PROPOSED HEADQUARTERS NOTICE RELATING TO RECORDS CONTROL SCHEDULES AND THE DESTRUCTION MORATORIUM

• Document Type: CREST
• Collection: General CIA Records
• Document Number (FOIA) /ESDN (CREST): CIA-RDP86-00895R000100140015-3
• Release Decision: RIPPUB
• Original Classification: K
• Document Page Count: 21
• Document Creation Date: December 14, 2016
• Document Release Date: October 2, 2002
• Sequence Number: 15
• Publication Date: August 27, 1976
• Content Type: MF

Approved ForSease 2002/11/18: CIA-RDP86-00890100140015-3 i
DDA 76-4329
1v MORANDUM FOR: Deputy Director of Central Intelligence
FROM John F. Blake
Deputy Director for Administration
SUBJECT Proposed Headquarters Notice Relating
to Records Control Schedules and the
Destruction Moratorium
e
l,u '117
lished as written, with the only changes t ,:Ding an appropriate
4
introductory. comment and a submitting s i t~nai nre of the DDA. ><
1. Attached hereto is a proposed Headquarters notice
dealing with our current program of records control sched.-
ules and the directly related question of the moratorium
relating to destruction of Agency records. The proposed -
nol_J_Cce has bee,r) :CU1.1..Y coordinated with ~1, 1iirop:i.J_citL ttMC:ncy
offices, and your signature is recommended.
2. For your information, in the course of our routine
Liaison with officials of the National Archives and. Records
Service, we have shown them this notice in draft form. They
are most favorably impressed and stated. that it is completely
satisfactory to them.
3. The Office of Legislative Counsel proposed that the
text of this notice, with an appropriate introduction, be
published in the Federal :'?. inter to serve as public notice
of our current policy. OLC has had discussions with various
Congressional staff members who felt such publication would
be in the public interest. I^rc certainly pose no objection
and would recommend that the full text of the notice b
b
Attachment
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STATINTL
 Approved Foelease 2002/11/18 : CIA-RDP86-0080000100140015-3
This '.-.-t cc Expires it 1977
FT-CORDS PV-) CORPTSI'Ci,-DEN'C'E
RECORDS CMIROL SCHEDULES AND THE DESTRUCTION MORATORIUM
1. CIA has statutory obligations (44 U. S.C. 33o obtain approval of
the Administrator of General Services for the retention and destruction. of
records. The mechanism for obtaining this approval is the submission of
records control schedules to the National Archives and Records Service (`AF\S)
for approval by the Archivist of the United States.. G Bulletin IT I, -62,
dated 22 January 1976, requires Federal agencies to submit to NYNRS updated
records control schedules by 31 December 1976. In a memorandum da-l:cd
201 April 1976, the DCI directed that. Agency records control schedules be
updated by 30 September 1976 and processed through the Directorate of
J~ tcki_nistraUion for approval by NAPS prior to the destruction of records.
2. Senate Resolution- 21, dated 21 January 1975, established the.
Senate Select Committee to Study Governmental. Nf eration. T''_ith. Respect to
Intelligence Activities. The Senate leadership requested in. a Netter dated
17 January 1975 that the Agency not dispose of any records or documents
n"i.r1n" on the CLI C..-i e r.~.tS l,]_ n d er a.n',rea s, -C J - g c' lion by L1 the JC r? . -i ..
r_. (. a
i7 ,-
Elemorandu:;, dated 28 January 1975, Mr. Colby directed that any records or
documents that may haue_ a bearing on Senate Resolution 21. not be destroyed.
This was extended to include practically o1l Agency documents. This hold
on destruction has since been referred to as "the moratorium." In a
letter to the Senate leadership dated 22 June 1976, the DCT extended the
moratorium on destruction of records until 1.0 December 1976.
3. CIA policy on. destruction of records is that:
a. All records, including those falling under General Records
Schedules, will b, covered by records control schedules
approve d by I AI'.S (with a copy provided to the Senate Select
Committee on Intelligence) prior to their destruction.
b. Routine administrati.ve records not involved under Senate
Resolution 21 that are scheduled for immediate destruction
will be destroyed upon receipt of NABS approval and after
appropriate clearance from the Senate Select Committee.
c. Recor.:Ls involved under Senate Resolution. 21 that are
scheduled for inunediate destruction will be destroyed.
after NAlS approval, and appropriate clearance from the
Senate Select Committee but in no case prior to 10 I:)eccmbei 1976.
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 TATINTL:
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RECO~DS CO)r; RESPOND NCD
d. Any Agency documents and materials that are identified by the
General Counsel as the subject of litigation or of possible
litigation, or as of interest in matters under investigation
by the Justice Department, will not be destroyed without the
prior approval of the General Counsel. This includes
documents and materials relating to Freedom of Information Act
and Privacy Act requests to the Agency.
e. Extra copies of docurant_s preserved only for convenience of
reference or for distribution stocks of publications may be
destroyed when no longer needed.
4. Questions on the implementation of this policy should be directed
to your component records officer.
H. knoc ze
Deputy Director of Central Intelligence
DISTRIBUTION: . ALL EMPLO EES (1-6)-.
STAT
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 Approved F&elease 2002/11/18: CIA-RDP86-0080000100140015-3
Records Destruction Policy
On September 7, 1976 a notice was issued to all CIA personnel
setting out policy and procedures for the control of records destruction.
The purpose of this ll.ot:icc is to insure that destruction of unnecessary
or improperly maintained records is carried out in the manner prescribed
by statute and by clearance of the Senate Select Committee on Intelligence.
Records subject to the moratorium on destruction will not be
destroyed prior to December 10, 1976.
RECORDS CONTROL SCHEDULES AND THE DESTRUCTION MORATORIUM
1. CIA has statutory obligations (44 U . S . C . 33) to obtain approval-
of the Admin.i-,su-af.or o 3ec-vice Ion. Lie k'c:i:1_ntion al-it-1 dew tl'U ction
of records. The mechanism for obtaining this approval is the submission
of records control schedules to the National Archives and Records Service
(MARS) for app -oval by the Archivist of the United States. GSA Bulletin
`FPMR I3-62, dated 22 January 1976, requires Federal agencies to submit
to NTARS updated records control schedules by 31 December 1976. In a
memorandum dated 20 April 1976, the DCI directed that Agency records
control schedules be updated by 30 September 1976 and processed through
the Directorate of Administration for approval by WARS prior to the
destruction of records.
2. Senate Resolution 21, dated 21 January 1975, established the
Senate Select Committee to Study Governmental Operations With Respect
to Intelligence Activities. The Senate leadership requested in a letter
dated 27 January 1975 that the Agency not dispose of any records or
documents bearing on the subjects under investigation by the Select
Committee. In a memorandum dated 28 January 1975, Mr. Colby directed
that any records or documents that may have a bearing on Senate
Resolution 21 not be destroyed. This was extended to include practically
all Agency documents. This hold on destruction has since been referred
to as "the moratorium." in, a letter to the Senate leadership dated
22 June 1976, the DCI extended the moratorium on destruction of records
until 10 December 1976.
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 Approved F&elease 2002/11/18: CIA-RDP86-0080000100140015-3
3. CIA policy on destruction of records is that:
a. All records, including those falling under General
Records Schedulers, -,vill be covered by records control
schedules approved by NARS (with a copy provided to
the Senate Select Committee on Intelligence) prior to
their destruction..
b. Routine administrative records not involved under
Senate Resolution 21 that are scheduled for immediate
dest__uction will be destroyed upon receipt of NARS
approval and after appropriate clearance from the
Senate Select Committee.
c. -Records involved under Senate Resolution 21 that are
scheduled for immediate destruction will be destroyed
after NARS approval, and appropriate clearance from
the Senate Select Committee but in no case prior to
10 December 1976-
d . Any Agcnc y dccc.me t aril a eria'_s that are ident";r ?
by the General Counsel as the subject of litigation or of
possible litigation, or as of interest in matters under
investigation by the Justice Department, will not be
destroyed without the prior approval of the General
Counsel. This includes documents and materials relating
to Freedom of Information Act and Privacy Act requests
to the Agency.
e. Extra copies of documents preserved cnly for convenience
of reference or for distribution stocks of publications may
be destroyed when no longer needed.
John F. Blake
Deputy Director for Administration
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MONDAY, AOG ST 2,:1976
PART IV:
OFFICE OF THE
FEDERAL REGISTER
PRIVACY ACT Cf 1974
Publication Guidillnes~
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NOTICES
OFFICE OF THE FEDERAL REGISTER these volumes can be printed and dis-
tributed before September 30, 1976. Agen-
PRIVACY ACT OF 1974 cies contained in the Compilation vol-
es to be distributed in September will
1' ce with Section 552(e) (4).
an
The purpose of this guideline is to an- to appear in volumes. of the, Compilation
nouncethe publication of the first An- that cannot be ready 45eptember 30th,
nual Compilation of rules and notices is- OFR will provide full to publication in
sued under the Privacy Act of 1974 and the FEDERAL REGISTER by that date so that
to advise agencies of procedures devel- those agencies also will be in compliance
oiled for preparing the Compilation. With section 552(e) (4). Agencies are
The privacy Act (Public Law 93-579, urged to act promptly and contact OFR
section ~552(e) (4)) requires that all representatives so that publication
agencies shall publish" * * in the FED- 'schedules can be established and main-
ERAL REI5STER at least annually a notice tained.
of the existence and character of systems MANNER OF SUBMISSION
of records * * The Act also requires
that the FEDERAL REGISTER " * * * shall Whenever possible, the FEDERAL REG-
annually compile and publish the rules IsTER will use an agency's magnetic tape
promulgated under subsection (f) and of previously published notices of Sys-
agency nDtices published under subset- tems of records to produce the Compila-
tion (e) f4) in a form available to the tion. For those agencies which have pre-
-public at low cost." (Section 552 (f)) . viously published notices, this will elim-
The Office of the Federal Register inate the need to resubmit for FEDERAL
(OFR) lias developed these procedures REGISTER publication hose ystems which
to help agencies to meet their responsi- have
Notices remained new unchanged.
systems submitted for
bilities under the Act and to minimize the
printing costs involved in reissuing and be be in machine readable format
reprinting all the Privacy. Act notices.
in order to be published in the 1976 Com-
The Annual Compilation will consist of ments should be submitted. in either
les submitted to Optical Character Recognition (OCR)
d r
ti
ces an
u
the systemno
the OFR under the Privacy Act of 1974 by Type or on magnetic tape in accordance
August 30? 1976. (This is the annual re- with the specifications in Appendix B to
publication date prescribed in OMB Cir- these a i el ncy's previously published
cular A-10& 40 FR 28963).
systems of notices are, or have been, re-
AGENCY PROCEDURES vised extensively, it may be possible for
In order to meet the requirements of the agency to submit an updated mag-
Section 552.(e) (4), each agency must sub- netic tape to the OFR for inclusion in the
mit. a document by August' 30, 1976, for Compilation without republishing the
publication in the FEDERAL REGISTER.- This full text of the tape in the daily FEDERAL
document should reflect one of the fol- ? REGISTER. In such a case, the agency
lowing alteratives: should consult with the OFR before sub-
(a) Announce that there have been no mitting a document.
changes in the systems' of records as AGENCY OVERRUNS
previously published in the FEDERAL BEG- $efore final printing of the Compila-
ISEGR and cite the appropriate FEDERAL tion volumes agencies will be given the REGIST
ER page and date of publication opportunity to order overruns from the
(see a
then compilek these notices for publica-
tion.
(b) By prior arrangement with the
OFF, itemize, and describe substantive
changes to the records systems and an-
nounce submittal of an updated tape
which reflects* such changes for inclu-
sion in the Compilation.
(c.) Submit a,document containing the
full text ,of the systems of records main-
tained by the agency.
PUBLICATION SCHEDULES
Current estimates are that the Com-
pilation will consist of four volumes plus
finding aids. Prospects are that two of
be W COMP
For agency notices which are scheduled
Government Printing Office for only
those-sections of interest to the agency.
FOR FURTHER.~NFORMATION
Any questions or problems with regard
to these guidelines or publication of the
Annual Compilation should be directed
to the Privacy Act Coordinator by calling
523-5240, or by writing the office of the
Federal Register, National Archives and
Records Service, General Services Ad-
ministration, Washington, D.C., 20408.
The Office is located in Room 8401 at 1100
L Street, NW., Washington, D.C.; Office
hours are from 8:45 a.m. to 5:15 p.m.
FRED J. EMERY,
Director of the ?ederal Register.
FEDERAL REGISTER, VOL. 41, NO. 149-MONDAY, AUGUST 2, 1976
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 Approved Fc*elease 2002/11/18 :NC$I4 P86-00800100140015-3
APPEND= A
MODEL DOCUMENT CITING EXISTENCE AND CONTINUED EFFECTIVENESS OF SYSTEMS OF RECORDS
The purpose of this document is~ to give notice that the systems of records identified in notices published ini;the -FEDE&AL REGISTER.
at 40 FR 111110, 112001, 114711, and 4: FR 110112, continue In effect. This notice is published in compliance with flue requirements of b
U.S.C. 552a(e) (4) as added by section 3 of the Privacy Act of 1974.
INPUT REQUIREMENTS FOR FR PRIVACY ACi' EDIT PROGRAM
UTILIZING OCR SCANNABLE. COPY
Typing Requirements
. Typewriters must have 10 character per inch pitch,,OCR-A size
I type?font with 85 characters and/or symbols and space bar which,
conform to FLPS PUB 32.
The following FIPS PUB 32 symbols will not be used:
I long vertical mark (field identifier) fig. 11-24.
y symbol fork, figure 11-22.
- group erase, figure 11-96.
The symbol hook (f) figure 11-21 will occasionally be used to
indicate special functions.
The character erase (B) figure 11-95, will be used to correct typing
errors, as follows:
Ill delete previous letter
R R delete all characters, back to, but not including, previous
space
I I R delete entire line, back to the left hand margin.
Corr ctions on copy will not be made by erasing, white-out. or
striking"ut. Only clean copy, with the exception -of the character erase
used for correcting errors, will be acceptable.
Copy must be typed double space at a 5 or 6 lines per inch pitch.
Spacing between words or sentences will be restricted to 2 spaces.
Operator must distinguish between figure one (1) and lower case
letter ell (1) and between figure zero and capital letter 0. These charac-
ters are not interchangeable.
Hyphens must never appear at the end of a line. If a hyphenated
word must extend beyond the image area, use 2 erase symbols and start
a new line. Strikes over previously typed letters are acceptable for this
function only when the insertion of the two erase symbols would fall
outside the right side margins.
Quotation marks - (n)for single open quotes; (ern) for double
open quote; (r) for single close quote and apostrophe, (~ t) for double
close quote.
A one-time carbon ribbon that is equivalent Wan IBM 3121 Black
Ribbon Part No. 1136108 or 1136390 is normally adequate to meet
requirements.
Paper Requirements
Paper will be made available through the 0flice of the Federal
Register and will have preprinted on it, in non-OCR readable ink.
margins. alinement and first character positions, Indents for 3, 6, and 9
spaces are also marked and are referred to in these specificatipns.
Margins and alinement are critical and must be followed.
Data Identifiers (Keyword Indicators)
The codes listed following these paragraphs must be placed im-
mediately in front of the data they refer to. These codes will cause the
correct function code and heading to be added by the edit program.,
1. Data entries are to be preceded by a keyword indicator, the
character (a ), and a letter as assigned.
2. The keyword indicators and the subsequent letter causes the edit
program to generate the proper headings as they appear on the
following: list.
3. Data may reflect either a textual paragraph or column/list format.
The start of each paragraph is a new line, with a 3-space indent.
When names, addresses, etc., require a column list format,.each
individual line will be a new+ line with a 6-spate itttlent. It is
advisable, where possible, to enter names, addresses, etc,, in
paragraph form.
Keyword and letter
HA
riB
riC
rlD
rIL
riF
riG
ril.1
Parogrciph title
(NONE)!"
System name:
Security classification:
Security location:
Categories of individuals covered
system;
Categories of records in the system:
Autho;ity for maintenance of the system:
Routine uses of records maintained in the,
system, including categories. of users and the
purposes of such uses:
I Policies and practices for storing, retrieving,
accessing, retaining, and digpo'sing of.records
in the system:
r1 J Storage:
TI K Retrievability:
iIL Safeguards:
? rill Retention and disposal:
ri N ' System manager(s) and address:
rib Notification procedure:
rip Record access procedures:
rlQ Contesting record procedures:
riR Record source categories:
riS Systems exempted from certain provisions
of the act:
?Unique system number assigned by the submitting department. To be used in creating an
index. First position after rlA must be either a blank or alphabetic character. 20 characters
maximum.
For further information on scanner input contact the Privacy Act Coordinator at the Office
of the Federal Register.
FEDERAL REGISTER, ' VPL, 41, NO.. 149-MONDAY, _ AUGUST- 2, 1976
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 Approved For 2002/11/18 : CIA-RDP86-008900100140015-3
I, AU ftlcs.wilt be submitted on ih inch wide magnetic tape whose
.yecbrdi,,t>n is, 9 tuck. Acceptable recording densities are 800
or 1604 CPC,
Files are to be dtvoid of equipment-oriented identification label-
records, i.e., unlageled.
3. -Files are comprised of blocks of data not to exceed 3000 characters.
4. Data.entries are.w be, preceded by a keyword indicator, the char-
acter "-1-", and a number ag assigned. See attachment 1.
5. The keyword ineicAtors and the subsequent number causes the edit
program to genet tt' she proper headings as they appear on. attach-
men; 1.
6: -Data`mtty, reflect' either a textual paragraph or column/list format,
Te start'of each paragraph its preceded by the character "5".
When names, addresses, etc.,, require a column list format, each
individual line will be preceded by the character "%". It is advisable,
where possible, to enter names, addresses, etc., in paragraph form.
7. The character set indicated in attachment lI provides for upper and
lower case letters, the numbers zero through nine, and the normally
used punctuaiiown, e.g., period, comma, colon, semicolon, hyphen,
em; dash, shil, exclamation mark, question mark, quote, apostrophe,
ampersand, asterisk, and open, and close parens.
These codes represent the characters to be called by the composi-
tion program in composing the submitted data. Any factions, math
signs,~etc., are to be spelled out..
ATTACHMENT I
KeyWwrc and
number
Paragraph tittle
+1
(NONE)*
+2g
System name:
+35
Security classification:
?Ltn q a number ,snared by the submitting department. To be used in creating an
itd~es. s "goWtion *er 41 fret be "Dither a bttet at .tpbabaie character, 20 characters
Keyword and
number Paragraph title
-F4S System location:
-F5S Categories of individuals covered, by the
system,
+6S Categories of records in the system:
+7S Authority for maintenance of the system:
+88 Routine uses of records maintained in the
system, including categories of users and the
purposes of such uses:
+9$ Policies and practices for storing, retrieving,
accessing, retaining, and disposing of records
in the system:
+9A$ Storage:
+9B$ Retrievability:
*9C$ Safeguards:
+9D$ Retention and disposal:
+IDS System manager(s) and address3'
-i-11$ Notification procedure:
+125 Record ,access procedures: . ,
+135 Contesting record procedures:
+14$ Record source categories:
+15$ Systems exempted from certain provislon9
of the act:.
rs ,
Ead desciiption inIcator. For use by DOD. Positions 20-24 contain record count for
checking Files will be in blocked records with control records in front orentry records
F `6Ett ,L . STEtt, VOL. 45, NO. 149-- MORDAY, At1t811ST.' T,. 1976
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ATTACi4E+1#ENt It
PART I
Hex
D
Character
ex
1
Chacoctee
ex
2
Cheuocet
Hex
3
Choroctee
Hex
4
Choiaater
Hex
5?
. C1smnogler
ex
6t
Cfreeocfer
ex
7
- Ch eoctee
0
By pest
10
20
30
40
50.
a
60
hyphen
70
01
11
21
31
41
51
61
*hill
71
02
.
12
22
32
.
42
52
62
72
03
1,3
1
23
33
43
53
63
73
04
14
4
34
44
54
64
74
05
15
25
35
45
55
65
75
06
16
26
36
46
56
66
76
07
17
27
37
47
57
67
77
08
18
28
38
48
58
68
78
09
19
29
.
39
49
59
69
79
CIA
1A
A
-
3A
4A
5A
6A
7A
: colon
OB
1B
2B
3B
4B
period
SB
pora
63
comma
73
Qc
1C
c
3c
4C
se
6C
list
7C
CD
ID
2D
3D
4D
open
( pores
5D
close
pores
D
em
- do*
70
qpo~
CE
1
2E
3E
4E
werd
5E
..9. eooq
6E
7E
.. ,_
F
VI
`
L
;1F
2F
6-
3F
41
SF
L6FI
?
e..,
FEDERAL REGISTER, VOL. 410 NO. 149---MONDAY, AU,rp,UST 2, 1976
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NOTICES,
ATiAC14MENT 11
SI~x
Character
Hex
9
Character
Hex
A
Character
Hex
B
Character
Hex
C
Character
Hex
D
Character
Hex
E
Character
Hex
F
Character
80
90
A0
80
Co
Do
EO
FO
0
01
a
91
Al
B1
C1
A
D1
J
E1
F1
1
02
b
92
k
A2
s
62
C2
B
D2
K
E2
S
FZ
2
83
c
93
1
A3
t
83
C3
C
D3
L
E3
T
F3
3
84
d
94
m
A4
u
84
.
C4
D
D4
M
E4
u .
F4
'4
05
a
95
n
A5
v
85
C5
E
D5
N
E5
V
F5
5
66
f
96
o
A6
w
06
C6
F
D6
0
E6
W
F6
6
137
9
97
P
A7
X
B7
C7
G
D7
P
E7
X
F7
7
g8
h
98
q
AS
Y
88
C8
H
D8
Q
E3
Y'.
F8
8
89
, .
99
r
A9
x
B9
C9
1
D9
R
E9
Z
F9
(9
8A
9A
AA
BA
CA
DA.
EA
FA
83
90
.
AB
BB
CB
D8
ES
FS
9C
AC
BC
cc
.
DC
EC
r-C
CD
AD
11?
CD
DD
ED
FD
?E;
9E
AE
I;E
CE
t3E
EE
FE
9V
AF
BF
CF
D F
EF
FF
FEDERAL REGISTER, 'VOL. 41, NO. 149-MONDAY, AUGUST 2, 1976
Approved For Release 2002/11/18 : CIA-RDP86-00895R000100140015-3
 Approved Fc:lease 2002/11/aglyr-RDP86-00800100140015-3 =6,7,
When submitting magnetic tape to OPR Army Staff agencies and other federal agen- Department of the Air Force (AF) F
for publication, an agency should submit the Gies. Depaent of the Army (Army) -A
tape itself as printer's copy, and two print- + 15$ None. Dep m sent of the Navy (Nab*) -N
outs for use as an original document and +16.(Record count) National Security Agency (NSA) -
Office of (061)) -D
APPENDrg C rgyniz z the ation of the the Secretary of i Joi nnt C Chiefs s of oP Staff
public inspection copy. One of the printouts orga
must be signed by the issuing official, the Ot
other may be "certified to be a true copy Od AGENCY ABBREVIATIONS-IDENTIFIERS (JCS) -J
the original," or both may be signed. United States Coast Guard (T]SCG)--P
Following is the list of abbreviations for United States Marine Corps (USMC)-M
In the case of a large group of notices, far Federal . agencies assigned by OFR'. Any Uniformed Services University of the Health
example, when an agency submits all of i1 agency that still' needs all identifier should Sciences (USUHS)-W
notices at one time, a signed covering letteit call the Privacy Publications Coordinator.
may be included. so that the issuing official HEW-HEALTH, EDUCATION, AND WELFARE
may sign just one letter, rather than each VEDA---AGRICULTURE DEPARTMENT DEPARTMENT
systems notice. ADS-Automated Data Systems ADAMHA-Alcohol, Drug Abuse, and Mental
Sample Notice II illustrates how a system AMS-Agricu tural Marketing Service Health Administration
notice will look with the codes required by ARS----Agricultural Research Service CDC---Disease Control Center
the specifications appearing above. Note that ASCS-Agricultural Stabilization and Con- FDA--Food and Drug Administration
the actual headings, "System Name," "Lora- servation Service 1110-Human Development Office
tion," etc., should not be printed or typed APHIS-Animal and Plant Health Inspec- ERA---Health Resources Administration
but only the symbols. The program developed tion Service LISA-Health Services Administration
by the Government Printing Office will insert CCC-Commodity Credit Corporation NTH-National Institutes of Health
the headings where appropriate. CEA--Commodity Exchange Authority OF-Education Office
+1 DOD 412.07. COMM-Ofc. of Communications ms-Public Health service
-)-2$ Research Clearance Files 412.07- CSI--Cooperative State Research Service RBA.-Rehabilitation Services Administration
DOD/Navy. EMS-Export Marketing Service SRS--Social and Rehabilitation Service
+4$ Records Management Division, Ad- EMSC-Economic Management Support SSA-Social Security Administration
7ninistrative Management Directorate, the Center
Adjutant General Center Office of the Seers- ERs -Economic Research Service HUD,~HOUSING AND TIRBAN.DEVLLOPMENT
tary of the Army. ES-Extension Service' - DEPARTMENT
+5$ U.S. citizens, doing unofficial research, PCS--Farmer Cooperative Service CA & RF-Consumer Affairs and Regulatory
who apply for access to Army classified files. FmIIA-Farmers Home Administration
+6$ Individual's application for related FCIC-Federal Crop Insurance Corporation Functions, Office the Assistant Secretary
('DAA--Federal Disaster Assistance Ac)min-
processing papers and access a?thorization PAS-Foreign Agricultural Service n
and extension; correspondence between the FNS-Food and Nutrition Service l
Records Management Division and (1) appli- FHEO-Fair Housing and Equal Opportu-
Records Service nity. Office of the Assistant Secretary
cant, (2) records custodians, (3) other Gov- OA,--Ofc.?of Audit FIA--Federal Insurance Administration
ernment agencies; retained copies of re- OEO-OPc. of Equal Opportunity GNMA---Government National Mortgage As-
search notes and manuscript and selected OGC-Ofc. of General Counsel socaation
documents. 01-Oft. of Information HP & MC-Housing Production and Mort-
7$ Section 12, Executive order 1162, OMF-Ofc. of Management and Finance gage Credit, Office of the Assistant Seere-
"Classification and Declassification of Na- OO-Ofc. of Operations tary
tional Security Information and Material." OP-Of c. of Personnel ILSRO-Interstate Land Sales Registration
+8$ Records are used to obtain clear- OS-Ofc. of Secretary Office
ance for access to classified information by PSA-Packers and Stockyards Administra- NCDC-New Community Development Cor-
applicant; to obtain approval of research sub- tion poration
ject matter; to determine location, avail- DS-Rural Development Service
ability and classification of records desired R,EA-Rural Electrification Administration INTERIOR- INTERIOR DEPARTMENT
by the researchers; to request and coordinate RTB-Rural Telephone Bank SPA-Bonneville Power Administration,
the review of manuscript; and to enable dis- SCS--Soil Conservation Service BIA-Indian Affairs Bureau
cession of proposed or ongoing research when SRS-Statistical Reporting Service BLM-Land Management Bureau
problems arise. Primary users are the Office
of the Secretary of the Army, and Offices of COMMERCE--COMMERCE DEPARTMENT Geological Suirveye Service
the Department of the Army Staff and major Census-Census Bureau MESA-Mining Enforcement and Safety Ad.
commands. DIBA-Domestic and International Business ministration
+9$ Administration Mines -141Snes Bursa1~
+9A$ Paper records in file folders.' EDA--Economic Development Administra- NpS-National Park Service
+9B$ Filed alphabetically by last name of tion OHA-Hearings and Appeals Office
researcher. MA---Maritime Administration - O & G-Oil and Gas Office
+9C$ Buildings employ security guards. MBE---Minority Business Enterprise Office Reclamation-Reclamation Bureau'
Records are maintained in areas accessible NBS-National Bureau of Standards
only to authorized personnel that are prop- NOAA--National Oceanic and Atmospheric JUSTICE-JUSTICE DEPARTMENT
erly screened, cleared, and trained. Administration DEA--Drug Enforcement Administration
+91)$ Records are permanent. They are re- NSA-National Shipping Authority INS-Immigration and Naturalization Serv-
tained in active. file until end of calendar NTIS-National Technical Information ice
year in which research project is completed,
held an additional, year in inactive file, and Service Patent-Patent Office LEAH-Law Enforcement Assistance An-
subsequently retired to the Washington Na- SSA-Social and Economic Statistics Ad- ministration
tional Records Center. ministration LABOR-LABOR DEPARTMENT
10$ The Secretary of the Army, thru his TS--United States Travel Service BLS-Labor Statistics Bureau
designated representative, The Adjutant
General. Headquarters, Department of the DOD-DEFENSE DEPARTMENT EBSC{-Employee Benefits Security Office
Army, the Pentagon, Washington, D.C. Corps of Engineers (Engineers) ESA-Employment Standards Administra-
+11$ Information may be obtained from: Department of Defense (DOD) -D tion
q Hg DA (DAAG-AMR-S) Defense Advanced Research Projects Agency- LTA-Employment and Training Adminls-
% Room GA 084 (DARPA)-E tration
% Forrestal Building Central Security Service (CSS)---Q
q Washington, D.C. 20314 Defense Civil Preparedness Agency (DCPA) - FCCPO"-Federal Contract Compliance, Pro-
* Pile. Area Code 202/693-1847. C grams Office
12$ Requests from individuals should be Defense Communications Agency (DCA)-I{ LMSEO -Labor Management StandardsVa-
addressed to: Same address as stated in the Defense Contract Audit Agency (DCAA) -R forcement Office
notification section above. Defense Intelligence Agency (D7vA) -L OSHA-Occupational Safety and. Health Ad-
+13$ The Departments' rules for access to Defense Investigative Service (DIS) -V ministration
d
records and for contesting contents an
ar B
pealing initial determinations by the individ- Defense Mapping Agency (DMA) -- W&H- Wage and Hour Diyislon
ual concerned appear in the rules section of Defense Nuclear Agency (DNA) -H
STATE STATE DEPARTMENT
the FEDERAL Rf GISTmR. , Defense Security Assistance Agency (DSAA)
+14$ Application and related forms from -T AID-Agency for International Development
tl}e individual researcher Department of the Defense Supply Agency (DSA)-S FSGB-Foreign Service Grievance Board
FEDERAL REGISTER, VOL. 41, NO. 149--MONDAY, AUGUST 2.'.1976
Approved For Release 2002/11/18 : CIA-RDP86-00895R000100140015-3
 Approved For lease 2002/1,' kWA-RDP86-0089:00100140015-3
CCU--coast Guard
FAA-Federal Aviation Administration
FHA-Federal Highway Administration
1--Federial Railroad Administration
MTB-Materials Transportation Bureau
NATSA-National Highway 'reaffie Safety
AdVanlstt-0tidn
O11MO-Aaaardous Material Operations Of-
fice
PfiOO-Fiperinie Safety Operations Office
SL S--Saint Lawrence -Seaway Development
bptpa~stloiY
tYMTA Urban Mass T7ansportatton Admin-
istration
TasegCID'r--WW=Y DEPABTDr>~i~'P
AT&P-Alcuhol. Tobacco and Firearms
Bureau
Customs--Customs Service
Comptroller-Complroiler of the Currency
'8 'ATEconomic Stabilization office (tem-
porary)
FS--Fiscal service
IRS-Internal Revenue Service
Mint-Mint Bureau
aO-1evenue Sharing Office
=E ENDEt T AGaNC
Action
CAB--Civil Aeronautics Board
CABB-Cost Accounting Standards Board
CEQ --Council on Environmental Quality
CFTC-Commodities Futures Trading Com-
mission
CITA-Textile Agreements Implementation.
Committee
CPSC-Consumer Product Safety Commis-
sion
CRC Civil Rights Commission
CSC-Civil Service Commission
EEOC-Equal Employment Opportunity
Commission
EXIMBANK--Export-Import Bank
EPA-Environmental Protection Agency
ERDA-Energy Research and Development
Administration
FCC- 'ederal Communications Commission
FCSC-Foreign Claims Settlement Commis-
sion
FDIC-Federal Deposit Insurance Corpora-
tion,
PEA-Federal Energy Administration
FRLBB-Federal, Home Loan Bank Board
FMCS--Federal Mediation and Conciliation
Service
PPC--Federal Power Commission
FTC-Federal Trade Commission
GSA-General Services Administration
GSA/ADTS--Automated Data and Teleooen-
munoiations Service
O&A/FMpo-_ ederal Management Policy
Office
GSA/FPA-Federal Preparedness Agency,
GSA/FSS--Federal Supply Service
CGSA/NABS--National Archives and Records
Service
USA/PBS-Public Buildings Service.
I'CC-Interstate Commerce Commission
iiASA-National Aeronautics ,and Space Ad-
ministration
NCUA-National Credit, Union, Administra-
tion
NLRB-National Labor Relations Board
NRC-Nuclear Regulatory Commission
NTSB-National Transportation Safety
Board I
OFD---Federal Register Office
OMB-Management and Budget Office
OPIC--Overseas Private Investment Corp.
PRO-Postal Rate commission
PS-Postal Service
.B-Renegotiation Board
RRB-Railroad Retirement Board
SBA-Small Business Administration
SEC-Securities and Exchange Commission
TVA-Tennessee Valley. Authority
USIA-United States Information Agency
VA-Veterans Adm4nlstration
WRC---Water Resources Council
,FEDERAL .RRGISTER, VOL. 41, NO. 149--MONDAY, AUGUST 2y 1976
Approved For Release 2002/11/18 : CIA-RDP86-00895R000100140015-3
 Approved IW Release 2002/11/18 : CIA-RDP86-OOWR000100140015-3
thru 28
24
-
Questions re Federal Register Privacy Act ... items CIA C. A
(Supplemental Personnel (Soft) Files)
1. What happens to material that is not duplicated in the
eraonal
1 personnel folder and not filed in operational
files? Destroy??
2. What are--the "operational files" and what material from
the:.soft file would go into them?
3. General Recordr: Schedule tems...1-17d &_.1=. ] 8 say cestr_o
after 6 months. Can we not comply?
"magnetic media" added to Federal Register
4. What is the
items__ CIA_.25__& soft files..)jL .thee--_._
25 March 1976 revision? Why not DCI, DDI & DDO as well
28) ?.-
General Question
Will Federal Register "CIA-- " numbers be changed in future
revisions to the FR, or can we cite them in the RCS's in
confidence that they will remain the same?
Ap.pr d-Fo -Release_-280-2/14f1-8-:-C1A-RDP86-00895R000100140015-3 -
 CrTr! _-,;rtir_. rN..t..EL1,1GEf1C!_ n