OIS WEEKLY REPORT (13 - 19 NOVEMBER 1986)

• Document Type: CREST
• Collection: General CIA Records
• Document Number (FOIA) /ESDN (CREST): CIA-RDP87-00058R000300530007-8
• Release Decision: RIPPUB
• Original Classification: S
• Document Page Count: 11
• Document Creation Date: December 27, 2016
• Document Release Date: June 17, 2011
• Sequence Number: 7
• Publication Date: November 20, 1986
• Content Type: MEMO

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ADMINISTRATIVE - INTERNAL USE ONLY
20 November 1986
MEMORANDUM FOR: Deputy Director for Administration
Director of Information Services
SUBJECT: OIS Weekly Report (13 - 19 November 1986)
1. * he Directorate of Operations (DO) has approved the transfer of
one cubic foot of OSS phonograph records, including a recording of
comments by General William Donovan, to the National Archives and Records
Administration (NARA). A copy of the Donovan recording will be retained
in the Historic Intelligence Collection.
2. *The Director and Deputy Director of Information Services, other
representatives from the OIS, and the Chief, History Staff visited NARA
to brief Mr. Frank Burke, Acting Archivist of the United States, on the
Agency Historical Review Program (HRP) and to discuss other items of
mutual interest. Mr. Burke expressed his particular interest in our
maintaining the ability to trace documents selected for the HRP back to
their original folders for reference purposes. After further discussion
he agreed that the Agency's procedure for doing this is satisfactory.
3. The Director of Information Services informed the Office of
General Counsel (OGC) of OIS concerns regarding an expansion of the
Information Security Oversight Office's (IS00) authority into personnel
security through a draft Executive order sponsored by the Department of
Justice. The draft Executive order gives ISOO broad oversight
authorities in this area.
4. The NARA liaison officer for the Agency informed a representative
from the Information Resources Management Division (IRMD) that he expects
the Acting Archivist of the United States to approve the proposed DCI
Records Control Schedule on 25 November 1986. He also said that NARA
will submit the proposed Records Control Schedule of the Directorate of
Science and Technology to the Federal Register on 18 November 1986 to
begin the 60 day public review period although it has not yet received
full concurrence within NARA. This is a welcome variation in NARA policy
that will speed up the approval process.
ADMINISTRATIVE - INTERNAL USE ONLY
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ADMINISTRATIVE - INTERNAL USE ONLY
5. *The Legal Advisor for OIS, the Chief of the Classification Review
Division (CRD), and representatives from the Directorate of Operations
Information Management Staff (DO/IMS) visited the Army Intelligence
Central Security Facility at Ft. Meade. The purpose was to discuss a
request by the Office of Special Investigations (OSI) of the Department
of Justice for an exception to the third agency rule. OSI is seeking
unrestricted access to records that may contain leads to the whereabouts
of Nazi war criminals. The difficulty in accommodating the request
arises from the mountainous volume of material; possibly in excess of
three million dossiers. Additionally, much predictably will have no
utility to the Department of Justice, but is known to contain detailed
information concerning sensitive security and intelligence operations.
More discussions within the Agency will be necessary before reaching a
final decision.
6. OIS annuitants are reviewing OGC's retired records at the Agency
Archives and Records Center. Top Secret collateral documents in some 370
cubic feet of records will be compared with data in the Top Secret
Control Automated Data System (TSCADS). Within the seven separate
records deposits searched so far, 387 Top Secret collateral documents
were found either to be unrecorded in TSCADS or recorded incorrectly.
7. An IRMD representative briefed the Office of Public Affairs and
the Physical and Technical Security and Polygraph Divisions of the Office
of Security on the proper application of classification markings and on
the document classification requirements contained in Executive Order
12356.
8. The backlog of initial FOIA/PA requests continues to decline and
stands at 1230. This compares with a backlog of 1803 one year ago and
3000 two years ago. Among the interesting responses is one to a convict
who had requested "access to . . . research . . . concerning how people
could be broken when denied contact with other people and sensory
stimulation and the long term effect of solitary confinement on people."
He was sent a copy of "Communist Control Techniques," a previously
released document. This same document had been sent to another prisoner,
and the prison authorities returned it to us stamped "contents not
approved." The Information and Privacy Division weekly report is
attached.
Attachment
ADMINISTRATIVE - INTERNAL USE ONLY
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ADMINISTRATIVE-INTERNAL USE ONLY
MEMORANDUM FOR: Deputy Director for Administration
Chief, Information and Privacy Division, OIS
SUBJECT: IPD/OIS Weekly Report (12-18 Nov 1986)
1986
1. The Week in Review 12-18 Nov 1986 Weekly Average
a. New cases 42 60.5
b. Cases closed 44 69.4
c. New appeals logged 3 3.1
d. Appeals closed 3
e. Manpower (man-weeks) 78.9
2. Current Backlogs
a. Initial requests - 1230
b. Requests in administrative appeal - 175
c. Requests in litigation - 50
3. Spotlighted Requests
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 STAT
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HGH/JAE:kas~ (19 November 1986) (FINAL)
Distribution:
Orig - Adse
1 - DCI/DDCI/Executive Director
1 - DCI History Staff
1 - DDI
1 - DDO
1 - DDS &T
5 - OIS
1 - C/PAO
1 - Comptroller
1 - IG
1 - OGC
1 - OCA
1 - OP
1 - OL
1 - C/IMS/
1 - DDO/IRO
25 - DDO/IMS
1 - DDI/IRO
1 - DDA/IRO
1 - IC/IRO
1 - OIS/LA
1 - IRG/OS
1 - IPD Subject
1 - IPD Chrono
1 - IPD Reading Board
1 - HGH
1 - LSS
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MEMORANDUM FOR: Director of Information Services
FROM: Chief, Classification Review Division
SUBJECT: CRD Weekly Report, 12 November - 18 November 1986
C ccompanied the OIS/Legal Counsel and two representatives of
DO/IMS to the Army Intelligence Central Security Facility at Ft. Meade,
Marylan . The purpose was to get information about WWII U.S. Army
Counterintelligence Corps files and to discuss the request by the office of
Special Investigations, Department of Justice (OSI/DOJ), for free access to
those files. The files contain three million dossiers (1.8 million on
microfilm and 1.3 million on hard copy) mostly on individuals who were of
security interest to the U.S. Army from simple security clearance
investigations to complex counterintelligence cases. They contain sensitive
information on intelligence sources and methods and foreign government
information including much from foreign liaison intelligence and security
services. Representatives of OSI were given carte blanche access to these
files by the Army General Counsel in February 1984 to investigate the Nazi war
criminal Josef Mengele. During that activity, the OSI representatives took
note of the names of other persons listed in the files. Now they are
requesting dossiers on over 600 names and are seeking carte blanche access
once again but now they are "fishing" rather than going after identified
suspects. Given the new situation, the Army has asked OSI to get waivers from
CIA and State to have access to any of their information which they might
encounter. State gave such access under certain conditions and contingent
upon the signing of a non-disclosure agreement. OSI and the Army are still
waiting for a response from the Agency which is now being drafted jointly by
OIS and IMS
.~k
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Chief, Information Resources
Management Division
SUBJECT: IRMD Weekly Report (12-18 November 1986)
SIGNIFICANT EVENTS
a. Computer Distribution Exposition.
Chief, System Development Section, Information Technology ranc ,
attended the Computer Distribution Exposition (COMDEX) Fall '86 at
the Las Vegas Convention Center 10-14 November. Over 1,300
exhibitors from every major company around the world displayed
their latest state-of-the-art products. Additionally, there were
over 40 conference sessions geared toward opportunities that are
most important to business success in the retailer/dealer market.
b. Review of Office of General Counsel Records. OIS
annuitants are reviewing Office of General Counsel (OGC) records
held in the Records Center. Collateral TS documents in some
370 cubic feet of records will be compared against data in the Top
Secret Control Automated Data System (TSCADS). A total of
7 retirement jobs have been searched, identifying 387 documents
either not recorded into TSCADS or incorrectly reflected on the
TSCAD data base. Review activity will continue on the remaining
75 retirement jobs.
c. Security Classification Briefings.
Classification Management Branch, briefed the Office of Public
Affairs (OPA/ODCI), Physical and Technical Security Division of the
Office of Security (PTSD/OS), and the Polygraph Division (PD/OS) on
the proper application of classification markings on Agency
documents and on the practical implementation of the document
classification precepts contained in EO 12356 - National Security
Information, during this period.
d. Information Security Oversight Office Authorities. The
Director of Information Services (DIS) informed the Office of
General Counsel (OGC) of OIS concerns regarding an expansion of the
Information Security Oversight Office's (ISOO) oversight
authorities into the personnel security area. DIS comments,
prepared by Chief, Classification Management Branch, were
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occasioned by a draft Executive Order sponsored by the Department
of Justice (DOJ) concerning access to classified information. As
written, the draft EO gives ISOO broad oversight authorit
personnel security area.
ies in the
e. Information Security Committee (ISCOM) Activ
ity. A
charter for the Information Security Committee (ISCOM) of
the
IG/CM(P) was drafted at the 13 November meeting of the IS
COM. The
charter will be submitted to the Chairman of the IG/CM(P)
after
coordination with ISCOM members. OIS was represented at
the
STAT meeting by
Chief, Classification Management
Branch.
he Records Information System - CDOCS Users
Group.
STAT
Chief, Info es Branch (ISB),
and
STAT
ISB, met with
Chief, Informatio
n
Technology Branch, to discuss setting up a users group to
exchange
STAT information and discuss mutual problems common to TRIS in
an open
forum on 13 November. The group will be called the CDOCS
Users
Group so as not to confuse it with the original TRIS User
s Group
that reviewed the TRIS requirements. Tentative plans cal
l for the
group to meet on a monthly basis with the first meeting s
cheduled
for 8 December at Headquarters Building. ITB will forwar
d a
memorandum announcing the meeting to all ISC/Registry Chiefs
currently using TRIS.
STAT
STAT
q. Reston Corporate Center Steering Committee.
Chief, Information Services Branch, attended the
wee y mee ing of the Reston Corporate Center Steering Committee on
14 November. The meeting focused on the probability of additional
work scheduling delays for Buildings A and B due in large part to
current uncertainty concerning the allocation of funds. Committee
members also discussed what the Office of Security terms a major
factor that will continue to cause delays, that being the extreme
difficulty encountered in recruiting and clearing additional guard
and escort personnel.
h. Records Control Schedules. Colonel Ray Tagge, NARA
appraiser, informed Chief, Information Management
Branch, on 17 November at the DCI Records Control Schedule
will complete its 60 day period of publication in the Federal
Register on 21 November 1986 and is expected to be approved by the
Acting Archivist of the United States on 25 November 1986.
Colonel Tagge also reported that the DS&T Records Control Schedule
will begin its 60 day period of publication in the Federal Register
on 18 November 1986 even though it has not received full
concurrence within NARA. This is a welcome variation in NARA
policy that will speed up the approval process.
2
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i. Transfer of OSS Records. The DO has approved the
transfer of 1 cubic foot of OSS phonograph records to the National
Archives and Records Administration (NARA). Included in this
transfer is a phonograph record containing comments by
General William Donovan. Prior to the transfer, a recording of
this phonograph will be made and retained in the Historic
Intelligence Collection.
j. Archives and Records Center. Records Center personnel
performed the following activities during the week:
RAMS: Made 13 additions, 9 changes,
and 15 deletions.
ARCINS: Jobs received/edited: 17.
Jobs keyed: 10 consisting of
708 entries.
Accessions: Received 13 jobs totalling
158 cubic feet.
References: Serviced 1,176 requests for
records (66 were for
annuitants).
Special Run: One to NCD.
3
ADMINISTRATIVE - INTERNAL USE ONLY
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S-E-C-R-E-T
Chief, Regulatory Policy Division, OIS
SUBJECT: Regulatory Policy Division Activities
12 November - 18 November 1986
1. RPD is currently processing 120 jobs, a increase of two over last
week's total.
2. The Office of Personnel has initiated an Employee Bulletin to
announce the upcoming Tax Reform Seminar on 20 November. The guest speaker
will be Mr. Frank Rooney of Frank J. Rooney Associates who will discuss some
of the changes brought about by the Tax Reform Act and how these changes will
impact on individual taxpayers.
3. An Employee Bulletin, initiated by the Office of Information Services
at the request of the Director of Central Intelligence, is being processed to
inform employees of Agency accomplishments in meeting the goals established by
the Freedom of Information Act and the CIA Information Act.
4. Priority handling is being provided to an Employee Bulletin initiated
by the Office of Personnel to inform employees of the membership and mission
of the Human Resource and Compensation Task Force. The task force will begin
work to design a personnel and compensation system which is more tailored to
the needs of the Agency, which better recognizes and rewards the contributions
of employees, and which will ensure the Agency's continued ability to compete
for and retain the kinds of people needed.
S-E-C-R-E-T
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