PRELIMINARY THOUGHTS ON FOLLOW-UP TO THE EOD PROCESSING INSPECTION

• Document Type: CREST
• Collection: General CIA Records
• Document Number (FOIA) /ESDN (CREST): CIA-RDP86B00154R000100070010-9
• Release Decision: RIPPUB
• Original Classification: S
• Document Page Count: 5
• Document Creation Date: January 4, 2017
• Document Release Date: April 17, 2008
• Sequence Number: 10
• Publication Date: September 15, 1983
• Content Type: MEMO

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15 SEP 1983
MEMORANDUM FOR: Inspector General
FROM:
SUBJECT:
Preliminary Thoughts on Follow-Up to the EOD
Processing Inspection
Our follow-up survey need not be as exhaustive as the
original inspection. This time around, we'll give much less
attention to the mechanics of how the system works (or where it
fails to work), and will focus on the simpler question of whether E
it's working better. Based on the DDCI's 13 May guidance
(attached), the answer to this question will be measured by the 25X1
statistical data of the processing components, the experience of
the hiring components, and the impressions of our most recent EOD
employees.
Although the formal kick-off for this survey is a couple of
weeks away, I'd like to give notice as soon as possible to the
EOD processing components and the Executive Director that we'll
be levying some information requests on them. In fact, the full
scope of our work on this project won't be clear until we get
some of this data. I've drafted a couple of memoranda (attached)
which you may wish to use to announce the follow-up inspection.
An item-by-item review of actions taken on the seven
original recommendations approved by the DDCI will be an obvious
requirement, but may not be very informative. That is, the sum
total of these actions (no matter how positive) won't necessarily 25X1
add up to the answer that the DDCI is looking for. Our files
indicate the following results to date:
-- recommendations 2, 3, 4, 5 and 7 have been 25X1
implemented, and we will try to measure what their
effects have been. 25X1
-- regardin recommendations 6a and b, I'm aware that
you and h a2ed in 7 rnest and painful
dialogue with v In the context of the
overall EOD process, this recorrmendation may be moot
if PSD can sustain its current delivery of PATB read-
outs in less than two weeks. Any technical and legal
issues of PATB testing could also be separated out
for later cnnsidPratinn_
-- action on recommendation one was assigned to the
Executive Director. He is also responsible (per the
attached DDCI memo) for progress reports on all other
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recommendations and a status report from the Career
Trainee Task Force. Our files indicate no response
to date from the EXDIR on any of these.
At a more general level, I would hope that this follow-up
won't be too tightly bound by the thrust of the original inspec-
tion report. The question, after all, is not whether they've
adhered to our previous prescriptions, but whether they've found
a way to make the system work. With any luck, we may even be
offered some new and interesting solutions for our EOD problems,
and we should be open to these possibilities. In fact, I'd like
to challenge our inspectees to come up with their own alternative
suggestions and solutions--although it's a bit late in the game.
I see no difficulty at this point in meeting the DDCI's
deadline of 1 January for this follow-up report. We plan to
exercise great care in evaluating the statistical performance
data provided by the processing components. These data may
differ considerably from those used in the original inspection
due to Agency ceiling limitations and other conditions that have
prevailed in the last half of FY 1983.
25X1 Although ~ won't be disengaged from her OGI inspection
duties for another week or so, it would be helpful if we could
meet with you and Q sometime soon to sort out our initial
line of march on this project. This will allow me to begin task-
25X1 ing the processing components and scheduling some early
interviews.
2
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25X1
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1 3 G:AY 1983
MEMORANDUM FOR: Inspector General
FROM: Deputy Director of Central Intelligence
SUBJECT: Decisions on IG Survey on Entry-On-Duty Processing
1 83-0675/2(
1. Attached are the DCI's and my decisions on your recommendations
on the Agency's entry-on-duty processing system. You will note that we
have deferred-action on Recommendations 9 a and b until 1 January 1984.
The Office of Personnel believes that recent innovations, some of which
were based on your suggestions, will make the system substantially more
efficient. We are willing to wait until the end of the year to see if
these changes have had the desired results.
2. At that time, however, I would like you to take another brief
look at EOD processing to assist us in making a final decision. You
should focus on the following:
A. Time in Process: Has the average time in process for
clerical and professional applicants (including CTs) signifi-
cantly declined? If not, what are the most significant factors
still causing delays? Are recruiters contacting promising
applicants promptly, and is the material on these applicants
reaching interested components quickly? To what extent are
delays still caused by an overloaded polygraph schedule, back-
ground investigations, or PATB processing?
b. Image: What has OP done to improve its dealings with
applicants, specifically to control correspondence and other
errors? What has OP learned from its new questionnaire for
recently hired employees, and how is it following up on
questionnaire results? Are new employees satisfied with
- the=i_r-.communications with the Agency prior to EOD?
c. Hiring Components: Do hiring components sense a
change for the better? Do they find that they are able to
get better people on board in less time?
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3. I have also asked the Executive Director to-provide a progress
report on actions completed on the remaining recommendations as well-as
a status report from the Career Trainee Task Force. He will route these
through you so they can be incorporated with your findings.
4. Given the extensive time and effort invested in what has become
an extended dialogue on our recruitment and, in particular, our EOD
process,-I would hope to see substantial progress by the end of the
year.
Attachment:
.IG Survey
cc: Executive Director w/o att
SECRET
ohn N. McMahon
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