions will be scheduled for
Agency records management officers once additional class dates
can be secured for the use of Room 336 Ames Building. Thus far,
the training has gone well, but the sessions have pointed out
differences in the way registries process documents.
2. TS DOCUMENTS. Records Management Officer
for the DI, received approval from the Office of Scientific and
Weapons Research (OSWR) for OIS annuitants
safe-by-safe search of its office
collateral documents. OSWR is the
DI that has not been searched for
they do not have RD clearances the
the Nuclear Energy Division which
documents containing restricted data
arrangements will be made with OSWR
holdings
last major
missing
annuitants
has a large
documents.
to validate
to begin a
for Top Secret
component in the
TS documents. Because
will not search
collection of
Other
NED's holdings.
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two
of our
annuitants will begin
the search of the
other elements
of OSWR on
18 September.
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is also
working out arrangements
with the Top Secret
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Control Officer
for ODDI for our third annuitant,
to review ODDI holdings
at the Records
Center.
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3. TSCADS.
Chief, Information
met with
Control
Branch, ir71-4 ICB,
Top
Secret Control Officer for the DO
and Chief,
Operations Group,
IMS, to discuss the DO's failure to use the
new TSCADS computer
system to record the movement of TS collateral
documents. The
ICB representatives had been told that a malfunctioning
computer
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UNCLASSIFIED except
where marked
C-O-N-F- I -D-E-N-T-I -A-L
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C-O-N-F-I-D-E-N-T-I-A-L
terminal and the DO's inability to get it repaired was the
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reason for its failure
stressed the importance
TSCADS immediately since
detrimental effect on
system. The component
to use the system.
of the DO beginning to use tne new
their failure to do so was having a
the ability of other components to use the
originating TS documents must enter data
about them in the system,
otherwise com onents receiving
this
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material are unable to
resolve the situation
process them, promised
to
terminal
even if it require using a
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elsewhere in the DO.
informed that the DO
On the following day, was
had found another terminal to use for this
inputting and would begin
doing so immediately.
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4. MACHINE-READABLE
RECORDS. and
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IMB, and Records Management
Officer,
OL, received a demonstration ot the Federal Automated
Requisitioning System (FARS), used by the Office of Logistics.
With a better understanding
of the information Process
by FARS
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and how it is used, Messrs.
were
able to
begin drafting a schedule
item for the FARS system.
They were
also briefed on the Inventory Control System (ICS) which
interfaces with the FARS
reviewed.
System and is the next OL
system to be
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In addition,
net
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the Records
Management Officer, Office of
Communications, and the
OC ADP Control Officer to discuss the
scheduling of the office's
machine-readable records.
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suggested
that IMB personnel attend the Director of
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Communications bi-weekly staff meeting to discuss the procedures
and objectives of the machine-readable records program. The
OC/RMO will arrange for IMB personnel to attend a future staff
meeting.
B. SIGNIFICANT EVENTS AND ACTIVITIES OF INTEREST
. CLASSIFICATION GUIDE.
IMB, met with
Information Management Staff, DO, and a
representative from the Central Cover Staff, to discuss a
derivative classification item that CCS requested be withdrawn
from the draft revision of the
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C-O-N-F-I-D-E-N-T-I-A-L
25X1 3. AMES BUILDING ISC. ICB, met with
25X1 Ernie Smith, Bob Kazenas, and Consulting and
Assistance Group, OIT, to discuss final plans for the
installation of two laser printers and Hetra printers in the
Ames Building ISC. The location of the printers within the ISC
will depend on the outcome of tests being conducted by OIT
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operated by ORD inhe Ames Building. All printouts currently
run off in batch mode and from Hetra printers in the DAC are
being run on the newer and more reliable IBM 6670 laser
printers. Rosslyn area customers of ORD's DAC are being given
the opportunity to evaluate the new laser printer format. If it
does not meet their needs, the Ames Building ISC will accept two
Hetras to satisfy these customers in addition to the two IBM
laser printers. The installation of this equipment in the ISC
is scheduled to be completed by 30 September. Their
installation will allow the Center to operate as a full service
information processing facility for the first time since it was
activated last year.
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4. Records Center personnel performed the following
activities during the week:
C.
RAMS:
ARCINS:
ACCESSIONS:
SPECIAL RUNS:
SCHEDULED EVENTS
Made 20 additions, 4 changes,
and 14 deletions
Jobs received/edited - 9
Jobs keyed - 11 consisting of
2,550 entries
Received 25 jobs totaling 393
cubic
One to
to
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CONFIDENTIAL
17 September 1985
MEMORANDUM FOR: Director of Information Services
FROM: Chief, Classification Review Division
SUBJECT: Weekly Report, 11-17 September 1985
25X1 1. C IMS/DO convened a meeting on 12 September to synchronize the
first steps by the DO and OIS in the review of DO held SSU and CIG records for
the Historical Review Program (HRP). CRD personnel represented OIS, while IMS
and FPLG personnel attended for the DO. Agreement was reached that joint
teams of CRD and DO personnel will (1) scan shelf cards and retirement sheets
to identify records that contain important CIG material and (2) initially
screen identified records to determine historical interest and degree of
declassifiability. Once records are selected for the HRP, CRD normally will
perform the first review. However, in cases where the records deal with
people and activities that have carried on to the present, the DO may elect to
do the first review, drawing on its records and facilities to research any
particularly sensitive questions quickly. There was also agreement that the
DCI History Staff (HS) should be called in once the identified records are to
be examined on a more thorough basis. The HS will make an assessment of the
historical importance of groups of records and of the relativ,e historical
importance of the various subjects covered within a group.
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rnMPTDPMTTAL
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Chief, CRD
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ADMINISTRATIVE - INTERNAL USE ONLY
STAT
STAT
STAT
STAT
STAT
S TAT
STAT
STAT
MEMORANDUM FOR: Director of Information Services
FROM:
Chief, Regulatory Policy Division
17 September 1985
SUBJECT: Regulatory Policy Division Activities - 11 September
through 17 September 1985
1. RPD is currently processing 145 jobs, an increase of five from last
week's 140.
STAT
3.
of expired
wanted to know the policy in effect
of the Office of Personnel called RPD to ask for a copy
provided
4.
The Special Activities Branch
at the time the notice was valid. We
with a copy of the notice.
processed
on an immediate basis sending it up for approval
and publication the same day received.
STAT
STAT
ADMINISTRATIVE - INTERNAL USE ONLY
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6. On 16 September C/RPD delivered some priority issuances to the DDA
STAT and then went
to
building
to meet with Chief, Administrative Law
Division,
and
Chief, Intelligence
Law Division,
to discuss
the status of
STAT
which is long overdue for updating.
STAT
7.
RPD was able to render unexpected
assistance
to the Printing and
Photography Division.
In the latter part of August, a P&PD officer called
STAT
with
a request
to borrow the set of photographs of Agency award
STAT
medallions
which
had obtained during the processing
of the
STAT
revision of
P&PD did not have its
own set and
knew only of the one in the hands of RPD. As
a set was needed for
STAT
STAT
a project in P&PD, we loaned RPD's to the requesting office. P&PD returned
the photos to us on 11 September with a thank you note that concluded "... a
lot of time was saved."
10. The Division received a proposed notice from Office of Finance on
16 September along with a covering memorandum dated 9 September requesting
publication as soon as possible of
2
ADMINISTRATIVE - INTERNAL USE ONLY
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