OIS WEEKLY REPORT (4 - 10 SEPTMBER 1986)

• Document Type: CREST
• Collection: General CIA Records
• Document Number (FOIA) /ESDN (CREST): CIA-RDP87-00058R000300530017-7
• Release Decision: RIPPUB
• Original Classification: C
• Document Page Count: 14
• Document Creation Date: December 27, 2016
• Document Release Date: June 17, 2011
• Sequence Number: 17
• Publication Date: September 11, 1986
• Content Type: MEMO

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I
NANSMI
I I AL SLIP`
12 SEP 1986
TO:
ROOM NO.
BUILDING
REMARKS
:
/VO/2~
FROM:
ROOM NO.
BUILDING
EXTENSION
FORM NO. REPLACES FORM 36-8
1 FEB 56 241 WHICH MAY BE USED.
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ADMINISTRATIVE - INTERNAL USE ONLY
11 September 1986
MEMORANDUM FOR: Deputy Director for Administration
Director of Information Services
SUBJECT: OIS Weekly Report (4 - 10 September 1986)
1. The Classification Review Division (CRD) has compiled a 59 page
list of documents containing CIA equities that should be withdrawn from
Department of Justice (DoJ) files Based
on CRD's review, these documents sou not be declassified or downgraded
without CIA concurrence. A letter is being prepared requesting DoJ to
send the documents to CIA for holding until they can be declassified.
2. Representatives from the Office of the Deputy Director for
Science and Technology reviewed records of the former Office of Special
Activities at the Agency Archives and Records Center (AARC). They
estimate that approximately 200 cubic feet of these records can be
destroyed.
3. The Associate Information Management Officer for the Directorate
of Operations (DO) and members of his staff reviewed their vital records
at the AARC to see if the DO could operate with them in an emergency.
The review indicated that additional vital records would be needed in
order to operate effectively. The DO will make a complete inventory of
its vital records in the near future.
4. A representative from the Information Resources Management
Division (IRMD) is assisting the Information Management Staff,
Directorate of Operations IMS DDO in surveying files containi
The
information collected w be used to prepare a ma ine-readable records
control schedule item for a classified DO records system.
ADMINISTRATIVE - INTERNAL USE ONLY
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ADMINISTRATIVE - INTERNAL USE ONLY
5. An IRMD representative attended a presentation by Wang
Laboratories, Inc., on office automation and connectivity. Wang
representatives discussed the company's plans for office automation and
inter-operability with computer systems of other manufacturers. They
gave particular attention to meeting the connectivity standards being
developed by the Agency's Office of Information Technology. Discussions
also covered Wang's activities in desktop publishing, voice processing,
database management, and artificial intelligence.
6. The backlog of initial FOIA cases decreased again this week and
stands at 1249. This compares with a backlog of 2066 one year ago and
3131 two years ago. This achievement is even more significant when
considering that incoming requests remained fairly constant in 1984 and
1985 and have even shown an increase in 1986. The Information and
Privacy Division (IPD) has received 2095 new requests so far in 1986.
Projecting to the end of the year, IPD will have received 3142 new
requests, an overall 12% increase. Additional items can be found in the
attached IPD report.
Attachment
ADMINISTRATIVE - INTERNAL USE ONLY
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10 September 1986
MEMORANDUM FOR: Deputy Director for Administration
Chief, Information and Privacy Division, OIS
SUBJECT: IPD/OIS Weekly Report (3-9 September 1986)
1. The Week in Review 3-9 Sept 1986 1986 Weekly Average
a. New cases 50 59.5
b. Cases closed 52 71.0
c. New appeals logged 1 3.3
d. Appeals closed 1 3.2
e. Manpower (man-weeks) 72.5 96.9
2. Current Backlogs
a. Initial requests - 1249
b. Requests in administrative appeal - 190
c. Requests in litigation - 54
3. Spotlighted Requests
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ADMINISTRATIVE-INTERNAL USE ONLY
5. Special Item of Interest
a. Although our backlog has been reduced considerably since
the beginning of 1985, incoming requests remained approximately
the same in 1985 as in 1984 (2804 as compared to 2800) and have
increased in 1986. Thus far we have received 2095 new requests
in 1986. Projecting this trend to the end of the year, we will
have received 3142 new requests this year, about a 12% increase.
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b. One of oldest Executive Order Mandatory Review request
was closed this week, a 1981 case.`?' Also closed this week was a
1978 Privacy.
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HLPl11V1.'~1'KH'1'1Viti-11V1'P+KLVHL Ubr. UMJ1
HGH/CAS:kasL I( 10 September 1986) (FINAL)
Distribution:
Orig - Adse
1 - DCI/DDCI/Executive Director
1 - DCI History Staff
1 - DDI
1 - DDO
1 - DDS&T
5 - OIS
1 - C/PAO
1 - Comptroller
1 - IG
1 - OGC
1 - OCA
1 - OP
1 - OL
1 - C/IMS
1 - DDO/IRO
25 - DDO/IM
1 - DDI/IR
1 - DDA/IRO
1 - IC/IRO
1 - OIS/LA
1 - IRG/OS
1 - IPD Subject
1 - IPD Chrono
1 - IPD Reading Board
1 - HGH
1 - LSS
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9 September 1986
MEMORANDUM FOR: Director of Information Services
FROM: Acting Chief, Classification Review Division
SUBJECT: CRD Weekly Report, 2 August - 9 September 1986
1. CRD has completed the typing of the 59 page listing of documents of
CIA interest to be withheld from the Department of Justice (DOJ) files on the
case. These documents were identified by a joint CRD and
IMS/DO team of reviewers working at the DOJ. The list provides a formal means
of identifying what documents contain CIA information and therefore cannot be
declassified or downgraded without CIA concurrence. OIS is now drafting a
letter to DOJ informing them how the Agency would like these documents
handled; i.e. that they be withdrawn from the files and sent to CIA for
holding until they can be declassified. (U)
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9 September 1986
MEMORANDUM FOR: Director of Information Services
Chief, Information Resources
Management Division
SUBJECT: IRMD Weekly Report (3-9 September 1986)
1. WORK IN PROGRESS
a. Conversion of DCIREG Data Base to Computer Output
Microfilm. Chief, Information Technology Branch
(ITB), met with RMO DCI area, and witnl land
of the Executive Registry, to discuss conversion of
the DCIREG data base (old DCI data base) to Computer Output
Microfilm (COM). The Executive Registry personnel agreed that
microfilm would be an acceptable means of storing the data from
DCIREG. ITB will provide the Executive Registry with COM for their
1983 data as a sample test. If this proves to be satisfactory, ITB
will do the complete data base, by year. The DCIREG data base as
well as other CARS (Common-Use Automated Registry System) data
bases will be purged in 1987.
b. Document Accountability Activity.
Document Accountability Section of Classification anagemen
Branch, completed a Top Secret document audit of the Office of
Finance (OF/DA) and reviewed Top Secret handling procedures. OF's
procedures are in compliance with Agency regulations governing Top
Secret collateral documents.
Revision of Form 516, Collateral Top Secret Document
Control Card, has been completed. The revised form will be
available in Agency supply rooms by the end of September.
c. OIS Annuitant Activity. The search for unaccounted
for collateral Top Secret documents in Office of Research and
Development's (ORD) retired records has been completed. Three
unaccounted Top Secret documents were identified. In addition, 61
unrecorded Top Secret documents were identified in ORD record
holdings. The review also proved to be a worthwhile records
management exercise. A comparison of the ORD records shelf lists
with actual contents of the box was conducted, files were ordered
numerically within the boxes to correspond with the shelf lists and
All Portions Unclassified
Except Where Marked
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collateral retirement jobs containing codeword material were
identified. Information necessary to updated ORD records has been
provided to the ORD Records Management Officer (RMO).
2. SIGNIFICANT EVENTS/ACTIVITIES
Agency Wang User Group Meeting. I land
Information Technology Branch, attended the Agency
Wang Users Group meeting on 8 September. The main topic of the
meeting focused on the procurement of Wang equipment. Other topics
included the new 4230 Wang ergonomic workstation which will be
furnished on new requests for Wang workstations. This workstation
has the capability to be used as a Wang PC, with some additional
hardware, at a cost of $1,000-$2,000. RPD is scheduled to receive
this new workstation in the near future. Attendees of the meeting
were also informed that the Agency will place a hold on orders for
IBM PCs made after 31 December 1986, until a decision has been made
on the Agency PC standard.
b. The Information Privacy Staff (IPS) Data Base. The
Historical Review Program can now enter data into the IPS data base
for the first time. The IPS data base has been reallocated and the
new procedures for DECAL/ORIS was successfully implemented on
8 September. These procedures were made to allow additional data
fields in the DECAL/ORIS menus to provide the Historical Review
Program (HRP) the ability to enter data into the system.
d. Records Disposition Course. Dick Ware, National
Archives and Records Administration (NARA), the instructor for the
recent NARA Records Disposition Course, has returned the student
evaluation forms. The results indicate that while a majority gave
the course an overall "good" rating, a sufficient number believed
more emphasis should have been placed on Agency records management
problems.
2
CONFIDENTIAL
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f. Wang Laboratories Presentation.
Chief, Machine-Readable Section, Information Management ranc ,
attended a presentation on Wang products and plans at the Wang
office in Bethesda, Maryland, on 4 September 1986. The two topics
discussed in this general overview were connectivity and office
automation. The presentation on connectivity highlighted Wang's
plans to provide inter-operability with computer systems from other
manufacturers. Particular attention was given to how connectivity
could be achieved relative to OIT standards that are under
development. The office automation portion focused on Wang's
future plans in this area, i.e., the future Wang systems'
capabilities that will be available to users. Discussions also
included Wang's activities in areas such as desktop publishing,
voice processing, database management, artificial intelligence, and
how these technologies will be applied in the office.
g. Records Center Activities. The Associate Directorate
of Operations Information Management Officer (ADO/IMO),
and members of his staff, reviewed their vital
records to see if, in the case of an emergency, they could operate
using their vital records. Their review indicated additional vital
records are needed for them to effectively operate during an
emergency. An inventory of DO vital records will be performed in
the near future. (C)
Office of Deputy Director for Science and Technology
representatives, worked at the
Records Center on 4 and 5 September reviewing old SA records for
disposition. They estimate that approximately 200 cubic feet of
records will be destroyed.
3
CONFIDENTIAL
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Records Center personnel performed the following
activities during the week:
RAMS: Made 28 additions, 1 change, and
3 deletions.
ARCINS: Jobs received/edited: 5.
Jobs keyed: 13 consisting of
1,069 entries.
Jobs completed: 1.
Accessions: Received 17 jobs totaling
131 cubic feet.
References: Serviced 1,789 requests for records
(98 were for annuitants).
Special Run: One special run to OP.
4
CONFIDENTIAL
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ADMINISTRATIVE - INTERNAL USE ONLY
9 September 1986
Chief, Regulatory Policy Division, OIS
SUBJECT: Regulatory Policy Division Activities
4 - 9 September 1986
1. RPD is currently processing 113 jobs, an increase of two over last
weeks total of 111.
2. A Headquarters Notice initiated by the Language Development Committee
through the Office of Training was forwarded to the DDCI for approval. This
new and highly controversial notice replaces the notice which expired on
1 June 1986 and includes a separate category of Language Use Awards for
employees for whom a foreign language capability is a requirement for
employment. After approval by the DDCI, work will begin to incorporate this
12 page notice into an appropriate Headquarters Regulation.
3. The Office of Personnel initiated an Employee Bulletin announcing
that the Agency would observe National Hispanic Heritage Week from 14-20
September 1986. The bulletin invites Agency personnel to participate in a
contest concerning Hispanic Americans and their history. Employees also are
challenged to answer a list of 21 questions on Hispanic history, traditions,
and culture. A General Electric 13-inch color TV, donated by the Hispanic
Club, will be awarded to the Agency employee who answers the most questions
correctly.
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