OIS WEEKLY REPORT (16 - 22 OCTOBER 1986)

• Document Type: CREST
• Collection: General CIA Records
• Document Number (FOIA) /ESDN (CREST): CIA-RDP87-00058R000300530011-3
• Release Decision: RIPPUB
• Original Classification: S
• Document Page Count: 11
• Document Creation Date: December 27, 2016
• Document Release Date: June 17, 2011
• Sequence Number: 11
• Publication Date: October 23, 1986
• Content Type: MEMO

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ADMINISTRATIVE - INTERNAL USE ONLY
23 October 1986
MEMORANDUM FOR: Deputy Director for Administration
Director of Information Services
SUBJECT: OIS Weekly Report (16 - 22 October 1986)
1. The Director of Information Services (DIS) hosted a meeting of
the Ad Hoc Inter-Directorate FOIA Task Force, an informal group created
by the DIS to monitor Agency implementation of the CIA Information Act of
1984. Attending were Chief, Information and Privacy Division (C/IPD),
Chief, Classification Review Division (C/CRD), and representatives from
the Directorates of Operations, Intelligence, and Science and
Technology. The DIS encouraged the attendees to maintain sufficient
resources to continue downward pressure on the response time and the size
of the FOIA workload. C/IPD briefed the attendees on the status of the
FOIA, Privacy Act, and Executive Order 12356 programs and C/CRD briefed
the group on the Historical Review Program.
2. The Lyndon B. Johnson Library has requested guidance from the
Classification Review Division on the handling of two types of documents
submitted for mandatory classification review. These are documents
originated by the old United States Intelligence Board (USIB) which
presently are under the purview of the DCI in his capacity as head of the
Intelligence Community and documents originated mainly by the Department
of State and sent through CIA communications channels. CRD was able to
make appropriate recommendations in both instances.
3. The Agency Security Classification Officer (ASCO) escorted Steven
Garfinkel, Director, Information Security Oversight Office (ISOO), on a
visit to the National Photographic Interpretation Center (NPIC). The
visit had been arranged following an earlier ISOO inspection of that
facility. The Director, NPIC, provided an extensive briefing and tour
for which Mr. Garfinkel expressed his appreciation.
ADMINISTRATIVE - INTERNAL USE ONLY
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ADMINISTRATIVE - INTERNAL USE ONLY
4. The DIS informed the Director, ISOO of the Agency's basic
agreement with ISOO's design for standardized non-removable labels for
government-wide use on diskettes and other types of ADP storage media
containing non-SCI information. ISOO's proposal coincides with the
Intelligence Information Handling Committee's development of standardized
labels for diskettes and other types of ADP storage media that contain
SCI information.
5. The Office of Development and Engineering (OD&E) would like to
have listings of the Top Secret collateral documents that are charged to
OD$E contractors. The Information Resources Management Division (IRMD)
will work with the OD$E Top Secret Control Officer to develop a means of
generating such lists from the Top Secret Control Automated Data System
(TSCADS).
6. The Agency's Annual Records Inventory for FY 1986 has been
initiated. Agency components have been requested to complete their
inventories by 5 December 1986.
7. On 17 October the Office of Communications/Office of Logistics
Information Services Center transmitted its 40,000th outgoing message
over the F__]electronic distribution circuit (EDC). The circuit was
activated-n- May 1984.
8. A preconstruction conference for the movable shelving project at
the Agency Archives and Records Center will be held on 29 October. The
purpose is to establish the ground rules for actual construction which is
expected to begin in mid-November and take five to six months to complete.
9. The backlog of initial FOIA cases is 1238. This compares with a
backlog of 1909 one year ago and 2994 two years ago. An interesting
Attachment
ADMINISTRATIVE - INTERNAL USE ONLY
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S-E-C-R-E-T
MEMORANDUM FOR: Deputy Director for Administration
Chief, Information and Privacy Division, OIS
SUBJECT: IPD/OIS Weekly Report (15-21 October 1986)
1986
1. The Week in Review 15-21 Oct 1986 Weekly Average
a. New cases 74 59.9
b. Cases closed 76 65.5
c. New appeals logged 3 3.3
d. Appeals closed 2 3.4
e. Manpower (man-weeks) 89.9 95.8
2. Current Backlogs
a. Initial requests - 1238
b. Requests in administrative appeal - 180
c. Requests in litigation - 49
3. Spotlighted Requests
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S-E-C-R-E-T
Item of Special Interest
Over the last 18 months, OIS/IPD and OGC have assisted the
FOIA staff of the Joint Chiefs of Staff (JCS) in processing a
Washington Post FOIA request for all information on the Iranian
hostage rescue mission. Searches found some 30 linear feet of
records of which approximately 70% had direct CIA or Intelligence
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Community equities. In addition to extensive procedural advise,
CIA officers conducted a declassification review of all material
and prepared for the DCI a TS CODEWORD affidavit to justify all
withholdings (CIA, NSA, and DOD) relating to intelligence, CI,
The U.S. District Court for DC recently held that, as a
matter of law, the information at issue does not lose any
exemption otherwise applicable solely because documents with such
information (1) fell into unfriendly hands, (2) was published
after the mission aborted, (3) was used as evidence in the
presentation of an espionage case, (4) was published in a book by
a former CIA Director, or (5) was generally similar to information
published in military manuals." This holding constitutes a
significant restatement and, in fact, expansion of our right to
protect sensitive information.
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HGH/CAS:kad~ I(22 October 1986) (FINAL)
Distribution:
Orig - Adse
1 - DCI/DDCI/Executive Director
1 - DCI History Staff
1 - DDI
1 - DDO
1 - DDS&T
5 - OIS
1 - C/PAO
1 - Comptroller
1 - IG
1 - OGC
1 - OCA
1 - OP
1 - OL
1 - C/IM
1 - DDO/IRO
25 - DDO/IMS
1 - DDI/IRO
1 - DDA/IRO
1 - IC/IRO
1 - OIS/LA
1 - IRG/OS
1 - IPD Subject
1 - IPD Chrono
1 - IPD Reading Board
1 - HGH
1 - LSS
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MEMORANDUM FOR: Director of Information Services
FROM: Chief, Classification Review Division
SUBJECT: CRD Weekly Report, 14 October - 21 October 1986
1. The Lyndon B. Johnson Library requested CRD's guidance on how to
handle two types of documents currently being submitted for mandatory
classification review. One type, sub-committee and other reporting from the
old United States Intelligence Board (USIB), rests under the purview of the
DCI in his capacity as head of the Community. The specific document being
reviewed was from the NIC (National Indications Center), a Pentagon-based
watch office, which had representation from a number of agencies including
CIA. We recommended that the Library send this type reporting to IPD in order
to begin the review process. The second type of document concerned other
government officials, mostly from the Department of State, who would use CIA
communications channels in lieu of their own at various embassies. We
recommended that the documents be referred to the originating agency with the
proviso that coordination would have to be effected with this agency in order
to protect CIA presence abroad.
2. The Historical Review Program made its first imputs with the ORIS
data base during this past week. More than 400 SSU documents that have been
fully coordinated and ready to be put into line for records to be transferred
to the National Archives and Records Administration were logged into ORIS.
Also, copies of these documents have been turned ov for reproduction
and retention on microfiche as part of ORIS system.
3. The Director of Information Services, accompanied by C/IPD and C/CRD,
hosted the Ad Hoc FOIA Task Force meeting as part of the procedure of
following up on Agency responses to the requirements of the CIA Information
Act. The Act required that we maintain the level of resources devoted to
responding to the FOI Act for two years which expired on 1 October 1986.
C/IPD briefed the representatives of the DO, DI, and DDS&T on the status of
the EO/FOIA/PA programs; C/CRD briefed the group on what has been done in
creating the Historical Review Program; and the DIS encouraged the group to
maintain sufficient resources in this field to at least maintain the favorable
position we have achieved.
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MEMORANDUM FOR: Director of Information Services
Chief, In ormation Resources
Management Division
SUBJECT: IRMD Weekly Report (15 - 21 October 1986)
SIGNIFICANT EVENTS
a. "White Paper" - PC Media. Chief,
Information Technology Branch (ITB), attended a meeting to discuss
a "White Paper" prepared by OS/ISSG entitled "Proposal for an
Agency PC Media Accountability and Control System" on 17 October.
The paper was prepared to alert management of the growing security
problem with respect to the accountability and control of PC
magnetic media. The paper described the problem and activities
currently under way to reduce the problem, and proposed the
development and implementation of a PC Media Accountability and
Control System (PCMACS). The meeting was well received by the
attendees and it was mutually agreed that something should be done
to control PC media, specifically, classified PC media. A
follow-up meeting discussing this issue will be convened in the
near future.
b. Information Security Oversight Office Activities.
Eunice Evans, Agency Security Classification Officer (ASCO) and
Steven Garfinkel, Director, Information Security Oversight Office
(ISOO) visited the National Photographic Interpretation Center
(NPIC) on 17 September. The Director, NPIC, provided Mr. Garfinkel
with an overview of NPIC's mission, followed by an extensive tour
of NPIC facilities and briefings on NPIC operations and
capabilities. Mr. Garfinkel was sincerely appreciative and
remarked that the caliber of both the briefings and tour was
outstanding.
The Director of Information Services (OIS) advised the
Director, ISOO, of the Agency's general agreement with ISOO's
proposed designs for standardized non-removable labels for
government-wide use on diskettes and other types of ADP storage
media. ISOO's development of standardized labels for non-Sensitive
Compartmented Information (SCI) coincides with the DCI's
Intelligence Information Handling Committee's (IHC) development of
standardized SCI labels for diskettes and other types of ADP
storage media.
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c. Control of Top Secret Collateral Material at Contractors'
Facilities. The Office of Development and Engineering (OD&E) has
agreed that it would be beneficial to OD&E to have listings of Top
Secret collateral documents charged to OD&E contractors. The
Deputy Chief, IRMD; the Chief, CMB/IRMD; and the Chief,
DAS/IMB/IRMD, met with representatives of OD&E to explore ways OIS
might be of assistance to OD&E in monitoring OD&E contractor
handling of Top Secret collateral documents. As a result of this
meeting, OIS will work with the OD&E Top Secret Control Officer
(TSCO) to develop procedures for providing OD&E with computer
generated listings from the Top Secret Control Automated Data
System (TSCADS).
d. Annual Records Inventory. The Agency Annual Records
Inventory for FY 1986 has been initiated. A memorandum was sent to
each Directorate Records Management Officer (RMO) requesting them
to instruct their respective component RMOs to return completed
inventories to the Information Resources Management Division,
Information Management Branch (IRMD/IMB) by 5 December 1986.
f. Records Center Preconstruction Conference.
Chief, Archives and Records Center Branch (ARCB), reports there
will be a preconstruction conference for the movable shelving
project on 29 October. This meeting will lay the ground rules for
the actual construction of the shelving. ~ ] engineers are
predicting a November start date for construction. (C)
Records Center personnel performed the following
activities during the week:
Made 39 additions, 21 deletions
and 1 change.
ARCINS: Jobs received/edited: 10.
Jobs keyed: 10 consisting of
2,158 entries.
Accessions: Received 20 jobs totaling
139 cubic feet.
References: Serviced 1,492 requests for
records.
Special Runs: One to OP.
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Chief, Regulatory Policy Division, OIS
SUBJECT: Regulatory Policy Division Activities
15 - 21 October 1986
1. RPD is currently processing 122 jobs, up one from last week's total.
2. Immediate processing was provided for a Headquarters Notice on the
Domestic Relocation Program Workshops. The notice was initiated by the Office
of Personnel to announce additional runnings of the Home Seller and Home Buyer
workshops. The first workshop is scheduled for 29 October 1986. (C)
3. I (responded to a request from the Office of General
Counsel for research assistance
Of specific interest to OGG was that portion o the
regulation dealing with "Agency Indemnification". Apparently, the Department
of Justice policy on this matter, which is similar to the Agency's policy, has
been severely criticized and OGC wanted to review the background information
on this regulation to see what policy matters were considered during the
initial approval and any subsequent revalidation.
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