OIS WEEKLY REPORT (3 - 9 JULY 1986)

• Document Type: CREST
• Collection: General CIA Records
• Document Number (FOIA) /ESDN (CREST): CIA-RDP87-00058R000300540008-6
• Release Decision: RIPPUB
• Original Classification: C
• Document Page Count: 11
• Document Creation Date: December 27, 2016
• Document Release Date: July 12, 2011
• Sequence Number: 8
• Publication Date: July 10, 1986
• Content Type: MEMO

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10 July 1986
MEMORANDUM FOR: Deputy Director for Administration
Director of Information Services
SUBJECT: OIS Weekly Report (3 - 9 July 1986)
1. *Representatives from the classification Review Division (CRD)
visited the Library of Congress to begin a classification review of
certain documents containing Agency equities. The documents were among
the personal papers of Averell Harriman and Generals Hoyt S. Vandenberg,
Harold "Hap" Arnold, and Carl Spaatz. One particularly interesting
document, dated 4 May 1948, is entitled "Penetration and Compromise of
OSS in Switzerland and Western Europe (Allan (sic) Dulles)." Also among
these papers were four folders of OSS field reports on WW II bomb damage
in Germany and on the German order of battle. CRD is coordinating its
classification review with the Directorate of Operations and will inform
the Library of Congress of the findings.
2. The Information and Privacy Division (IPD) sponsored and
conducted its first Freedom of Information Act Seminar for FOIA personnel
throughout the Agency. Emphasis was devoted to the proper handling of
FOIA and Privacy Act requests. Speakers included the Chief, Information
and Privacy Division, the OIS Legal Advisor, the DA Information Review
Officer, and the Agency Security Classification Officer.
3. The Agency Security Classification Officer (ASCO), assigned to
IRMD, met with a representative from the Special Security Center, Office
of Security (OS/SSC). The ASCO explained the Office of Information
Services classification management program and exchanged views on Agency
information security practices.
4. The Agency Archives and Records Center (AARC) has been contacted
by a component of the Information Management Staff (IMS), Directorate of
Operations, concerning DO records that are now eligible for destruction
or will be eligible within the next couple of years. The AARC will
provide computer listings to assist IMS in planning its review and
destruction of records including 3000 cubic feet of "bulkies" which are
oversized attachments to DO reports.
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5. Roof repair at the AARC building has begun. Soon retired Agency
records no longer will be in danger of water damage.
6. The Regulatory Policy Division (RPD) was asked by the Office of
the Deputy Director for Science and Technology for any information
covering the years 1969-1983 that could be useful in preparing a history
of that directorate. Through some research, RPD has determined that it
can provide mission ation flow charts, announcements
of key appointments dealing with the
organization of the DS&T.
7. The backlog of initial FOIA requests was further reduced this
week to 1316. This compares with a backlog of 2228 this time last year
anr7 3053 two years ago. Among the requests was one from
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9 July 1986
MEMORANDUM FOR: Deputy Director for Administration
Chief, Information an Privacy Division, OIS
SUBJECT: IPD/OIS Weekly Report (2 - 8 July 1986)
1.
The Week in Review 2 - 8 July 1986
1986 Weekly Average
a. New
cases
42
61.0
b. Case
s closed
49
73.0
c. New
appeals logged
4
3.5
d. Appe
als closed
0
3.0
e. Manp
ower (man-weeks)
89.7
101.0
2. Current Backlogs
a. Initial requests - 1316
b. Requests in administrative appeal - 201
c. Requests in litigation - 53
Spotlighted Requests
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5. Items of Special Interest
a. The first IPD running of the FOIA/PA Seminar was held
at Ames Building 7 & 8 July. Students represented a good
cross-section of Agency personnel and were very attentive and
interested in the commentary and hands_,on exercises.
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HGH/CAS:kasL (8 July 1986) (FINAL)
Distribution:
Orig - Adse
1 - DCI/DDCI/Executive Director
1 - DCI History Staff
1 - DD I
1 - DDO
1 - DDS&T
5 - OIS
1 - C/PAO
1 - Comptroller
1 - IG
1 - OGC
1 - OCA
1 - OP
1 - OL
1 - C/IMS
1 - DDO/IRO
25 - DDO/IMS
1 - DDI/IRO
1 - DDA/IRO
1 - IC/IRO
1 - OIS/LA
1 - IRG/OS
1 - IPD Subject
1 - IPD Chrono
1 - IPD Reading Board
1 - HGH
1 - LSS
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8 July 1986
MEMORANDUM FOR: Director of Information Services
FROM: Chief, Classification Review Division
SUBJECT: CRD Weekly Report, 1 July - 8 July 1986
1. Two representatives of CRD visited the manuscript Division at the
Library of Congress to review the classification status of a number of
documents containing information of interest to CIA. The primary purpose of
the visit was to review a document from the personal papers fo Gen. Hoyt S.
Vandenberg titled "Penetration and Compromise of OSS in Switzerland and
Western Europe (Allan (sic) Dulles)," dated 4 May 1948. This document was
judged by CRD to contain information that remains classified and a copy was
brought back and review of the document is now being coordinated with the DO.
While at the Library the CRD representatives also reviewed about 20 documents
of CIA interest that had been found in the personal papers of Averell
Harriman, Gen. Harold "Hap" Arnold, and Gen. Carl Spaatz. Almost all of these
documents remain classified because of information on intelligence sources and
methods. Amongst the papers, however, there were four folders filled with OSS
field reports on bomb damage in Germany and on German Army order of battle.
These reports could be declassified. We will advise the Library of Congress
on the results of the review we are coordinating with the DO. Should requests
be made for the other documents that we judged were still classified, those
documents will be processed through NARA which normally handles
declassification reviews for the Library. F-~
A
C/CRD
STAT
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8 July 1986
MEMORANDUM FOR: Director of Information Services
Chief, Information Resources
Management Division
SUBJECT: IRMD Weekly Report (2 - 8 July 1986)
1. WOR,j(_ IN4 RRPGRESS
a. Top ecet_ Document,s. conducted
follow-up Top Secret collateral document inventory audits of the
DCI Audit Staff and DA/Office of Information Technology. The
procedures for handling Top Secret collateral documents were found
to be satisfactory in both components. Specific questions
concerning TSCADS information entries were discussed and directions
provided to the Top Secret Control Officers for making appropriate
system entries.
OIS annuitant, will be detailed
to DI/SOVA to assist the SOVA/TSCO in inventorying office
collateral Top Secret documents. Initially this assistance is
scheduled for two days; 14 and 17 July.
will complete information processing
this week of Office of Scientific and Weapons Research collateral
TS documents located by the OIS annuitants in the Records Center.
continues to verify hard copy documentation
provided by DO with
document control information in TSCADS. provided
assistance to DST/ORD, DA/COMMO, DI/CPAS, and DI/OSWR Top Secret
Control Officers (TSCO) in recording document control information
in TSCADS. Computer listings of the documents assigned to ORD and
COMMO offices were also provided the TSCOs for internal office
reference. In addition, a visit was made to OSWR to assist the
TSCO in recording TSCADS information resulting from annuitant
searches. A second visit will be made on 11 July to continue
assistance in recording information on retired collateral Top
Secret document holdings.
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2. SIGNIFICANT_ EVENT'S/ACTIVITJES
a. _F.ggpdpTn. of Irif P,rjQ_a_tiQn_ Act--C ipat~prl_ i f ' .
Agency Security Classification Officer (ASCO), and
Classification Management Branch (CMB), briefed
the Freedom of Information Act Seminar on 9 July 1986. This was
the first Freedom of Information Act training session sponsored and
conducted by the Information and Privacy Division, OIS. The
briefing consisted of an overview of Executive Order 12356,
National Security Information, its implementation within the Agency
and a presentation on classification markings procedures. The
briefing was followed by a hands-on classification exercise.
b. A nc ecu t QlappiLicia-tiPPL. M tt s.
Agency Security Classification Officer, met with a representative
of the Special Security Center (SSC), Office of Security (OS), to
exchange views on Agency information security practices and to
familiarize SSC with the Office of Information Services' (OIS)
classification management program. Also discussed were the plans
and ongoing efforts of the ASCO in providing additional
classification training and guidance to Agency employees.
c. ISC.AOt'y Ihas completed one week
of training in fundamental registry procedures. Her second week of
training will focus on identifying Sensitive Compartmented
Information (SCI) material and appropriate marking and wrapping
procedures for SCI documents. This training is provided to prepare
Synobia for her new assignment in the Office of Current Production
and Analytic Support (CPAS) registry.
d. Recorde_CeDte . Chief, IM
a newly created branch), is
now responsible for the review and destruction of all DO records.
He has had several recent discussions with the A&RC Disposition
Section regarding records that are now eligible for destruction and
is also interested in records that will be eligible for destruction
within the next couple of years, including the "bulkies" (bulkies
are oversized attachments to DO reports). has requested
a number of RAMS listings by office, cubic feet, description, etc.,
which will provide information that will be helpful in planning his
annual review and destruction of records. DO/IMS is planning to
review all of the bulkies. This will be time consuming as there
are approximately 3,000 cubic feet of bulkies requiring review.
Construction and repair of the roof of the A&RC
building has begun. Agency records will soon no longer be in
danger of water damage from a leaky roof.
2
CONFIDENTIAL
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Records Center personnel performed the following
activities during the week:
RAMS: Made 12 additions and 3 changes.
ARCINS: Jobs received/edited: 8.
Jobs keyed: 14 consisting of
3,069 entries.
Jobs completed: 21.
Accessions: Received 28 jobs totaling
394 cubic feet.
References: Serviced 1,813 requests for
records.
3
CONFIDENTIAL
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8 July 1986
Chief, Regulatory Policy Division, OIS
SUBJECT: Regulatory Policy Division Activities
2 - 8 July 1986
1. RPD is currently processing 123 jobs, up slightly from last weeks
total of 120.
2. An Employee Bulletin is being processed which announces an invitation
from the Director of Central Intelligence to all mid-level career intelligence
analysts, both civilian and military, to participate in the Eighth Exceptional
Intelligence Analyst Program.
3. The Office of Logistics has proposed two Headquarters Notices to
resolve the growing problem of feature film videotapes being procured directly
by Agency components and to implement procedures for the control and
accountability of government-owned videotapes and computer software.
4. eceived a request from O/DDS&T
concerning what information RPD could provide on the Directorate of Science
and Technology for the years 1969 to 1983. The information was being
requested for who is pre arin a history of DDS&T in
commemoration of their 25th anniversary. was advised that RPD
could provide mission statements and organization flow charts, announcement of
key appointments, and regulations in the 0 series dealing with the
organization of DDS&T during the requested timeframe.
UNCLASSIFIED WHEN SEPARATED
FROM ATTACHMENT
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