OIS WEEKLY REPORT (5-11 DECEMBER 1985)

• Document Type: CREST
• Collection: General CIA Records
• Document Number (FOIA) /ESDN (CREST): CIA-RDP87-00058R000300550003-0
• Release Decision: RIPPUB
• Original Classification: C
• Document Page Count: 12
• Document Creation Date: December 23, 2016
• Document Release Date: September 6, 2011
• Sequence Number: 3
• Publication Date: December 11, 1985
• Content Type: MEMO

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C U N r' 1 ll~ N '1' l A L
MEMORANDUM FOR: Deputy Director for Administration
Director o In ormation Services
SUBJECT: OIS Weekly Report (5-11 December 1985)
2. TOP SECRET DOCUf~NTS SEARCH. Two annuitants have reviewed 62
Office of Soviet Analysis (BONA) records deposits at the Agency Archives
and Records Center (AARC). They have located 289 TS documents; 239 are
charged to SOYA and 41 require further research. A review of the Office
of Scientific and Weapons Research holdings has begun, and approval has
been received to search the AARC holdings of the Office of the
Comptroller.
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C O N F I DENT l A L
3. NITRATE FILM IN OSS RECORDS. Personnel from the Directorate of
Operations have completed their search of OSS records for nitrate film.
(Please refer to item B. 2., OIS Weekly, 27 November, for background.)
Some additional nitrate film was found and destroyed. Before
destruction, a duplicate was made if one did not already exist.
4. P&PD DISSEMINATION SURVEY. The Information Resources Management
Division (IRMD) concluded its survey of the document dissemination
process in the Printing and Photography Division (P&PD), Office of
Logistics, as recommended by the Inspector General. (Please see item B.
1 of OIS Weekly, 3 December, for background.) A draft report will be
prepared for review by P&PD before it is submitted in final.
2. P&PD MICROGRAPHICS SURVEY. In response to another recommendation
in the IG study referred to in paragraph A. 4. above, IRMD is surveying
the micrographics program in P&PD to determine if available resources are
being used efficiently.
3. TRIS ACTIVITIES. IRMD has activated the HELP feature for users
of the Classified Collateral Document Control System (CDOCS) and the Top
Secret Control Automated Data System (TSCADS). This feature makes it
easier for TRIS users to find the proper menus. Next week, a
representative from IRMD will help DDA Registry personnel make the
transition to TRIS.
4. REGULATORY POLICY DIVISION ACTIVITIES. The proposed revision of
initiated by the Office of
General Counsel (OGC), has received a non-concurrence from the
Comptroller, the Directorate of Intelligence, and the Directorate of
Science and Technology. In addition, the Public Affairs Office along
with two divisions in OIS (CRD and IRMD) raised a number of questions.
All comments have been sent to OGC.
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L V N r' l ll~ N '1' 1 H L
5. INFORMATION AND PRIVACY DIVISION ACTIVITIES. The backlog of
initial cases is on the threshold of breaking 1700. It now stands at
1706. A separate report from the Information and Privacy Division is
attached. New information requests of particular interest include three
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ADMINISTRATIVE-INTERNAL USE ONLY
MEMORANDUM FOR: Deputy Director for Administration
ie , n orma and Privacy Division, OIS
SUBJECT: IPD/OIS Weekly Report (4 - 10 December 1985)
1.
The Week in Review 4 - 10
Dec
ember 1985
1985 Weekly Average
a.
New cases
65
54.8
b.
Cases closed
84
79.7
c.
New appeals logged
8
2.9
d.
Appeals closed
4
1.9
e.
Manpower (man-weeks)
114
100.8
2. Current Backlogs
a. Initial requests - 1706
b. Requests in administrative appeal - 187
c. Requests in litigation - 78
3. Spotlighted Requests
ADMINISTRATIVE-INTERNAL USE ONLY
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 STAT
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STAT IpD~ (11 December 1985) (FINAL)
Distribution:
Orig - Adse
1 - DCI/DDCI/Executive Director
1 - DCI History Staff
1 - DDI
1 - DDO
1 - DDS&T
5 - OIS
1 - C/PAO
1 - Comptroller
1 - IG
1 - OGC
1 - OLL
1 - OP
1 - OL
STAT 1 - C/IMS
STAT 1 - DDO/I)~
25 - DDO/IMS
1 - DDI/IRO
1 - DDA/IRO
1 - IC/IRO
1 - OTE/MAT
1 - OIS/LA
1 - IRG/OS
1 - IPD Subject
1 - IPD Chrono
1 - IPD Reading Board
1 - HGH
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STAT
Chief, Information Resources
Management Division
SUBJECT: IRMD Weekly Report (4-10 December 1985)
a. Top Secret Documents. OIS annuitants continued to search
STAT for p Secret collateral documents.
STAT and reviewed 62 Office of Soviet Analysis (BONA)
retirement ~o s at the Agency Archives and Records Center (AARC),
locating 289 documents? 239 are char ed to SOVA and 41 require
STAT further research. Information
Control Branch (ICB), are adjusting the SOVA account in TSCADS to
reflect the search results. A review of Office of Scientific and
Weapons Research holdings has also begun at AARC, and approval has
been received to search Office of the Comptroller holdings there.
b. TRIS. Information Technology Branch (ITB) personnel
activated the HELP procedure for CDOCS and TSCADS users. This
procedure will ma or users to find the proper menus in
TRIS. Next week, ITB, will be helping DDA Registry 25X1
make the transition o
STAT
STAT
ICB, concluded their survey of the document issemination process
in the Printing and Photography Division (P&PD), Office of
Logistics. This survey was recommended in an Inspector General
(IG) study. A draft report will be prepared for review by P&PD
before it is submitted in final to OIG.
a. P&PD Dissemination Survey.
b. P&PD Micrographics Survey. In resnonee to another
Information Management Branch (IMB), is surveying the micrographics
effort in P&PD to determine if available resources are being used
effectively and efficiently. At the conclusion of this survey, a
report will be prepared for the DDA.
recommendation in the same IG study,
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c. OSS Records. IMB, and IPD,
met with representatives o t e 1 on rmation Management Staff, D0,
to discuss DO's review of two indexes of OSS operational records
for possible transfer to the National Archives and Reco
Administration. The meeting also served to introduce
as the new IRMD referent for DO information management ma ers.
d. OIS Records Inventory. ~MB,
completed the annual inventory of~l rec ro ds olTings. '1'~iis
inventory shows quantities and growth trends for planning purposes,
and is integrated into the yearly report of Agency holdings.
Preliminary analysis shows that during FY 1985 OIS office files
decreased by about 57 feet and card-size files by about 45 feet.
e. Files Management Seminar. IMB,
attended a Files Management Seminar sponsored by 3M. The seminar
included presentations on IBM's use of 3M equipment in document
control, document management, and office automation; records
management for the small office; and microform and optical disk
applications. The highlight of the seminar was a presentation on
optical disk applications. Within the next five years, 3M plans to
deliver an optical disk with a retention life of 125 years.
f. Records Center personnel performed the following
activities during the week:
RAMS: Made 20 additions, 1 change and
21 deletions.
ARCINS: Jobs received/edited: 36.
Jobs keyed: 17 consisting of
2,053 entries.
Jobs completed: 18.
Accessions: Received 15 jobs totaling
94 cubic feet.
References: Serviced 2,154 requests
for records.
Dispositions: Transferred 300 cubic feet of
material to hammermill for
destruction.
Special Runs: Two: one to OC and one to OF.
Other: DO personnel have completed their search of OSS
records for nitrate film. Some additional nitrate film was
found and was removed from the collection. The film was
duplicated or destroyed if there was a duplicate located.
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~,vivr tLr~v 1 ie-u.~
MEMORANDUM FOR: Director of Information Services
Chief, Classification Review Division
Weekly Report, 4-10 December 1985
25X1
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2. CRD has received from CDC/State copies of two declassified documents
(one sanitized) which State historians found in the Library of Congress. They
are a memo to McGeorge Bundy from Walter Elder, dated $ April 1961 which
encloses a memo with a sanitized attachment to General Clifton signed by DCI
Allen Dulles on 7 April 1961. The documents described the case of Alan Pope,
a former CAT pilot shot down in 1958, while on a bombing raid in behalf of
Indonesian colonels revolting against Sukarno. Pope's case received
considerable publicity at the time since Pope's wife made personal appeals to
world leaders, including the U.S. President and Sukarno, to release him from
the death sentence imposed by Indonesia when he was captured. The Agency, as
in any such case, had denied any connection between CIA and the rebel colonels
and Pope, but this report to the White House shows that Pope was in Agency
employ. It was declassified and released, possibly in response to one of the
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Chief, Regulatory Policy Division
SUBJECT: Regulatory Policy Division Activities - 04 December
through 10 December 1985
1. RPD is currently processing 127 fobs. ~~ STAT
2. The Director, Equal Employment Opportunity, Office of Personnel,
originated proposed EB No. 1316, Dr. Martin Luther King, Jr., National
Holiday.
RPD's newest editor, processed this bulletin
for the signature of the Director of Central Intelligence. It announces
a new legal holiday on the third Monday in January, beginning in 1986, in
honor of the memory of Dr. Martin Luther King, Jr.
Prior to sending this proposed issuance to
coordinators, we forwarded it to C/CRD and C/History Staff for
concurrence of the final test.
4. The Comptroller, Directorate of Intelligence, and the
Directorate of Science and Technology did not concur in the proposed
initiated by the
Office of General Counsel. In addition, the Public Affairs Office along
with IRMD and CRD raised a number of questions which will have to be
answered before RPD can proceed. We sent all comments to OGC.
STAT
STAT
AT)MTNTGTRATTVF. - TNTF.RNAT. TTCR (INT.V
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5. While RPD is waiting for the Office of Personnel to complete a
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STAT send us
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frith a request that the
Office of Legislative Liaison forward it to the Oversight Committees for
Meanwhile, OP will prepare an HN for us to publish after the Oversight
Committees have approved the allowance. At this point, RPD will
review. The DDCI had approved the
incorporate the paragraph one
forwards the complete new draft.) STAT
and
to the coordinators, including OGC.
The revision to these regulations would give the Director of Security
greater flexibility in delegating authority to render disapproved
decisions for staff and staff-like clearances processed by OS. (A-IUO)
and RPD editors researched those regulatory issuances initiated in 1985
in response to the Excellence Program. They located 19 fobs that
7. At the request of C/RPD, our chief of research,
appeared to fall in this category.
8. ill be in training for one week starting on
9 December.
ATIMTNTCTTtATTVF - TNTTRNAT. TT~F. nNT.v
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