OIS WEEKLY REPORT (14 - 20 AUGUST 1986)

• Document Type: CREST
• Collection: General CIA Records
• Document Number (FOIA) /ESDN (CREST): CIA-RDP87-00058R000300540002-2
• Release Decision: RIPPUB
• Original Classification: C
• Document Page Count: 14
• Document Creation Date: December 27, 2016
• Document Release Date: July 12, 2011
• Sequence Number: 2
• Publication Date: August 21, 1986
• Content Type: MEMO

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ADMINISTRATIVE - INTERNAL USE ONLY
21 August 1986
MEMORANDUM FOR: Deputy Director for Administration
STAT FROM:
SUBJECT: OIS Weekly Report (14 - 20 August 1986)
1. The Information Resources Management Division (IRMD) is
coordinating a Directorate of Operations (DO) review at the Agency
Archives and Records Center of the temporary, inactive DO records whose
approved destruction dates have been reached. A special component within
the DO Information Management Staff has been established to identify
documents of historical value and to authorize destruction of the
remainder. It is expected that approximately half of the records
reviewed will be approved for destruction. Between 9,000 and 11,000
cubic feet of additional inactive, temporary records will require
disposition review by 1988.
2. An IRMD representative and the National Archives and Records
Administration (NARA) official designated to appraise retired Agency
records met to discuss issues concerning the Agency's records control
schedules. NARA still cannot account for a copy of the DS&T records
schedule and the matter has been reported to the Information Security
v-~ Oversight Office. Approval by the Acting Archivist of the United States
t of the DCI and DS&T records schedules has been delayed because of NARA's
insistence that the Agency provide a specific date for offering NARA its
permanent, retired records. This is something the Agency cannot do. The
Director of Information Services plans to meet with the Acting Archivist
to work out differences.
3. An IRMD representative continues to work with the Information
Management Staff (IMS), DO, in collecting information for drafting a
machine-readable records control schedule item for a sensitive DO file.
IMS also is identifying the next file for which machine-readable
schedules can be developed.
4. IRMD representatives attended the first meeting of the Laser Disk
Working Group at the Printing and Photography Building. There was a
general discussion of technology, potential applications, and standards.
Attendees commented on their particular interests, concerns, and
requirements. The group plans to meet every six weeks. The next meeting
is scheduled for 23 September 1986.
ADMINISTRATIVE - INTERNAL USE ONLY
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5. The Chief and Deputy Chief, IRMD, visited the Ames and
Information Services Centers (ISC). ISC personnel described the
variety of services and support they provide to ten distinctly different
office elements.
6. The Agency Publications Review Board has asked the Classification
Review Division (CRD) to review an article from "IEEE, Spectrum", an
electronics and electrical engineering journal. The article concerns
various aspects of technical verification of arms control agreements.
Former Agency officials are quoted throughout giving the appearance of
authenticity. ACRD reviewer with expertise in the subject believes
there is a substantial amount of sensitive information in the article.
Analysts in the Directorates of Intelligence and Science and Technology
also are being asked to review and assess possible damage.
7. The backlog of initial FOIA cases continues to decline and now
stands at 1262. This compares with a backlog of 2141 one year ago and
ADMINISTRATIVE - INTERNAL USE ONLY
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ADMINISTRATIVE - INTERNAL USE ONLY
21 August 1986
MEMORANDUM FOR: Deputy Director for Administration
SUBJECT: OIS Weekly Report (14 - 20 August 1986)
1. The Information Resources Management Division (IRMD) is
coordinating a Directorate of Operations (DO) review at the Agency
Archives and Records Center of the temporary, inactive DO records whose
approved destruction dates have been reached. A special component within
the DO Information Management Staff has been established to identify
documents of historical value and to authorize destruction of the
remainder. It is expected that approximately half of the records
reviewed will be approved for destruction. Between 9,000 and 11,000
cubic feet of additional inactive, temporary records will require
disposition review by 1988.
2. IRMD representatives attended the first meeting of the Laser Disk
Working Group at the Printing and Photography Building. There was a
general discussion of technology, potential applications, and standards.
Attendees commented on their particular interests, concerns, and
requirements. The group plans to meet every six weeks. The next meeting
is scheduled for 23 September 1986.
The Chief and Deputy Chief, IRMD, visited the Ames and
Information Services Centers (ISC). ISC personnel described the
variety of services and support they provide to ten distinctly different
office elements.
4. The Agency Publications Review Board has asked the Classification
Review Division (CRD) to review an article from "IEEE, Spectrum", an
electronics and electrical engineering journal. The article concerns
various aspects of technical verification of arms control agreements.
Former Agency officials are quoted throughout giving the appearance of
authenticity. A CRD reviewer with expertise in the subject believes
there is a substantial amount of sensitive information in the article.
Analysts in the Directorates of Intelligence and Science and Technology
also are being asked to review and assess possible damage.
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ADMINISTRATIVE - INTERNAL USE ONLY
5. The backlog of initial FOIA cases continues to decline and now
stands at 1262. This compares with a backlog of 2141 one year ago and
3125 t-wn years aao. During this reporting period the OBIS data base was
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ADMINISTRATIVE-INTERNAL USE ONLY
20 August 1986
MEMORANDUM FOR: Deputy Director for Administration
STAT FROM:
Chief, Information and Privacy Division, OIS
SUBJECT: IPD/OIS Weekly Report (13-19 August 1986)
1.
The Week in Review
13-19 August 1986
1986 Weekly Average
a. New
cases
48
60.3
b. Cas
es clo
sed
61
71.8
c. New
appea
ls logged
2
3.5
d. App
eals c
losed
5
3.4
e. Man
power
(man-weeks)
105.1
98.5
2. Current Backlogs
a. Initial requests - 1262
b. Requests in administrative appeal - 190
c. Requests in litigation - 54
3. Spotlighted Requests
STAT
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 STAT
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STAT
HGH/MJD:kas~ (20 August 1986) (FINAL)
Distribution:
Orig - Adse
1 - DCI/DDCI/Executive Director
1 - DCI History Staff
1 - DDI
1 - DDO
1 - DDS&T
5 - OIS
1 - C/PAO
1 - Comptroller
1 - IG
1 - OGC
1 - OCA
1 - OP
1 - OL
STAT 1 - C/IM
1 - DDO/IRO
STAT 25 - DDO/IM
1 - DDI/IR
1 - DDA/IRO
1 - IC/IRO
1 - OIS/LA
1 - IRG/OS
1 - IPD Subject
1 - IPD Chrono
1 - IPD Reading Board
1 - HGH
1 - LSS
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MEMORANDUM FOR: Director of Information Services
FROM: Chief, Classification Review Division
SUBJECT: CRD Weekly Report, 12 August - 19 August 1986
1. A NARA memo dated 8 August 1986 and made available to CIA sets forth
a redelegation of security responsi.bi.li.ti.es wi.thi.n NARA. According to Ms. Jo
Ann Williamson, Deputy Director of the Declassification Division, the
redelegati.on covers responsi.bi.lities held by GSA when NARA (then NARS) was
part of GSA. According to Ms. Williamson the Director of the Declassification
Di.visi.on, Mr. Alan Thompson, has been given the responsibility of taking on
these responsibilities as part of his overall position. Initially, according
to Ms. Wi.lli.amson, Mr. Thompson will spend full time implementing the programs
and activities necessary to put NARA security practices on a sounder footing
and includes updating the NARA information security handbook, developing and
administering a security training program for all NARA personnel who have
security clearances, and i.nvestigati.ng all security violations.
2. The Publications Review Board has asked CRD to review several
articles concerning various aspects of the technical means for verifi.cati.on of
arms control agreements. The arti.cles appeared as one report in the
electronics and electrical engineering journal, IEEE, Spectrum. Numerous
government offi.ci.als, contractors, and scientists from various disciplines are
listed as sources, and former Agency officials are quoted throughout the
report. Much of the sourci.ng is left vague,-but the report leaves the reader
with the impression that CIA or other government officials have confirmed
various parts of the report. A CRD reviewer with considerable background in
this highly technical field determined that there was substantial sensitive
information in the report, and that the sensitivity is increased by the use of
quotations by Agency and other government officials which tends to provide a
degree of official verification. Because of the complex subjects and
technical nature of the report, analysts in the Directorate of Intelligence
and the Directorate of Science and Technology are being asked to provide a
quantitative assessment of the actual damage, if any, caused by the
publication of the report.
/CRD
STAT
STAT
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19 August 1986
Chief, Information Resources
Management Division
SUBJECT: IRMD Weekly Report (13-19 August 1986)
1. WORK IN PROGRESS
a. Document Accountability. DAS, is
reconciling the Top Secret holdings of a urri-c-e- o magery
Analysis and the Collection Requirements Evaluation Staff,
Directorate for Intelligence. has verified the
accuracy of final disposition information recorded in TSCADS by
Area Top Secret Control Officers (TSCO). In those instances where
TSCO data entries were incomplete or incorrect, instructions were
provided to the appropriate TSCO. is conducting
Top Secret document audits in the Offices of Communications and
Logistics, Directorate of Administration. Procedures for handling
collateral Top Secret documents are also being reviewed. A search
for unaccounted for Top Secret documents in the office of Research
and Development (ORD) was initiated with the review of 108 ORD jobs
at the Records Center by two OIS annuitants. OIS annuitants will
also be comparing job shelf lists with actual contents of the boxes
searched.
b. Information Services Centers. Chief, Information
Services Branch, accompanied Chief IRMD, and Deputy Chief, IRMD,
on tours of the Ames and Information Services
Centers (ISCs) on 13 August. ISC personnel described the
complexities involved in providing a variety of services and
support to the 10 distinctly different office elements serviced by
the ISCs.
c. OIS Information Management Systems.
Information Technology Branch, briefed Information and Privacy
Division and Classification Review Division personnel on the
revised DECALI menu, now called DECAL2, on 12 August. This
revision will allow CRD to enter their Historical Review Program
documents into the DECAL system. A draft manual for this
particular procedure was given to the trainees at the time of
training. A final copy will be provided to users after IPD has
finished their review of this portion and other parts that need
updating.
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has begun writing the users manual for
REGINDEX. The manual will be written in two parts: one part will
be distributed Agency-wide so that employees can search the index
for regulatory information, and the other part will be used by RPD
for entering and updating the index.
2. SIGNIFICANT EVENTS/ACTIVITIES
a. Security Classification Training. Chief,
Classification Management Branch (CMB), continues to exchange
information and ideas concerning Agency security classification
training with the Office of Training and Education (OTE).
CMB, met with OTE secretarial and clerical
instructors to discuss CMB classification training endeavors and to
share with OTE two films concerning classification markings. OTE
found one of the films to be useful and will have it copied for
future OTE courses. In return, OTE loaned CMB a classification
training film currently used by OTE instructors as a pre-course
refresher. Unfortunately, the film makes an erroneous connection
between the declassification of information and the document
disposition instructions in official Agency Records Control
Schedules. CMB advised OTE of the error.
b. Disposition of DO Records. Chief, Records
Management Section, IMB, and ie o the Agency
Archives and Records Center Branch AR , met to discuss how the
Directorate of Operations (DO) would handle the review of DO
records deposits which have reached or exceeded their disposition
dates, on 13 August 1986. The DO is aware that 9,000 to
11,000 cubic feet of their records require disposition review,
between now and 1988. Because components in the operating
divisions are already short-handed and new case officers lack the
necessary experience to review this material, Information
Management Staff made the decision to form
which would review the records to identify historical documents,
process indexed documents out of the DO Records and Information
Control System (DORIC), or authorize destruction of the records.
They have selected those jobs identified as "BULKIES" as the ones
to process first. These jobs, which represent approximately
3,000 cubic feet, will require the least amount of research and
processing time. It is estimated that about half of the records
77 ained in these jobs will be approved for immediate destruction.
c. Records Control Schedules - NARA Review.
Colonel Ray Tagge, National Archives and Records Administration,
met with Don Wessel, Chief, Records Management Section, IMB, on
several issues concerning the Agency's records control schedules on
15 August. Colonel Tagge mentioned that a copy of the DS&T
schedule (CONFIDENTIAL version) is still unaccounted for and that
the responsible NARA individual had been reprimanded and the matter
2
CONFIDENTIAL
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reported to Information Security Oversight Office. Colonel Tagge
also said that efforts to get Mr. Ryan, Director, Military Archives
Division, NARA, to concur on the DCI and DS&T schedules had been
referred to Mr. Frank Burke, Acting Archivist of the United
States. Nonconcurrence is centered on NARA's request that the
Agency provide a specific date when permanent Agency records will
be offered to NARA, which is something we cannot provide.
Colonel Tagge stated that Mr. Burke concurred with Mr. Ryan's
decision and would be sending a letter to the Agency concerning
this issue. Colonel Tagge will meet again with to begin
the review of the DO records schedule on 22 August.
d. Machine-readable Records.
Machine-readable Section, IMB, met with
Information Management Staff, DO, and F
e. Laser Disk Working Group.
Chief,
Machine-readable Section, IMB, and In ormation
Technology Branch, attended the first meeting of the Laser Disk
Working Group held at the Printing and Photography Building on
12 August. Attendees commented on their particular interests,
concerns, and/or requirements in order that future meetings contain
substantive information for the group-at-large. This was followed
by a general overview of the technology, potential application
areas, identification of Federal working groups and standards
activity, and an open forum. During the open forum attendees spoke
more specifically of their interests and concerns and how the group
members can work together for the mutual benefit of all. It was
suggested that currently the members are more of an information
sharing group than a working group and that the group name should
change accordingly. While it is possible that specific tasking of
the group could occur in the future, that bridge will be crossed
when it happens. The group will meet approximately every six weeks
and of Printing and Photography Division will serve as
Chairman. An agenda is being planned for the next meeting which
will be on held 23 September 1986.
3
CONFIDENTIAL
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f. Records Center Activities. Records Center personnel
performed the following activities during the week:
RAMS: Made 21 additions and 3 deletions.
ARCINS: Jobs received/edited: 9.
Jobs keyed: 8 consisting of
463 entries.
Jobs completed: 12.
Accessions: Received 21 jobs totalling
319 cubic feet.
References: Serviced 1,699 requests for records
(33 were for annuitants).
Dispositions: Shipped 4 boxes of material to NPIC
for the silver recovery program.
(C)
4
CONFIDENTIAL
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C-0-N-F-I-D-E-N-T-I-A-L
19 August 1986
Chief, Regulatory Policy Division, OIS
SUBJECT: Regulatory Policy Division Activities
13 - 19 August 1986
1. RPD is currently processing 112 jobs, down from last weeks
total of 119.
2. Draft B, of
Documents, has been sent to coordinators for immediate review and comment.
We expect to forward this proposal to the Deputy Director for Administration
for approval this week.
Counsel attorney concerning a previous revision to
The Office of Medical Services had requested OGC
clarification o a 'provision in the handbook that established a specific
timeframe for employee benefits and the attorney was interested in any
notations in the file that supported this change. We were able to determine
that the provision was added in 1973 but could not find any background
information to substantiate the change. OGC was advised to check with the
Office of Personnel for further information.
4. A proposed Headquarters Notice initiated by the Office of Logistics
to encourage employees to make use of the 800 toll-free telephone numbers has
been cancelled. It seems that a quantity of 800 toll-free telephone
directories were to be made available in each building supply room at the time
the notice was issued; however, the directories mysteriously disappeared and
the notice had to be cancelled pending additional printing of the directories.
UNCLASSIFIED WHEN SEPARATED
FROM ATTACHMENT
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