LUNCHEON WITH DA OFFICE DIRECTORS ON FRIDAY,19 APRIL 1985

• Document Type: CREST
• Collection: General CIA Records
• Document Number (FOIA) /ESDN (CREST): CIA-RDP87-00058R000200030010-0
• Release Decision: RIPPUB
• Original Classification: C
• Document Page Count: 11
• Document Creation Date: December 27, 2016
• Document Release Date: July 18, 2012
• Sequence Number: 10
• Publication Date: April 18, 1985
• Content Type: MEMO

Declassified in Part - Sanitized Copy Approved for Release 2012/07/18: CIA-RDP87-00058R000200030010-0
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 Declassified in Part - Sanitized Copy Approved for Release 2012/07/18: CIA-RDP87-00058R000200030010-0
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18 April 1985
DDA 85-1383
MEMORANDUM FOR: Director of Central Intelligence
FROM: Harry E. Fitzwater
Deputy Director for Administration
SUBJECT: Luncheon with DA Office Directors on Friday, 19 April 1985
1. We appreciate your taking the time to meet with us for lunch. We have
not set an agenda for this luncheon other than to get better acquainted and
perhaps you could give us your perceptions of the DA and areas you consider
need improving. Also, we can provide you with information on what we are
doing and answer any questions you might have regarding each of the Office
Director's responsibilities.
2. As you are aware, we have had several recent changes in Office
Director positions. Q who was the Director of Logistics, has now
become the Director of the Office of Communications. Also, you might recall
that the Domestic Networks Division was taken out of the Office of
Communications and placed into the Office of Data Processing and that Office
has now become the Office of Information Technology with Bill Donnelly as
Director. Hank Mahoney, who was the Deputy Director of Personnel, has now
taken over as the Director of Logistics. On 1 May, (who will
be attending the luncheon) will take over as Director of Training and
Education vice is being posted to Georgetown University as our
senior representative on e r faculty. Our new Deputy Director of Personnel
is , and 0 is the new Deputy Director of Logistics.
Neither of these officers will be at the luncheon. Several changes have been
made in the complement of the Offices of Personnel, Logistics, Communications,
Information Technology and Security. Some of these changes result from
retirements while others have been directed assignments. These, when added to
other changes in '83/'84, mean that in an approximate two-year period new
leadership has been provided to all DA offices except two. ,,S
Declassified in Part - Sanitized Copy Approved for Release 2012/07/18: CIA-RDP87-00058R000200030010-0
 Declassified in Part - Sanitized Copy Approved for Release 2012/07/18: CIA-RDP87-00058R000200030010-0
SUBJECT: Luncheon with DA Office Directors on Friday, 19 April 1985
3. The following is a list of the DA Offices and their
Directors/Alternates and subjects that you might wish to pursue with them:
Office of Communications - Director
- Communications recapitalization.
-- Growth in communications.
Training of communicators--will they be prepared to
handle the new equipment and the increase in the size
of the network?
-- New concept in grading of personnel called "banding."
This concept may be applied to others areas of the
Agency. Communications is the experimental
organization in the Agency for this new concept.
Office of Information Services - Director
-- FOIA backlog. The Office of Information Services is
making outstanding progress in reducing the backlog
which is to our benefit because of the new
legislation. You might want to discuss this further.
-- The progress in developing a plan for handling
historical records.
Office of Information Technology - Director Bill Donnelly
-- Progress of integrating the Office of
Communications/Domestic Networks Division and the
Office of Data Processing personnel.
-- 'Progress of the SAFE Project.
-- Installation of equipment.
-- Dealing with additional computer and machine growth
after new building is completed.
Declassified in Part - Sanitized Copy Approved for Release 2012/07/18: CIA-RDP87-00058R000200030010-0
 Declassified in Part - Sanitized Copy Approved for Release 2012/07/18: CIA-RDP87-00058R000200030010-0
SUBJECT: Luncheon with DA Office Directors on Friday, 19 April 1985
Office of Security - Director
- New initiatives in support of recruitment and applicant
processing.
- Leaks.
- Planning for technical security upgrade.
- What problems has. the Office of Security uncovered in
clearing new applicants? Is there a perceivable change
in the quality of the applicant today versus the past?
Office of Medical Services - Deputy Director Arvel Tharp, M.D.
-- Alcohol program.
-- Employee Assistance Program.
-- Concerns about the increase of applicant
disqualifications. This increase has been greater in
the clinical area although psychiatric
disqualifications have increased as well.
Office of Personnel - Director Bob Magee
-- OPM's supplemental retirement proposal.
-- Recruitment progress.
-- Domestic relocation services.
Office of Training and Education
over as Director 1 May)
-- :Increase in work and courses in 1984 over past
history. There has been a 100% increase in students
during 1984 - 7,000 to around 14,000 student days -
increase of 70% in courses.
-- Increase in analytical training.
-- New ideas in training.
z
Declassified in Part - Sanitized Copy Approved for Release 2012/07/18: CIA-RDP87-00058R000200030010-0
 Declassified in Part - Sanitized Copy Approved for Release 2012/07/18: CIA-RDP87-00058R000200030010-0
SUBJECT: Luncheon with DA Office Directors on Friday, 19 April 1985
Office of Finance - Deputy Director)
Allen Elkins, rector, a made
previous plans which I decided not to
cancel.)
Automation of Finance.
-- New payroll system.
-- Integration with State finance system.
Office of Logistics - Director Hank Mahoney
-- Increase in workload due to covert action.
-- Problems with lack of facilities.
-- Short-term problems with space.
- Problem with getting all units in the new building.
3. These are some of the subjects you might want to talk to the Office
Directors about. I know it is quite a long list and we definitely will not
have time to cover them all. There might be some of these subjects you may
want to pursue at a later date and maybe in another type of a forum.
4. We are looking forward to meeting with you and thank you again for
accepting our invitation.
Attachment:
Biographic Profiles
DDA/HEFitzwater:rj (18 April 1985)
Distribution:
Orig - Addressee (w/atts)
1 - Each DA Office Director (w/o/att)
1 - EO/DDA
1 - DDA/MS it
1 - DDA Su it
1 - DDA Chrono
1 - 1-IEF Chrono
Declassified in Part - Sanitized Copy Approved for Release 2012/07/18: CIA-RDP87-00058R000200030010-0
 Declassified in Part - Sanitized Copy Approved for Release 2012/07/18: CIA-RDP87-00058R000200030010-0
W1r turn a LAL.
SUBJECT: Luncheon with DA Office Directors on Friday, 19 April 1985
3. The following is a list of the DA Offices and their Directors and
subjects that you might wish to pursue with them:
Office of Communications - Director
- Communications Recapitalization.
- Growth in communications.
Training of communicators--will they be prepared to
handle the new equipment and the increase in the size
of the network?
-- New concept in grading of personnel called "banding."
This concept may be applied to others areas of the
Agency. Communications is the experimental
organization in the Agency for this new concept.
Office of Information Services - Directo
-- FOIA backlog. The Office of Information Services is
making outstanding progress in reducing the backlog
which is to our benefit because of the new
legislation. You might want to discuss this further.
The progress in developing a plan for handling
historical records.
Office of Information Technology - Director Bill Donnelly
- Progress of integrating the Office of
Communications/Domestic Networks Division and the
Office of Data Processing personnel.
- Progress of the SAFE Project.
- Installation of equipment.
- Problem of controlling computer and machine growth
after new building is completed.
Declassified in Part - Sanitized Copy Approved for Release 2012/07/18: CIA-RDP87-00058R000200030010-0
 Declassified in Part - Sanitized Copy Approved for Release 2012/07/18: CIA-RDP87-00058R000200030010-0
CONFIDENTIAL
SUBJECT: Luncheon with DA Office Directors on Friday, 19 April 1985
Office of Security - Director
- Progress in improving polygraph complement and
investigations for new recruitment initiative.
-- What problems has the Office of Security uncovered in
clearing new applicants? Is there a perceivable change
in the quality of the applicant today versus the past?
Office of Medical Services - Director Bob Ingram, M.D.
-- Alcohol program.
- Employee Assistance Program.
-- Concerns about growth in clinical disqualifications-in
the past this was more prevalent in the psychiatric
area .
Office of Personnel - Director Bob Magee
-- OPM's supplemental retirement proposal.
- Recruitment progress.
Office of Training and Education H
(takes
over as Director 1 May)
- Increase in work and courses in 1984 over past
history. There has been a 100% increase in students
during 1984 - 7,000 to around 14,000 student days -
increase of 70% in courses.
-- Increase in analytical training.
- New ideas in training.
Declassified in Part - Sanitized Copy Approved for Release 2012/07/18: CIA-RDP87-00058R000200030010-0
 Declassified in Part - Sanitized Copy Approved for Release 2012/07/18: CIA-RDP87-00058R000200030010-0
CONFIDENTIAL
SUBJECT: Luncheon with DA Office Directors on Friday, 19 April 1985
Office of Finance - Deputy Director)
(Allen Elkins, Director, had made
previous plans which I decided not to
cancel.)
-- Automation of Finance.
-- New payroll system.
- Integration with State finance system.
Office of Logistics - Director Hank Mahoney
-- Increase in workload due to covert action.
-- Problems with lack of facilities.
-- Short-term problems with space.
-- Problem with getting all units in the new building.
3. These are some of the subjects you might want to talk to the Office
Directors about. I know it is quite a long list and we definitely will not
have time to cover them all. There might be some of these subjects you may
want to pursue at a later date and maybe in another type of a forum.
4. We are looking forward to meeting with you and thank you again for
accepting our invitation.
Harry E. Fitzwater
Declassified in Part - Sanitized Copy Approved for Release 2012/07/18: CIA-RDP87-00058R000200030010-0
 Declassified in Part - Sanitized Copy Approved for Release 2012/07/18: CIA-RDP87-00058R000200030010-0
1. Purpose of Luncheon.
This is the first in a series of luncheons for Jim McDonald,, the DA
Office Chiefs, and myself to discuss with you (and subsequently
with the DDCI, E(DIR, and the other Deputy Directors) the quality
of support provided by the DA.
II. Increased Support Requirements on the DA.
A. Growth in resources for the Intelligence community from 1981
to the present.
e.g., 40% growth in personnel in the last five years.
B. Major Agency modernization efforts.
e.g., SAFE; COMMD RRCAP; NEWS; New Headquarters Building;
and the assumption of GSA custodial, maintenance, and
protection functions.
C. Strong leadership from the Director in the Agency's Excellence
Program with high priority being given to excellence items,
many of which are for DA action.
III. Complaints on DA Service.
A. One Major category of complaints on the DA are items derived
from the Excellence Program. Many of these items are related
to Agency Quality of Life.
(List of Examples)
B. Another major category of complaints on the DA are in
substantive areas related to increased Agency support
requirements and to the Agency's overall mission.-
(List of examples; such as increased requirements
for training, communications, and ADP support)
IV. Prioritization of Requirements on DA Services.
Requirements and complaints in both of these categories, many with
heavy resource requirements, come to us with high priorities. We
feel that much of the perception that the DA could do more impacts
on the Quality of Life more than on the more substantive support
areas. However, among Agency management, some expect more decisive
and comprehensive solutions in areas such as recruitment,
retirement, and streamlining of Agency regulations and procedures.
This is too often without a realistic appraisal of the resource,
political, and legislative impediments that must be overcome.
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 Declassified in Part - Sanitized Copy Approved for Release 2012/07/18: CIA-RDP87-00058R000200030010-0
There must be a continuing balance between priorities, resources,
and solutions. It's clear that we need a continuing frank and
candid dialogue among the DD's and between the working levels of
the Directorates. We also need leadership in guiding managers to
ensure that resources available are effectively utilized to resolve
problems in the appropriate priority order.
V. Wrap-up.
We are not alone in our problems. Under Secretary Spiers of the
Department of State has many of the same resource and support
problems that we have, as indicated in his blunt speech on 29
January 1985 to the Foreign Service Club.
VI. Open Discussion on DA Support Between the DCI and Other Attendees.
Declassified in Part - Sanitized Copy Approved for Release 2012/07/18: CIA-RDP87-00058R000200030010-0
 Declassified in Part - Sanitized Copy Approved for Release 2012/07/18: CIA-RDP87-00058R000200030010-0
Complaints on DA service in substantive areas related to increased Agency
support requirements and to the Agency's overall mission.
- Complaints about too few OTE courses, especially in analytical areas.
OTE had a 100% increase in students during 1984 and 70% increase in courses.
Progress is being made, but sometimes at the expense of one component to serve
another.
- Complaints about recruitment. Progress is being made. Some natural
impediments include a 2-1/2 to 1 ratio for hirees relative to applicants
processed. This compares to a 2 to 1 ratio of only a few years ago. OS and
OMS rejection rate has increased due to changes in our society and our
maintenance of our standards.
- Complaints about the technical security program. Currently, this is an
Intelligence Community-wide football. The DA'has the best approach.
- Complaints about the lack of centralized maintenance for some type of
equipment. Centralized maintenance is working in the copies arena, and we're
looking at other areas.
- Complaints about the rate of installation of computer terminals.
Integration of ODP and OC-DND will help solve this problem.
- Complaints on the lack of streamlined regulations and procedures. This
is too often without a realistic appraisal of the resource, political, and
legislative impediments.
- Complaints about ineffectiveness of GSA protective services. This
problem is being solved by the replacement of the GSA guards with staff
personnel.
Complaints on DA service derived from the Excellent Program. Many of these
items are related to Agency Quality of Life.
- Inconvenience to employees due to New Building Construction.
Considerable resources have been expended to minimize inconvenience, but some
inconvenience in a project of this magnitude is unavoidable.
- Complaints about Headquarters elevators. Headquarters elevators are
being well maintained. Replacement is not warranted in competition with other
priorities.
- Complaints about lighting, cleanliness and ambiance in Agency
buildings. Considerable progress has been made in all of these areas by
upgrading lighting in Headquarters, and especially by the replacement of GSA
maintenance and custodial services by Allied.
Declassified in Part - Sanitized Copy Approved for Release 2012/07/18: CIA-RDP87-00058R000200030010-0