OIS WEEKLY REPORT (18 - 24 SEPTEMBER 1986)

• Document Type: CREST
• Collection: General CIA Records
• Document Number (FOIA) /ESDN (CREST): CIA-RDP87-00058R000300530015-9
• Release Decision: RIPPUB
• Original Classification: U
• Document Page Count: 12
• Document Creation Date: December 27, 2016
• Document Release Date: June 17, 2011
• Sequence Number: 15
• Publication Date: September 25, 1986
• Content Type: MEMO

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ADMINISTRATIVE - INTERNAL USE ONLY
25 September 1986
MEMORANDUM FOR: Deputy Director for Administration
erector ot n orma ion Services
SUBJECT: OIS Weekly Report (18 - 24 September 1986)
1. The designated National Archives and Records Administration
(NARA) representative to the Agency met with members of the Information
Management Branch, Information Resources Management Division (IRMD), to
discuss proposed revisions to the Directorate of Science and Technology
records control schedule presently under review by NARA. Two items in
the schedule were revised to accommodate initial NARA comments.
2. IRMD representatives met with the Records Management Officer,
Directorate of Intelligence, and the Records Management Officer, Office
of Information Resources (OIR), to review disposition instructions for
films acquired from commercial sources presently held in the OIR film
library for training and reference purposes. Current OIR disposition
instructions require permanent retention although the General Records
Schedule published by NARA designates this type of material as temporary.
OIR will begin to review its film holdings in accordance with the General
Records Schedule.
3. An IRMD representative attended an Integrated Document Management
Systems Symposium sponsored by the 3M Company. A representative from the
Federal Aviation Administration discussed automating the "FAA Slot
Allocation System" through interfacing a mainframe computer with a 3M
optical disk storage system. Speakers from the 3M Company then discussed
paper, micrographic, and optical disk file systems. Finally, attendees
were given a presentation and demonstration of the 3M Docutron 2000 which
utilizes digital scanning, laser writing, computer-assisted-retrieval,
and optical disk technology.
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4. The Director, Information Security Oversight Office (ISOO),
accompanied by the Agency Security Classification Officer, paid a
courtesy call on the Deputy Director for Administration. The ISOO
director wanted to acquaint the DDA with the mission of ISOO and to
establish a line of communication between himself and the senior official
responsible for the Agency's information security programs.
5. The Chief, Classification Management Branch (CMB), IRMD, met with
senior secretaries in the Office of Security (OS) to identify specific
topics that should be covered when members of CMB brief OS secretarial
and clerical personnel next month on Agency classification policies and
procedures.
6. The Classification Review Division and the Information and
Privacy Division are beginning a joint classification review of the
Studies in Intelligence series as the most efficient way to handle these
publications which have become very popular with FOIA requesters.
Because each volume contains articles on a variety of intelligence
subjects, extensive coordination will be required.
Attachment
As Stated
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ADMINISTRATIVE-INTERNAL USE ONLY
24 September 1986
MEMORANDUM FOR: Deputy Director for Administration
Chief, Information and Privacy Division, OIS
SUBJECT: IPD/OIS Weekly Report (17-23 September 1986)
1.
The Week in Review 17
-2
3 Se t 1986
1986 Weekly Average
a. New
cases
66
59.9
b. Case
s clo
sed
68
70.3
c. New
appea
ls logged
4
d. Appe
als c
losed
7
e. Manp
ower
(man-weeks)
73.8
2.
Current Backlogs
a. Ini
tial requests - 1245
b. Req
c. Req
uests in administrative
uests in litigation - 50
appeal - 187
Spotlighted Requests
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5. Special Item of Interest
Throughout the Agency, we have been making a concerted
effort to close as many old cases as possible. Concentration has
been on open cases received prior to 1980, of which there were 96
at the beginning of this year (67 FOIA, 28 PA, and 1 EO). Our
one Executive Order Mandatory Review request has been closed out,
along with 48 other requests. We now have only 47 open pre-1980
cases (37 FOIA and 10 PA), and several of these are close to
completion. We have begun an in-depth review of the 33 open 1980
cases, and will continue this type of review on a year-by-year
basis.
ADMINISTRATIVE-INTERNAL USE ONLY
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L]Ll`11 L\ 1 V 11\fa 11 Y L 1a1 aJ a%na-aaa vvu vrua
HGH/AEF:kao
(24 September 1986)
(FINAL)
Distribution:
Orig
Adse
1
DCI/DDCI/Executive Director
1
DCI History Staff
1
DDI
1
DDO
1
DDS&T
5
OIS
1
C/PAO
1
Comptroller
1
IG
1
OGC
1
OCA
1
OP
1
OL
1
C/IMS~
DDO/IRO
25
DDO/IMO
1
DDI/IRO
1
DDA/IRO
1
IC/IRO
1
OIS/LA
1
IRG/OS
1
IPD Subject
1
IPD Chrono
1
IPD Reading Board
1
HGH
1
LSS
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23 September 1986
MEMORANDUM FOR: Director of Information Services
FROM: Chief, Classification Review Division
SUBJECT: CRD Weekly Report, 16 September - 23 September 1986
CRD and IPD are collaborating on the initial declassification review of
all the Studies in Intelligence that have been published. This project was
decided upon as the most efficient way to handle these CIA publications which
have become very popular with requestors. Since each edition of the
publication contains a variety of articles on different subjects considerable
coordination will be required. In some of the later editions we will probably
be able to coordinate with the actual authors because many are still current
Agency employees. (U)
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23 September 1986
Chief, Information Resources
Management Division
SUBJECT: IRMD Weekly Report (17-23 September 1986)
1. WORK IN PROGRESS
a. Document Accountability Section.
Chief, Document Accountability Section, held preliminary
discussions with the Office of General Counsel (OGC) Top Secret
Control Officer (TSCO) to schedule a search of OGC files at the
Records Center by OIS annuitants during October 1986. The purposes
of the search will be to locate unaccounted for collateral Top
Secret documents and to verify the shelf list information against
the actual contents of the boxes. OGC has indicated they are
willing for the search to be conducted.
2. SIGNIFICANT EVENTS/ACTIVITIES
a. Records Control Schedules. Colonel Ray Tagge of the
National Archives and Records Administration (NARA) met with
Chief, Records Management Section, Information
Management Branch (RMS/IMB), and IMB, to discuss the
DS&T Records Control Schedule being reviewed by NARA.
Colonel Tagge had numerous comments from NARA components regarding
the schedule. After discussion, two items were revised and given
to Colonel Tagge to insert in the schedule for review by NARA.
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Records Disposition. L~ChiefZRMSZIMB, and
IMB, met with DI/RMO, and
OIR/RMO, to discuss disposition instructions for films acquired
from commercial sources and held in the OIR film library for
training and reference purposes. Current disposition instructions
in the OCR records control schedule for this item require permanent
retention. However, based on General Records Schedule (GRS) 21,
Items 15 & 16, these films are viewed as temporary by NARA.
confirmed with Ray Tagge, NARA, that the films are
temporary and may be destroyed in accordance with disposition
instructions in the GRS. OIR will begin reviewing their film
holdings in accordance with the GRS disposition instructions.
c. Machine-Readable Records.) Chief,
Machine-Readable Section (MRS), met with Office o Logistics (OL)
personnel to discuss the eleven draft machine-readable records
control schedule items that were prepared and forwarded to OL for
review, on 17 September 1986. The meeting was attended by
Data Base Administrator,
agement Officer, OL, and
Information & Management Support Staff, OL. Among the topics
discussed were the file descriptions, source of inputs, types of
output and their retention and disposition. All of the information
necessary to produce the final draft of the items was obtained at
the meeting. The next meeting with OL personnel will be held
during the week of 6 October.
d. Micrographics.) (Chief,
Machine-Readable Records Section, attended the 3M Company's
Integrated Document Management Systems Symposium at the Hyatt
Renaissance Hotel in Washington, D.C., on 18 September 1986.
Mr. Bert LaCroix, Federal Aviation Administration (FAA), described
the automation of the "FAA Slot Allocation System". The
implementation of this computer-assisted-retrieval (CAR) system
involves interfacing a mainframe computer with a 3M optical disk
storage system. Mr. LaCroix was followed by several 3M Company
speakers who discussed paper, micrographic, and optical disk file
management systems. After optical disk technology, the discussion
focused on the 3M Docutron 2000, which utilizes digital scanning,
laser writing, computer-assisted-retrieval, and optical disk. A
demonstration of the Docutron 2000 followed the presentations.
e. Director, ISOO, Meeting with Deputy Director for
Administration. Steven Garfinkel, the Director, Information
Security Oversight Office (ISOO), accompanied by Eunice Evans,
Chief, Classification Management Branch (CMB), made a courtesy call
on the Deputy Director for Administration (DDA) on 18 September.
The meeting was requested by the Director, ISOO for the purpose of
acquainting the DDA with the mission of ISOO and to establish a
line of communication between the Director, ISOO and the senior
Agency official responsible for the Agency's information security
and security education programs.
2
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f. Classification Security Briefings.
Chief, Classification Management Branch (CMB), a
CMB, met with senior secretaries in the Office of Security (OS) to
identify specific topics OS wishes to have covered by CMB when
briefing OS secretarial and clerical personnel on Agency
classification security procedures and policies on 17 September.
The briefings are tentatively scheduled to begin in October 1986.
q. ITB's Enhancement to IPD Statistical Reporting. To
minimize the reporting effort for the weekly IPD statistics, ITB
has made several changes to the IPS data base. The IPS-LOG and
IPS-HIST data lists on the IPS data base were modified to add an
attribute to each data list. The attribute name for IPS-LOG is
REOPEN/D and the attribute name for IPS-HIST is HREOPEN/D. These
changes were made so that the count for reopened cases could be
included with the count of open cases for the current week without
having to keep a manual count of the reopened cases. ITB will
continue to make additional changes to the current procedures in
order to simplify and streamline the process IPD uses to generate
their weekly statistics.
h. OIS Assistance to office of Research and Development.
Frank Spagnola, ORD, has requested the use of the OIS PC, which is
temporarily located in ITB. ORD plans to use this PC at an Agency
location from 1-3 October. The DD/OIS approval to honor this
request, has saved ORD time and money in meeting their requirement.
i. Arlington Hall ISC.( (reported for duty
17 September. represents the OTS personnel
contribution to t e IS an 'represents
her arrival, the ISC is now at
full strength. Also, new workstations have been received, giving
the ISC its full complement of furniture.
j. Records Center Activities. Records Center personnel
performed the following activities during the week:
Made 19 additions, 31 changes,
and 5 deletions.
Jobs received/edited: 14.
Jobs keyed: 12 consisting of
673 entries.
Received 17 jobs totaling
154 cubic feet.
Serviced 3,019 requests for
records (46 were for annuitants).
3
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23 September 1986
Chief, Regulatory Policy Division, OIS
SUBJECT: Regulatory Policy Division Activities
17 - 23 September 1986
1. RPD is currently processing 119 jobs, an increase of two over last
week's total of 117.
2. A Headquarters Notice is being processed to announce the 1987
"Summer-Only" Employment of Dependents of Agency Personnel program. Of
particular interest in the 1987 program is a provision that will allow
dependents of covert employees to participate in the "Summer-Only" program.
The results of this program will be used to determine the impact and
feasibility of including dependents of covert employees in future
"Summer-Only" programs.
as been orwar a to
coordinators for information and fins coor ination. This draft notice is
being processed on a priority basis in order to meet the 1 October 1986
effective date of the proposal.
also due to become effective on 1 October 1986. In addition, RPD has just
received a proposed Headquarters Notice dealing with the reorganization of
Position Management and Compensation Division/OP which will deal with
secretarial job enrichment activities and is also expected to be effective
1 October 1986.
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