OIS WEEKLY REPORT (19-25 SEPTEMBER 1985)

• Document Type: CREST
• Collection: General CIA Records
• Document Number (FOIA) /ESDN (CREST): CIA-RDP87-00058R000300550014-8
• Release Decision: RIPPUB
• Original Classification: C
• Document Page Count: 14
• Document Creation Date: December 27, 2016
• Document Release Date: February 25, 2014
• Sequence Number: 14
• Publication Date: September 26, 1985
• Content Type: MEMO

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CONFIDENTIAL
26 September 1985
MEMORANDUM FOR: Deputy Director for Administration
FROM:
SUBJECT:
Director of Information Services
OIS Weekly Report (19-25 September 1985)
A. WORK IN PROGRESS
1. ISOO INITIATIVES. The OIS Legal Advisor and representatives from
IRMD met with the Chairman of the DCI Security Committee and
representatives from the Office of the General Counsel and Office of
Security to discuss the initiatives proposed by the five interagency
Information Security Oversight Office (IS00) task forces on information
security. All of the task force recommendations were reviewed with
special emphasis on initiatives that might have an adverse impact on the
Agency. The IRMD representatives will prepare a coordinated response to
the Director, ISO?, stating the Agency's position.
2. TRIS. Representatives in the Information Resources Management
Division (IRMD) have completed two more training sessions on the document
control and records management segment (CDOCS) of TRIS. Ten more people
will receive instruction on CDOCS this week which will conclude most of
the formal classroom training on this system. One-day training sessions
have been scheduled for component Records Management Officers on 30
September and 1 and 2 October. These sessions will focus on records
management capabilities.
3. TOP SECRET DOCUMENT SEARCH. An OIS annuitant has begun reviewing
records holdings of the Office of the Deputy Director for Intelligence at
the Records Center searching for Top Secret collateral documents. Two
other annuitants have begun searching the holdings of the Office of
Scientific and Weapons Research (OSWR). OSWR is the last DI component to
be searched.
UNCLASSIFIED Except
Where Marked
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Further to the search for TS collateral documents, an IRMD
representative visited three components to audit their TS holdings:
OIT, OF, and CRD. The audits went well and a memorandum will be
sent to each office.
B. SIGNIFICANT EVENTS AND ACTIVITIES.
2. PRESIDENTIAL LIBRARY VISIT. Two classification reviewers
from CRD are at the Eisenhower Presidential Library for a two-week
TDY to complete the declassification review of all CIA material and
collateral information. This will be the second Presidential
Library to be completed; the Truman Library being the other one.
3. JOINT PMO MEETING. Chief, IRMD, and a representative
attended a meeting of the Records Management Officers of the
Directorate of Administration and the Directorate of Science and
Technology. The meeting was called to determine if items in the
DDA Vital Records Schedules could provide records that also would
serve the needs of the DS&T in an emergency. The DA records could
be made available to the component having need of them in a crisis,
which would preclude the need for DS&T offices to have their own
collection of these records at the Records Center.
3. ISSO VISIT. Steven Garfinkel, Director of the Information
Security Oversight Office (IS00), accompanied by the Agency
Security Classification Officer from IRMD, paid a courtesy call on
the newly appointed Director of Security. The meeting was requested
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by the Director, ISO?, so that he could brief the Director of
Security on ISOO's responsibilities for information security and
its relationship with the Agency.
4. INFORMATION AND PRIVACY DIVISION ACTIVITIES. The current
backlogs are: initial requests, 1994, and requests in
administrative appeal, 178. OIS is hopeful that the breaking of
the 2000 barrier will hold and the backlog will continue its steady
decline.
Attachment
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ADMINISTRATIVE-INTERNAL USE ONLY
25 September 1985
MEMORANDUM FOR: Deputy Director for Administration
FROM:
Chief, Information and Privacy Division, OIS
SUBJECT: IPD/OIS Weekly Report (18 - 24 September 1985)
1.
2.
The Week in Review 18 - 24 September
1985 1985
Weekly Average
a. New cases 43
55.2
b. Cases closed 74
79.6
c. New appeals logged 2
2.6
d. Appeals closed 0
1.6
e. Manpower (man-weeks) 76.1
99.9
Current Backlogs
- 178
a. Initial requests - 1994
b. Requests in administrative appeal
c. Requests in litigation - 82
3. Spotlighted Requests
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IPD,
Distribution:
-
Or ig
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Adse
- DCl/DDCl/Executive Director
- DCI History Staff
- DDI
- DDO
- DDS&T
- OIS
- C/PAO
- Comptroller
- IG
- OGC
- OLL
- OP
- OL
- C/IMS
- DDO/IRO
- DDO/IMS
- DDI/IRO
- DDA/IRO
- IC/IRO
- OTE/MAT
- OIS/LA
- IRG/OS
- IPD Subject
- IPD Chrono
- IPD Reading Board
- HGH
ADMINISTRATIVE-INTERNAL USE ONLY
(25 September 1985) (FINAL)
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g-TAT
MEMORANDUM FOR: Director of Information Services
FROM:
SUBJECT:
24 Septenter 1985
Chief, Classification Review Division
Weekly Report, 18-24 Septenber 1985
2. Two experienced CRD reviewers are at the Eisenhower Presidential
Library in Abileen, Kansas for a two-week TDY to review CIA documents and
information for possible declassification. They should finish the review of
Agency records at the Eisenhower Library. This will be the second
Presidential Library completed in this way as the Truman Library was finished
earlier.
CONFIDENTIAL
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MEMORANDUM FOR: Director of Information Services
FROM:
Chief, Information Resources
Management Division
24 September 1985
SUBJECT: IRMD Weekly Report (18 - 24 September 1985)
1. Work in Progress
a. TRIS.
Information Technology Branch, completed another two training
sessions on the document control and records management
segment--(CDOCS)--of TRIS. A class will be conducted for another
10 people on CDOCS this week that will conclude most of the formal
classroom training on this system. One-day training sessions have
been scheduled for component RMOs on 30 September and
1 and 2 October. These later sessions will focus on the records
management capabilities of CDOCS.
Members of the Information Control Branch have been
working with area Top Secret Control Officprs to assist them in
using the TSCADS portion of TRIS. visited
control officers in the Office of the Comptroller and the Office of
Central Reference to discuss and demonstrate TSCADS menu
procedures. visited the DO to demonstrate the
operation of TSCADS, to assist office personnel in recording
information in upgraded TSCADS, and to answer user questions.
provided the DO with a list of DO originated documents
located in DI offices that will require the DO to enter data.
Also, asked for a list of documents created and
distributed by DO, but not entered into TSCADS. Top Secret Control
Officers in the DCI's Collection Requirement and Evaluation Staff
and Office of European Analysis were also visited and provided with
guidance on entering information into TSCADS.
b. Top Secret Document Search. OIS annuitants have begun
new areas for missing TS collateral documents.
began to review the holdings of the Office of
at the Records Center. Annuitants and
have begun searching the holdings of the Office of
Scientific and Weapons Research for missing documents. OSWR is the
last DI office that must be searched to complete OIS efforts to
find this material in the DI.
searches in
the DDI
UNCLASSIFIED Except
Where Marked
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25X1 ICB, visited three components to audit their
holdings of TS collateral material: OIT, OF, and ORD. The audit
is part of the annual review of this material as provided for in
ISO() Directive No. 1. The audits went well; all TS documents
requested were accounted for and procedures for handling this
material were in good order. A memorandum discussing the results
25X1 of efforts will be sent to each office.
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Information Control Branch, and
c. Information Servic7 ronfr Chief,
p
Ames isc, met with
Chief, Mail and Courier Branch, Office of Logistics,
to discuss the status of the MOU between OIS and OL on the ISC, and
the possible transfer of the courier position for the Ames Building
to OIS. reminded that the October
anniversary date for the MOU is rapidly approaching. He indicated
that OL is pleased with the results of the MOU and willing to
consummate the agreement and transfer the position. If the
position is transferred to OIS, it would have to be filled by an
OIS careerist. No agreement was made on this matter, pending
discussion with OIS senior management.
2. Significant Events and Activities
25X1 a. Joint RMO Meeting. Chief, IRMD, and
Information Management Branch, attended a joint meeting of the
Records Management Officers of the Directorate of Administration
and the Directorate of Science and Technology. The meeting was
25X1 called by Messrs. to determine to what
extent items in the Vital Records Schedule of the DA would provide
records needed by components in the DS&T during an emergency. The
DA records could be made available to the component having need of
them in a crisis, which would preclude the need for DS&T offices to
have their own collection of these records at the Records Center.
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b. TS00 Tnifiative_s
25X1 IMB, met with
25X1 Committee,
25X1 Office of Security, and
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Chairman, DCI Spnflritv
?trice or General Counsel,
OIS Legal Advisor,
discuss the initiatives proposed by the five interagency
Information Security Oversight Office (IS00) task forces on
information security. All of the task force recommendations were
reviewed with special emphasis on those initiatives that might have
an adverse impact on the Agency if adopted. The IMB
representatives will prepare a draft reply to the Director, ISOO,
stating the Agency's position on these initiatives. The response
will be coordinated with all members at the meeting before a final
Agency response is submitted to ISO?.
c. 1500 Visit. Steven Garfinkel, Director of the
Security Oversight Office (I500), accompanied by
the Agency Security Classification Officer, paid a
courtesy call on the newly appointed Director of Security. The
Information
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meetin was requested by the Director, ISO?, so that he could brief
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a useful exchange of views.
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d. Information Resources Management Conference.
IMB, and ITB, attended the annual
Information Resources Management Conference sponsored by the
General Services Administration. The conference was held at the
Hyatt Hotel in Richmond, Virginia, from 7-20 September 1985. The
highlight of the conference was Dr. Carl Hammer, a 70-plus year old
computer scientist, who spoke on "Beyond Data Processing
Horizons". Presentations on the use of optical disk technology by
the Internal Revenue Service and the development of "Life Card" by
Health Management Systems, Inc., for Blue Cross/Blue Shield were
particularly interesting.
25X1 f. Records Center Visit. Deputy Chief,
Ground Photography Branch and 10 employees of that branch visited
the A&RC for a briefing. They were given a detailed tour of the
25X1 center by and seemed impressed with its activities.
The visit was meaningful, in that NPIC is one of the Center's
largest depositors. Several A&RC employees have expressed an
interest in visiting NPIC, and arrangements are being made to
accomplish this.
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Records Center personnel performed the following
activities during the week:
RAMS:
PRC INS:
ACCESSIONS:
REFERENCES:
SPECIAL RUNS:
3. Scheduled Meetings/Events
Made 10 additions, and 2 deletions.
Jobs received/edited: 13.
Jobs keyed: 3 consisting of
3,400 entries.
Jobs completed: 12.
Received 12 jobs totaling
124 cubic feet.
Serviced 1,357 requests for
records.
Two: one to 0/DDA and one to
The Directorate RMOs will meet on 27 September to hear a
presentation from OIT on its proposal to change the retention time
of computer tapes sent to the Records Center.
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24 September 1985
MEMORANDUM FOR: Director of Information Services
FROM:
SUBJECT:
Chief, Regulatory Policy Division
Regulatory Policy Division Activities - 18 September
through 24 September 1985
1. RPD is currently processing 139 jobs, a decrease of six from last
week's 145. (U)
2. Of the nine proposals received during the week, six are bulletins
among which is
In this issuance the Office
of Medical Services announced the first in a series of health risk reduction
clinics. These clinics have the vital interests of our employees at heart. A
high number (10) of issuances, including bulletins, regulations, and notices,
were published during this reporting period. (U)
3.
processed
wherein
OGC and OLL coordinated on this bulletin. RPD handled this issuance with
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Immediate precedence since the
SSA/DDA for release directly from
both issuances to the EO/DDA for
4. The proposed revisions
Mobility Incentive Payment were
subject. An OP officer said that
5. Proposed revisions to
WWSB
simultaneous
to
not
had been forwarded inadvertently to the
the Office of Personnel instead of sending
release. (A-IU0)
consistent with
he would clarify
the matter. (A-IU0)
OF forwarded to us a revised draft of the
authority section and consequently the HR must
HR/FR. OGC has rewritten the
ADMINISTRATIVE - INTERNAL USE ONLY
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go to the DCI for approval.
will mention these changes to OF
and, if there is no objection, will send DRAFT A to the coordinators for
information incorporating the OGC changes along with those of OP and DO which
were included in OF's revised draft.
6. RPD received a telephone call from a personnel officer in a DO
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Division requesting copies of expired notices
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The
to
DO Division
see them
had
again as
for
destroyed
they were
7.
its copies of these expired notices and wanted
both referenced in a publication written by IMS.
was prepared
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DDA approval following incorporation of an OGC revision. This required
additional activity because the revision dealt with a change to a quote from a
revision to
which was about to be published. After a trialogue among
RPD, OGC, and OIG, the change sought by OGC was accepted by OIG. The revision
to the revision of
may require DDA reapproval.
will have to be made before final printing which
9.
Attachment
began a week's leave on 20 September.
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