ESTABLISH A PROGRAM TO MONITOR USAGE OF PACKAGING SUPPLIES AND MATERIAL ON A YEARLY BASIS INCLUDING A REORDER CYCLE

• Document Type: CREST
• Collection: General CIA Records
• Document Number (FOIA) /ESDN (CREST): CIA-RDP86-00735R000100060009-9
• Release Decision: RIPPUB
• Original Classification: K
• Document Page Count: 18
• Document Creation Date: December 21, 2016
• Document Release Date: March 4, 2008
• Sequence Number: 9
• Publication Date: September 30, 1983
• Content Type: MISC

Approved For Release 2008/03/04: CIA-RDP86-00735R000100060009-9
Office: OL/SD/CD i~IFB
Objective Statement: Establish a program to monitor usage of packaging supplies and
Responsible Officer: material on a earl basis, including a reorder cycle
83
Significant Funding A IIIVuIIT: .0- FY
Quarter Ending: 30 September 1983
O - Scheduled
X - Actual
Activities Planned
Quarter 1
Quarter 2
Quarter 3
Quarter 4
OCT
NOV
DEC
JAN
FEB
MAR
APR
MAY
JUN
JUL
AUG
SEP
Conduct a feasibility study in conjunction
with Data Control Branch, SD/OL
X
Request OL/SD/DCB approach Systems Analysis
OX
Branch with recommendations for presentation
to the Office of Data Processing
Review and planning period in coordination
OX
with DCB, SAB, and ODP
Conduct test run of program
0--
----
----
----
-X
STAT
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NARRATIVE REPORT
1 July - 30 September 1983
ESTABLISH A PROGRAM TO MONITOR USAGE OF PACKAGING SUPPLIES AND
MATERIAL ON A YEARLY BASIS, INCLUDING A REORDER CYCLE
1. ACTIVITY THIS PERIOD
A general overview of the program was presented to C/PEPS and initial tests were conducted.
2. PROBLEMS AND SHORTFALLS
A few data elements need to be added such as suggested vendors.
3. PLANS FOR THE NEXT PERIOD
Plan to have C/PEPS and othe~ personnel visi Building and conduct extensive
testing of the program.
4. LONG-TERM OUTLOOK
Promising. With a few changes/modifications and after evaluation of user friendliness system is a
possibility.
STAT
o, AT
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 Approved For Release 2008/03/04: CIA-RDP86-00735R000100060009-9
Office: 0L/SD/SMB
Objective Statement: Design Methods for Improving Responsiveness to Furniture Requirements
O - Scheduled
X - Actual
STAT
Responsible Officer:
Significant Funding Amount: $ FY
Quarter Ending: 30 September 1983
A
ti
iti
Pl
d
Quarter 1
Quarter 2
Quarter 3
Quarter 4
es
anne
c
v
OCT
NOV
DEC
JAN
FEB
MAR
APR
MAY
JUN
JUL
AUG
SEP
Establish a task force to conduct a study on
current procedures for acquiring furniture.
OX
Define problem areas.
OX
Develop proposed alternatives to correct
problems.
X
Implement approved methodologies.
OX
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NARRATIVE REPORT
PERIOD: July - September 1983
DESIGN METHODS FOR IMPROVING RESPONSIVENESS TO FURNITURE REQUIREMENTS
1. ACTIVITY THIS PERIOD
Photographs of furniture and text descriptors have been given to the Design and Presentation Staff, P&PD,
for layout. Printing is scheduled for completion in December 1983. Initial printing will be 500 copies.
2. PROBLEMS AND SHORTFALLS
None forseen at this time.
3. PLANS FOR THE NEXT PERIOD
The catalog will be distributed circa January 1984. Periodic price adjustments and furniture descriptions
will be changed periodically in order to keep the catalog current.
4. LONG-TERM OUTLOOK
Favorable at this time.
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Data -
ROUTING AND TRANSMITTAL SUP
Name, office symbol, room number,
building, Agency/Post)
AC/OSB
DC SD
rowel
C/SD
OL/PiaPS
8 July
Note and Return
7"
R uested
Invesilpt-
See Me
Signature
Attached is an updated milestone chart
for Supply Division's third quarter
direc.to`rate level objective.
DO NOT use this form as a RECORD of approvals, concurrences, disposalc
clearances, and similar actions
FROMt-(Name, org. symbol. Agency/Post
Room No.-Bldg.
sort-lot OrfON* FORM 41 (Rev. 7-76)
Approved For Release 2008/03/04: CIA-RDP86-00735R000100060009-9
 Approved For Release 2008/03/04: CIA-RDP86-00735R000100060009-9
Office: OL/SD
Objective Statement:
Responsible Officer:
Provide management
Significant Funding Amount: $
Quarter Ending: 30 June 1983
information on the upgrade
O - Scheduled
X - Actual STAT
STAT
A
i
i
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Pl
d
Quarter 1
Quarter 2
Quarter 3
Quarter 4
ct
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es
anne
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OCT
NOV
DEC
JAN
FEB
MAR
APR
MAY
JUN
JUL
AUG
SEP
Implement a s stem to track
upgrades
0--
----
-X
Provide status reports on progress
of the upgrade to management.
OX
OX
OX
0
STAT
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Next 1 Page(s) In Document Denied
Iq
STAT
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Office: OL/SD/OSB Develop a purification program to improve the viability of the ICS
Objective Statement: Data Base nri or to implementation of LIMS
Responsible Officer:
Significant Funding Amoun :
Quarter Ending: 30 June 1983
O - Scheduled
X - Actual
Quarter 1
Quarter 2
Quarter 3
Quarter 4
Activities Planned
OCT
NOV
DEC
JAN
FEB
MAR
APR
MAY
JUN
JUL
AUG
SEP
Purge requisition suspense file of dead
records and followup with a semiannual
reconciliation program to preclude
OX
OX
OX
0
reoccurrence
Develop and implement a program to purge
slow/nonmoving items from the inventory
X
0
Clean-up the warehouse locations in the ICS
and develop a program for daily maintenance
OX
0
Expand the inventory and insnection responsi-
bility to include an audit function
X
0
STAT
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NARRATIVE REPORT
PERIOD: 1 April - 30 June 1983
DEVELOP A PURIFICATION PROGRAM TO IMPROVE VIABILITY OF ICS DATA BASE
PRIOR TO IMPLEMENTATION OF LIMS (CIRCA 1985)
Activity 1: Requisition Suspense File Clean-up
The ICS Requisition Suspense File cleanup program was developed, and the initial testing was completed in
October 1982. Of a total of 2,240 oven suspense records covering the period 1975-1981, 1,400 records were purged
as being completed or no longer required by the customer. In March 1983, the program, files, and supporting
documentation from the initial purge were turned over to Supply Management Branch for monitoring on a continual
basis.
2. PROBLEMS AND SHORTFALLS
The primary shortfall on the continuing maintenance of this objective is manpower, allocations, and the
pressures to meet higher priority operational requirements on a daily basis.
3.
PLANS FOR THE NEXT PERIOD
a.
b.
Purge inventories of material included in Excess List No. 153.
Continue on a routine basis the review of this material in the normal course of ongoing re-
sponsibilities of SMB.
4.
LONG-TERM OUTLOOK
Guarded.
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 Approved For Release 2008/03/04: CIA-RDP86-00735R000100060009-9
NARRATIVE REPORT PERIOD: 1 April - 30 June 1983
Activity 2: Develop and implement a program to purge slow/non-moving items from the inventory
As a result of the analysis conducted during the previous two quarters, all materiel identified
as obsolete and/or non-moving were placed into Allocation 16 and included in Excess List No. 153
published on 24 May 1983. This Excess List consisted of an excess of 3000 line items of material
and was the largest ever issued for general distribution throughout the Agency.
2. PROBLEMS AND SHORTFALLS
The primary shortfall on the continuing maintenance of this objective is manpower; allocations,
and the pressures to meet higher priority operational requirements on a daily basis.
3. PLANS FOR THE NEXT PERIOD
a. Purge inventories of material included in Excess List No. 153.
b. Continue on a routine basis the review of this material in the normal course of ongoing re-
sponsibilities of SMB.
4. LONG - TERM OUTLOOK
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 Approved For Release 2008/03/04: CIA-RDP86-00735R000100060009-9
PERIOD 1 April - 30 June 1983
Activity 3: Clean-up the warehouse locations in the ICS and develop a program for daily
maintenance
As part of the audit function of the Inventory & Audit Section, OSB, 375 line items
were identified and verified for relocation at Central Depot. A combination of 262
deletions and additions were processed during February-March 1983. This function has been
turned over to to maintain and update on a continual basis.
2. PROBLEMS AND SHORTFALLS
None at this time.
3. PLANS FOR THE NEXT PERIOD
I&AS will continue to spot check stock locations in conjunction with scheduled
inventories.
4. LONG-TERM OUTLOOK
Good.
STAT
STAT
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 Approved For Release 2008/03/04: CIA-RDP86-00735R000100060009-9
PERIOD: 1 April - 30 June 1983
Activity 4: Expand the Inventory and Inspection responsibility to include an audit function
Staffing for the Inventory and Audit Section (IFAS), OSB, is now complete with a complement of five officers.
Three of the newly assigned personnel are presently training on the job to learn the various functions and
operation of the Inventory Control System. Scheduled monthly inventories of Central Depot stock are being
systematically increased in scope as the personnel become more proficient in conducting inventories and
resolving discrepancies.
2. PROBLEMS AND SHORTFALLS
None.
3. PLANS FOR THE NEXT PERIOD
I&AS personnel will be tasked to perform section audits of the various
compliance with Logistics and Supply Division instructions and policies.
4. LONG-TERM OUTLOOK
elements to ensure STAT
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Office:
Objective Statement:
Responsible Officer:
OL/ SD/CD/MFB
and disposal of hazardous waste materials
O - Scheduled
X - Actual
STAT
Handling, storage,
Significant Funding Amount: $
Quarter Ending: 30 June 1983
d
Quarter 1
Quarter 2
Quarter 3
Quarter 4
Activities Planne
OCT
NOV
DEC
JAN
FEB
MAR
APR
MAY
JUN
JUL
AUG
SEP
Compile inventory of all hazardous waste
materials for disposal that are currently
held
X
Participate in joint discussions with Agency
components for development of pertinent
Agency regulations governing transportation,
storage, or disposal of hazardous waste
materials
0--
----
----
-X
Participate in joint discussions with the
Environmental Protection Agency in regard to
the assignment of an EPA authorization number,
temporary or permanent, to the
facility
x
Develop sources of EPA authorized commercial
vendors or facilities with transport of dis-
posal capabilities
OX
Implement disposal procedures as appropriate
OX
I
i
STAT
STAT
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NARRATIVE REPORT
PERIOD: 1 April - 30 June 1983
HANDLING, STORAGE, AND DISPOSAL OF HAZARDOUS WASTE MATERIALS
Chemical waste was disposed of in mid-April An additionaSTAT
accumulation of chemical waste will be disposed ot in ear y ugust.
2. PROBLEMS AND SHORTFALLS
None at this time.
3. PLANS FOR THE NEXT PERIOD
Dispose of additional chemical waste some time in August.
4. LONG-TERM OUTLOOK
Good. For all intents and purposes this objective is now complete as this will be an ongoing type activity.
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 Approved For Release 2008/03/04: CIA-RDP86-00735ROO0100060009-9
Office:
Objective Statement:
Responsible Officer:
Significant Funding Arno
Quarter Ending:
OL/SD/CD/MFB
Establish a program to monitor usage of packaging supplies and
material on a yearly basis, including a reorder cycle
FY
O - Scheduled
X - Actual
Quarter 1
Quarter 2
Quarter 3
Quarter 4
Activities Planned
OCT
NOV
DEC
JAN
FEB
MAR
APR
MAY
JUN
JUL
AUG
SEP
Conduct a feasibility study in conjunction
with Data Control Branch, SD/OL
X
Request OL/SD/DCB approach Systems Analysis
Branch with recommendations for presentation
to the Office of Data Processing
OX
Review and planning period in coordination
with DCB, SAB, and ODP
ox
Conduct test run of program
0--
----
----
-0
STAT
Approved For Release 2008/03/04: CIA-RDP86-00735ROO0100060009-9
 Approved For Release 2008/03/04: CIA-RDP86-00735R000100060009-9
PERIOD: 1 April - 30 June 1983
ESTABLISH A PROGRAM TO MONITOR USAGE OF PACKAGING SUPPLIES AND
MATERIAL BASIS, INCLUDING ER CY LE
1. ACTIVITY THIS PERIOD
Data Control Branch has made the determination to establish the program in-house. DCB personnel spent
some time in April to test the program. STAT
2. PROBLEMS AND SHORTFALLS
A programming problem developed which will delay conducting of the test until some time in August.
3. PLANS FOR THE NEXT PERIOD
Data Control Branch ersonnel plan to visit some time in July to set up the system. They will STAT
test the system with personnel in August. STAT
4. LONG-TERM OUTLOOK
Good. This objective is running slightly behind schedule at this time.
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 Approved For Release 2008/03/04: CIA-RDP86-00735R000100060009-9
Office: OL/SD/SMB
Objective Statement: Feasibility study and recommendations for efficient repair and return X - Actual
Responsible Officer:
Significant Funding Amount:
Quarter Ending: 30 June 1983
of equipment
A
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OCT
NOV
DEC
JAN
FEB
MAR
APR
MAY
JUN
JUL
AUG
SEP
Review current procedures for the repair and
return of materiel
0
Evaluate alternative methods to include the
request to return, receipt, repair and return
of materiel to the customer (Dec 83)
Submit recommendations to the Chief,
Supply Division (Jan 84)
STAT
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It has been decided that the entire process of repair and
return of materiel be reevaluated with the possible formation of
a task force to include personnel from Procurement,
and Supply Division.
STAT
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