ANNUAL OCCUPATIONAL SAFETY AND HEALTH REPORT

• Document Type: CREST
• Collection: General CIA Records
• Document Number (FOIA) /ESDN (CREST): CIA-RDP87-00031R000100040011-8
• Release Decision: RIPPUB
• Original Classification: K
• Document Page Count: 23
• Document Creation Date: December 22, 2016
• Document Release Date: October 18, 2010
• Sequence Number: 11
• Publication Date: March 8, 1983
• Content Type: MEMO

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8 MAR 1983
MEMORANDUM FOR: Chief, Safety Staff, DDA
FROM: Daniel C. King
Director of Logistics
SUBJECT: Annual Occupational Safety and Health Report
REFERENCE: Memorandum to D/L, fm C/SS/DDA, dtd 2 April
1982, same subject (OL 2-1547)
1. In response to the referent memorandum, we have
reviewed our safety and health program and completed the
attached questionnaire report for CY 1982.
2. Our Safety and Health Committee continues to oversee
the Office of Logistics' (OL) safety and health program, with
the primary goal to provide OL personnel with a working
environment free of safety and health hazards. I am pleased
to report that goal was achieved again in CY 1982.
3. If we can be of futher assistance, please contact the
Plans and Programs Staff, OL, extension
Distribution:
Orig. - Addsassaa w/atts
l - OL Filos wo/atts
1 - D/L Chrono Watts
el'. PIPS Official Watts
I - POPS Chroao wo/atts
OL/P$PS (8 March 1983)
1)L & o F5 - g3
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3 MAR 1983
MEMORANDUM FOR: Chief, Safety Staff, DDA
Chairman, Office of Logistics Safety and
SUBJECT: Annual Occupational Safety and Health Report
REFERENCE: Memo dtd 23 Jun 82 to D/L fm C/SS/DDA, subj
same as above
1. In response to the referent memorandum, we have reviewed
our safety and health program and completed the questionnaire
report for CY 1982.
2_ If we can be of further assistance, please contact
Chairman, Safety and Health Committee,
Office of Logistics on extension
OL-14138-83
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OCCUPATIO1 AL SAFETY AND HEALTH PROGRAM
ANNUAL REPORT FOR CY 82
NAME AiiD ADDRESS OF FACILITY/COYPOI?.ENT
Office of Logistics
NUMBER OF EMPLO E ES
NAME OF FACILITY/COMPONENT SAFETY OFFICER
Chairman OL Safety & Health sommittee
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2.
Has the head of your Facility/Component
issued a policy statement that:
a. Emphasizes his/her commitment to a
safe and healthful workplace?
b. Charges all levels of management to
be responsible and accountable fur
the program?
c. Requires employee compliance with
applicable OSHA and/or Agency
'standards?
d. Has been communicated to all Agency
personnel?
e. Assures employee OSH rights?
Does the Official in Charge directly
supervise the person(s) responsible
for managing the OSH program?
How frequently does your Facility/Component Safety
Officer meet or communicate officially with the
Official in Charge on safety and health matters?
Meet Communicate
a. At least weekly
b. At least monthly
c. At least quarterly X
d. Other
If other, please explain.
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program?
a. Daily
b. At least weekly
c. At least monthly
d. At least quarterly X
e. Other
How frequently does your Official in Charge communicate
with the person(s) responsible . for. managing the OSH
5. Who manages your safety and health program? If you have dif-
ferent individuals for safety and health, list both and identify
their assignments.
DC SD OL
If other, please explain.
L
- - ----- -
Title 77
and the OL Security Staff have been appointed by
the Dir. of Logistics with ?ihe_responsibility for OL's overall
are handl(
by the divisional safety/health officers who serve on OL's
Safety & Health Committee
6. What is the approximate percent of time this (each) person
spends on the OSH?program? Approx. 5% for Both ?
(safety) (health)
* Divisional officers spend as much as 20% of their- time on both.
7. Were the financial resources received in calendar year
adequate for the following purposes?
a. Occupational safety and health
personnel X
b. Training x
c. Inspections/evaluations x
d. Personal protective equipment x
(continued on next page.)
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YES NO
e.
Abatement
X*
f.
Program promotional.items
.-
X
g.
Medical surveillance program
for employees
X
h.
Safety and health sampling, testing,
laboratory, and analytical equipment
X
i.
Technical information, documents,
periodicals, etc. x,?
* at-present, a study is ongoing in P&PD to determine corrective actioi
and resources required
8. Provide the total number of full-time safety and health head-
quarters and field personnel in the following categories as
defined in-29 CFR 1960.2(s).
Hgtrs. . Field
a. Safety Professionals
(GS-018, 019, 081, 803, 804,
1815, 1825, 2125, etc.*) 0 0
b. Health Professionals
(GS-602, 610, 645, 690, 699,
1306, 1311, 1320, etc.*) 0 0
*or equally qualified military, agency, or nongovernmental
personnel.
9. Provide the total number of part-time (collateral duty) safety
and health headquarters and field personnel.
Approximate
Total full-time-
number equivalent
a. Headquarters personnel 9
b. Field personnel 0
Column 2 equals the percent of column 1 in full-time
equivalency-
* Includes nurse (part-time) who devotes her entire
time and the 8 members of OL's Safety & Health Committee whose time
-
ranges from 5% to 25%
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10. Have safety and health program goals
and objectives been established?
11. What were the primary occupational safety and health program
goals achieved duri c Calendar Year. i (Briefly list.)
12. ::fiat rprimary occupational safety and health program goals were
not achieved during Calendar Year. I (Briefly list.)
-13. How often are your goals and objectives reviewed?
a. Monthly
b. Quarterly
c. Semiannually
d. Annually
e. Other
-
? YES NO
14. Are your OSH goals and objectives included
in your Facility/Component's quarterly review
system (management by objectives - MB0's, program
execution plan - PEP) or other similar
system? x *
* Major, specific projects are included in
Div level MBO's when warrented.
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/01
GOALS AND OBJECTIVES FOR CY?
15. Briefly list your primary goals for Calendar Year,
* Please see attachment
16. To what extent are planning factors a. through f. below used
in planning the program elements listed in the right-hand
columns?
(N = Never; R = Rarely; S = Sometimes; F = Frequently; and
A = Always)
PLANNING FACTORS
a. Injury and illness inci-
dence data.
1. Lost workday cases
2. Total cases
b. Injury and illness (OWCP)
cost data
c. Recognized hazard data
d. Employee reports of unsafe
and unhealthful working
.conditions
e. Recommendations of
employee representatives
I-
PROGRAM ELEMENTS
9' 0
Ul.
I i w t
S S j S S
A F I F S S
F I S I. S S S
F I F I S I S t S
* USES WILL VARY BY DIVISIONAL NEEDS
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17. Have any special in-depth studies of
specific hazards been conducted by your
staff or by outside consultants within the
past year?
If v?s, briefly describe.
NO
1. OL has been working with OGC and DDA safety staff on
procedure for the disposal of hazardous waste.
2. OL, OMS, Safety. Staff, and outside consultant studied the
noise level problems in P&PD.
3. Removal of asbestos insulation from work areas.
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MEASURES EMPLOYED TO MITIGATE INJURY AND ILLNESS IMPACTS
18. Please complete the following table. In Section I, enter the
approximate percentage of employees potentially exposed to
the injuries and illnesses listed a. through h. and the appro-
priate letter H, M, or L (H = High, P1 = Moderate, L = Low or
none) to indicate current priority in your hazard reduction
program. In Section II, place an "X" in the appropriate
portion of the table for each of the items a. through h. to
indicate whether the particular countermeasure shown is
being used to mitigate the impact of the injury or illness
category.
SECTION I
TYPE OF OCCUPATIONAL
INJURY OR ILLNESS
(As defined on OSHA
Form No. 100F)
a. -Traumatic injuries
b. Occupational skin
diseases or disorders
c. Dust diseases of the
lungs (Pneumoconioses)
d. Respiratory conditions
due to toxic agents
e. Poisoning (Systemic
effects of toxic
materials)
f. Disorders due to
physical agents (other
than toxic materials)
g. Disorders due to
repeated trauma
h. All other occupational
illnesses (list)
PERCENTIH,M,L
COUNTERMEASURES EMPLOYED
I I I I
I I cI I
I?c'I zI z
c~ ~ _ F ~ I I I
{ { ~ { d
; I FIB
.I I I
X X
X I .X I X I I X
I I I I
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19. The following is a list of procedures your Facility/Component
developed and communicated to safety and health personnel at
field establishments, to supervisors, and to employees. Please
indicate by and (X) the extent of development and communication.
1I
Procedure o 6 o? "' I
II-~pcn el
~ 4
a. For abatement of hazards when other
agencies are involved.
c.-For employees exclusive of any nego- I X X
tiated-procedure, to report hazardous
conditions, including time limits
on action, notification to report-
ing employee, and inspection.
d. To assure that employees are not
subject to restraint, reprisal, or
coercion for exercising OSH rights.
e.? To maintain a log of injuries--and ~r-
illnesses at each work location.
f. For issuing alternate and/or
supplementary standards.
b. For employees to participate in OSH X I I X I X
activities on official time. I 1
For resolving. conflicting standards.
h. To permit entry of Agency OSH
inspectors to classified' areas.
i. For issuance of notice of unsafe
conditions within 30 days.
j..
For abatement and follow-up.
k. For evaluating performance of
personnel with OSH duties.
* Procedure'is to notify GSA $ Safety Staff
X I X X
-
X I X j x
t X I I X X
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20. How are employees notified about their occupational safety
health rights and responsibilities? (Check as many of the
following as appropriate.)
a . Positer x
b. Administrative directive x
c. Routine part of new employee
orientation procedures x
d. Periodic publications
.e. Other (list) :
f . . N:o formal methods emplgyed
How many of the following methods are routinely used to provide
additional occupational safety and health information? (Check -.
as many as appropriate).
'e. Other (list): Films, Activity Reports
b. Newsletter
c. Memoranda
d. Pamphlets'
f. None
CD uses a monthly newsletter
,22. Does_ your Facility/Component have safety
and health committees?._.If yes, answer
questions 23 through 28. If no,
proceed to question 29. X*
*Plus 3 at the Division Level
23. How long have most of your safety and health committees been
in operation?
a.
Less than one year
b.
1
- 2 years
c.
3
- 4 years
*_Xr(Office Level)
d.
5
- 6 years
e.
7 years or more
* Two Div have had committees for over 7 years
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24. What is the typical membership of your committees?
Approximate
percent
a. Management representatives 100%
b. Safety and health specialists
c. Employee members
* 1 at Office level - 3 at Div level
26. How often do committees conduct meetings?
a. At least weekly
d. Employee representatives
* Office Level
Div level committees maintain a mixer of management & employees
25?.WVhat is the total number of safety and health
;committees in your Facility/Component?
b. At least monthly
c. At least quarterly' X
d. At least annually.
27. -Are written minutes taken at committee
meetings?
Is a? formal report of issues and
recommendations prepared?
If so, to whom is it submitted?
Formal reports are based on need. At present, two Div
level committees (CD & P&PD) report formally to their
respective chiefs
Is there a formal follow-up procedure?
*Based on issue and need. At present, 1 div level committee
(CD) has a formal procedure
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28. How effective would you say most of your safety and health
committees have been in performing the following functions?
Not Generally Somewhat Very
Effective Ineffective Effective Effectiv
a. Identifying
hazardous
conditions
b. Communicating
OSH problems to
management
c. Increasing safety"
consciousness in
the workplace
.d. Reducing accident
rates
e. Improving health
conditions
f. Finding solutions
to OSH problems
that are discovered
FIELD FEDERAL SAFETY AND HEALTH COUNCILS
YES .NO
31. Have official (management and non-
management) representatives to
Field Councils been appointed by
the head of each establishment?
29. Does your Facility/Component have a formal
policy specifically encouraging participa-
tion in Field Federal Safety and Health
Councils? (If yes, please attach a copy.)
OL utilizes Agency guidelines $ regulations
30. If yes, has the policy been communicated
to all Facility/Component subunits and
field establishments?
STAT
The D/L appoints the Chairman of OL Committee $ Div reps
are-selected by their Div Chiefs
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32. Figs your. Facility/Component developed safety and health training
policies and procedures for the target populations listed below?
(If yes. indicate the percent of the population trained in CY.)
a. New employees
Primary Training
Yes Percent No
*
b. Employees assigned to'
operate "new" equipment
c. Employees assigned to
"new/different" tasks
d. Employees in high risk
jobs
e. Top management officials
f. Supervisors
g. Safety and health
specialists
h. Safety and health
inspectors
i. Collateral duty safety
and health personnel x
j. Occupational safety and
health committee members x
I k. Employee'representatives
1. Other employees x
Refresher
Yes Percent No
* At present, training policies are established along Divisional
lines and depends on need. training procedures
are established for those populations indicated. At P&PD, the
need or requirement for determines the primary training.
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33. Has your Facility/Component conducted
training courses during the report year
to address special or unique problems
identified in your areas?
If yes, please list these courses.
(Attach additional pages as necessary.)
Course Title
Course Objective Trainee
(ident. problems) Classification
Number
Attendees
Number
Hour!
Hazardous Cargo
Proper handling of
Hazardous Cargo
25
40
Forklift
. Training
Proper use of
2S
Forklift
Refresher Course
105
Fire Extin-
guisher Handling
Introduce types of
extinguisher and
h
handling tec niques
150
Life Saving Techniques
34
40
34: If you developed or used training materials during the report
year that you think would be helpful to others, please list
below. '(Attach additional pages as necessary.)
Type of Training Material
Subject Matter Intended Audience (film, slides, text)
"The Great Betrayal" Employees who Film cassette
operate materiel
handling equip .and
their supervisors
"Color of Danger"
16MM Film
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INSPECTIONS
a.. Monthly
b. Quarterly
c. Semiannually
35.Does your Facility/Component conduct formal I
.inspections as defined in 29 CFR Part 1960.2(k),/
of all areas and operations of each workplace
and office? ~ .X
36. Where there is a known risk of accidents, injuries, or ill-
nesses, how frequently do you conduct formal inspections?
a. Daily
b. Weekly
c.? Monthly
d. Other
* At present, CD's, procedure
calls for weekly inspections,
P&FD schedules inspections
? quarterly, LSD & RECD has the
requirement dictates.
7
How frequently are less hazardous
Agency formally inspected?
d. Annually X
areas/operations
of your
* The nature of the area and
hazard dictates thie frequence'
of the inspection.
38- Provide an estimate of the percent of your Facility/
Component's personnel working in.areas in.i~hich at
least one periodic inspection was conducted in the past
calendar year. 100% %
39. Of all formal inspections in the past calendar year,
approximately what percent was conducted by trained
OSH professionals?
* At least'l inspection per yr is conducted by a trained
rep for DDA safety-staff
40. Of all formal inspections in the past calendar year,
approximately what percent was conducted by super-
visors?
* They vary by area and Div; PF,PD 25%
CD 90+%
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41. Of all known unsafe oe unhealthful working conditions,
approximately what percent was abated within your
inspection report deadlines in the past calendar
year?
42. Of all known imminent danger situations, approximate-
ly what percent was abated within your inspection
report deadlines in the past calendar year?
SELF-EVALUATIONS
Unk
Unk '
-43.'Describe your Facility/Component's program'of self-evaluation.
Outline the procedure(s). utilized, list types of data and how
collected, and indicate who conducted the evaluation (e.g., OSh'
staff, I.G. staff, private contractor, another organizational
unit within your Facility/Component). (Attach additional pages
as necessary.) .
44. Describe the results of your self-evaluations. Your discussion
should assess, the, degree .to which your Facility/Component has',
implemented the requirements of Executive Order 12196, the
quality_of., the .safety and health program,,and. any ..failures to
meet program requirements. It should also include a description
of your .areas 1....progress .in meeting your goals and objectives,
and any unusual program accomplishments during-the year. If
aDDlicable, describe unusual problems encountered and the results
of_any innovative means you employed to address those problems.
(Attach additional pages as necessary.)
While no formal measure has been
ansel -evaluations, OL feels that the efforts put forth have created a -safer
work place for OL employees. While there were
accomplished-during CY82, the two overall goals were not only accomplished,
but were the primary reasons for creatin a safer work place. They are:
awareness and increase employee involvement.
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45? What changes in your safety and health program have been
proposed, approved, and implemented as a result of your
self-evaluations? Indicate the status of each. (Attach
additional pages as necessary.)
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QUESTIONS:
10. The overall objectives for OL are to provide a safe and
healthy work environment for all employees; and ensure
that all employees promote and encourage safety and health
awareness. Specific objectives/goals have been established
within OL, but along divisional lines. Whether these
objectives/goals are established formally is determined by
the division and based on needs.
11. By Division
* RECD - Hdqs Bldg short circuit protection project.
At present, 90% is completed with an ending
date of 1 August 1983
- Asbestos insulation removed from GC-03 and
GC-47 computor centers
P&PD - Audiometric testing through OMS for P$PD, Press
and Bindery, Personnel
CD - Man and Manager Safety program approved by OSH
- Hazardous Cargo Training Course conducted at CD
- Depot Fire Brigade training
- Material handling courses, promoting safety
12. By Division
RECD - encourage participation in CPR and Safety courses
P$PD - Noise abatement for press and bindery equipment
- Repair of sidewalk in front of P&PD Bldg.
- Encourage press and bindery personnel to wear
protective hearing equipment
15. By Division
RECD - Successfully support safety staff with engineering
solution and minor funding for their projects
PE1PD - Promulgate mandatory use of hearing protection
equipment
- Replace water filled extinguishers with ABC-Type
- Encourage personnel to attend basic Safetv,and
Health Course
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 eledSe Lu I U/ I U/ 10 . U1/_\_ ur0 / -000J I I UUU I UUU UU I I -0
0 2 P. PP 1982
MEMORANDUM FOR: Director of Logistics
Chief, Safety Staff, DDA
SUBJECT: Annual Occupational Safety and Health Report
1. Each year by 1 April the Agency must send a compre-
hensive report to the Secretary of Labor covering the Agency's
Occupational Safety and Health Program for the previous year.
The report is required by the Occupational Safety and Health
Act, Executive Order 121.96 and Title 29 Code of Federal
Regulations, Part 1960. The report is based on guidelines
provided by the Secretary of Labor.
2. The report for CY 1981 has just been completed based
on information recorded in the Safety Staff and provided by
you in the recent questionnaire.
3. The Secretary of Labor has advised that the report
for CY 1982 will also be based on the same guidelines.
Therefore, the questionnaire has been modified to apply to
facilities and components. A copy is attached for your use
throughout CY 1982. It should be completed in detail in order
that the combined Agency report will be as rrnnreiensive as
completed questionnaire should be returne to
the Safety Staff by 1 March 1983.
4. Questions regarding the
uestionnaire may be directed
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