AGENDA OFFICE OF LOGISTICS QUARTERLY PLANNING CONFERENCE

• Document Type: CREST
• Collection: General CIA Records
• Document Number (FOIA) /ESDN (CREST): CIA-RDP86-00735R000100140015-3
• Release Decision: RIPPUB
• Original Classification: S
• Document Page Count: 17
• Document Creation Date: December 22, 2016
• Document Release Date: June 26, 2008
• Sequence Number: 15
• Publication Date: May 4, 1983
• Content Type: REPORT

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AGENDA
OFFICE OF LOGISTICS QUARTERLY PLANNING CONFERENCE
4 May,1983 - 1430 Hours
Opening Remarks
Objectives
Conduct a Comprehensive Review of Personnel Management Functions
Provide a System for More Timely and Efficient
Response to Space Requirements (CADS)
Implement the Digital Prepress System
Continue to Work with GSA for Improved Service
Construct 50,000 NET Square Feet of Space
Improve Responsiveness to Politically Sensitive Requirements for
Goods and Services
Provide Support to SAFE, Phase II
Closing Remarks
PRESENTER
Daniel C. King. D/L
Daniel C. King
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FY 83 Directorate-Level Objectives
- Consolidate Agency Metropolitan Washington Area Activities in the Headquarters Compound
- Conduct a Comprehensive Review of Personnel Management Functions
- Develop and Implement a Logistics Integrated Management System (LIMS)
- Develop Policy and Resolve Key Issues Affecting Acquisition
-with-PL 77; prompt Pay Act
- Provide Support to SAFE, Phase II
- Provide a System for More Timely and Efficient Response to Space Requirements
- Improve the Physical Environment and the Quality of Food and Service in the Executive Dining Room
- Implement the Digital Prepress System
- Conduct a Pilot Quality Circle Program
- Improve Responsiveness to Politically Sensitive Requirements for Goods and Services
- Construct 50,000 net Square Feet of Space
- Continue to Work Closely with GSA to Improve Service to the Agency
25X1
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or mproving- esponsiveness-to-fvrnttvre Requirements
- Provide Management Information on the Upgrade
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 Office
Objective Statement
Responsible Officer
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OL/P&TS O - Scheduled
Comprehensive Review of Personnel Management X - Actual
Significant Funding Amount: $ FY 1983
Quarter Ending r : 31 March 1983
A
i
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d
Quarter 1
Quarter 2
Quarter 3
Quarter 4
ct
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OCT
NOV
DEC
JAN
FEB
MAR
APR
MAY
JUN
JUL
AUG
SEP
RECRUITMENT
Identify sources of minority applicants of interest to
OL and methods to recruit these individuals.
0
Utilize outcome of preceding objective in current
recruitment effort.
0
PERSONNEL EVALUATION
Review OL personnel evaluation criteria and revise
as appropriate.
0
COMMUNICATIONS
1. Develop content of and procedures for interviews
with new ML careerists.
0
Initiate interview program.
0
2. Develop concept of a quarterly newsletter on
personnel topics for OL employees.
0
Publish first issue of the newsletter.
0
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Office : OL/P&TS
Objective Statement : Comprehensive Review of Personnel Management
O - Scheduled
X - Actual
Responsible Officer
Significant Funding Amount: $ FY 1983
Quarter Ending : 31 March 1983
Quarter 1
Quarter 2
Quarter 3
Quarter 4
Activities Planned
OCT
NOV
DEC
JAN
FEB
MAR
APR
MAY
JUN
JUL
AUG
SEP
CAREER DEVELOPMENT
Establish a Logistics Professional Development
Program for all OL entrants:
1. Canvass OL division and staff chiefs on training
required in each specialty.
OX
2. Design a training program to cover all OL
components with emphasis on the specialty to
which the entrant will be assigned.
0 -
- -
- -
- -
- -
O
3. Implement the program.
O -
- -
- -
- -
O
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Office
Objective Statement
Responsible Officer
Significant Funding Amount
Quarter Ending
: OL/RECD
: Provide a training facility
O - Scheduled
X - Actual
Quarter 1
Quarter 2
Quarter 3
Quarter 4
Activities Planned
OCT
NOV
DEC
JAN
FEB
MAR
APR
MAY
JUN
JUL
AUG
SEP
Start Construction
OX
Beneficial Occupancy
0
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Office : OL/LSD
Objective Statement : Provide a system for more timely and efficient response
to user requirements
Responsible Officer
Significant Funding Amount: FY 1983
Quarter Ending : 31 March 1983
O - Scheduled
X - Actual
A
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Quarter 1
Quarter 2
Quarter 3
Quarter 4
ct
v
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es
anne
OCT
NOV
DEC
JAN
FEB
MAR
APR
MAY
JUN
JUL
AUG
SEP
In conjunction with ODP and OL/RECD/HEB,
refine requirements for acquiring a Computer-
Assisted Design & Drafting System
x -
- -
- -
- -
- -
O
Establish requirements for a Request for
Proposal (RFP)
X -
--
--
-
--
--
O
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Office : DDA/OL/P&PD
Objective Statement : Implementation of P&PD Digital Prepress System
Responsible Officer
Significant Funding Amount
3-Year Project)
Quarter Ending : 31 March 1983
O - Scheduled
X - Actual
Quarter 1
Quarter 2
Quarter 3
Quarter 4
Activities Planned
OCT
NOV
DEC'
JAN
FEB
MAR
APR
MAY
JUN
JUL
AUG
SEP
1. Initial testing, operation, and evaluation of the
EOCOM laser platemaker.
0 -
- -
- -
- -
- -
X
2. Order Black and White Electronic Camera.
X
3. Installation, testing, and Evaluation of Black
and White Electronic Camera.
X
4. Order and install CAMEX "testbed"
pagination system.
0 -
- -
- -
- -
- -
- -
O
5. Prepare detailed specification for Interactive
Area Composition and File Management
System (IACFM).
X
6. Visit vendors of page makeup systems to
evaluate their performance in producing
benchmark samples of typical publications.
X
7. Prepare a final report on CAMEX testbed
pagination system.
0 -
- -
- -
- -
O
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Office : DDA/OL/P&PD
Objective Statement : Implementation of P&PD Digital Prepress System
Responsible Officer
Significant Funding Amount:
Quarter Ending
O - Scheduled
X - Actual
Quarter 1
Quarter 2
Quarter 3
Quarter 4
Activities Planned
OCT
NOV
DEC
JAN
FEB
MAR
APR
MAY
JUN
JUL
AUG
SEP
8. Based on detailed specifications for IACFM
and on results of pagination system testbed,
conduct a market survey of available equip-
ment and prepare a final report with recom-
mendations.
X
9. Based on results of items 5-7, either:
a. Prepare and release a Request for Proposal
(RFP) for an IACFM
b. Order recommended IACFM
0 -
- -
- -
- -
O
10. Investigate color scanners for inclusion in
Digital Prepress System and other P&PD color
printing applications.
X
11. Order Color Scanner.
0
25X1
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Office
Objective Statement
Responsible Officer
: OL/RECD
: Continue to Work with GSA for Improved Services
Significant Funding Amount:
Quarter Ending
O - Scheduled
X - Actual
A
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d
Quarter 1
Quarter 2
Quarter 3
Quarter 4
es
anne
c
v
OCT
NOV
DEC
JAN
FEB
MAR
APR
MAY
JUN
JUL
AUG
SEP
Either by Delegation of Leasing Authority from
GSA or by use of DCI Authority, obtain the
following new space for Agency purposes:
Lease and renovat
Begin Renovation
OX
Complete Renovations and Occupy Building
0 -
- - - -
OX
Lease and renovate
Complete requirements drawings and submit
to Lessor
OX
Lessor preparation of contract drawings and
submission of cost proposal
0
Review of Government and Lessor cost deter-
minations and negotiation of construction
cost agreement
O
Complete renovation and occupy building
0 -
- - - -
- - - -
* Anticipated occupanc is
November-December, 1983
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 Approved For Release 2008/06/26: CIA-RDP86-00735R000100140015-3
Office : OL/RECD
Objective Statement : Continue to Work with GSA for Improved Services
Responsible Officer .
Significant Funding Amount:
Quarter Ending
O - Scheduled
X - Actual
Activities Planned
Quarter 1
Quarter 2
Quarter 3
Quarter 4
OCT
NOV
DEC
JAN
FEB
MAR
APR
MAY
JUN
JUL
AUG
SEP
Investigate improved power plant reliability at
Headquarters.
Utilities reliability study and resource require-
ments-power plant
Perform Study
OX _
_ _
_ _
O
Brief DDA and Staff
0
X
Brief GSA Staff
0-
-0
Determine future responsibility for Maintenance &
Operation
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Office : OL/LSD and OL/RECD 0 - Scheduled
Objective Statement : To work closely with GSA to improve service to the Agency and X - Actual
Responsible Officer
obtain independent authority for the Agency to lease, acquire,
or construct real property.
Significant Funding Amount: FY 1983
Quarter Ending : 31 March 1983
Activities Planned
Quarter 1
Quarter 2
Quarter 3
Quarter 4
OCT
NOV
DEC
JAN
FEB
MAR
APR-
I MAY
JUN
JUL
AUG
SEP
? Meet regularly with project control officer from
the Office of the Administrator, GSA.
X
X
0
0
0
? Perform monthly "Walk-Abouts" with DDA.
X
X
X
X
X
X
0
0
0
0
0
0
? Coordinate action items with GSA Buildings
Manager.
X
X
X
X
X
X
0
0
0
0
0
0
? Provide project support officers to outlying
buildings to identify problems, evaluate GSA
performance and coordinate actions.
X -
_ _
. _
- _
_ _
_ _
. _
..
. _
_ _
- _
. _
? Work with GSA Re ion III to
cley I--
ros
us
O
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Office RECD/OL and LD/SG/NPIC O - Scheduled
Objective Statement Construct 120,000 NET SQ. FT
X - Actual
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Responsible Officer
25X1
Significant Funding Amount:
L_
Quarter Ending : 31 March 1983
A
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Quarter 1
Quarter 2
Quarter 3
Quarter 4
ct
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OCT
NOV
DEC
JAN
FEB
MAR
APR
MAY
JUN
JUL
AUG
SEP
CONSTRUCTION PROJECT MILESTONES
COMPLETE 3rd FLR
OX
AWARD OPTION 1-INTERIOR FINISH FLRS 1-3
OX
AWARD OPTION 2-CONSTRUCT FLRS 4-6
OX
AWARD CONSTRUCTION
OX
CONSTRUCTION SCHEDULE
RESOLVE FOUNDATION PROBLEM
- DIRECT GEN CON TO MODIFY PILINGS
OX
REVISE CPM NETWORK
0
X
TOP OUT 6 STORY STRUCTURE (TBR)
0
STRUCTURE CLOSED TO WEATHER (TBR)
O
TENTATIVE REVISION OF BOD
FLR 1 & 2 BOD 1 MAR '84
FLR 3 BOD 10 MAY '84
FLR 4 BOD 10 MAY `84
FLR 5 & 6 BOD 1 OCT '84
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ADDITION
COMPARATIVE CONSTRUCTION SCHEDULES
1983 1984 1985
1
st Q
tr
2
nd Q
tr
3
rd Q
tr
4
th Q
tr
1
st Q
tr
2
nd Q
tr
3
rd Q
tr
4th Q
tr
1
st Q
tr
J
F
M
A
M
J
J
A
S
O
N
D
J
F
M
A
M
J
J
A
S
O
N
D
J
F
M
*
11
4-3
Firs
ORIGINAL CONTRACT
4, 5, 6
Firs
"~
*
1, 2
3
Firs
DELAYED SCHEDULE
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
4, 5
, 6
5 MONTHS SLIP
-
-
-
-
-
-
-
-
-
*
1, 2
Firs
REVISED SCHEDULE TBR
3, 4
Fir
s
5
RLH 4/13/83
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(') EXCUSABLE DELAY DUE TO CHANGED SITE CONDITIONS. 3 WEEKS FOR SEWER PROBLEMS, 41/4 MONTHS FOR FOUNDATION PROBLEMS.
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CONSTRUCTION PROGRESS
? AS OF 10 APRIL - ALL 1st FLOOR COLUMNS POURED
- 25% OF 2nd FLR SLAB POURED
- EXPECT 2nd FLR COMPLETION BY 25 APRIL '83
- EXPECT SUBSEQUENT FLOORS EVERY 20 DAYS
? CONTRACTOR IS CORRECTING REVISED CPM, DUE BY 18-22 APRIL `83
- ESTABLISH AMOUNT OF DELAY AND ACCELERATION COSTS FOR AN OCT `84
CONTRACT COMPLETION
MINOR ACCELERATION COSTSI I HAVE BEEN INCURRED TO ASSURE WEATHER
CLOSURE BY NOVEMBER 1983
RLH 4/13/83
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Office : Procurement Division, OL 0 - Scheduled
Objective Statement : Improve Responsiveness to Requirements for Goods and Services X - Actual
Responsible Officer
that are Politically Sensitive
Significant Funding Amount: $ FY 1983
Quarter Ending : 31 March 1983
Quarter 1
Quarter 2
Quarter 3
Quarter 4
Activities Planned
OCT
NOV
DEC
JAN
FEB
MAR
APR
MAY
JUN
JUL
AUG
SEP
1. Develop a system to monitor and timely satisfy
requirements that are sensitive, have executive
interest and are needed for operational support.
a. Establish a method of identifying those
requirements that need to be monitored upon
receipt.
OX
b. Identify modifications to PDMIS that will
automatically monitor the requirements.
OX
c. Implement and test the modifications to
PDMIS.
OX
II. Execute renewal service contracts by the end of
the Fiscal Year (Except those subject to GSA
schedule requirements).
a. Define the problem
0-
--0 --
- -
- -
0
b. Explore alternative procedures
0-
- - - -
O
c. Implement
-O- -
O
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Office
: OL/LSD and OL/RECD
O - Scheduled
Objective Statement
: Provide support to SAFE, Phase II
X - Actual
Responsible Officer
25X1
Significant Funding Amount:
Quarter Ending
Quarter 1
Quarter 2
Quarter 3
Quarter 4
Activities Planned
OCT
NOV
DEC
JAN
FEB
MAR
APR
MAY
JUN
JUL
AUG
SEP
1. Renovate space and relocate personnel and
equipment (LSD)
a. Complete drawings to relocate the Map
OX
Library.
b. Complete backfill of space allocation to the
OX
DCI area, DDO, DDA and DDS&T.
c: Free up space for Phase II.
O -
- X
II. Complete modifications of space (RECD).
a. Complete Phase II Design
0 -
- X
b. Award Phase II Construction.
0 -
- X
c. Complete Phase II Construction.
0-
-x
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Office OL/RECD/HEB
O - Scheduled
Objective Statement Site Construction, Phase II, Project SAFE
X - Actual
Responsible Officer
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Significant Funding Amount:
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Quarter Ending
Quarter 1
Quarter 2
Quarter 3
Quarter 4
Activities Planned
OCT
NOV
DEC
JAN
FEB
MAR
APR
MAY
JUN
JUL
AUG
SEP
1. Advertise Contract
OX
2. Open Bids
0
3. Award Contract
0
X
4. Site Construction
0 "
- "
" "
" '
" "
5. Receive and Install UPS
0 -
" " " "
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