OIS WEEKLY REPORT (17 - 23 JULY 1986)

• Document Type: CREST
• Collection: General CIA Records
• Document Number (FOIA) /ESDN (CREST): CIA-RDP87-00058R000300540006-8
• Release Decision: RIPPUB
• Original Classification: C
• Document Page Count: 13
• Document Creation Date: December 27, 2016
• Document Release Date: July 12, 2011
• Sequence Number: 6
• Publication Date: July 24, 1986
• Content Type: MEMO

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24 July 1986
MEMORANDUM FOR: Deputy Director for Administration
Director of Information Services
SUBJECT: OIS Weekly Report (17 - 23 July 1986)
1. *At the request of the office of Congressional Affairs (OCA), the
Classification Review Division (CRD) reviewed five transcripts of
testimony made before the Senate Foreign Relations Committee in 1963.
Testifying were the Secretaries of State and Defense and former Director
John McCone. Subjects covered were Cuba, Vietnam, and the Soviet and
Chinese weapons programs. Review and coordination have been completed on
three of the transcripts. The three were returned to OCA with the
recommendations that one be released in full, one be sanitized (suggested
portions were marked for deletion), and one be denied in toto. The
remaining two are in coordination with the Directorate of Operations (DO).
2. *The fifteenth increment of OSS records was transferred to the
National Archives and Records Administration on 22 July 1986. The
records include a collection of administrative files from Algiers,
Calcutta, and the Washington Offices of the OSS Headquarters. In
addition were the Director's Office and field station operational records
which included overall OSS operations, policy, organization, and
high-level liaison between the OSS and other government agencies and
foreign services. To date, the Agency has transferred 2237 cubic feet.
3. The Chief of the Information Resources Management Division (IRMD)
has requested that the Deputy Director for Personnel Security in the
Office of Security secure observer status for the Office of Information
Services (OIS) on the Information Security Committee of the Interagency
Group for Countermeasures Policy (IG/CMP). The Information Security
Oversight Office (IS00) is also represented on this committee, and OIS is
responsible for all liaison with ISOO.
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C 0 N F 1 D Z N T 1 A L
5. On 15 July, a representative of IRMD met with the Chief of the
Unauthorized Disclosure Analysis Center (UDAC) and three staff members.
(This component is located in the Intelligence Community Staff.) The
IRMD representative presented his recommendations for improving the
existing UDAC file system. The recommendations were to establish a new
file system and prepare individual file folders for each of the
approximately 300 "specificleak" cases and incorporate those folders
into the new file system.
6. The Agency Forms officer from IRMD is conducting an audit of all
Agency forms--approximately 1800. The case files of over 300 forms have
been reviewed. Fourteen forms have been declared obsolete and another 61
are being evaluated as to their utility and continued use. The purpose
of the audit is to eliminate unnecessary forms thus reducing management
costs.
7_ on 18 July. Representatives from IRMD met the Chief of the new
of the Information
Management Staff (IMS), DO. At the meeting IRMD representatives were
briefed on this new branch of IMS. It is responsible for reviewing DO
historical records as well as reviewing official DO records for
authorized disposition. IMS plans to centralize this type of records
review responsibility within this branch.
8. The backlog of initial FOIA requests was reduced this week to
1301. This compares with a backlog of 2199 this time last year and 3076
two years ago. An FOIA requester this week asked for "...any documents
that the CIA may have on the reactions and views that our NATO allies had
to the US ABM programs 1966-1972." Other interesting items can be found
in the separate report of the Information and Privacy Division which is
attached.
C O N F I D E N T I A L
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23 July 1986
MEMORANDUM FOR: Deputy Director for Administration
Chief, Information and Privacy Division, OIS
SUBJECT: IPD/OIS Weekly Report (16 - 22 July 1986)
1.
The Week in Review 16
- 22 July 1986 1986 Weekly Average
a.
New cases
65
61.1
b.
Cases closed
75
72.8
c.
New appeals logged
4
3.6
d.
Appeals closed
4
3.1
e.
Manpower (man-weeks)
113.2
100.0
2. Current Backlogs
a. Initial requests - 1301
b. Requests in administrative appeal - 200
c. Requests in litigation - 52
3. Spotlighted Requests
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 STAT
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5. Special Item of Interest
The United States Information Agency (USIA), for reasons
that are less than clear, has announced that they will not refer
CIA information contained in their documents to our office but
rather will make their own determination based on their under-
standing of our equities. A strong letter has been dispatched to
their General Counsel by the Coordinator reminding them of the
Director's authorities and the mandate of Executive Order 12356.
A copy of our letter is availiable upon request.
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ADMINISTRATIVE-INTERNAL USE ONLY
STAT
HGH/MJD:kas
j
(23 July 1986) (FINAL)
Distributio
n:
Orig
1
Adse
DCI/DDCI/Executive Director
1
DCI History Staff
1
DDI
1
DDO
1
DDS&T
5
OIS
1
C/PAO
1
Comptroller
1
IG
1
OGC
1
OCA
1
OP
1
OL
STAT
1
C/IM
S
1
DDO/IRO
STAT
25
DDO/IMS
1
DDI/IRO
1
DDA/IRO
1
IC/IRO
1
OIS/LA
1
IRG/OS
1
IPD Subject
1
IPD Chrono
1
IPD Reading Board
1
HGH
1
LSS
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MEMORANDUM FOR: Director of Information Services
FROM: Chief, Classification Review Division
SUBJECT: CRD Weekly Report, 14 July - 22 July 1986
1. At the request of the office of Congressional Affairs (OCA) the
Classification Review Division (CRD) reviewed five transcripts of testimony
made before the Senate Foreign Relations Committee in 1963. Testifying were
the Secretaries of State and Defense, as well as the DCI, Mr. McCone. The
topics of discussion included Cuba, Viet Nam and Soviet and Chinese weapons
programs. The Senate wishes to publish the transcripts as part of its
Historical Series. Review and coordination has been completed on three of the
transcripts and they were returned to OCA. Two are still being coordinated
with the DO.
2. Two CRD reviewers spent four working days at the Department of
Justice reviewing the files connected with the U.S.vs. Felt/Miller/Gray case.
We expect that the review will be completed by 25 July 1986. Then we must
write an internal report on the overall review effort and its results. We
also will prepare an index of the documents that we tabbed to be held to
protect CIA equities. Finally, a reply will have to be prepared for
Justice.
STAT
STAT
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22 July 1986
Management Division
Chief, Information Resources
SUBJECT: IRMD Weekly Report (15 - 22 July 1986)
1. WOR&, PQQRS
a. Audit- ofA e y FQ Agency Forms
Manager, is conducting an audit of all Agency -forms which number
approximately 1800. The case files of over 300 forms have been
reviewed. So far 14 forms have been obsoleted and another 61 forms
with very little activity in the forms process or a very low usage
rate are being further evaluated. The purpose of the audit is to
eliminate obsolete or unneeded forms in the system to reduce
management costs.
2. SJGNT ICANT_ VENT IS ZI AC.T;V TTAS
a. Pjop9pjjtjpn-of.P Records. Chief,
Information Management Branch, Chie , Information
Services Branch, and ie ,
Section IMB met with Chief
DO/IMS on 8 July requested the meeting to introduce himself and to brief IRMD
representatives on his newly created branch. A recent
reor anization within DO/IMS has resulted in the establishment of
the consistin of the
The is responsible tor reviewing
his orica records as well as acting on Form l4lbs (Request for
Authorization to Destroy Reco d c ived from Agency Archives and
Records Center (AARC). Both and IRMD's officers
recognize the need to improve the review and disposition process of
DO records within the directorate and have agreed to work together
toward this goal. DO/IMS plans to centralize the records review
responsibility within branch once the personnel
resources (former division case officers) are in place.)
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b. Ord ,fgr_pf, Qr s. The fifteenth increment of OSS
records was transferred to the National Archives and Records
Administration (NARA), on 22 July 1986. The records represent
Items 47 and 126 of the OSS Records Control Schedule. These
records include a collection of administrative files from Algiers,
Calcutta, and the Washington Offices of OSS Headquarters. Also
included are the Director's Office and field station operational
records concerning overall OSS operations, policy, organization,
and high-level liaison between the OSS and other government
agencies and foreign services. To date, the Agency has transferred
a total of 2237 cubic feet of OSS Records to NARA.
t c fo t'o e o t
c. Di
gppg~ tjo
Chief, IRMD, and Chief, Machine
Readable Records Section/IMB, met wit Saderholm, Chief,
Document Services Division, Office of In ormation Resources,
Directorate of Intelligence (DSD/OIR/DI) on 16 July. The purpose
of the meeting was to seek OIR agreement to provide the Directorate
of Operations (DO) with access to a variety of data storage
materials (magnetic tape, microforms, nd hard copy) contained in
the OIR classified document library.
This data has been requested by the DO to enable them
to fill a gap in their permanent records collection of DO
Intelligence Information Reports (IIRs). The gap developed when
OIR discontinued their role as "holder" of the DO record copy and
the DO was slow in establishing provisions to begin maintaining the
record copy. Mr. Saderholm was most receptive to the approach
suggested by the IRMD representatives and responsive to the needs
of the DO. OIR has agreed to provide the materials required and
arrangements were made to establish direct contact between OIR and
the DO so that procedures and technical considerations can be
worked out. F__1
d. l ton 5e011rity_ Comm'' t~ tpe Chief,
Classification Management Branch (CMB), prepared a memorandum
requesting the assistance of the Deputy Director for Personnel
Security (OS) in securing observer status for the Office of
Information Services (OIS) on the Information Security Committee of
the Interagency Group for Countermeasures Policy (IG/CMP). The
fact that the Information Security Oversight Office (ISOO) is
represented on the Information Security Committee and that OIS is
the Agency's liaison with ISOO, as well as OIS's classification
responsibilities, require OIS be fully and currently informed on
all information security issues.
e. Tpp~S~pret.Cpnt ?~pff~ceX~. Top Secret Control
Officers throughout the Agency continue to make significant
reductions in the number of Top Secret collateral documents held in
Agency components. The Office of Finance (OF) TSCO reported the
destruction of 59 Top Secret collateral documents, thereby reducing
OF holdings by one-third.
2
CONFIDENTIAL
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Document Accountability Section, is processing Form 26s submitted
by the Directorate of Operations DO certifying destruction of )Q5
Top Secret collateral documents. continues to
update DO's TSCADS information using hard copy documentation
provided by the DO/Operations Group/Sensitive Information Section.
assisted the Office of Scientific and Weapons
Research CO in recording TSCADS information on OSWR
collateral Top Secret documents located by OIS annuitants at the
Agency Archives and Record Center. summer
employee, continues to review Form 26s for filing with office
holdings.
g. MrlnuitantyACti_yity. I IOIS
annuitant, assisted the DI/SOVA/TSCO in conducting part of the 1986
Top Secret collateral inventory for DI/SOVA offices on 14 and
17 July. A total of Q. documents were reviewed with all
documents on record assigned to DI/SOVA, with the exception of 2,4
unlisted documents. DAS will conduct follow-up research on the
unlisted documents to provide SOVA/TSCO direction for proper
recording in TSCADS.
.
i. au h z L Pi s_219 re. Analya, Cpntour.
Information Services Branch (ISB), met on 15 July with Chief,
Unauthorized Disclosure Analysis Center (UDAC), and three staff
members. He presented his recommendations for improving the
existing UDAC file system. The recommendations included
establishing a new file system and preparing individual file
folders for each of the approximately 300 "s ecific leak" cases to
incorporate them into the new file system.
j. Chief,
Information Technology Branch, ITB,
and Planning Staff, visited Digital Equipment
Corporation in Landover, Maryland, for a briefing on their LN03
laser printer on 18 July. The printer provided an excellent
quality; however, we learned that it will not operate directly off
of an IMB PC without going through their VAX (microcomputer) as
well as their editing software. This requirement increases the
cost substantially to $25,000. ITB will continue to look at other
laser printers that will be suitable for OIS applications.
3
CONFIDENTIAL
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k. &22E& Q Chief, Archives and Records Center,
reported that Engineer requested that the A&RC staff be "on
call" after hours to come in and check for any leaks in the Records
Center roof in case of rain. The Engineer stated that the roofing
contractor had been instructed to ensure that the roof section
repaired each day was leak proof, but he recommended that we check
in case of rain. Four hours of overtime were used for this purpose
during 16-22 July.
The presolicitation notice for the movable shelving
project was received this week. The notice notified prospective
bidders that the plans would be available for bidding on 18 August
and the bids would be opened on 17 September. Hopefully, progress
is beginning after nearly two years.
Records Center personnel performed the following
activities during the week:
RAMS: Made 21 additions, 3 deletions, and
1 change.
ARCINS: Jobs received/edited: 19.
Jobs keyed: 12 consisting of
1,047 entries.
Jobs completed: 13.
Accessions: Received 32 jobs totaling
203 cubic feet.
Dispositions: Transferred 272 cubic feet of
material to the hammermill for
destruction.
References: Serviced 1,357 requests for
records.
Special Runs: Two to OF.
4
CONFIDENTIAL
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22 July 1986
Chiet, Regulatory o cy Division, OIS
SUBJECT: Regulatory Policy Division Activities
16 -22 July 1986
1. RPD is currently processing 125 jobs, up slightly from last weeks
total of 122.
2. RPD responded to a priority request from the DCI's office for copies
of all regulatory issuances containing guidance or procedures dealing with the
unauthorized disclosure or sanitization of National Security classified
information.
3. Immediate processing was provided for an Employee Bulletin initiated
by the Office of Personnel concerning the lump-sum payment provision of the
recently passed Federal Employees Retirement System (FERS) Act of 1986. The
bulletin contains important retirement information, particularly for employees
planning to retire in the near future, on the payment of alternative forms of
annuities to retirees covered by FERS, the Civil Service, and the CIA
retirement systems.
4. Also processed on an immediate basis was an Employee Bulletin
originated by the Special Support Assistant to the DDA informing all employees
of the upcoming Traveler Awareness Seminar. This seminar will be conducted by
the Office of Training and Education and is part of a new program to increase
the preparedness of Agency personnel who travel internationally.
5.I I(our summer employee)
completed the research for all pertinent information on the Directorate of
Science and Technology for the years 1969 to 1983. Four key appointment
announcements, thirteen organizational announcements in the
twelve Headquarters Regulations were provided to
preparing the 25th Anniversary history of the DDS&T.
and
who is
UNCLASSIFIED WHEN SEPARATED
FROM ATTACHMENT
C-0-N-F-I-D-E-N-T-I-A-L
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