LETTER TO JOSEPH P. ADDABBO FROM JOHN N. MCMAHON

• Document Type: CREST
• Collection: General CIA Records
• Document Number (FOIA) /ESDN (CREST): CIA-RDP86B00338R000200190012-9
• Release Decision: RIPPUB
• Original Classification: C
• Document Page Count: 5
• Document Creation Date: December 21, 2016
• Document Release Date: August 28, 2008
• Sequence Number: 12
• Publication Date: May 21, 1984
• Content Type: LETTER

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Central IntelligenceAgency t;J '.?T ..------- ---
The Honorable Joseph P. Addabbo
Chairman, Subcommittee on Defense
Committee on Appropriations
House of Representatives
Washington, D.C. 20515
C-riginals to:
t t Chairman Eduard P. Boland
t L Chairman Barry ~1. Goldwatc
13 Chairman Tc~l Stevens
2 9 MAY 1984
~=fin lv ~,fF
Dear Mr. Chairman:
This letter is to advise of an agreement between CIA and the General
Services Administration (GSA) to delegate to the Agency responsibility for
protective security services at selected CIA facilities in the Washington
?Qetropolitan area, and for maintenance and operation of facilities located
within the CIA Headquarters complex.
During the past several years we have become increasingly concerned
regarding the level of services provided by GSA and its adverse impact on
the Agency's mission. Among the areas of particular concern has been GSA's
inability to staff at adequate levels Federal Protection Officer positions,
which are located at CIA facilities in the ?tetropolitan Washington area
(over 40 percent understaffed during the past two years). In addition, GSA
has not been able to staff fully the essential maintenance and operation
positions associated with the power plant on the CIA Headquarters complex.
This situation has become especially troublesome in view of the Agency's
time-critical, seven-day, 24-hour operations which demand a degree of
utilities reliability exceeding that normally required by most other
government entities. We have had a continuing dialogue with GSA in an
effort to enhance the level of support required to accomplish our mission,
and recently this dialogue culminated in a riemorandum of Agreement with GSA
(copy enclosed) delegating responsibility for certain functions to the
Agency.
.Staffing adjustments to support CIA's assumption of responsibilities in
these two areas will be undertaken on a phased basis. We want to ensure a
smooth transition--within both GSA and CIA--to avoid disruption of essential
services. tiVe plan to begin staffing immediately to supplement GSA's present
protective force assigned to our facilities and will assume full
responsibility for maintenance and operation of the Headquarters complex on ,~~~,,,
1 October 1984. We expect the transition to be completed by the end of FY ~~~1~;i
1985. ~~~Urit! U~ti'u~
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In order to carry out this shift in responsibility, the Office of
Ntanagement and Budget has agreed to increase the Agency's 1984 manpower
~~~~ ceiling by. (positions, which can be accommodated within the flexibility
~~
r- - - ---- -~ - ~-
positions are needed for security rotective officers to supplement existing
STAT protective services; the remaining]positions are needed for personnel to
plan, coordinate, and direct services required for maintenance and operation
of facilities in the CIA Headquarters complex. The additional positions
required for FY 1985 and beyond to complete the transition of these
responsibilities from GSA to CIA will be reflected in the Agency's FY 1986
Budget.
Sincerely,
~5/ John N. McMahon
la~lfilliam J. Casey
Director of Central Intelligence
Enclosure:
As Stated
Distribution.
Orig - Addressee (w/enc.)
1 - DDA (w/enc.)
~ - OLL (w/enc.)
1 - D/OS (w/enc.)
1 - L~PLD/OGC (w/enc.)
1 - Comet Subject (w/enc.)
1 - Comet (w/enc.)
1 - D/Com t (w/enc.)
1 - C/AG ~w/enc.)
Retyped:0/Comet/AG
(21I~Iay84)
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Memorandum of Agreement
Between the General Services Administration
end the Central Intelligence AQencv
1. Purpose:
The purpose of this Memorandum of Agreement (MOA) is to
provide for the transfer of certain property, services, and
operational responsibilities.
2. Authorities:
A. With respect to GSA: The Reorganization Plan No. 18 of
1950; the Federal Property and Administrative Services Act of
1949, (40 U.S.C. 471), gt sea.; the 1972 Standard Level User
Charge (SLUG) amendments thereto, (40 U.S.C. 4.90); and the Public
Buildings Act of 1959, (40 U.S.C. 601, ~t sea,.) .
B. With respect to CIA: Public Law No. 84-161; Public Law
No. 84-219; Public Law No. 84-814; Sec-t ion 102(-d)(3~ of- the
National Security Act of 1947, as amended (50 U:S.C. 403);
Section 5 and Section 8 of the CIA Act of 1949, as amended
(50
U.S.C. 403 f and 403 j); Section 1.8(h) and Section 1.8(i)
of
Executive Order 12333.
C. To the extent that this MOA requires the delegation of
responsibilities and authorities to the Director of Central
Intelligence by the Administrator of General Services, this
document constitutes such a delegation. Implementation of this
document will be effected, in whole or in part, as details are
mutually agreed upon. Such implementing details will be
coordinated expeditiously between CIA and GSA.
3. Ooerational Functions:
A. GSA and CIA agree that CIA will operate and maintain all
buildings/facilities (including the power plant, utility
distribution systems/centers, and the planned new building)
located within tr.c CIA Headquarters complex. This includes
interior and exterior building systems, equipment, cleaning,
maintenance, and preventive maintenance of all buildings and
grounds.
B. Repairs and Alterations: GSA and CIA agree that CIA will
perform necessary services required to accomplish repair and
alteration work and CIA will budget for same. GSA will be
consulted regarding individual work orders in excess of SS00,000.
GSA may be requested to make repairs, alterations, or
improvements on a reimbursable basis.
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C. With appropriate notification by CIA, major capital
improvements will be budgeted for by GSA. CIA may also budget
for certain critical capital improvement items when operations
may be impaired. Emergency repairs of capital items over
5500,000 will be the responsibility of GSA.
D. Protection: GSA and CIA agree that CIA may protect all
buildings, grounds and properties which it, occupies, including
the CIA Headquarters complex, and may protect the persons .
thereon. CIA may acquire protective services by contract or
otherwise. CIA is delegated the authority to appoint special
policemen as described in 40 U.S.C. 318, to the extent that CIA
is authorized to accept such a delegation under law.
4. Resources'
A. GSA will transfer 237 direct and reimbursable positions
currently designated for Federal Protection Officers (FPO) to
CIA. These positions will be transferred to CIA as follows: 100
by September 30, 1984, 100 by September 3'0 1985, and the
remainder by September 30, 1986.
B. In addition to the positions designated for FPO's as
mentioned above, GSA will transfer to CIA 171 direct positions
currently designated for the maintenance and operation involved
with the CIA Headquarters complex.
C. All vacant positions for FPO's, mechanical, and custodial
employees will be transferred to CIA immediately following the
signing of this Memorandum of Agreement. GSA personnel currently
encumbering the above mentioned positions may be selected for
employment by CIA or be hired by CIA contractors involved in
these endeavors. GSA personnel who elect to remain with GSA will
not be assigned to CIA buildings but will be reassigned by GSA.
The positions and resources pertaining to subparagraph 4B above
will be transferred to CIA when those employees are no longer
surplus to GSA.
D. CIA will also receive from GSA all records, tools,
equipment, property and spare parts used for the maintenance and
operation of facilities within the CIA Headquarters complex. GSA
will provide a preventive maintenance program schedule and
training as?required to assist CIA in meeting its operational
needs.
5. Assumption of Responsibilities:
Aside from the takeover of the physical security
responsibilities discussed above, CIA will assume responsibility
for the maintenance and operation of facilities within the CIA
Headquarters complex on a phased basis commencing fiscal year
1985. All responsibility will be shifted from GSA to CIA by
September 30, 1985.
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6. Adiustment to the Standard Level User Charge (SLUG):
SLUG to be paid for the CIA Headquarters facility will be
adjusted annually to reflect the value of apace furnished and
shall not include that portion of SLUG allocated to services,
unless said services are performed by GSA at CIA's request.
7 . GSA Review
Consistent with the authorities cited in paragraph 2, GSA
may exercise such oversight as it is empowered to do under law.
A prescribed reporting format will be developed by CIA and~GSA in
order that the CIA may report, as jointly agreed upon, certain
types of operating and administrative coats to GSA.
8. Gener$,j,:
Retention of CIA buildings in the GSA,~+inventory will in
no way prejudice CIA's claim to ownership of these buildings.
Nothing in this agreement affects existing delegations and
authorities held by CIA. Any subsequent changes to this
Memorandum of Agreement must be agreed upon by .both agencies.
The parties hereto have executed this Memorandum 'of Agreement in
two original counterparts as of ~ 1984
~A~dmin`tstrator of General Services
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